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2020-12-31-accounts

HORNCHURCH PAROCHIAL CHURCH COUNCIL

TRUSTEES’ REPORT AND ACCOUNTS

For the year ended 31 December 2020

Parish of Hornchurch - Annual Report and Accounts of The Parochial Church Council

For the year ended 31 December 2020

Trustees' Report to the Members of the Ecclesiastical Parish of Hornchurch St Andrew

The Trustees present their annual report and financial statements for the year ended 31 December 2020.

Reference and Administrative Information

The Parochial Church Council of the Ecclesiastical Parish of Hornchurch St Andrew (“PCC”) was registered on 11 March 2010. The PCC is a body corporate governed by The Parochial Church Councils (Powers) Measure (1956) as amended and church representation rules. The Parish of Hornchurch comprises the four churches of St Andrew, St George, St Matthew and Messy Church, which forms part of the Diocese of Chelmsford within the Church of England.

Registered Charity number

1134813

Principal address

222 High Street Hornchurch Essex RM12 6QP

Governance

The Trustees who served during the year and at the date of this report were:

Rev’d K Wylie (Chair from 28 May 2020) Miss A Jarrett
Mrs S Cox (Vice-Chair; Chair to 28 May 2020) Mrs J John
Rev’d B Baker (Co-opted) Mrs L Lithgow (to October 2020)
Mr C Bishop (to October 2020) Mr A Losq
Mrs M Bishop (to October 2020) Mr N McCarren (from October 2020)
Mr R Bolton (to October 2020) Mrs M Powell (from October 2020)
Mrs P Bromhall Mr D Reynolds
Mrs J Brooks Rev’d S Ryan (to June 2020)
Mr D Cast Mr J Shearmur
Mrs P Clark (Secretary) Mrs C Sherratt
Mr R Dines Mr J Speller
Mrs K Dunstan Mrs A Tansley
Mr M Harder Mrs C Withers
Mrs J Harder (from October 2020)

Members of the PCC are either ex officio or elected by the Annual Parochial meeting in accordance with the Church Representation Rules or are co-opted. All Church attendees are encouraged to register on the Electoral Roll and stand for election to the PCC. Mr C Cox was appointed Treasurer by the PCC; to avoid any potential conflicts of interest, as he is married to a Parish Warden, he is neither a member of the PCC nor a bank signatory. Newly elected Trustees are provided with a copy of the Church of England pamphlet “Trusteeship – an introduction to members”.

The Standing Committee, comprising the Incumbent, the Wardens and the PCC Secretary, can be called upon to take decisions on matters requiring immediate attention. Such decisions are later ratified by the PCC.

1

Parish of Hornchurch - Annual Report and Accounts of The Parochial Church Council For the year ended 31 December 2020

Management

Members of the management team at the date of this report were:

Incumbent Rev’d K Wylie
Associate Minister (vacant)
Curate (vacant)
Retired Ministers Rev’d B Baker
Rev’d S Groombridge
Ordinands Mrs B Bensusan
Mrs D Butcher
Readers Mrs C Sherratt
Mrs P Bromhall
Authorised Local Preachers Mr M Cornish
Miss A Jarrett
Messy Church Leader Mrs C Withers
Choirmaster Mr W Brooks
Organist Mr A Losq
Parish Wardens Mrs S Cox
Mr M Harder
PCC Secretary Mrs P Clark
Treasurer Mr C Cox
Assistant Treasurers Mr R Sherratt Mr G DeGiorgio
Deanery Synod Representatives Mrs J Brooks Mr A Losq
Mr D Cast

Safeguarding representatives (Young people) Mrs M Powell Mrs E Morris (Vulnerable adults) Mrs L Girkin

Bankers and Professional Advisers Bankers

Barclays Bank PLC Leicester LE87 2BB

CCLA Investment Management Ltd Senator House 85 Queen Victoria Street London EC4V 4ET

Independent Examiner Steven Lescott F.C.C.A. Lescott Chartered Certified Accountants 10 Station Court Station Approach Wickford, Essex SS11 7AT

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Parish of Hornchurch - Annual Report and Accounts of The Parochial Church Council

For the year ended 31 December 2020

Statement of Trustees’ Responsibilities

The law applicable to charities in England and Wales, the Charities Act 2011 and the Accounting and Reporting by Charities: Statement of Recommended Practice (“SORP”) applicable to charities preparing their accounts in accordance with Charity SORP (FRS102) small charities, requires the Trustees to prepare financial statements for each financial year which give a true and fair view of the charity’s financial activities during the year and of its financial position at the end of the year. In preparing those financial statements, the Trustees are required to –

The Trustees are responsible for keeping proper accounting records which disclose with reasonable accuracy the financial position of the charity and enable them to ensure that the financial statements comply with applicable law. They are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.

Aim and Purpose

The PCC has the responsibility of co-operating with the incumbent, the Reverend Ken Wylie, in promoting in the Ecclesiastical Parish the whole mission of the Church - pastoral, evangelical, social and ecumenical. It also has maintenance responsibilities for the churches and allied premises within the PCC area.

Objectives and Activities

The PCC is committed to enabling as many people as possible to worship at our churches and to become part of our Parish community. The PCC maintains an overview of worship throughout the Parish and makes suggestions on how our services can involve the many groups that live within our parish. Our services and worship put faith into practice through prayer and scripture, music and sacrament.

Public Benefit

When planning our activities for the year, we have considered the Charity Commission’s guidance on public benefit and, in particular, the supplementary guidance on charities for the advancement of religion. In particular, we try to enable ordinary people to live out their faith as part of our parish community through:

The annual report describes the activities undertaken by the PCC during the year to further, in the opinion of the Trustees, its charitable purposes for public benefit.

The Trustees are of the opinion that they have complied with the duty in section 17 of the Charities Act 2011.

