Whatever you do, whether in word or deed, do it all in the name of the Lord Jesus. Colossians 3 v 17
Messy Church
Annual Report Year Ending 31[st] December 2021
WELCOME to our Annual Report for the year ending December 2021
It is our hope that as you read this report you will catch a glimpse of all that God has been doing in us and through us, as we have sought to be devoted Followers of Jesus who make a difference wherever they are.
AIMS AND PURPOSES
St John the Baptist Clayton Parochial Church Council (PCC) has the responsibility of co-operating with the incumbent, the Reverend Canon Vaughan Pollard, in promoting, in the ecclesiastical parish, the whole mission of the Church, pastoral, evangelistic, social, and ecumenical. We exist to make Followers of Jesus who make a difference wherever they are.
As part of the Church of England’s national strategy of Renewal & Reform we are one of five designated Resourcing Churches in the Bradford Episcopal Area of the Diocese of Leeds.
OBJECTIVES AND ACTIVITIES
The PCC is committed to enabling as many people as possible to worship at our church and become disciples of Jesus Christ in and through the activities of St John’s.
Our objectives as a Resourcing Church over the coming years are:
-
To see the continued growth of the church numerically, in faith and in service to our communities.
-
To encourage, support and develop our leaders.
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To plant congregations in unreached areas of our parish and to help bring about the Revitalisation of other churches in West Bradford.
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To be a Resource to other churches in the Bradford Episcopal Area of Leeds Diocese.
To facilitate this work, it is important that we maintain the fabric of St John’s Church & Community Rooms. When planning our activities for the year, the Incumbent and PCC have considered the Commission’s guidance on public benefit and the specific guidance on charities for the advancement of religion.
ACHIEVEMENTS AND PERFORMANCE
Throughout the year the PCC has promoted, encouraged, facilitated, and supported a wide variety of activities:
In our WORSHIP we have endeavoured to provide services and experiences that are relevant to our situation at this time. In the first half of the year, we continued with Online and Open Air Services and then as Public Health Guidance allowed us to we moved back in to In Person Worship gathering to Worship Together on a Sunday and Thursday. From July onwards we have sowed resources into facilitating worship along with others in the neighbouring parishes of Allerton & Fairweather Green as part of the Interim Ministry Scheme. Team led Festival Services at Harvest & Remembrance have been a key element in regathering people. Nov ember saw the launch of Messy Church a fresh expression of worship gathering families together once a month, on a Saturday, for craft-based activities, interactive worship and a meal together. Christmas saw an open air Nativity Walk Through attended by over 250 people with Carol Singing, a Christmas Story Trail, live Donkey. Our Carols by Candlelight was a full house and we had encouraging numbers at our Christmas Eve, Christmas Day & St Stephens Day Services.
Opportunities for LEARNING AND PERSONAL GROWTH
Our daytime and evening Discipleship Groups have continued to meet, again initially online but more recently in person. Together we followed a Lenten and Advent series. St Johns Everyday a Daily Verse & Thought for the Day has gone out via WhatsApp, Facebook and email.
Our Children’s and Youth Ministry was offered online in the early part of the year, with films & activity books produced by Justine Gwinnett our Mission Apprentice who left in March.
In our Worship Together Kidzone relaunched in the Autumn. In November we were joined by our new Mission Apprentice Lucinda Cook who has initiated a new 11s to 16s Group on Sundays and is working together with others, ecumenically, on Pulse a weekly girls group.
St Johns Playgroup recommenced in October and gathers over 35 Parent, Carers & Children every Tuesday morning.
Our Uniformed Organisations have relaunched meeting together on a weekly basis, helping the young people to develop physically, mentally and spiritually. The different groups were heavily involved in our services at Harvest and Remembrance.
In November Rainbows moved into the Community rooms, again meeting together weekly.
Mother’s Union began meeting once again in the Autumn having kept in touch with members across the year.
Clubbercise gathers for exercise every Wednesday evening and is full to capacity.
The St John’s Art Class regrouped in October and meets in our Community Rooms every Thursday morning.
St Johns Community Choir similarly came together again in person in the Autumn and has been involved in Church & Community events across the season and especially at Christmas.
The church is heavily involved in the life of our local Primary Schools. With the start of a new academic year in September we were able afresh to get involved in Collective Worship and Curriculum activity. Representatives from the church played their part on Local Governing Bodies at both Clayton St John CofE Primary and Clayton Village Primary School.
Deanery Synod & The Bradford Episcopal Area Forum met several times on zoom across the year. The main focus of our discussions has been around how churches are re-emerging from the Pandemic and it has been encoraging to share good practice together and see what God is doing across the City.
Through our PASTORAL CARE we aim to show our love for our neighbour. This care reveals itself through a whole host of individuals in the life of the church.
The Pastoral Care Team have been on the Frontline of our response to the Covid19 Pandemic. Regularly ringing people and undertaking Doorstep Visits to those who have been in isolation and church members in general. On many occasions they have been the first to highlight need.
The Lunch Club suspended their activity in March but endeavoured to keep in touch with everyone involved. Following Risk Assessments and refresher Training, with great joy, we relaunched in October. We are now back to capacity with 40 people on our register. Two teams of Volunteers run the club and we are thankful for the welcome and care they offer to so many people.
We have continued to support Bradford Metropolitan Foodbank with donations of food collected in Church and on the doorstep.
InnChurches. Due to the Pandemic we were unable to host our Winter Shelter in January. In partnership with Innchurches we helped raise £1000 towards emergency Shelter Pods.
Our ministry in local Care Homes was deeply affected by the Pandemic. We have kept in touch and will recommence the ministry as soon as restrictions allow.
Through the Activity of the Thornaby Hub we have played our part in facilitating a Foodbank which eventually developed into a Social Supermarket. We also supported a community initiative to provide emergency food to families in need over Christmas
Bereavement Support has been offered to individual families through the Clergy and Pastoral Care Team. Cards are sent to bereaved families on the anniversary of funerals.In November we were pleased to be able to hold our All Souls Memorial Service.
During 2021 we were sad to record the passing of Dorothy Clay, Loraine Hemmans, Margaret Dunwell, Janet Drake & Agnes Taylor. Then in early 2022 we record the passing of David Topham. Our condolences to the families and friends of each one.
MISSION GIVING
We gave financial and prayer support to several MISSIONARY AGENCIES at work at home and abroad. The agencies for 2021 were: Bradford Street Angels, Innchurches, Christians Against Poverty, Reach Beyond, Open Doors, Compassion, Christian Aid, Bradford Metropolitan Foodbank, Youth for Christ, and The Children’s Society.
FABRIC, GOODS & ORNAMENTS
During the last year all basic repairs to the fabric of the building have been dealt with as deemed necessary and required.
Safety tests to alarms and electrical equipment and annual maintenance work to the heating systems have been carried out as required.
All the fluorescent tubes in the Community Rooms light fittings have been replaced which should mean we do not have to update these fittings for 6/10 years.
The requirement for some repairs to decoration is ongoing.
A quote for the repair to the tarmac on the access slope to the community room door has finally been received, after many attempts, but further quotations are required due to the cost of this work.
The necessary consents for the work we agreed to have carried out in the church yard has, after almost a year, been refused by Bradford Council. The Estates team will be considering our response in the coming weeks.
The tower chimes have needed repairs through the year, and a report of further works that may be required has been received. We would like to thank Glyn Tomkins for his help with this matter. Work has been carried out to a section of wall in the Garden of Remembrance to overcome an issue that was discolouring and damaging some of the lower-level plaques. This work appears to have been successful but will be monitored over the next few months. We would like to thank the patience and cooperation of those families affected.
Your church wardens would like to thank all who have helped with the maintenance and upkeep of our wonderful church building throughout this year and we look forward, with God’s help, to continuing with the works needed for the ongoing ministry here at St Johns.
SAFEGUARDING
Penny Silson & Rachel Wilkinson are our designated Safeguarding Officers.
We are fully compliant on all matters to do with safeguarding, maintaining DBS checks and undertaking training.
ELECTORAL ROLL
There are 102 members on the 2021 Electoral Roll. 71 Women & 31 Men. 80 live in the Parish.
ADMINISTRATIVE INFORMATION
The PAROCHIAL CHURCH COUNCIL (PCC) met 8 times during the year.
PCC members who have served since the last APCM are:
Incumbent: Revd Canon Vaughan Pollard Chairman Churchwardens: David Evans & Pat Harrington Elected Members : Brian Cresswell. David Fox. Lynn Hammill, John Lynch (Treasurer). Rachel Rhodes. Timothy Russell. Rachel Wilkinson. Deanery Representatives Kevin Appleyard. Angela Hamilton. Penny Silson. Curate in Training Revd Will Grant Readers Angela Smith. Kay Holden. Co-opted Members Revd Pamela Coles (Associate Priest) Ex Officio Minute Secretary Alison Park
St. Johns Church Clayton PCC
End of Year Financial Statements
Year ending 2021
Treasurers Report
I am pleased to report that during yet another difficult year the church has paid all of the parish share and contributed to our mission partners as planned. This is a great achievement.
I would like to thank you all for your continued generosity and especially to those who have changed their giving to bank standing order, to those who have posted envelopes and cheques through my door during lockdown and to those who have saved up their giving for their return to church. It is good to see familiar and new faces as we gather afresh in church.
