## The PCC of the Ecclesiastical Parish of St Mary’s Church Slaugham
## End of Year Financial Statements
Year ending 31[st] December 2021
_Page 1_
## TRUSTEES’ ANNUAL REPORT
The Parochial Church Council of the Ecclesiastical Parish of St Mary’s Slaugham registered charity number 1134786
for the year ended 31[st] December 2021
## Verse for the Year: Romans 15:4
For everything that was written in the past was written to teach us, so that through the endurance taught in the Scriptures and the encouragement they provide we might have hope.
## AIMS AND PURPOSES
Slaugham Parochial Church Council has the responsibility of co-operating with the Rector to promote the whole mission of the church (pastoral, evangelistic, social and ecumenical) within the ecclesiastical parish comprising the villages of Handcross, Pease Pottage, Slaugham and Warninglid.
The PCC maintains an overview of worship throughout the parish and makes suggestions on how our services can involve and include the different people who live within our parish.
Our services and worship put faith into practice through prayer, scripture, music and sacrament.
When planning our activities for the year, the incumbent considered the Charity Commission’s guidance on public benefit and, in particular, the specific guidance on ‘charities for the advancement of religion’. We tried to enable local people to live out their faith as part of our parish community through:
- worship and prayer, learning about the Gospel, and developing their knowledge of, and trust in, Jesus.
- provision of pastoral care for people living in the parish.
- outreach.
- missionary support.
To facilitate this work, it is important that we maintain the fabric of our two church buildings, St Mary’s Slaugham and All Saints Handcross.
We are part of a joint benefice with St Mark’s Staplefield and, at appropriate times, join with that church to worship and plan so that maximum benefit can be derived for both parishes.
_Page 2_
## Objectives for 2022
2022 is a year in which we are going to seek to pick up where we left off in 2020. This means that throughout the year, we will be taking the time to seek God as to what His longer-term vision is for St Mary’s and for the wider benefice. One of the most significant discussions will be around the idea of formally joining our two parishes together as an ecclesiastical parish. This would involve us agreeing as a PCC (in March) that we would like to ask the diocese to begin this process, much of which is completed by the DAC behind the scenes, but will involve various consultations throughout the year. We believe this is a really exciting opportunity to formalise a partnership that is already very strong, and will create for us greater opportunities to share in God’s mission in this area.
## ACHIEVEMENTS
## Attendance at worship
It is hard to quantify numbers of regular attenders as 2021 was a mixture of online worship and in-person services as we slowly introduced worship back into the building of St Mary’s. Towards the end of the year we were seeing an average Sunday attendance of around 40-60, with others viewing the recorded services online.
## Developing and supporting believers, both established and new
We always have a strong desire for children and young people to develop their faith in Jesus, and we provided a range of groups to encourage and teach them. Whilst the Sunday morning groups have not been meeting during the national lockdowns we have sought to provide resources for our children and young people through our YouTube channel, and Yoyos has continued to meet on Zoom.
Prayer is a central part of all we do at St Mary’s. As well as the weekly prayer meetings, we had speciallyfocussed days in at various points in the calendar year. Many of these prayer meetings have continued to happen virtually, and towards the end of the year more of these took place in person (often at St Mary’s).
We also celebrated 11 youth/adult baptisms in October and November.
We conducted three weddings plus one marriage blessing, seven child baptisms, and 25 funerals (including ashes interments) in 2021.
The joint choir of St. Mary’s and St. Mark’s Staplefield and musicians were able to participate at services held for Harvest, Remembrance and Christmas, including at our annual carol services and an outdoor crib service on Christmas Eve, which was very well attended, and a great joy to be part of.
## Evangelism and outreach
Many of our outreach activities have been hard to continue during lockdowns, and with some restrictions still in place. The Handcross Community Pantry has continued to thrive and serve those in need. We continue to receive generous donations from individuals and from our schools. We plan to re-open the Saturday morning café in Feb 2022.
_Page 3_
## Provision of the church buildings
We are blessed with having two church buildings in the parish. St Mary’s in Slaugham would normally be used regularly for most of our church services as well as other activities and groups. All Saints in Handcross is a good and centrally-placed, and has become more utilised in the past year. We want our church buildings to be used by the wider community as well as for church services, and we welcome groups meeting there and seek to see St Mary’s used more for quiet days and retreats.
The Creative Expressions art group returned to St Mary’s in the autumn of 2021.
In order to provide facilities at our church buildings, we have to maintain their fabric. Both churches underwent ongoing maintenance in 2021.
We are pleased when people enjoy the church building, be they worshippers or visitors, and our visitor book regularly has entries which reflect our care of the church for the enjoyment of all.