Electoral Roll

In December 2020, there were 314 Parishioners on the Church Electoral Roll, of whom 174 were resident and 140 were not resident within the Parish Boundary. The total represents an increase of 3 on the figure quoted in the Annual Report for 2019.

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Parish of Hornchurch - Annual Report and Accounts of The Parochial Church Council

For the year ended 31 December 2020

Review of the Year

The context for this review, is perhaps best started with a reminder of what was written in April 2020, at the end of last year’s report:

“The future: 2020 and the impact of the coronavirus pandemic

This report was approved just a few weeks after the Prime Minister declared a “moment of national emergency” on 23 March 2020, since when our country (together with much of the world) has been in near full “lockdown” against the spread of coronavirus. The public has been asked to stay at home except for essential, and short, expeditions to buy food or take exercise; especially vulnerable people are asked to stay at home. These and other measures are designed to stop the spread of the virus so that medical staff and hospitals are not overwhelmed by the numbers of people being treated. All social events, including weddings are now banned, with only funerals allowed (but not in churches). We have just experienced the first Easter without church services in Britain since 1213! We are learning a new vocabulary of “social distancing” and “self-isolating”.

All places of worship are closed, along with many other places where people congregate, including schools and shops deemed non-essential. It is not clear how long these measures will be in place but it seems likely that they will last for months rather than weeks, with their impact lasting even longer. …”

The year was dominated by the arrival of the Covid-19 global pandemic and the Government’s response to the situation which changed through the remainder of the year, starting with a “lockdown” of the population in March for some three months and ending with a second lockdown in December 2020 (which is only being relaxed at the date of this report after the successful rollout of the vaccination programme that commenced in December 2020). During the year we learned a new language: in addition to lockdown, terms such as “social-distancing”, “self-isolation”, “rule of six”, and many others, came into everyday parlance. Churches, non-essential retail, hospitality and tourist businesses and schools were effectively closed for much of the year and during the times that these were able to open, did so under strict regulation.

Although the services for January and February followed the established pattern of a variety of worship formats, the arrival of the pandemic forced the consideration of a completely different way of taking services into people’s homes. Our new Vicar, Rev’d Ken Wylie, was thrown in at the deep end. The installation of the Audio-Visual (AV) system in 2018 enabled the streaming of services over the internet which were regularly “attended” by large “congregations”. After the morning worship, Ken and Marlene, his wife, streamed “Family Time” for the younger members of the congregation, while Zoom (a video platform few had heard of before 2020 but they do now!) hosted a “Coffee and a chat” session giving a weekly opportunity for fellowship. Ken began broadcasting Morning Prayer at 9am on Monday to Thursday to a regular congregation and this continues. Over the summer, while restrictions were eased a little, we were able to open the church for private prayer on Thursdays and for a Sunday service, initially just for Morning Worship, though later for Holy Communion with limited numbers who were socially distanced and wearing masks.

The streamed services for Nine Lessons, Christmas Eve and Christmas Day were very well-received by viewing figures larger than could have been accommodated in church in a normal year.

The youth work in the Parish has been severely restricted in many areas which depend on churches being open but has continued to flourish in other areas and we are grateful to those who have been able to continue this important work, which is also referred to in the section on Young People below.

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Parish of Hornchurch - Annual Report and Accounts of The Parochial Church Council

For the year ended 31 December 2020

Review of the Year (continued)

Messy Church, now in its eleventh year, moved to “online celebrations” and by innovating, has kept in contact with our MC families and reached new people who may not have been able to attend our ‘physical’ sessions. Innovations included;

It was with regret that many of the regular features of the Parish Year had to be cancelled in 2020 due to the Government regulations on lockdowns and severely restricted social contact, and the uncertainty about how these regulations might change. The Safari summer holiday club (for infants to teenagers); The Bridge (an open house offering a listening ear to all-comers); the Winter Market (with its opportunities for fellowship) and some special services had to be cancelled for the duration or, in the case of Battle of Britain Sunday and Remembrance Day, severely curtailed.

Life Groups have been unable to meet since February due to Covid restrictions but the intention is for them to be reviewed and to resume in the autumn of 2021.

The A-V system came into its own during lockdown; and the team are to be congratulated on their work in continuing to use the system effectively; particular mention must be made of Peter and Harriet Carver, whose dedication and expertise has enabled us to reach out to a wider audience and contributed significantly to the mission of the Parish. Services are being streamed through the A-V system from St Andrew’s to those who were unable to attend in person, through government regulation or other reasons, while St George’s and St Matthew’s Churches have been closed for the duration.

The ministry of music had a curious year. The choir was able to attend rehearsals and services for only a very few weeks in the autumn, which enabled them to record some music which was then used for streamed services; the organ was unavailable throughout. We heard them only a little but sufficient to remind us how much we missed them. Having their own isolated space in the belltower, the ringers were able to ring, or chime, more regularly. We are grateful to everyone who shares their gifts through singing, playing and bell-ringing and look forward to restrictions being lifted in 2021.

It was with great sadness that we said goodbye to a number of extremely committed and long-standing members of our congregation who passed away in 2020, including: Evelyn Bunney, Betty Carrington, Joan and Frank Cook, Anita Fassam, Rosamund Hawkes, Josie Quick, Eileen Rice, Hazel Spurdle, Reginald and Sheila Statham, Marjorie Weaver and our former parishioners, Jenny and Mick Clarke.

Last but not least, we thank our clergy and lay leadership team. We pray that God will continue to bless, inspire and uphold Ken Wylie, Saffron Ryan, Barbara Baker, Carole Sherratt, Pat Bromhall, Sonia Groombridge, Christine Withers, Anne Jarrett, Mark Cornish, Peter Evans, Becki Bensusan, Dawn Butcher, Jo Smallman, Karen Dunstan and Alison Tansley.

Saffron completed her curacy with us in June 2020 and moved on to her new ministry in Stratford. We are sad to see Saffron, James and their family go; we thank them for sharing their gifts and fellowship with us and we wish them well in the future.