During 2021 the church applied for the approval from church authorities, called a ‘faculty’, to renew the existing modular stage and refashion the chancel area providing more space and creating easier access. The funding for this work is shown in a new fund called Dais and AV fund, this is an amalgamation of legacies, surpluses from Care Club and unclaimed fees brought together in one fund to aid budgeting and accounting.
The biggest financial risk to the church in 2022 is the potential for repair bills for the building. In 2022 the church architect shall undertake a quinquennial inspection and report to the PCC on the general repair of the buildings and they shall advise of works to be carried out immediately and those that can be scheduled during the next few years. This shall give a professional opinion on the roof and of the urgency at which to proceed with the repairs.
I thank you all again for your generous giving through this difficult year, this has enabled the church to secure its place in the community and help support its mission here in the UK and overseas.
John Lynch
Treasurer
Bank account descriptions
HSBC Current Account 1 - Code 6501
This is an HSBC Community Current Account for the combined General and Development fund and Garden of Rest income and expenditure.
HSBC Current Account 2 - Code 6502
This is an HSBC Community Current Account for the accumulated interest from Harrison Benn Trust Fund and Wilman Clock & Tower fund.
HSBC Current Account 4 - Code 6504
This is a Current account opened in 2002 for income and expenditure for St. John’s Care Club. It is expected that this account shall be closed in 2022 following its transfer to the school in 2020.
Nat West Current Account – Code 6506
The Vicars Discretionary fund was opened at the same time as Harrison Benn Trust Fund in 1917 to be run by the incumbent Vicar. This was continued until August 1998 when the Treasurer was asked to take over the accounting.
GARDEN OF REST
The fund receives income from the sale of memorial tablets and burying of ashes and the upkeep of the gardens. The garden was extended and space for a further 42 tablets has been provided. The accumulated fund balance from the sale of tablets shall be kept for maintenance of the existing gardens and any future expansion.
Active Trust Funds
HARRISON BENN TRUST Fund [Restricted]
In March 1917 Mr. Harrison Benn presented the Church with a Trust Deed for the sum of £12,000 vested in 2.75% Irish Land Stock. In 1964 the then Treasurer, Mr. Fred Kershaw in conjunction with the Diocesan Board of Finance put forward proposals to re-invest this Trust money and by January 1965 the stock had been sold raising £10,148.80p. This was transferred to the Central Board of Finance Investment Fund and purchased 12,746 shares. The capital cannot be draw upon, however the interest from the sum invested is apportioned, at the benefactor’s request for the benefit of the church as follows:-
A & B each of 5/30ths - These were joined together in 1985 making 10/30th's to be used towards the Expenses of the Vicar, Curate or Assistant Curate or any other person employed in carrying out the duties or some of the duties usually undertaken by a Vicar or Curate.
C - 4/30th's to augment the Salary of the Organist & Choirmaster after a Salary of £25 per annum has been provided by the Vicar and Churchwardens.
D - 2/30th's to be used for the cleaning and repairing of the Robes for the Clergy, Choir and Organist, also for the purchase of Cassocks & Surplices to be used by Choir.
E - 2/30th's to be used for the repair and improvement of the organ and its accessories, if the Interest accumulates to
£500 over 25 years it is up to the Vicar, Organist & Choirmaster at the time to decide its use
F - 1/30th to repair of the Church Fabric including the lychgate and pathways appurtenant to the Church
G - 3/30th's for the polishing, repairing and renewing of the marble, onyx, alabaster, precious stones and mosaic work in the Church including mural tablets. Once the interest has accumulated to £400 over 25 years the interest has to be used for the purpose of sub - clause [F].
H - 3/30th's for the upkeep of the Church House but in 1967 the Church House was sold therefore the interest was transferred to sub - clause [F]. So F, G & H were combined to make 7/30th's of Interest to the repair of Fabric.
I - 2/30th's for carrying on of Sunday school attached to the said Church.
J - 3/30th's for the poor of the said Church to be administered by the Vicar and used at his or her sole discretion.
K - No portion to be used for paying of the Church Insurance.
12,746 Shares held in Central Board of Finance Investment Fund @ £23.5573 at 29th December 2021
| No portion to be used for paying of the Church Insurance. | No portion to be used for paying of the Church Insurance. | No portion to be used for paying of the Church Insurance. | |
|---|---|---|---|
| Shares held in Central Board of Finance Investment Fund @ £23.5573 | at 29th December 202 | ||
| Shares | 2021 | 2020 | 2019 |
| 12,746 | £300,261 | £261,131 | £247,654 |
WILMAN CLOCK & TOWER FUND [Restricted]
A trust Deed was opened for Clock maintenance by Ernest Wilman and is held by the Church Commissioners in the Central Board of Finance Investment Fund as 65 Shares. Interest is paid quarterly into the bank where it is left to accumulate until it is required.
| te until it is required. | |||
|---|---|---|---|
| Shares | 2021 | 2020 | 2019 |
| 65 | £1,531 | £1,331 | £1,262 |
CHURCH HOUSE TRUST ACCOUNT [Restricted]
The Trust Deed was made on the 2[nd] March 1967and was based on the sale of the Church House, Nursery Road, Clayton (now The Village Hall) and the Funds that the administrative Trustees had accumulated. This amounted to £6,910 and was invested in various Corporations. As they matured they were re-invested in the Central Board of Finance.
2,709 Shares held in Central Board of Finance Investment Fund @ 1032.60 at 31st December 2011 and 3,184 Shares in CCLA Fixed Interest Securities Fund @ 163.77 at 31st December 2011.
In 2011 the trustees applied to the Charity Commission for the trust aims to be widened to include new building works at the church. The shares were subsequently sold and the proceeds used towards the building of the Community Rooms. The P.C.C received the income of £31,263.95 after legal costs, on 19 October 2011. The trust remains in place with the trust assets invested in the Community Rooms, representing approx. 6.73% of the building cost of £465,000 for the Community Rooms.
Statement of Financial Activities
| Unrestricted Restricted Endowment Total Prior year funds funds funds funds total funds |
|
|---|---|
| Incoming resources Incoming resources from generated funds Voluntary income Activities for generating funds Investment income Incoming resources from charitable activities Other incoming resources Total income Resources used Charitable activities Governance costs Total expenditure Net income / (expenditure) resources before transfer Transfers Gross transfers between funds - in Gross transfers between funds - out Net movement in funds Total funds brought forward Total funds carried forward Represented by Unrestricted General fund Designated Care Club Church Development Fund (Building) Dias & AV Garden of Rest Legacy Maintenance Fund Organ Restoration scouts grant to decorate church lounge Restricted E. Wilman Clock & Tower Fund Harrison Benn Trust Fund Henry Sagar Hirst Trust for Aged Poor Lunch Club Rev. J.L. Hopkins Trust Sarah Briggs Hirst Trust for Aged Poor Sick & Poor Youth Worker Total funds carried forward |
£88,621.96 — — £88,621.96 £97,428.68 £475.00 — — £475.00 £126.00 — £7,613.58 — £7,613.58 £7,352.23 £16,990.35 — — £16,990.35 £11,460.28 — — — — £130.00 |
| £106,087.31 £7,613.58 — £113,700.89 £116,497.19 £104,241.40 £242.84 — £104,484.24 £113,040.40 — — — — — |
|
| £104,241.40 £242.84 — £104,484.24 £113,040.40 |
|
| £1,845.91 £7,370.74 — £9,216.65 £3,456.79 £47,107.97 £0.59 — £47,108.56 £6,040.00 (£36,607.97) (£10,500.59) — (£47,108.56) (£6,040.00) |
|
| £12,345.91 (£3,129.26) — £9,216.65 £3,456.79 |
|
| £31,484.53 £14,725.65 — £46,210.18 £42,753.39 |
|
| £43,830.44 £11,596.39 — £55,426.83 £46,210.18 |
|
| £2,118.72 — — £2,118.72 £3,143.81 — — — — £9,432.19 £408.45 — — £408.45 £408.45 £31,586.19 — — £31,586.19 — £7,912.03 — — £7,912.03 £2,695.03 — — — — £14,000.00 — — — — — £140.00 — — £140.00 £140.00 £1,665.05 — — £1,665.05 £1,665.05 — £360.44 — £360.44 £321.80 — £7,736.02 — £7,736.02 £10,793.92 — — — — — — £1,000.00 — £1,000.00 £1,000.00 — — — — — — — — — — — £2,499.93 — £2,499.93 £2,609.93 — — — — — |
|
| £43,830.44 £11,596.39 — £55,426.83 £46,210.18 |
| Note 1 | |
|---|---|
| *Dias & AV Fund is made up of: | |
| Care Club surplus | £9,432.19 |
| Gift Day2020 | £3,000.00 |
| Legacies |
£14,000.00 |
| Redundant funeral fees | £3,154.00 |
| Harrison Benn Fund | £2,000.00 |
| £31,586.19 |
Note 2
The prior year total funds carried forward balance of £46,210.18 shown is £25 less than reported in last year accounts. This is due to a transaction being recorded in 2021 accounts rather than 2020 accounts.