## Future developments for the church buildings and properties
Plans for the introduction of a car park at St Mary’s continue to move slowly due to some of the requests that have been put in place by the planning department. Eric Prescott requested to hand the project over and we are awaiting a volunteer to take the project on.
The same is true of our plans for developing All Saints Church.
## Care for others – pastoral care, tangible support, charitable giving – within the parish and
## beyond
The majority of our pastoral care through 2021 has been by telephone, but a number of visits were also able to be carried out towards the end of the year. We continue to be unable to attend Belle Vue nursing home due to the restrictions they have in place but we hope to be back leading services there in 2022.
There has also been support of the wider community. Our Handcross Community Hardship Fund was used to help a number of people who had been struggling financially. We also became aware of a number of people in our locality who have been made homeless due to circumstances beyond their control. We have referred some of them on to other agencies which can provide the practical support that they need, but we aim to keep in touch with them as far as possible.
Helen Arnold has been regularly phoning the older members of our community through her role on the Rosemary Club, and has been informing the Rector of any needs or concerns.
## Financial Review of 2021
## Income
Total income for the year was £113,487. This was about £44,000 less than in 2020. This was largely due to St Mark’s inability to pay their contribution towards the Parish Share to the Diocese of Chichester and that there had been some large one-off donations in 2020 which did not occur in 2021. In addition, the lack of a collection plate at services due to COVID restrictions resulted in a slight drop. Regular planned giving, facilitated by the Parish Giving Scheme (PGS) has increased in line with inflation. We were able to make a
_Page 4_
claim for Gift Aid on one-off donations which resulted in £2,645. The treasurer would like to thank Barbara Butfoy for her help in collating the information which made this claim possible.
## Staff Costs
We currently have two part-time employees, Fae Widdowson as Parish Administrator and Paul Hollinshead as Digital Communications Outreach Worker. Their work is invaluable to the Parish and they carry out their respective duties with efficiency and a smile. We salute you and thank you both. Payroll is currently outsourced to Willow Accounting which handles the production of pay slips and all dealings with HMRC.
## Parish Magazine
Through the pandemic, the Parish Magazine switched to being digital. At the end of 2021, Brenda Dakin resigned from her role as editor. We are grateful for all that Brenda has done over many years. James Larkins also retired as advertising coordinator and our thanks also go to James for many years of service. We are now in a season of review and are on the lookout for new volunteers to edit and produce the magazine. As a consequence, income from advertising has reduced to nil, as have the costs of publishing.
## Churchyard Maintenance
Brian Funnell continues to care for the churchyard and does an excellent job. There has been no large expenditure, but further work to the boundary wall is required. A quotation from Wesley Fermor has been accepted by the PCC and work will proceed during the winter months as the weather conditions allow.
## Church Maintenance
Unfortunately, the clock at St Mary’s has stopped working due to a power surge causing a motor to burn out. A quotation for repair has been obtained but has not been approved by the PCC. There have been a couple of breakdowns in the heating system, installed 17 years ago, requiring visits both from TSS, our usual servicing engineers and the original design engineers, who met with Richard Elliott on site to explain the workings of the system. It is a high quality installation with fairly complicated electronic controls. Spare parts are quite expensive and these visits therefore increased maintenance costs beyond the normal annual charges. More sustainable ways of heating the church are currently being investigated. The usual electrical safety testing and fire equipment checks were also carried out.
## Mission Giving
Our total mission giving was £10,620. This equates to approximately 10% of income. We gave away a further £6,519 locally to support those facing hardship and those using the Community Pantry. These costs were covered by money given specifically for these purposes.
## Parish Share
The Parish Share was paid in full during 2021.
## Reserves Policy
It is the policy of the PCC to maintain 2 months’ worth of expenditure in unrestricted funds.
_Page 5_
## STRUCTURE, GOVERNANCE AND MANAGEMENT
The Parochial Church Council (PCC) has registered with the Charity Commission as required by the Charities Act 2011.
Membership of the PCC is determined under the Church Representation Rules and consists of certain exofficio members (the incumbent, curate, lay readers licensed to officiate in the church), the churchwardens and members of the Deanery, Diocesan or General Synods, and a maximum of twelve members of the church who are elected at the Annual Parochial Church Meeting (APCM). Members are warmly encouraged to stand for election to the PCC and we try to ensure a balance of skills and experience where possible.
During the year the following people served as members of the Parochial Church Council.