Becki and Dawn, our Ordinands, will be leaving us soon to go to the parishes where they will have the next stage of their training; we have enjoyed their leadership, teaching and fellowship with us and wish them well for the future.

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Parish of Hornchurch - Annual Report and Accounts of The Parochial Church Council

For the year ended 31 December 2020

Review of the Year (continued)

Young people

In a normal year, the Parish of Hornchurch hosts a wide range of groups for Young People, providing for youngsters from babies to eighteen years. There are currently thirty one groups, including eleven organised directly by the Church. The other nineteen are units of Uniformed Organisations: one Girl’s Brigade unit; one Scout Group, with ten sections - three Beaver Colonies, four cub packs and three scout troops; and nine Girlguiding units – two of Rainbows, five of Brownies and two of Guides. The activities of the church groups were suspended for the year from March, though many of the sections of the Uniformed Organisations continued using Zoom for virtual meetings or in the summer, meeting outside when this was possible.

These groups are all led by volunteers, to whom the Parish is grateful for their dedication and for the time they spend in planning and running programmes and activities for their groups, many throughout the year: without their leadership, these groups would not be able to run. Further details of the activities of these groups can be found in the separate annual youth report presented to the APCM and available from the Parish Office.

Volunteers

The Parish of Hornchurch is dependent on the huge number of people involved in church activities in the area. Volunteers undertake significant roles in the activities of the PCC, ranging from administration, such as assisting with financial recording; leading mother and baby groups; youth activities; prayer, bereavement and support networks; as well as worship. Some of these activities were curtailed, others continued and some were new: an example of the latter is the stewarding of services, private prayer and weddings and funerals, where more volunteers were required to ensure the congregations, albeit limited in numbers, felt safe while in church. The number of volunteers involved during the year, daily, weekly, monthly or annually would be in the region of 100 (nearer 200 in a Safari year), contributing an average of around 2½ hours per week.

The service provided to our local community through church volunteering has a significant impact on people's relationship to the Church particularly at times of crisis. Within this context, the PCC greatly values the considerable time given by all the volunteers across the Parish in pursuit of our mission.

Management of the charity

The full PCC met five times in 2020, the planned sixth meeting in March being cancelled as it coincided with the first lockdown at the onset of the pandemic. The January meeting was held face to face and the other four meetings were hosted on Zoom; the average attendance was 77%. From March, the Standing Committee met regularly for the rest of the year to discuss policy and financial matters, initially weekly and after July every other week. In March, a Strategy Committee was set up to discuss the management of services and communication with the congregation, trying to ensure that the more vulnerable members were contacted regularly. The key matters arising were presented for consideration at the full PCC meetings.

Pay policy for staff

The PCC employs twelve staff (eleven of whom are part-time), working in the roles of cleaner, caretaker, office administration, financial administration and gardener, as well as remunerating the organist. Pay rates for staff in equivalent roles are the same, irrespective of gender and age. Pay is reviewed annually in the autumn and increased according to our means and to ensure these are in excess of minimum wages rates at that time.

The PCC has participated in the NEST pensions scheme from 1 March 2016, 10 months earlier than the statutory staging date. The PCC’s contributions have been set at 3% with effect from that date.

The PCC members (who are trustees of the charity) give their time freely and received no remuneration for the year. Details of related party transactions are disclosed in note 10.

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Parish of Hornchurch - Annual Report and Accounts of The Parochial Church Council

For the year ended 31 December 2020

Review of the Year (continued)

Financial Review

During the year, the income and expenditure on unrestricted funds (general and designated) before investment gains were as follows:

£
Income
Expenditure
Net (expenditure)/income		 Unrestricted funds
2020
General
Designated
Total
272,548
65,005
337,553
290,987
3,203
294,190
(18,439)
61,802
43,363		 Unrestricted funds
2019
General
Designated
Total
308,502
143,809
452,311
328,814
12,577
341,391
(20,312)
131,232
110,920

General income of £272,548 (2019: £308,502) was down by £35,954, arising broadly from collections at all services, down £12,000 and a reduction in hall hire income of £42,500, offset by the receipt of £17,229 from the Government’s Coronavirus Job Retention Scheme. General expenditure of £290,987 (2019: £328,814) was lower by £37,827, arising mainly from reduced running costs and maintenance while the churches and halls have been substantially closed.

The operational performance of the parish was insufficient to enable the Parish Share of Diocesan costs of £158,740 (2019: £166,450) to be paid in full from income and recourse was again made to reserves to fund the deficit on general funds of £18,439 (2019: £20,312).

Lockdown caused the normal pattern of giving to be turned upside down as regular giving, which has been the mainstay of our income for many years, fell away sharply and alternative methods of giving were used, including cheques and bank transfers instead of cash. Justgiving became a valuable source of income, while the Parish Giving Scheme (PGS) saw an increase in regular donors such that in future years this appears to be the primary source of giving for the Parish. PGS is not only administratively beneficial but also has improved the PCC’s cash flow.

The PCC is grateful to the two anonymous donors who gave a total of £30,000 in the year, which enabled the general fund voluntary income to be only slightly lower than last year.

An unrestricted legacy of £61,576 was gratefully received during the year from the estates of Brenda and Peter Newlyn, which was added to the designated reserve for legacies and accounts for nearly all of the increase in designated funds.

While fees from weddings and funerals held up reasonably well, baptisms were few and this hit collections.

Expenses have been kept under scrutiny by the Standing Committee.

By the end of the year, the Church’s surplus and net current assets had both increased by £47,115, mainly due to the Brenda and Peter Newlyn legacy of £61,576, from which is deducted the deficit for the year of £18,439 (2019: increased by £119,580, mainly arising from the Mrs Goodwin bequest of £120,000.

It remains vitally important that the parish continues to consider the stewardship of its financial resources and how it might increase its planned giving income in future years.