Balance sheet
| Class and code Description |
This year Last year |
|---|---|
| Current assets 6501 HSBC Current account 1 6502 HSBC Current Account 2 6503 HSBC Current Account 3 6504 HSBC Current Account 4 6506 Nat West Current Account 6590 Petty Cash Total Current assets Liabilities 6601 Loans received 6699 Agency collections Total Liabilities Net Asset surplus(deficit) Represented by funds Unrestricted Designated Restricted Endowment Total |
£44,175.95 £25,530.86 £9,552.32 £12,571.58 — £0.59 — £9,432.19 £2,706.23 £2,706.23 £40.44 £0.84 |
| £56,474.94 £50,242.29 — — £1,048.11 £4,032.11 |
|
| £1,048.11 £4,032.11 |
|
| £55,426.83 £46,210.18 |
|
| £2,118.72 £3,143.81 £41,711.72 £28,340.72 £11,596.39 £14,725.65 — — |
|
| £55,426.83 £46,210.18 |
Statement of assets and liabilities
| General Designated Restricted Endowment This year Last year |
General Designated Restricted Endowment This year Last year |
|
|---|---|---|
| Current assets - Cash at bank and in hand HSBC Current account 1 - HSBC Current Account 2 - HSBC Current Account 3 - HSBC Current Account 4 - Nat West Current Account - Petty Cash - Totals Liabilities - Agency accounts Agency collections - Totals Grand total |
£2,079.92 £42,004.22 £91.81 — (£1.64) (£292.50) £9,846.46 — — — — — — — — — — — £2,706.23 — £40.44 — — — |
£44,175.95 £25,530.86 £9,552.32 £12,571.58 — £0.59 — £9,432.19 £2,706.23 £2,706.23 £40.44 £0.84 |
| £2,118.72 £41,711.72 £12,644.50 — — — £1,048.11 — |
£56,474.94 £50,242.29 £1,048.11 £4,032.11 |
|
| — — £1,048.11 — |
£1,048.11 £4,032.11 |
|
| £2,118.72 £41,711.72 £11,596.39 — |
£55,426.83 £46,210.18 |
Analysis of income and expenditure
Total Unrestricted Designated Restricted Endowment This year Last
year
INCOME AND ENDOWMENTS
Incoming resources from generated funds - Voluntary income
| 0101 - Gift Aided Donations - Bankers Orders £53,568.45 — — — 0110 - Gift Aided Donations - Envelopes £1,532.00 — — — 0201 - Weekly Envelopes, SO's & Other Planned D £3,198.50 — — — 0301 - Loose plate collections £4,160.79 — — — 0401 - Regular gift days — — — — 0410 - Giving through church boxes — — — — 0501 - One-off Gift Aided gifts — — — — 0502 - One-off Non Gift Aided gifts £5,628.00 — — — 0510 - Gifts of quoted securities — — — — 0550 - Donations, appeals etc £130.00 — — — 0601 - Tax recoverable on Gift Aid £17,169.20 — — — 0701 - Legacies — — — — 0801 - Recurring grants — — — — 08A1 - Non-recurring one-off grants — — — — 0901 - Other funds generated £81.02 £3,154.00 — — Total £85,467.96 £3,154.00 — — Incoming resources from generated funds - Activities for generating funds 0910 - Fundraising Activities — — — — 1220 - Bookstall sales - fund raising — — — — 1240 - Church hall lettings - fund raising £475.00 — — — Total £475.00 — — — Incoming resources from generated funds - Investment income 1020 - Bank and building society interest — — £7,613.58 — Total — — £7,613.58 — Incoming resources from charitable activities 1101 - Fees for weddings and funerals £4,168.00 £710.00 — — 1202 - Video's and Extras for Weddings £613.00 £675.00 — — 1203 - Verger and Organist fees £955.00 — — — 1230 - Church hall lettings - objectives £1,000.35 — — — 1330 - Garden of Rest - Income £1,744.00 £6,418.50 — — 1340 - Care Club Fees — £706.50 — — Total £8,480.35 £8,510.00 — — Other incoming resources 1310 - Insurance claims — — — — Total — — — — |
£53,568.45 — — — £1,532.00 — — — £3,198.50 — — — £4,160.79 — — — — — — — — — — — — — — — £5,628.00 — — — — — — — £130.00 — — — £17,169.20 — — — — — — — — — — — — — — — £81.02 £3,154.00 — — |
£53,568.45 £50,881.00 £1,532.00 £3,964.50 £3,198.50 £1,741.00 £4,160.79 £1,712.62 — £250.00 — — — £350.00 £5,628.00 £5,542.45 — — £130.00 — £17,169.20 £15,273.53 — £1,000.00 — £12,917.00 — £3,776.58 £3,235.02 £20.00 |
|---|---|---|
| £88,621.96 £97,428.68 — £126.00 — — £475.00 — |
||
| £475.00 £126.00 £7,613.58 £7,352.23 |
||
| £7,613.58 £7,352.23 £4,878.00 £2,577.00 £1,288.00 (£83.00) £955.00 £130.40 £1,000.35 £1,337.50 £8,162.50 £249.00 £706.50 £7,249.38 |
||
| £8,480.35 £8,510.00 — — — — — — |
£16,990.35 £11,460.28 — £130.00 |
|
| — — — — |
— £130.00 |
|
| INCOME TOTAL | £94,423.31 £11,664.00 £7,613.58 — |
£113,700.89 £116,497.19 |
EXPENDITURE
Cost of generating funds - Cost of generating voluntary income
| 1730 - Fundraising costs for events, fetes etc. Total Charitable activities 1804 - Mission Giving 1910 - Parish share 2020 - Salaries of Care Club Staff 2050 - Salaries 2100 - Vicar & Curates Expenses 2201 - Outreach Initiatives 2202 - Children 2203 - Sick and Poor 2205 - Youth 2220 - Events & trips - Mission related 2230 - Mission & Evangelism (Alpha, DPYK etc) 2250 - Homegroups, Welcome Teas 2270 - Music, Licences and Sanctuary Costs 2301 - Church running - insurance 2310 - Stationary, telephone 2330 - Church maintenance 2340 - Quinquenial Repairs 2360 - Sundries 2370 - Care Club Stationary,Materials,Sundries 2380 - Garden of Rest Tablets and Upkeep 2401 - Church running - electric 2410 - Church running - gas 2420 - Church running - water 2700 - Major Repairs to Church Buildings 2900 - New Building work to Church, Hall etc. Total Governance costs 2601 - Governance costs examination/audit fee Total |
— — — — |
— — |
|---|---|---|
| — — — — £5,000.00 — — — £58,801.00 — — — — — — — £7,380.03 — — — £1,362.55 — — — £744.00 — £110.00 — £285.96 — — — £406.00 — — — £120.00 — — — — — — — £60.00 — — — — — — — £957.55 — — — £4,401.19 — — — £5,614.12 — — — £2,805.35 — £132.84 — — — — — £2,129.33 — — — — — — — £747.00 £2,550.00 — — £1,882.81 — — — £4,274.09 — — — £228.02 — — — £1,494.00 — — — £2,998.40 — — — |
— — £5,000.00 £5,000.00 £58,801.00 £58,801.00 — £482.60 £7,380.03 £15,265.97 £1,362.55 £1,966.57 £854.00 £1,564.81 £285.96 — £406.00 £300.00 £120.00 £140.00 — — £60.00 £145.85 — £182.94 £957.55 £452.54 £4,401.19 £4,292.18 £5,614.12 £3,438.48 £2,938.19 £5,868.00 — — £2,129.33 £2,485.12 — £6,587.50 £3,297.00 £395.25 £1,882.81 £1,845.58 £4,274.09 £3,509.81 £228.02 £316.20 £1,494.00 — £2,998.40 — |
|
| £101,691.40 £2,550.00 £242.84 — — — — — |
£104,484.24 £113,040.40 — — |
|
| — — — — |
— — |
|
| EXPENDITURE TOTAL | £101,691.40 £2,550.00 £242.84 — |
£104,484.24 £113,040.40 |
| SURPLUS/(DEFECIT) | (£7,268.09) £9,114.00 £7,370.74 — |
£9,216.65 £3,456.79 |
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st Johns Care Club 2021 Summary of income and expenditure Jan-Dec 21 Total 2021 Total 2020 Income Fo8s received Fees received in error 7,249.38 743.007 743.00 743.00 743.00 7,249.38 Out oin Fees returned lo School Surplus transfeed to General Fund Adjustment 743.00 9,432.19 743.00 9,432.19 482.60 6,587.50 10.79)1 7,069.31 7,069.31 10,175.19 10,175.19 10,175.19 10,175.19 Running expenses Excess income over expenditure (9,432.19) (9,432.19) 180.07 Paid lo Church Sur lus foryear (9,432.19) (9,432.19) 180.07 Bank statement at 31.12.21 Balance 2020 BIF 9,432.19 Surplus/(Loss) (9,432.19) Balance 2021CIF
Independent Examiner's Report to the P.C.C. of Clayton Parish Church, Bradford.
This report on the financial statements of the PCC for the year ended 31st December 2021, in respect of an examination carried out in accordance with the Church Accounting Regulations 2006 ('the Regulations') and s.43 of the Charities Act 1993 ('the Act').
Respective responsibilities of the PCC and the examiner
As members of the PCC you are responsible for the preparation of the financial statements; you consider that the audit requirement of the Regulations and section 43(2) of the Act does not apply. It is my responsibility to issue this report on those financial statements in accordance with the terms of the Regulations.
Basis of this report
My examination was carried out in accordance with the General Directions given by the Charity Commission under section 43(7b) of the Act and to be found in the Church guidance, 2006 edition. That examination includes a review of the accounting records kept by the PCC and a comparison of the accounts with those records. lt also includes considering any unusual items or disclosures in the financial statements and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently I do not express an audit opinion on the view given by the accounts.
Independent examiner’s statement
No matter has come to my attention which gives me reasonable cause to believe that in all material respects the requirements to keep accounting records in accordance with section 41 of the Act and, to prepare financial statements, which accord with the accounting records and comply with the requirements of the Act, have been met.
Dated: 9[th] February 2021
Mr. Graham John Orme, MA, A.C.M.A. The Old Vicarage Treasurer Burgh By Sands Carlisle CA5 6AW
J. Lynch Rev. V. Pollard Treasurer Vicar
St John the Baptist Parish Church Clayton. Clayton Lane, Bradford. West Yorkshire. BD14 6AX.
Deanery of Outer Bradford
Bradford Episcopal Area
Diocese of Leeds
Parish Office: 01274 883000 admin@stjohnsclayton.org.uk
Website: www.stjohnsclayton.org.uk
Vicar:
Revd Canon Vaughan Pollard The Vicarage, Clayton Lane, Clayton, Bradford. BD14 6AX.
Treasurer: Mr John Lynch
Independent Examiner: Graham Orme Banking: HSBC. 47 Market Street, Bradford. BD1 1LW
NatWest. 1 Market Street, Bradford. BD1 1EG
Charity Number:
1134
St. Johns Church Clayton PCC
End of Year Financial Statements
Year ending 2021
Page 1
Treasurers Report
I am pleased to report that during yet another difficult year the church has paid all of the parish share and contributed to our mission partners as planned. This is a great achievement.
I would like to thank you all for your continued generosity and especially to those who have changed their giving to bank standing order, to those who have posted envelopes and cheques through my door during lockdown and to those who have saved up their giving for their return to church. It is good to see familiar and new faces as we gather afresh in church.
During 2021 the church applied for the approval from church authorities, called a ‘faculty’, to renew the existing modular stage and refashion the chancel area providing more space and creating easier access. The funding for this work is shown in a new fund called Dais and AV fund, this is an amalgamation of legacies, surpluses from Care Club and unclaimed fees brought together in one fund to aid budgeting and accounting.
The biggest financial risk to the church in 2022 is the potential for repair bills for the building. In 2022 the church architect shall undertake a quinquennial inspection and report to the PCC on the general repair of the buildings and they shall advise of works to be carried out immediately and those that can be scheduled during the next few years. This shall give a professional opinion on the roof and of the urgency at which to proceed with the repairs.
I thank you all again for your generous giving through this difficult year, this has enabled the church to secure its place in the community and help support its mission here in the UK and overseas.
John Lynch
Treasurer
Bank account descriptions
HSBC Current Account 1 - Code 6501
This is an HSBC Community Current Account for the combined General and Development fund and Garden of Rest income and expenditure.
HSBC Current Account 2 - Code 6502
This is an HSBC Community Current Account for the accumulated interest from Harrison Benn Trust Fund and Wilman Clock & Tower fund.
HSBC Current Account 4 - Code 6504
This is a Current account opened in 2002 for income and expenditure for St. John’s Care Club. It is expected that this account shall be closed in 2022 following its transfer to the school in 2020.
Nat West Current Account – Code 6506
The Vicars Discretionary fund was opened at the same time as Harrison Benn Trust Fund in 1917 to be run by the incumbent Vicar. This was continued until August 1998 when the Treasurer was asked to take over the accounting.
GARDEN OF REST
The fund receives income from the sale of memorial tablets and burying of ashes and the upkeep of the gardens. The garden was extended and space for a further 42 tablets has been provided. The accumulated fund balance from the sale of tablets shall be kept for maintenance of the existing gardens and any future expansion.
Page 2
Active Trust Funds
HARRISON BENN TRUST Fund [Restricted]
In March 1917 Mr. Harrison Benn presented the Church with a Trust Deed for the sum of £12,000 vested in 2.75% Irish Land Stock. In 1964 the then Treasurer, Mr. Fred Kershaw in conjunction with the Diocesan Board of Finance put forward proposals to re-invest this Trust money and by January 1965 the stock had been sold raising
£10,148.80p. This was transferred to the Central Board of Finance Investment Fund and purchased 12,746 shares. The capital cannot be draw upon, however the interest from the sum invested is apportioned, at the benefactor’s request for the benefit of the church as follows:-
A & B each of 5/30ths - These were joined together in 1985 making 10/30th's to be used towards the Expenses of the Vicar, Curate or Assistant Curate or any other person employed in carrying out the duties or some of the duties usually undertaken by a Vicar or Curate.
C - 4/30th's to augment the Salary of the Organist & Choirmaster after a Salary of £25 per annum has been provided by the Vicar and Churchwardens.
D - 2/30th's to be used for the cleaning and repairing of the Robes for the Clergy, Choir and Organist, also for the purchase of Cassocks & Surplices to be used by Choir.
E - 2/30th's to be used for the repair and improvement of the organ and its accessories, if the Interest accumulates to £500 over 25 years it is up to the Vicar, Organist & Choirmaster at the time to decide its use
F - 1/30th to repair of the Church Fabric including the lychgate and pathways appurtenant to the Church
G - 3/30th's for the polishing, repairing and renewing of the marble, onyx, alabaster, precious stones and mosaic work in the Church including mural tablets. Once the interest has accumulated to £400 over 25 years the interest has to be used for the purpose of sub - clause [F].
H - 3/30th's for the upkeep of the Church House but in 1967 the Church House was sold therefore the interest was transferred to sub - clause [F]. So F, G & H were combined to make 7/30th's of Interest to the repair of Fabric.
I - 2/30th's for carrying on of Sunday school attached to the said Church.
- J - 3/30th's for the poor of the said Church to be administered by the Vicar and used at his or her sole discretion.
K - No portion to be used for paying of the Church Insurance.
12,746 Shares held in Central Board of Finance Investment Fund @ £23.5573 at 29th December 2021
| o portion to be used for paying of the Church Insurance. | o portion to be used for paying of the Church Insurance. | o portion to be used for paying of the Church Insurance. | |
|---|---|---|---|
| hares held in Central Board of Finance Investment Fund @ £23.5573 | at 29th December 2021 | ||
| Shares | 2021 | 2020 | 2019 |
| 12,746 | £300,261 | £261,131 | £247,654 |
WILMAN CLOCK & TOWER FUND [Restricted]
A trust Deed was opened for Clock maintenance by Ernest Wilman and is held by the Church Commissioners in the Central Board of Finance Investment Fund as 65 Shares. Interest is paid quarterly into the bank where it is left to accumulate until it is required.
| until it is required. | |||
|---|---|---|---|
| Shares | 2021 | 2020 | 2019 |
| 65 | £1,531 | £1,331 | £1,262 |
CHURCH HOUSE TRUST ACCOUNT [Restricted]
The Trust Deed was made on the 2[nd] March 1967and was based on the sale of the Church House, Nursery Road, Clayton (now The Village Hall) and the Funds that the administrative Trustees had accumulated. This amounted to £6,910 and was invested in various Corporations. As they matured they were re-invested in the Central Board of Finance.
2,709 Shares held in Central Board of Finance Investment Fund @ 1032.60 at 31st December 2011 and 3,184 Shares in CCLA Fixed Interest Securities Fund @ 163.77 at 31st December 2011.
In 2011 the trustees applied to the Charity Commission for the trust aims to be widened to include new building works at the church. The shares were subsequently sold and the proceeds used towards the building of the Community Rooms. The P.C.C received the income of £31,263.95 after legal costs, on 19 October 2011. The trust remains in place with the trust assets invested in the Community Rooms, representing approx. 6.73% of the building cost of £465,000 for the Community Rooms.