We are grateful to the office staff who adapted their working practices and working hours to such effect that the parish office was always available during normal office hours.

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Parish of Hornchurch - Annual Report and Accounts of The Parochial Church Council

For the year ended 31 December 2020

Review of the Year (continued)

Reserves Policy

It is PCC policy to maintain “free” reserves (that is, unrestricted reserves which are not designated for a specific purpose) which are equivalent to two to three months of average unrestricted payments, which is currently equivalent to a reserve of between £48,000 and £73,000, in order to smooth out fluctuations in cash flow and to meet unexpected items of expenditure. At 31 December 2020, “free” reserves for this purpose on the unrestricted general fund were exhausted by the prior year’s deficit and the designated legacy fund held £77,464, just above the top of this range. The £120,000 unrestricted bequest received in 2019 has been earmarked by the PCC as an emergency fund against the potential future deficit on unrestricted general funds due to a continued reduction in income as referred to in the financial review and any significant expenditure which might arise from the Quinquennial Inspection of St Andrew’s church that is due in 2021.

The remaining designated funds are held: to prepare for the periodic major servicing of the organ; and to support the work of the committees who organize, on behalf of the PCC, Summer Safari, the Magazine, the Bookstall and Messy Church. Details of unrestricted funds, including those which are designated, are given in note 8 (a) to the financial statements. Details of restricted funds, including the purposes for which they are held, and endowment funds are given in notes 8 (b) and 8 (c) respectively.

The future: 2021 and the continuing impact of the coronavirus pandemic

The outlook for 2021 and the likelihood and timing of a return to previous levels of income, particularly hall hire and weddings, remain very uncertain.

A Quinquennial Inspection of the fabric of St Andrew’s Church is due in 2021 and the Inspector will give their opinion on what remedial work will need to be done in the next five years and will indicate what, if anything, will need to be done as a matter of urgency.

The designation of legacies and the bequest will allow these funds to be held in reserve to further the mission of our Parish in 2021 and beyond.

The Annual Report was approved by the Parochial Church Council on 15 April 2021 and signed on 29 April 2021 on its behalf by:

The Reverend Ken Wylie

Chair of Council, Vicar

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Parish of Hornchurch - Annual Report and Accounts of The Parochial Church Council

For the year ended 31 December 2020

Independent Examiner's Report to the Trustees of the Parochial Church Council Of the Ecclesiastical Parish of Hornchurch St Andrew

I report to the charity trustees on my examination of the accounts of the charity for the year ended 31 December 2020 which are set out on pages 10 to 22.

Responsibilities and basis of report

As the charity’s trustees you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (‘the Act’).

I report in respect of my examination of the charity’s accounts carried out under section 145 of the Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.

Independent examiner's statement

Since the charity’s gross income exceeded £250,000 your examiner must be a member of a body listed in section 145 of the Act. I confirm that I am qualified to undertake the examination because I am a member of the Association of Chartered Certified Accountants, which is one of the listed bodies.

I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:

  1. accounting records were not kept in respect of the charity as required by section 130 of the Act; or

  2. the accounts do not accord with those records, or

  3. the accounts do not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a ‘true and fair view’ which is not a matter considered as part of an independent examination.

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.

Signed

Steven W Lescott FCCA

Chartered Certified Accountant

10 Station Court Station Approach Wickford Essex SS11 7AT

Date: 29 April 2021

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Parish of Hornchurch - Annual Report and Accounts of The Parochial Church Council

For the year ended 31 December 2020

Statement of Financial Activities – Year ended 31 December 2020

Note
Income and endowments
Voluntary income
2(a)
Church activities
2(b)
Income from investments
2(c)
Activities for generating
funds
2(d)
Coronavirus Job Retention
Scheme Grant
4
Total income
Expenditure on
Church activities
3(a)
Fundraising costs
3(b)
Total expenditure
Net income/(expenditure)
before investment gains
Transfers between funds
Other recognised
gains/(losses)
Gains/(losses) on
revaluation of fixed assets
Net income/(expenditure)
Reconciliation of funds:
Balances Brought Forward
1 January 2020
Balance Carried Forward
31 December 2020		 Unrestricted
General
Fund
£
165,206
45,326
44,787
-
17,229
272,548
290,074
913
(290,987)
(18,439)
18,439
-
-
-
-		 Unrestricted
Designated
Funds
£
61,576
597
-
2,832
-
65,005
3,203
-
(3,203)
61,802
(18,439)
53
43,417
1,765,032
1,808,449		 Restricted
Funds
£
1,018
19,230
-
-
-
20,248
16,839
-
(16,839)
3,409
-
2,183
5,592
194,310
199,902		 Endowment
Funds
£
-
-
-
-
-
-
-
-
-
-
-
-
-
10,654
10,654		 Total
2020
£
227,800
65,153
44,787
2,832
17,229
357,801
310,116
913
(311,029)
46,772
-
2,236
49,009
1,969,996
2,019,005		 Total
2019
£
312,738
114,735
48,779
7,576
-
483,828
374,472
850
(375,322)
108,506
-
5,474
113,980
1,856,014
1,969,996

The notes on pages 12 to 22 form part of these accounts.

The detailed comparative figures, showing the Statement of Financial Activities for the year ended 31 December 2019, are set out in note 12.

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Parish of Hornchurch - Annual Report and Accounts of The Parochial Church Council

For the year ended 31 December 2020

Balance Sheet

Note
FIXED ASSETS
Tangible assets
5(a)
Investments
5(b)
CURRENT ASSETS
Debtors and prepayments
6
Short term deposits
Cash at bank and in hand
LIABILITIES
Creditors: amounts falling due
within one year
7
Net Current Assets
TOTAL ASSETS LESS CURRENT LIABILITIES
TOTAL NET ASSETS
FUNDS
Unrestricted funds
8(a)
Restricted funds
8(b)
Endowments funds
8(c)
TOTAL FUNDS
9		 2020
£
1,577,500
37,597
1,615,097
28,410
313,269
101,210
442,889
(38,981)
403,908
2,019,005
2,019,005
1,808,449
199,902
10,654
2,019,005		 2019
£
1,577,842
35,361
1,613,203
51,081
292,108
47,607
390,796
(34,003)
356,793
1,969,996
1,969,996
1,765,032
194,310
10,654
1,969,996

The notes on pages 12 to 22 form part of these accounts.