Page 3
Statement of Financial Activities
| Unrestricted Restricted Endowment Total Prior year funds funds funds funds total funds |
|
|---|---|
| Incoming resources Incoming resources from generated funds Voluntary income Activities for generating funds Investment income Incoming resources from charitable activities Other incoming resources Total income Resources used Charitable activities Governance costs Total expenditure Net income / (expenditure) resources before transfer Transfers Gross transfers between funds - in Gross transfers between funds - out Net movement in funds Total funds brought forward Total funds carried forward Represented by Unrestricted General fund Designated Care Club Church Development Fund (Building) Dias & AV Garden of Rest Legacy Maintenance Fund Organ Restoration scouts grant to decorate church lounge Restricted E. Wilman Clock & Tower Fund Harrison Benn Trust Fund Henry Sagar Hirst Trust for Aged Poor Lunch Club Rev. J.L. Hopkins Trust Sarah Briggs Hirst Trust for Aged Poor Sick & Poor Youth Worker Total funds carried forward |
£88,621.96 — — £88,621.96 £97,428.68 £475.00 — — £475.00 £126.00 — £7,613.58 — £7,613.58 £7,352.23 £16,990.35 — — £16,990.35 £11,460.28 — — — — £130.00 |
| £106,087.31 £7,613.58 — £113,700.89 £116,497.19 £104,241.40 £242.84 — £104,484.24 £113,040.40 — — — — — |
|
| £104,241.40 £242.84 — £104,484.24 £113,040.40 |
|
| £1,845.91 £7,370.74 — £9,216.65 £3,456.79 £47,107.97 £0.59 — £47,108.56 £6,040.00 (£36,607.97) (£10,500.59) — (£47,108.56) (£6,040.00) |
|
| £12,345.91 (£3,129.26) — £9,216.65 £3,456.79 |
|
| £31,484.53 £14,725.65 — £46,210.18 £42,753.39 |
|
| £43,830.44 £11,596.39 — £55,426.83 £46,210.18 |
|
| £2,118.72 — — £2,118.72 £3,143.81 — — — — £9,432.19 £408.45 — — £408.45 £408.45 £31,586.19 — — £31,586.19 — £7,912.03 — — £7,912.03 £2,695.03 — — — — £14,000.00 — — — — — £140.00 — — £140.00 £140.00 £1,665.05 — — £1,665.05 £1,665.05 — £360.44 — £360.44 £321.80 — £7,736.02 — £7,736.02 £10,793.92 — — — — — — £1,000.00 — £1,000.00 £1,000.00 — — — — — — — — — — — £2,499.93 — £2,499.93 £2,609.93 — — — — — |
|
| £43,830.44 £11,596.39 — £55,426.83 £46,210.18 |
Note 1
*Dias & AV Fund is made up of: Care Club surplus £9,432.19 Gift Day2020 £3,000.00 Legacies £14,000.00 Redundant funeral fees £3,154.00 Harrison Benn Fund £2,000.00 £31,586.19
Note 2
The prior year total funds carried forward balance of £46,210.18 shown is £25 less than reported in last year accounts. This is due to a transaction being recorded in 2021 accounts rather than 2020 accounts.
Page 4
Balance sheet
| Class and code **Description ** |
This year **Last year ** |
|---|---|
| Current assets 6501 HSBC Current account 1 6502 HSBC Current Account 2 6503 HSBC Current Account 3 6504 HSBC Current Account 4 6506 Nat West Current Account 6590 Petty Cash Total Current assets Liabilities 6601 Loans received 6699 Agency collections Total Liabilities Net Asset surplus(deficit) Represented by funds Unrestricted Designated Restricted Endowment Total |
£44,175.95 £25,530.86 £9,552.32 £12,571.58 — £0.59 — £9,432.19 £2,706.23 £2,706.23 £40.44 £0.84 |
| £56,474.94 £50,242.29 — — £1,048.11 £4,032.11 |
|
| £1,048.11 £4,032.11 |
|
| £55,426.83 £46,210.18 |
|
| £2,118.72 £3,143.81 £41,711.72 £28,340.72 £11,596.39 £14,725.65 — — |
|
| £55,426.83 £46,210.18 |
Statement of assets and liabilities
| General Designated Restricted Endowment This year **Last year ** |
|
|---|---|
| Current assets - Cash at bank and in hand HSBC Current account 1 - HSBC Current Account 2 - HSBC Current Account 3 - HSBC Current Account 4 - Nat West Current Account - Petty Cash - Totals Liabilities - Agency accounts Agency collections - Totals Grand total |
£2,079.92 £42,004.22 £91.81 — £44,175.95 £25,530.86 (£1.64) (£292.50) £9,846.46 — £9,552.32 £12,571.58 — — — — — £0.59 — — — — — £9,432.19 — — £2,706.23 — £2,706.23 £2,706.23 £40.44 — — — £40.44 £0.84 |
| £2,118.72 £41,711.72 £12,644.50 — £56,474.94 £50,242.29 — — £1,048.11 — £1,048.11 £4,032.11 |
|
| — — £1,048.11 — £1,048.11 £4,032.11 |
|
| £2,118.72 £41,711.72 £11,596.39 — £55,426.83 £46,210.18 |
Page 5
Analysis of income and expenditure
| Total Unrestricted Designated Restricted Endowment This year Last year INCOME AND ENDOWMENTS Incoming resources from generated funds - Voluntary income 0101 - Gift Aided Donations - Bankers Orders £53,568.45 — — — £53,568.45 £50,881.00 0110 - Gift Aided Donations - Envelopes £1,532.00 — — — £1,532.00 £3,964.50 0201 - Weekly Envelopes, SO's & Other Planned D £3,198.50 — — — £3,198.50 £1,741.00 0301 - Loose plate collections £4,160.79 — — — £4,160.79 £1,712.62 0401 - Regular gift days — — — — — £250.00 0410 - Giving through church boxes — — — — — — 0501 - One-off Gift Aided gifts — — — — — £350.00 0502 - One-off Non Gift Aided gifts £5,628.00 — — — £5,628.00 £5,542.45 0510 - Gifts of quoted securities — — — — — — 0550 - Donations, appeals etc £130.00 — — — £130.00 — 0601 - Tax recoverable on Gift Aid £17,169.20 — — — £17,169.20 £15,273.53 0701 - Legacies — — — — — £1,000.00 0801 - Recurring grants — — — — — £12,917.00 08A1 - Non-recurring one-off grants — — — — — £3,776.58 0901 - Other funds generated £81.02 £3,154.00 — — £3,235.02 £20.00 Total £85,467.96 £3,154.00 — — £88,621.96 £97,428.68 Incoming resources from generated funds - Activities for generating funds 0910 - Fundraising Activities — — — — — £126.00 1220 - Bookstall sales - fund raising — — — — — — 1240 - Church hall lettings - fund raising £475.00 — — — £475.00 — Total £475.00 — — — £475.00 £126.00 Incoming resources from generated funds - Investment income 1020 - Bank and building society interest — — £7,613.58 — £7,613.58 £7,352.23 Total — — £7,613.58 — £7,613.58 £7,352.23 Incoming resources from charitable activities 1101 - Fees for weddings and funerals £4,168.00 £710.00 — — £4,878.00 £2,577.00 1202 - Video's and Extras for Weddings £613.00 £675.00 — — £1,288.00 (£83.00) 1203 - Verger and Organist fees £955.00 — — — £955.00 £130.40 1230 - Church hall lettings - objectives £1,000.35 — — — £1,000.35 £1,337.50 1330 - Garden of Rest - Income £1,744.00 £6,418.50 — — £8,162.50 £249.00 1340 - Care Club Fees — £706.50 — — £706.50 £7,249.38 Total £8,480.35 £8,510.00 — — £16,990.35 £11,460.28 Other incoming resources 1310 - Insurance claims — — — — — £130.00 Total — — — — — £130.00 |
Total Unrestricted Designated Restricted Endowment This year Last year INCOME AND ENDOWMENTS Incoming resources from generated funds - Voluntary income 0101 - Gift Aided Donations - Bankers Orders £53,568.45 — — — £53,568.45 £50,881.00 0110 - Gift Aided Donations - Envelopes £1,532.00 — — — £1,532.00 £3,964.50 0201 - Weekly Envelopes, SO's & Other Planned D £3,198.50 — — — £3,198.50 £1,741.00 0301 - Loose plate collections £4,160.79 — — — £4,160.79 £1,712.62 0401 - Regular gift days — — — — — £250.00 0410 - Giving through church boxes — — — — — — 0501 - One-off Gift Aided gifts — — — — — £350.00 0502 - One-off Non Gift Aided gifts £5,628.00 — — — £5,628.00 £5,542.45 0510 - Gifts of quoted securities — — — — — — 0550 - Donations, appeals etc £130.00 — — — £130.00 — 0601 - Tax recoverable on Gift Aid £17,169.20 — — — £17,169.20 £15,273.53 0701 - Legacies — — — — — £1,000.00 0801 - Recurring grants — — — — — £12,917.00 08A1 - Non-recurring one-off grants — — — — — £3,776.58 0901 - Other funds generated £81.02 £3,154.00 — — £3,235.02 £20.00 Total £85,467.96 £3,154.00 — — £88,621.96 £97,428.68 Incoming resources from generated funds - Activities for generating funds 0910 - Fundraising Activities — — — — — £126.00 1220 - Bookstall sales - fund raising — — — — — — 1240 - Church hall lettings - fund raising £475.00 — — — £475.00 — Total £475.00 — — — £475.00 £126.00 Incoming resources from generated funds - Investment income 1020 - Bank and building society interest — — £7,613.58 — £7,613.58 £7,352.23 Total — — £7,613.58 — £7,613.58 £7,352.23 Incoming resources from charitable activities 1101 - Fees for weddings and funerals £4,168.00 £710.00 — — £4,878.00 £2,577.00 1202 - Video's and Extras for Weddings £613.00 £675.00 — — £1,288.00 (£83.00) 1203 - Verger and Organist fees £955.00 — — — £955.00 £130.40 1230 - Church hall lettings - objectives £1,000.35 — — — £1,000.35 £1,337.50 1330 - Garden of Rest - Income £1,744.00 £6,418.50 — — £8,162.50 £249.00 1340 - Care Club Fees — £706.50 — — £706.50 £7,249.38 Total £8,480.35 £8,510.00 — — £16,990.35 £11,460.28 Other incoming resources 1310 - Insurance claims — — — — — £130.00 Total — — — — — £130.00 |
|---|---|
| £8,480.35 £8,510.00 — — £16,990.35 £11,460.28 — — — — — £130.00 |
|
| — — — — — £130.00 |
|
| INCOME TOTAL | £94,423.31 £11,664.00 £7,613.58 — £113,700.89 £116,497.19 |
Page 6
EXPENDITURE
Cost of generating funds - Cost of generating voluntary income
| 1730 - Fundraising costs for events, fetes etc. Total Charitable activities 1804 - Mission Giving 1910 - Parish share 2020 - Salaries of Care Club Staff 2050 - Salaries 2100 - Vicar & Curates Expenses 2201 - Outreach Initiatives 2202 - Children 2203 - Sick and Poor 2205 - Youth 2220 - Events & trips - Mission related 2230 - Mission & Evangelism (Alpha, DPYK etc) 2250 - Homegroups, Welcome Teas 2270 - Music, Licences and Sanctuary Costs 2301 - Church running - insurance 2310 - Stationary, telephone 2330 - Church maintenance 2340 - Quinquenial Repairs 2360 - Sundries 2370 - Care Club Stationary,Materials,Sundries 2380 - Garden of Rest Tablets and Upkeep 2401 - Church running - electric 2410 - Church running - gas 2420 - Church running - water 2700 - Major Repairs to Church Buildings 2900 - New Building work to Church, Hall etc. Total Governance costs 2601 - Governance costs examination/audit fee Total |
— — — — — — |
|---|---|
| — — — — — — £5,000.00 — — — £5,000.00 £5,000.00 £58,801.00 — — — £58,801.00 £58,801.00 — — — — — £482.60 £7,380.03 — — — £7,380.03 £15,265.97 £1,362.55 — — — £1,362.55 £1,966.57 £744.00 — £110.00 — £854.00 £1,564.81 £285.96 — — — £285.96 — £406.00 — — — £406.00 £300.00 £120.00 — — — £120.00 £140.00 — — — — — — £60.00 — — — £60.00 £145.85 — — — — — £182.94 £957.55 — — — £957.55 £452.54 £4,401.19 — — — £4,401.19 £4,292.18 £5,614.12 — — — £5,614.12 £3,438.48 £2,805.35 — £132.84 — £2,938.19 £5,868.00 — — — — — — £2,129.33 — — — £2,129.33 £2,485.12 — — — — — £6,587.50 £747.00 £2,550.00 — — £3,297.00 £395.25 £1,882.81 — — — £1,882.81 £1,845.58 £4,274.09 — — — £4,274.09 £3,509.81 £228.02 — — — £228.02 £316.20 £1,494.00 — — — £1,494.00 — £2,998.40 — — — £2,998.40 — |
|
| £101,691.40 £2,550.00 £242.84 — £104,484.24 £113,040.40 — — — — — — |
|
| — — — — — — |
|
| EXPENDITURE TOTAL | £101,691.40 £2,550.00 £242.84 — £104,484.24 £113,040.40 |
| SURPLUS/(DEFECIT) | (£7,268.09) £9,114.00 £7,370.74 — £9,216.65 £3,456.79 |
Page 7
4<nnn<orn <D <D wkJkn J Ln oooc Page 8
st Johns Care Club 2021 Summary of income and expenditure 'Jan-Dec 21 Total 2021 Total 2020 Income Fo85 received Fees received in error 7,249.38 743.00 743.00 743.00 743.00 7,249.38 Out oin Fees returned lo School Surplus transfred to General Fund Adjustment 743.00 9,432.19 743.00 9,432.19 482.60 6,587.50 10.79) 7,069.31 7,06g.31 10,175.19 10,175.19 10,175.19 10,175.19 Running expenses Excess income over expenditure (9,432.19) (9,432.19) 180.07 Paid lo Church Sur lus foryear (9,432.19) (9,432.19) 180.07 Bank &atement at 31.12.21 Balance 2020 BIF 9,432.19 Surplus/(Loss) | (9,432.19) Balance 2021CIF Page 9
Independent Examiner's Report to the P.C.C. of Clayton Parish Church, Bradford.
This report on the financial statements of the PCC for the year ended 31st December 2021, in respect of an examination carried out in accordance with the Church Accounting Regulations 2006 ('the Regulations') and s.43 of the Charities Act 1993 ('the Act').
Respective responsibilities of the PCC and the examiner
As members of the PCC you are responsible for the preparation of the financial statements; you consider that the audit requirement of the Regulations and section 43(2) of the Act does not apply. It is my responsibility to issue this report on those financial statements in accordance with the terms of the Regulations.
Basis of this report
My examination was carried out in accordance with the General Directions given by the Charity Commission under section 43(7b) of the Act and to be found in the Church guidance, 2006 edition. That examination includes a review of the accounting records kept by the PCC and a comparison of the accounts with those records. lt also includes considering any unusual items or disclosures in the financial statements and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently I do not express an audit opinion on the view given by the accounts.
Independent examiner’s statement
No matter has come to my attention which gives me reasonable cause to believe that in all material respects the requirements to keep accounting records in accordance with section 41 of the Act and, to prepare financial statements, which accord with the accounting records and comply with the requirements of the Act, have been met.
Dated: 9[th] February 2021
Mr. Graham John Orme, MA, A.C.M.A. J. Lynch Rev. V. Pollard The Old Vicarage Treasurer Vicar Burgh By Sands Carlisle CA5 6AW
Page 10
St. Johns Church Clayton PCC
End of Year Financial Statements
Year ending 2021
Page 1
Treasurers Report
I am pleased to report that during yet another difficult year the church has paid all of the parish share and contributed to our mission partners as planned. This is a great achievement.
I would like to thank you all for your continued generosity and especially to those who have changed their giving to bank standing order, to those who have posted envelopes and cheques through my door during lockdown and to those who have saved up their giving for their return to church. It is good to see familiar and new faces as we gather afresh in church.
During 2021 the church applied for the approval from church authorities, called a ‘faculty’, to renew the existing modular stage and refashion the chancel area providing more space and creating easier access. The funding for this work is shown in a new fund called Dais and AV fund, this is an amalgamation of legacies, surpluses from Care Club and unclaimed fees brought together in one fund to aid budgeting and accounting.
The biggest financial risk to the church in 2022 is the potential for repair bills for the building. In 2022 the church architect shall undertake a quinquennial inspection and report to the PCC on the general repair of the buildings and they shall advise of works to be carried out immediately and those that can be scheduled during the next few years. This shall give a professional opinion on the roof and of the urgency at which to proceed with the repairs.
I thank you all again for your generous giving through this difficult year, this has enabled the church to secure its place in the community and help support its mission here in the UK and overseas.
John Lynch
Treasurer
Bank account descriptions
HSBC Current Account 1 - Code 6501
This is an HSBC Community Current Account for the combined General and Development fund and Garden of Rest income and expenditure.
HSBC Current Account 2 - Code 6502
This is an HSBC Community Current Account for the accumulated interest from Harrison Benn Trust Fund and Wilman Clock & Tower fund.
HSBC Current Account 4 - Code 6504
This is a Current account opened in 2002 for income and expenditure for St. John’s Care Club. It is expected that this account shall be closed in 2022 following its transfer to the school in 2020.
Nat West Current Account – Code 6506
The Vicars Discretionary fund was opened at the same time as Harrison Benn Trust Fund in 1917 to be run by the incumbent Vicar. This was continued until August 1998 when the Treasurer was asked to take over the accounting.
GARDEN OF REST
The fund receives income from the sale of memorial tablets and burying of ashes and the upkeep of the gardens. The garden was extended and space for a further 42 tablets has been provided. The accumulated fund balance from the sale of tablets shall be kept for maintenance of the existing gardens and any future expansion.
Page 2
Active Trust Funds
HARRISON BENN TRUST Fund [Restricted]
In March 1917 Mr. Harrison Benn presented the Church with a Trust Deed for the sum of £12,000 vested in 2.75% Irish Land Stock. In 1964 the then Treasurer, Mr. Fred Kershaw in conjunction with the Diocesan Board of Finance put forward proposals to re-invest this Trust money and by January 1965 the stock had been sold raising
£10,148.80p. This was transferred to the Central Board of Finance Investment Fund and purchased 12,746 shares. The capital cannot be draw upon, however the interest from the sum invested is apportioned, at the benefactor’s request for the benefit of the church as follows:-
A & B each of 5/30ths - These were joined together in 1985 making 10/30th's to be used towards the Expenses of the Vicar, Curate or Assistant Curate or any other person employed in carrying out the duties or some of the duties usually undertaken by a Vicar or Curate.
C - 4/30th's to augment the Salary of the Organist & Choirmaster after a Salary of £25 per annum has been provided by the Vicar and Churchwardens.
D - 2/30th's to be used for the cleaning and repairing of the Robes for the Clergy, Choir and Organist, also for the purchase of Cassocks & Surplices to be used by Choir.