Approved by the Parochial Church Council on 15 April 2021 and signed on 29 April 2021 on its behalf by:

Rev’d Kenneth Wylie Mr Michael Harder Chair of Hornchurch Parochial Church Council Trustee

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Parish of Hornchurch - Annual Report and Accounts of The Parochial Church Council

For the year ended 31 December 2020

Notes to the Financial Statements

1. Accounting policies

a. Accounting Convention

The PCC is a public benefit entity within the meaning of FRS102. The financial statements have been prepared under the Charities Act 2011 and in accordance with the Church Accounting Regulations 2006 governing the individual accounts of PCCs, and with the regulations’ “true and fair view” provisions, together with FRS102 (2016) as the applicable accounting standards and the 2016 version of the Statement of Recommended Practice, Accounting and Reporting by Charities (“SORP (FRS102)”). The financial statements have been prepared under the historical cost convention as modified by the inclusion of investments at fair value.

The SORP (FRS102) requires expenditure to be reported on an activity basis to show how the charity has used its resources to further its charitable aims for the public benefit. However, as the charity is below the charity audit level threshold, it has opted to report expenditure by the nature of the expenditure rather than on an activity basis, as permitted by section 4.27 of SORP.

The Financial Statements include all transactions, assets and liabilities for which the PCC is liable in law. They do not include the accounts of church groups that owe their affiliation to another body, nor those which are informal gatherings of church members.

b. Funds Accounting

Funds held by the PCC are:

Unrestricted – these represent income funds which can be used for general purposes of the PCC purposes, including amounts designated by the PCC for fixed assets for its own use or for spending on a future project and which are therefore not included in its ”free reserves” as disclosed in the trustees’ report.

Restricted – These are funds that must be spent on the restricted purposes for which they were given: (i) income from trusts or endowments which can be expended only on those objects specified in the terms of the trust or bequest; (ii) donations or grants received for a specific purpose or invited by the PCC for a specific object.

Endowments – Unless specified otherwise when the endowment was established, the income generated by these funds can be used for restricted or unrestricted purposes but the trust capital must be retained permanently.

c. Income and endowments

Recognition of income and endowments

These are included in the Statement of Financial Activities (SOFA) when: the PCC becomes legally entitled to the use of the resources; and the inflow of economic benefit is probable; and the monetary value can be measured with sufficient reliability. Income from events, etc., is reported before any related costs that may have been deducted from the gross proceeds.

Grants and donations

Grants and donations are included in the SOFA when any preconditions preventing their use by the PCC have been met. For collections and planned giving this is when the funds are received.

Gift Aid Tax claims, etc., on cash donations

Gift Aid and other tax claims are included in the SOFA at the same time as the cash donations to which they relate.

Income from Investments

Dividends are accounted for when due and payable. Interest entitlements are accounted for as they accrue. Gains and Losses on Investments

Realised Gains or Losses are recognised when the investments are sold.

Unrealised Gains and Losses are accounted for on revaluation at bid value as at 31 December of the year of account. Rental income

Rental income from lettings is recognized when the rental is due.

d. Expenditure and liabilities

Liabilities are recognized as soon as there is a legal or constructive obligation and settlement is probable and quantifiable.

Grants

Grants and Donations are recognised when paid or when awarded where the award constitutes a binding obligation on the PCC. Church Activities

The Diocesan Parish Share is accounted for when paid. Any contribution deemed to be unpaid at 31 December is not provided for in these accounts.

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Parish of Hornchurch - Annual Report and Accounts of The Parochial Church Council

For the year ended 31 December 2020

Notes to the Financial Statements (continued)

1. Accounting policies (continued)

Consecrated and Benefice Property is excluded from the Accounts by S.10 (2) (a) and (c) of The Charities Act 2011. Moveable church furnishings are not included in the accounts unless sufficient cost information is available but all items are included in the Church’s inventory.

All expenditure on consecrated or benefice buildings and other fixed assets costing under £1,000 are written off in the year they are incurred.

Depreciation

Depreciation is calculated to write down the cost of tangible fixed assets, excluding freehold buildings, over their expected useful lives. The rates applicable are:

Land Nil Buildings Nil* Fixtures & Fittings 25% Straight Line Computer Equipment 30% Straight Line

*No depreciation is provided on freehold buildings as the currently estimated residual value of the properties is not less than their carrying value and the remaining useful life of these assets currently exceeds 50 years, so that any depreciation charges would not be material. An impairment review is carried out annually and any resultant loss identified in expenditure for the year.

f. Current Assets

Amounts owing to the PCC at 31 December for fees, rents or other income are shown as debtors. This figure would be reduced by any provision deemed necessary to cover bad or doubtful debts

Short Term Deposits include cash held on deposit with CBF Church of England Funds or with Barclays Bank.

g. Donated services, goods and facilities

Donated services, goods or facilities are included in incoming resources (and at the same time in resources expended) at the estimated fair value of the services, goods or facilities received.

h. Fees collected by the PCC in an agency capacity

A proportion of the fees collected by the PCC for weddings and funerals is considered under SORP to be collected by the PCC as an intermediary and these fees do not count towards PCC income and should not be included in the PCC’s financial statements if the money is paid over in full directly to those involved. Such fees include the fees belonging to the Diocesan Board of Finance and those collected for the services, for example, of bell ringers, organists and vergers. Similarly, the PCC will from time to time collect money for other charities in a public place or in church services; under SORP, these monies are also considered to be collected by the PCC as agent for the charity concerned and are not included in the financial statements. Reference is made to these collections in the Annual Report.

i. Going Concern

The trustees have prepared the accounts on a going concern basis and, having regard to a period exceeding twelve months after the balance sheet date, are satisfied that this basis continues to be appropriate.