E - 2/30th's to be used for the repair and improvement of the organ and its accessories, if the Interest accumulates to £500 over 25 years it is up to the Vicar, Organist & Choirmaster at the time to decide its use
F - 1/30th to repair of the Church Fabric including the lychgate and pathways appurtenant to the Church
G - 3/30th's for the polishing, repairing and renewing of the marble, onyx, alabaster, precious stones and mosaic work in the Church including mural tablets. Once the interest has accumulated to £400 over 25 years the interest has to be used for the purpose of sub - clause [F].
H - 3/30th's for the upkeep of the Church House but in 1967 the Church House was sold therefore the interest was transferred to sub - clause [F]. So F, G & H were combined to make 7/30th's of Interest to the repair of Fabric.
I - 2/30th's for carrying on of Sunday school attached to the said Church.
- J - 3/30th's for the poor of the said Church to be administered by the Vicar and used at his or her sole discretion.
K - No portion to be used for paying of the Church Insurance.
12,746 Shares held in Central Board of Finance Investment Fund @ £23.5573 at 29th December 2021
| o portion to be used for paying of the Church Insurance. | o portion to be used for paying of the Church Insurance. | o portion to be used for paying of the Church Insurance. | |
|---|---|---|---|
| hares held in Central Board of Finance Investment Fund @ £23.5573 | at 29th December 2021 | ||
| Shares | 2021 | 2020 | 2019 |
| 12,746 | £300,261 | £261,131 | £247,654 |
WILMAN CLOCK & TOWER FUND [Restricted]
A trust Deed was opened for Clock maintenance by Ernest Wilman and is held by the Church Commissioners in the Central Board of Finance Investment Fund as 65 Shares. Interest is paid quarterly into the bank where it is left to accumulate until it is required.
| until it is required. | |||
|---|---|---|---|
| Shares | 2021 | 2020 | 2019 |
| 65 | £1,531 | £1,331 | £1,262 |
CHURCH HOUSE TRUST ACCOUNT [Restricted]
The Trust Deed was made on the 2[nd] March 1967and was based on the sale of the Church House, Nursery Road, Clayton (now The Village Hall) and the Funds that the administrative Trustees had accumulated. This amounted to £6,910 and was invested in various Corporations. As they matured they were re-invested in the Central Board of Finance.
2,709 Shares held in Central Board of Finance Investment Fund @ 1032.60 at 31st December 2011 and 3,184 Shares in CCLA Fixed Interest Securities Fund @ 163.77 at 31st December 2011.
In 2011 the trustees applied to the Charity Commission for the trust aims to be widened to include new building works at the church. The shares were subsequently sold and the proceeds used towards the building of the Community Rooms. The P.C.C received the income of £31,263.95 after legal costs, on 19 October 2011. The trust remains in place with the trust assets invested in the Community Rooms, representing approx. 6.73% of the building cost of £465,000 for the Community Rooms.
Page 3
Statement of Financial Activities
| Unrestricted Restricted Endowment Total Prior year funds funds funds funds total funds |
|
|---|---|
| Incoming resources Incoming resources from generated funds Voluntary income Activities for generating funds Investment income Incoming resources from charitable activities Other incoming resources Total income Resources used Charitable activities Governance costs Total expenditure Net income / (expenditure) resources before transfer Transfers Gross transfers between funds - in Gross transfers between funds - out Net movement in funds Total funds brought forward Total funds carried forward Represented by Unrestricted General fund Designated Care Club Church Development Fund (Building) Dias & AV Garden of Rest Legacy Maintenance Fund Organ Restoration scouts grant to decorate church lounge Restricted E. Wilman Clock & Tower Fund Harrison Benn Trust Fund Henry Sagar Hirst Trust for Aged Poor Lunch Club Rev. J.L. Hopkins Trust Sarah Briggs Hirst Trust for Aged Poor Sick & Poor Youth Worker Total funds carried forward |
£88,621.96 — — £88,621.96 £97,428.68 £475.00 — — £475.00 £126.00 — £7,613.58 — £7,613.58 £7,352.23 £16,990.35 — — £16,990.35 £11,460.28 — — — — £130.00 |
| £106,087.31 £7,613.58 — £113,700.89 £116,497.19 £104,241.40 £242.84 — £104,484.24 £113,040.40 — — — — — |
|
| £104,241.40 £242.84 — £104,484.24 £113,040.40 |
|
| £1,845.91 £7,370.74 — £9,216.65 £3,456.79 £47,107.97 £0.59 — £47,108.56 £6,040.00 (£36,607.97) (£10,500.59) — (£47,108.56) (£6,040.00) |
|
| £12,345.91 (£3,129.26) — £9,216.65 £3,456.79 |
|
| £31,484.53 £14,725.65 — £46,210.18 £42,753.39 |
|
| £43,830.44 £11,596.39 — £55,426.83 £46,210.18 |
|
| £2,118.72 — — £2,118.72 £3,143.81 — — — — £9,432.19 £408.45 — — £408.45 £408.45 £31,586.19 — — £31,586.19 — £7,912.03 — — £7,912.03 £2,695.03 — — — — £14,000.00 — — — — — £140.00 — — £140.00 £140.00 £1,665.05 — — £1,665.05 £1,665.05 — £360.44 — £360.44 £321.80 — £7,736.02 — £7,736.02 £10,793.92 — — — — — — £1,000.00 — £1,000.00 £1,000.00 — — — — — — — — — — — £2,499.93 — £2,499.93 £2,609.93 — — — — — |
|
| £43,830.44 £11,596.39 — £55,426.83 £46,210.18 |
Note 1
*Dias & AV Fund is made up of: Care Club surplus £9,432.19 Gift Day2020 £3,000.00 Legacies £14,000.00 Redundant funeral fees £3,154.00 Harrison Benn Fund £2,000.00 £31,586.19
Note 2
The prior year total funds carried forward balance of £46,210.18 shown is £25 less than reported in last year accounts. This is due to a transaction being recorded in 2021 accounts rather than 2020 accounts.
Page 4
Balance sheet
| Class and code **Description ** |
This year **Last year ** |
|---|---|
| Current assets 6501 HSBC Current account 1 6502 HSBC Current Account 2 6503 HSBC Current Account 3 6504 HSBC Current Account 4 6506 Nat West Current Account 6590 Petty Cash Total Current assets Liabilities 6601 Loans received 6699 Agency collections Total Liabilities Net Asset surplus(deficit) Represented by funds Unrestricted Designated Restricted Endowment Total |
£44,175.95 £25,530.86 £9,552.32 £12,571.58 — £0.59 — £9,432.19 £2,706.23 £2,706.23 £40.44 £0.84 |
| £56,474.94 £50,242.29 — — £1,048.11 £4,032.11 |
|
| £1,048.11 £4,032.11 |
|
| £55,426.83 £46,210.18 |
|
| £2,118.72 £3,143.81 £41,711.72 £28,340.72 £11,596.39 £14,725.65 — — |
|
| £55,426.83 £46,210.18 |
Statement of assets and liabilities
| General Designated Restricted Endowment This year **Last year ** |
|
|---|---|
| Current assets - Cash at bank and in hand HSBC Current account 1 - HSBC Current Account 2 - HSBC Current Account 3 - HSBC Current Account 4 - Nat West Current Account - Petty Cash - Totals Liabilities - Agency accounts Agency collections - Totals Grand total |
£2,079.92 £42,004.22 £91.81 — £44,175.95 £25,530.86 (£1.64) (£292.50) £9,846.46 — £9,552.32 £12,571.58 — — — — — £0.59 — — — — — £9,432.19 — — £2,706.23 — £2,706.23 £2,706.23 £40.44 — — — £40.44 £0.84 |
| £2,118.72 £41,711.72 £12,644.50 — £56,474.94 £50,242.29 — — £1,048.11 — £1,048.11 £4,032.11 |
|
| — — £1,048.11 — £1,048.11 £4,032.11 |
|
| £2,118.72 £41,711.72 £11,596.39 — £55,426.83 £46,210.18 |
Page 5
Analysis of income and expenditure
| Total Unrestricted Designated Restricted Endowment This year Last year INCOME AND ENDOWMENTS Incoming resources from generated funds - Voluntary income 0101 - Gift Aided Donations - Bankers Orders £53,568.45 — — — £53,568.45 £50,881.00 0110 - Gift Aided Donations - Envelopes £1,532.00 — — — £1,532.00 £3,964.50 0201 - Weekly Envelopes, SO's & Other Planned D £3,198.50 — — — £3,198.50 £1,741.00 0301 - Loose plate collections £4,160.79 — — — £4,160.79 £1,712.62 0401 - Regular gift days — — — — — £250.00 0410 - Giving through church boxes — — — — — — 0501 - One-off Gift Aided gifts — — — — — £350.00 0502 - One-off Non Gift Aided gifts £5,628.00 — — — £5,628.00 £5,542.45 0510 - Gifts of quoted securities — — — — — — 0550 - Donations, appeals etc £130.00 — — — £130.00 — 0601 - Tax recoverable on Gift Aid £17,169.20 — — — £17,169.20 £15,273.53 0701 - Legacies — — — — — £1,000.00 0801 - Recurring grants — — — — — £12,917.00 08A1 - Non-recurring one-off grants — — — — — £3,776.58 0901 - Other funds generated £81.02 £3,154.00 — — £3,235.02 £20.00 Total £85,467.96 £3,154.00 — — £88,621.96 £97,428.68 Incoming resources from generated funds - Activities for generating funds 0910 - Fundraising Activities — — — — — £126.00 1220 - Bookstall sales - fund raising — — — — — — 1240 - Church hall lettings - fund raising £475.00 — — — £475.00 — Total £475.00 — — — £475.00 £126.00 Incoming resources from generated funds - Investment income 1020 - Bank and building society interest — — £7,613.58 — £7,613.58 £7,352.23 Total — — £7,613.58 — £7,613.58 £7,352.23 Incoming resources from charitable activities 1101 - Fees for weddings and funerals £4,168.00 £710.00 — — £4,878.00 £2,577.00 1202 - Video's and Extras for Weddings £613.00 £675.00 — — £1,288.00 (£83.00) 1203 - Verger and Organist fees £955.00 — — — £955.00 £130.40 1230 - Church hall lettings - objectives £1,000.35 — — — £1,000.35 £1,337.50 1330 - Garden of Rest - Income £1,744.00 £6,418.50 — — £8,162.50 £249.00 1340 - Care Club Fees — £706.50 — — £706.50 £7,249.38 Total £8,480.35 £8,510.00 — — £16,990.35 £11,460.28 Other incoming resources 1310 - Insurance claims — — — — — £130.00 Total — — — — — £130.00 |
Total Unrestricted Designated Restricted Endowment This year Last year INCOME AND ENDOWMENTS Incoming resources from generated funds - Voluntary income 0101 - Gift Aided Donations - Bankers Orders £53,568.45 — — — £53,568.45 £50,881.00 0110 - Gift Aided Donations - Envelopes £1,532.00 — — — £1,532.00 £3,964.50 0201 - Weekly Envelopes, SO's & Other Planned D £3,198.50 — — — £3,198.50 £1,741.00 0301 - Loose plate collections £4,160.79 — — — £4,160.79 £1,712.62 0401 - Regular gift days — — — — — £250.00 0410 - Giving through church boxes — — — — — — 0501 - One-off Gift Aided gifts — — — — — £350.00 0502 - One-off Non Gift Aided gifts £5,628.00 — — — £5,628.00 £5,542.45 0510 - Gifts of quoted securities — — — — — — 0550 - Donations, appeals etc £130.00 — — — £130.00 — 0601 - Tax recoverable on Gift Aid £17,169.20 — — — £17,169.20 £15,273.53 0701 - Legacies — — — — — £1,000.00 0801 - Recurring grants — — — — — £12,917.00 08A1 - Non-recurring one-off grants — — — — — £3,776.58 0901 - Other funds generated £81.02 £3,154.00 — — £3,235.02 £20.00 Total £85,467.96 £3,154.00 — — £88,621.96 £97,428.68 Incoming resources from generated funds - Activities for generating funds 0910 - Fundraising Activities — — — — — £126.00 1220 - Bookstall sales - fund raising — — — — — — 1240 - Church hall lettings - fund raising £475.00 — — — £475.00 — Total £475.00 — — — £475.00 £126.00 Incoming resources from generated funds - Investment income 1020 - Bank and building society interest — — £7,613.58 — £7,613.58 £7,352.23 Total — — £7,613.58 — £7,613.58 £7,352.23 Incoming resources from charitable activities 1101 - Fees for weddings and funerals £4,168.00 £710.00 — — £4,878.00 £2,577.00 1202 - Video's and Extras for Weddings £613.00 £675.00 — — £1,288.00 (£83.00) 1203 - Verger and Organist fees £955.00 — — — £955.00 £130.40 1230 - Church hall lettings - objectives £1,000.35 — — — £1,000.35 £1,337.50 1330 - Garden of Rest - Income £1,744.00 £6,418.50 — — £8,162.50 £249.00 1340 - Care Club Fees — £706.50 — — £706.50 £7,249.38 Total £8,480.35 £8,510.00 — — £16,990.35 £11,460.28 Other incoming resources 1310 - Insurance claims — — — — — £130.00 Total — — — — — £130.00 |
|---|---|
| £8,480.35 £8,510.00 — — £16,990.35 £11,460.28 — — — — — £130.00 |
|
| — — — — — £130.00 |
|
| INCOME TOTAL | £94,423.31 £11,664.00 £7,613.58 — £113,700.89 £116,497.19 |
Page 6
EXPENDITURE
Cost of generating funds - Cost of generating voluntary income
| 1730 - Fundraising costs for events, fetes etc. Total Charitable activities 1804 - Mission Giving 1910 - Parish share 2020 - Salaries of Care Club Staff 2050 - Salaries 2100 - Vicar & Curates Expenses 2201 - Outreach Initiatives 2202 - Children 2203 - Sick and Poor 2205 - Youth 2220 - Events & trips - Mission related 2230 - Mission & Evangelism (Alpha, DPYK etc) 2250 - Homegroups, Welcome Teas 2270 - Music, Licences and Sanctuary Costs 2301 - Church running - insurance 2310 - Stationary, telephone 2330 - Church maintenance 2340 - Quinquenial Repairs 2360 - Sundries 2370 - Care Club Stationary,Materials,Sundries 2380 - Garden of Rest Tablets and Upkeep 2401 - Church running - electric 2410 - Church running - gas 2420 - Church running - water 2700 - Major Repairs to Church Buildings 2900 - New Building work to Church, Hall etc. Total Governance costs 2601 - Governance costs examination/audit fee Total |
— — — — — — |
|---|---|
| — — — — — — £5,000.00 — — — £5,000.00 £5,000.00 £58,801.00 — — — £58,801.00 £58,801.00 — — — — — £482.60 £7,380.03 — — — £7,380.03 £15,265.97 £1,362.55 — — — £1,362.55 £1,966.57 £744.00 — £110.00 — £854.00 £1,564.81 £285.96 — — — £285.96 — £406.00 — — — £406.00 £300.00 £120.00 — — — £120.00 £140.00 — — — — — — £60.00 — — — £60.00 £145.85 — — — — — £182.94 £957.55 — — — £957.55 £452.54 £4,401.19 — — — £4,401.19 £4,292.18 £5,614.12 — — — £5,614.12 £3,438.48 £2,805.35 — £132.84 — £2,938.19 £5,868.00 — — — — — — £2,129.33 — — — £2,129.33 £2,485.12 — — — — — £6,587.50 £747.00 £2,550.00 — — £3,297.00 £395.25 £1,882.81 — — — £1,882.81 £1,845.58 £4,274.09 — — — £4,274.09 £3,509.81 £228.02 — — — £228.02 £316.20 £1,494.00 — — — £1,494.00 — £2,998.40 — — — £2,998.40 — |
|
| £101,691.40 £2,550.00 £242.84 — £104,484.24 £113,040.40 — — — — — — |
|
| — — — — — — |
|
| EXPENDITURE TOTAL | £101,691.40 £2,550.00 £242.84 — £104,484.24 £113,040.40 |
| SURPLUS/(DEFECIT) | (£7,268.09) £9,114.00 £7,370.74 — £9,216.65 £3,456.79 |
Page 7
4<nnn<orn <D <D wkJkn J Ln oooc Page 8
st Johns Care Club 2021 Summary of income and expenditure 'Jan-Dec 21 Total 2021 Total 2020 Income Fo85 received Fees received in error 7,249.38 743.00 743.00 743.00 743.00 7,249.38 Out oin Fees returned lo School Surplus transfred to General Fund Adjustment 743.00 9,432.19 743.00 9,432.19 482.60 6,587.50 10.79) 7,069.31 7,06g.31 10,175.19 10,175.19 10,175.19 10,175.19 Running expenses Excess income over expenditure (9,432.19) (9,432.19) 180.07 Paid lo Church Sur lus foryear (9,432.19) (9,432.19) 180.07 Bank &atement at 31.12.21 Balance 2020 BIF 9,432.19 Surplus/(Loss) | (9,432.19) Balance 2021CIF Page 9
Independent Examiner's Report to the P.C.C. of Clayton Parish Church, Bradford.
This report on the financial statements of the PCC for the year ended 31st December 2021, in respect of an examination carried out in accordance with the Church Accounting Regulations 2006 ('the Regulations') and s.43 of the Charities Act 1993 ('the Act').
Respective responsibilities of the PCC and the examiner
As members of the PCC you are responsible for the preparation of the financial statements; you consider that the audit requirement of the Regulations and section 43(2) of the Act does not apply. It is my responsibility to issue this report on those financial statements in accordance with the terms of the Regulations.
Basis of this report
My examination was carried out in accordance with the General Directions given by the Charity Commission under section 43(7b) of the Act and to be found in the Church guidance, 2006 edition. That examination includes a review of the accounting records kept by the PCC and a comparison of the accounts with those records. lt also includes considering any unusual items or disclosures in the financial statements and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently I do not express an audit opinion on the view given by the accounts.
Independent examiner’s statement
No matter has come to my attention which gives me reasonable cause to believe that in all material respects the requirements to keep accounting records in accordance with section 41 of the Act and, to prepare financial statements, which accord with the accounting records and comply with the requirements of the Act, have been met.
Dated: 9[th] February 2021
Mr. Graham John Orme, MA, A.C.M.A. J. Lynch Rev. V. Pollard The Old Vicarage Treasurer Vicar Burgh By Sands Carlisle CA5 6AW
Page 10