13

Parish of Hornchurch - Annual Report and Accounts of The Parochial Church Council

For the year ended 31 December 2020

Notes to the Financial Statements (continued)

2. Income and endowments

(a)
Voluntary income
Planned giving
Collections at all services
Donations and appeals
Income tax recoverable
Legacies and bequest
(b)
Income from church activities
Letting of Church halls
Fees from weddings and funerals
Summer Safari
Messy Church
Grant – Churchyard Trust (note 4)
(c)
Income from investments
Dividends and interest
Letting of houses
Other letting income
(d)
Activities for generating funds
Fetes, bazaars and other events
Parish magazine advertising
Bookstall
(e)
Coronavirus Job Retention Scheme
Grant(note 4)
Total Income		 Unrestricted
Funds
£
89,827
4,263
47,740
23,376
-
165,206
32,918
12,408
-
-
-
45,326
2,371
31,016
11,400
44,787
-
-
-
-
17,229
272,548		 Designated
Funds
£
-
-
-
-
61,576
61,576
-
513
-
84
-
597
-
-
-
-
-
2,637
195
2,832
-
65,005		 Restricted
Funds
£
-
-
1,018
-
-
1,018
-
150
-
-
19,080
19,230
-
-
-
-
-
-
-
-
-
20,248		 Endowment
Funds
£
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-		 Total
2020
£
89,827
4,263
48,758
23,376
61,576
227,800
32,918
13,071
-
84
19,080
65,153
2,371
31,016
11,400
44,787
-
2,637
195
2,832
17,229
358,801		 Total
2019
£
107,524
16,538
18,051
30,125
140,500
312,738
75,419
13,165
6,646
1,298
18,207
114,735
2,929
34,450
11,400
48,779
4,009
3,147
420
7,576
-
483,828

14

Parish of Hornchurch - Annual Report and Accounts of The Parochial Church Council

For the year ended 31 December 2020

Notes to the Financial Statements (continued)

3. Expenditure
Church activities
(a)
Church activities
Missionary and charitable giving
Ministry Costs
Parish share
(note 3(e))
Chaplaincy
maintenance
Clergy housing
Associate Minister’s office, Burnway
Church running expenses
Church maintenance
Church halls running costs
Churchyard maintenance
Bookstall
Parish magazine
Staff costs (note 4)
Training and mission
Summer Safari
Messy Church
Utilities (Gas, electric and water)
Depreciation
Retirement presentation gift
Church management and
administration
Printing, postage and stationery
Telephone
Office equipment
Payroll bureau
Governance costs
Examiner’s fee:
Independent examination
Total expenditure on church
activities
(b)
Fundraising costs
Fundraising costs
Total resources expended		 Unrestricted
Funds
£
1,516
158,740
6,270
1,078
-
14,801
3,618
17,785
1,152
-
-
55,607
-
-
-
16,275
342
-
277,184
916
3,084
6,298
492
10,790
2,100
2,100
290,074
913
290,987		 Designated
Funds
£
-
-
-
-
-
1,022
-
-
-
159
786
-
-
634
602
-
-
-
3,203
-
-
-
-
-
-
-
3,203
-
3,203		 Restricted
Funds
£
659
-
-
-
-
21
745
-
-
-
-
15,414
-
-
-
-
-
-
16,839
-
-
-
-
-
-
-
16,839
-
16,839		 Endowment
Funds
£
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-		 Total
2020
£
2,175
158,740
6,270
1,078
-
15,844
4,363
17,785
1,152
159
786
71,021
-
634
602
16,275
342
-
297,226
916
3,084
6,298
492
10,790
2,100
2,100
310,116
913
311,029		 Total
2019
£
3,863
166,450
-
974
574
22,558
8,376
38,097
2,190
367
3,365
76,323
875
6,393
1,483
22,453
873
1,127
356,341
2,157
4,943
8,439
492
16,031
2,100
2,100
374,472
850
375,322

15

Parish of Hornchurch - Annual Report and Accounts of The Parochial Church Council

For the year ended 31 December 2020

Notes to the Financial Statements (continued)

3. Expenditure (continued)

(e) Diocesan Parish Share

Gross Diocesan quota
Less: Fees credit
Discount
Housing credit
Prolonged vacancy credit		 2020
£
181,086
(5,200)
175,886
(1,759)
(9,000)
(6,387)
158,740		 2019
£
181,086
(3,863)
177,223
(1,773)
(9,000)
-
166,450

(f) Support costs

Unrestricted Designated Restricted Total Total
Funds Funds Funds 2020 2019
£ £ £ £ £
Support costs (included above) 26,600 - - 26,600 21,731

4. Staff costs and Coronavirus Job Retention Scheme Grant

Wages and Salaries
Employer’s pension contribution		 Unrestricted
Funds
£
55,298
309
55,607		 Designated
Funds
£
-
-
-		 Restricted
Funds
£
15,136
278		 Total
2020
£
70,434
587
71,021		 Total
2019
£
75,594
729
15,414 76,323

The average number of full-time equivalent employees in administrative and support roles during the year was four (2019: four). During the year there were no employees who earned £60,000 or more. St. Andrews (Hornchurch) Churchyard Maintenance Trust (note 10) makes a grant to the PCC to support the expenditure on maintaining the churchyard, including the wages of the gardener. The grant and expenditure set against it are included in note 8 (b). At 31 December 2020, four eligible staff members were enrolled in the NEST pension scheme (2019: four). The PCC is not required to make Employers’ National Insurance contributions as its liability falls below the minimum level at which contributions are payable.

The Coronavirus Job Retention Grant Scheme

The Coronavirus Job Retention grant scheme was introduced in March 2020, when the first pandemic “lockdown” regulations came into force, to support organisations which were not able to open (including churches). The scheme was introduced to enable the Government to pay part of furloughed employees’ salaries and potentially to protect employees from redundancy. The PCC received grants from the scheme amounting to £17,229 for the period March to December 2020 in respect of those of its staff who were on temporary leave (known as “furlough”). As required under SORP, these grants have been shown as Income in the Statement of Financial Activities on page 10.

16

Parish of Hornchurch - Annual Report and Accounts of The Parochial Church Council

For the year ended 31 December 2020

Notes to the Financial Statements (continued)

5. Fixed assets

(a)
Tangible assets
Cost
At 1 January 2020
Additions
Disposals
At 31 December 2020
Depreciation
Accumulated depreciation at 1 January 2020
Charge for year
Depreciation on disposals
Accumulated depreciation at 31 December 2020
Net book value:
At 31 December 2020
At 31 December 2019		 Freehold Land and Buildings
Halls
Curate
Houses
£
£
795,000
782,500
-
-
-
-
795,000
782,500
-
-
-
-
-
-
-
-
795,000
782,500
795,000
782,500		 Fixtures,
fittings and
equipment
£
20,063
-
-
20,063
19,721
342
-
20,063
-
342		 2020
Total
£
1,597,563
-
-
1,597,563
19,721
342
-
20,063
1,577,500
1,577,842		 2019
Total
£
1,597,563
-
-
1,597,563
18,849
873
-
19,722
1,577,842

The freehold land and buildings comprise the Halls and Premises located at North Street, Hornchurch, together with the curates’ houses at Burnway, Chelmsford Drive and Kenilworth Gardens.

The North Street Halls site is shown at cost which, as permitted by SORP, was the deemed cost under FRS 15 transitional provisions, under which the property’s 2013 valuation has not been updated.

The three curates’ houses are also shown at cost under the same provisions noted above, under which the 2014 valuations of the properties have not been updated.

17

Parish of Hornchurch - Annual Report and Accounts of The Parochial Church Council

For the year ended 31 December 2020

Notes to the Financial Statements (continued)

5. Fixed assets (continued)

(b)
Movement in fixed asset investments
Market value brought forward
at 1 January 2020
Add gain/deduct (loss) on revaluation
Market value at 31 December 2020
Investments at market value comprised
Collective investment Schemes
(COIF Charities Ethical Investment Fund)
Total
Market value of unrestricted investments
at 31 December 2020
Market value of restricted investments
at 31 December 2020		 2020
£
35,361
2,236
37,597
37,597
37,597
886
36,711
37,597		 2019
£
29,887
5,474
35,361
35,361
35,361
833
34,528
35,361

6. Debtors and prepayments

Income Tax Recoverable
Legacy debtor
Other debtors
Prepayments and Accrued Income		 2020
£
22,503
-
5,443
463
28,410		 2019
£
22,903
20,000
7,408
770
51,081

18

Parish of Hornchurch - Annual Report and Accounts of The Parochial Church Council

For the year ended 31 December 2020

Notes to the Financial Statements (continued)

7. Liabilities

Amounts falling due within one year:
Accruals and Deferred income
Trade creditors
Other creditors		 Total Funds
2020
£
10,698
1,858
26,425
38,981		 Total Funds
2019
£
2,145
7,275
24,853
34,003

8. Statement of fund movements

Unrestricted Funds
(see (a) below)
Restricted Funds
(see (b) below)
Endowment Funds
(see (c) below)
(a) Unrestricted Funds
General Funds
Legacies
Bequest
Organ & choir, music
Summer Safari
Magazine
Bookstall
Messy Church
Unrealised gain/(loss) on
valuation		 Balance
brought
forward
£
1,765,032
194,310
10,654
1,969,996
-
34,325
120,000
24,211
2,483
-
2,422
2,713
1,578,878
1,765,032		 Income
£
337,553
20,248
-
340,572
272,548
61,576
-
513
-
2,637
195
84
-
337,553		 Expenditure
£
(294,188)
(16,839)
-
(293,798)
(290,987)
-
-
(1,022)
(634)
(786)
(159)
(602)
-
(294,188)		 Revaluation
Gain(Loss)
£
53
2,183
-
2,236
-
-
-
-
-
-
-
-
53
53		 Transfers
£
-
-
-
-
18,439
(18,439)
-
-
-
-
-
-
-
-		 Balance
carried
forward
£
1,808,450
199,902
10,654
2,019,006
-
77,464
120,000
23,702
1,849
1,851
2,458
2,194
1,578,931
1,808,450

19

Parish of Hornchurch - Annual Report and Accounts of The Parochial Church Council

For the year ended 31 December 2020

Notes to the Financial Statements (continued)

8. Statement of funds (continued)

(b) Restricted Funds
Church Fabric/Restoration
St Andrew’s Roof Appeal 2011
Bells
Organ Fund 2011
Sheila Jigins legacy (Mission
and Fabric)
Mrs E Burton legacy (Choir &
Music)
Dorothy Dines legacy (Choir)
F J Black (TimeOut)
Impact and youth work
CYT grant (note 4)
Choir Lighting
The Fold (Messy Church)
Mrs J Sheppard (St Matthew’s
prayer & hymn books)
St Matthew’s Books
L A Gillingham (Flowers)
V & LE Jackson and H Warren
(Choir)
H Smith (Flowers)
C Braithwaite (Fabric)
Mrs I M Parry (Education)
Children’s Society
Other charity collections
Brenda Newlyn (Ramp &
crosses)
Unrealised gain on
investments		 Balance
brought
forward
£
27,669
33,256
1,618
19,336
50,794
10,000
808
714
133
-
2,785
6,054
1,000
239
202
485
103
3,052
1,000
93
-
301
34,668
194,310		 Income
£
150
-
-
-
-
-
-
-
-
19,080
-
-
-
-
-
-
-
-
-
948
70
-
-
20,248		 Expenditure
£
-
-
-
-
-
-
-
(21)
-
(15,414)
-
-
-
-
-
-
-
(745)
-
(611)
(48)
-
-
(16,839)		 Revaluation
Gain(Loss)
£
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
2,183
2,183		 Transfers
£
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-		 Balance
carried
forward
£
27,819
33,256
1,618
19,336
50,794
10,000
808
693
133
3,666
2,785
6,054
1,000
239
202
485
103
2,307
1,000
430
22
301
36,851
199,902

20

Parish of Hornchurch - Annual Report and Accounts of The Parochial Church Council

For the year ended 31 December 2020

Notes to the Financial Statements (continued)

8. Statement of funds (continued)

(c) Endowment Funds
Mrs Herapath
Talbot Gibbs Charity
William Gogney		 Balance
brought
forward
£
8,581
1,540
533
10,654		 Income
£
-
-
-
-		 Expenditure
£
-
-
-
-		 Revaluation
Gain(Loss)
£
-
-
-
-		 Transfers
£
-
-
-
-		 Balance
carried
forward
£
8,581
1,540
533
10,654

9. Analysis of net assets by fund

Fixed Assets
Current Assets
Current Liabilities		 Unrestricted
Funds
£
1,577,500
269,930
(38,981)
1,808,449		 Restricted
Funds
£
37,597
162,305
-
199,902		 Endowment
Funds
£
-
10,654
-
10,654		 Total Funds
2020
£
1,615,097
442,889
(38,981)
2,019,005		 Total Funds
2019
£
1,613,203
390,796
(34,003)
1,969,996

10. Related party disclosures

The PCC is associated with St. Andrews (Hornchurch) Churchyard Maintenance Trust (Registered Charity no 295658) by means of mutual Trustees, Rev’d K Wylie, Mr M Harder and Mrs S Cox. Its objective is that the income of the Trust Fund shall be applied in maintaining the churchyard in good order and repair including providing and/or maintaining equipment necessary for such maintenance and providing stock. In September 2018, the member of staff transferred employment to the PCC from St. Andrews (Hornchurch) Churchyard Maintenance Trust (note 4), which makes a grant to the PCC to support the additional expenditure (note 8 (b)). There were no balances outstanding between the PCC and St. Andrews (Hornchurch) Churchyard Maintenance Trust as at 31 December 2020 (2019: none).

No Trustees received any remuneration for services as members of the PCC, but a total of £1,403 (2019 £1,279) was paid, reimbursed or waived in respect of five (2019: two) members of the PCC for fees or expenses relating to weddings, funerals, travel and housing costs.

Unconditional donations that have been identified as emanating from related parties, including members of the PCC, amounted to £65,168.

The Organist, Mr A Losq, a member of Deanery Synod and therefore ex officio a PCC trustee, was paid £5,852 (2019 £5,912), which is included in the staff costs figures in note 4. The PCC received £3,478 from the Coronavirus Job Retention Scheme in 2020 while Mr Losq has been on furlough.

21

Parish of Hornchurch - Annual Report and Accounts of The Parochial Church Council

For the year ended 31 December 2020

Notes to the Financial Statements (continued)

11. Post balance sheet date event – coronavirus pandemic

After the national emergency was declared in March 2020 as a result of the coronavirus pandemic (see also page 4), curbs on movement of the population were introduced which adversely affected the PCC’s finances in 2020, because it receives a significant income from hall lettings, which were generally not permitted from the last half of March for the indefinite future. The combined income from this source and plate collections (with no services being conducted) was over £90,000 in 2019 and was expected to be seriously reduced in 2020. In the event, with the playgroup and blood donor sessions being permitted to continue operating from the early summer, together with some hirers declining refunds, the loss of income in 2020 from these sources was nearly £55,000 and the impact on the expected deficit in that year was alleviated by reduced costs and the receipt of £17,000 of furlough grant. The outlook for 2021, with lockdown being expected to continue through the first six months of the year at least, is that the successful vaccination programme may enable a return to church services and larger scale events from July. As the church opens for services again and halls open for lettings, staff will return to work and the furlough grant will cease. Efforts continue to be made to reduce costs where possible but it is considered likely that 2021 will again produce a substantial operating deficit to be taken from reserves (see also page 8, “The future: 2021”).

12. Comparative figures for the Statement of Financial Activities

SORP (FRS102) requires that the Statement of Financial Activities should show comparative figures for every item shown therein. The PCC has taken the option of showing these figures, for the year ended 31 December 2019, in a note to the accounts as set out below.

Note
Income and endowments
Voluntary income
2(a)
Church activities
2(b)
Income from investments
2(c)
Activities for generating funds
2(d)
Total income
Expenditure on
Church activities
3(a)
Fundraising costs
3(b)
Total expenditure
Net income/(expenditure) before
investment gains
Transfers between funds
Other recognised gains/(losses)
Gains/(losses) on revaluation of
fixed assets
Net income/(expenditure)
Reconciliation of funds:
Balances Brought Forward
1 January 2019
Balance Carried Forward
31 December 2019		 Unrestricted
General
Fund
£
169,383
86,486
48,779
3,854
308,502
327,964
850
(328,814)
(20,312)
8,962
-
(11,350)
11,350
-		 Unrestricted
Designated
Funds
£
130,500
9,742
-
3,567
143,809
12,577
-
(12,577)
131,232
(8,962)
129
122,399
1,642,631
1,765,032		 Restricted
Funds
£
12,855
18,507
-
155
31,517
33,931
-
(33,931)
(2,414)
-
5,345
2,931
191,379
194,310		 Endowment
Funds
£
-
-
-
-
-
-
-
-
-
-
-
-
10,654
10,654		 Total
2019
£
312,738
114,735
48,779
7,576
483,828
374,472
850
(375,322)
108,506
-
5,474
113,980
1,856,014
1,969,994

22