Ex-officio
Incumbent Rev. Carl Smith (chairman) Churchwardens Miss Anna Sesemann Mr. Rick Grose (until April 2021) Mr. Colin Tomlinson (from April 2021) Lay Reader Mr. Jon Rotheray Elected members Treasurer Mrs. Jan Elliott Mr. Eric Prescott (until September 2021) Dr. Mike Howard (until April 2021) Ms. Barbara Butfoy Mrs. Alison Coley Mr. James Hodgson Mr. Rick Grose (from April 2021) Deanery Synod representative Mr Graham Reid
The full PCC met six times during the year, mainly on Zoom and mostly with the St Mark’s PCC members in attendance. It was agreed at the APCM that we would form a united PCC going forward, subject to the Bishop’s approval. Committees met between meetings, and details were given to the PCC and discussed where necessary.
_Page 6_
## Committees
The PCC Standing Committee (comprising rector, curate, two churchwardens, treasurer and one assistant warden) is able to transact the business of the PCC between meetings, subject to any directions given by the council. There are two unelected assistant churchwardens who help greatly.
The Mission Partnership Committee advises the PCC on funding and support issues relating to people and organisations. The church understands the correlation between mission and evangelism, and gives away at least a tenth of its disposable voluntary income.
The staff team (comprising Rector, four churchwardens, All Saints Missional Community Leaders, Catering Outreach Manager, Digital Outreach Worker, Administrator, Mentoring Co-ordinator) meet on a weekly basis to pray and share ideas and vision and also communicate regularly on WhatsApp.
This report was approved by the Trustees on ………………………………………………………………………… and signed on their behalf by:
Colin Tomlinson Anna Sesemann Churchwarden Churchwarden
_Page 7_
## **Receipts and Payments Account**
||**Unrestricted Designated**
**Restricted Endowment**
**Total**
**Prior year**
**funds**
**funds**
**funds**
**funds**
**funds**
**total funds**|
|---|---|
|**Incoming resources**
Incoming resources from generated funds
Voluntary income
Investment income
Other incoming resources
**Total incoming resources**
**Resources used**
Cost of generating funds
Fundraising trading cost of goods sold and
other costs
Charitable activities
Governance costs
**Total resources used**
**Excess of receipts over payments before**
**transfer**
**Transfers**
**Excess of receipts over payments before**
**other gains / losses**
**Net movement in funds**
**All assets at 01 January 2021**
**All assets at 31 December 2021**
**Represented by**
**Unrestricted**
General fund
**Restricted**
All Saints Re-ordering
Mission Fund
Parish Ministry by Avril or Phil
Parish Relief Fund
**Endowment**
Gibson-Warren
Mission Sale
Sunday School
Warren Endowment|2,645
—
—
—
2,645
—
101,898
—
300
—
102,198
126,755
2,455
—
—
—
2,455
3,248
6,188
—
—
—
6,188
27,630|
||**113,187**
**—**
**300**
**—**
**113,487**
**157,634**
2,335
—
—
—
2,335
—
—
—
—
—
—
1,112
17,139
—
—
—
17,139
18,181
107,705
—
—
—
107,705
123,661|
||**127,181**
**—**
**—**
**—**
**127,181**
**142,955**|
||**(13,993)**
**—**
**300**
**—**
**(13,693)**
**14,678**|
||**(13,993)**
**—**
**300**
**—**
**(13,693)**
**14,678**|
||**(13,993)**
**—**
**300**
**1,841**
**(11,851)**
**20,618**|
||**43,331**
**—**
**85,254**
**129,899**
**258,485**
**237,867**|
||**29,337**
**—**
**85,554**
**131,741**
**246,633**
**258,485**
29,337
—
—
—
29,337
43,331
—
—
83,867
—
83,867
83,567
—
—
60
—
60
60
—
—
576
—
576
576
—
—
1,050
—
1,050
1,050
—
—
—
31,272
31,272
33,498
—
—
—
43,328
43,328
46,412
—
—
—
11,662
11,662
10,202
—
—
—
45,477
45,477
39,786|
_Page 8_
## **Balance sheet**
||**Total funds**
**Prior year funds**|
|---|---|
|**Fixed assets**
Investments
**Current assets**
Cash at bank and in hand
**Liabilities**
Creditors: Amounts falling due in one year
**Net current assets less current liabilities**
**Total assets less current liabilities**
**Total net assets less liabilities**
**Represented by**
**Unrestricted**
General fund
**Restricted**
All Saints Re-ordering
Mission Fund
Parish Ministry by Avril or Phil
Parish Relief Fund
**Endowment**
Gibson-Warren
Mission Sale
Sunday School
Warren Endowment
**Funds of the church**|131,741
129,899|
||**131,741**
**129,899**
108,463
126,358|
||**108,463**
**126,358**
(6,428)
(2,227)|
||**(6,428)**
**(2,227)**|
||**114,892**
**128,586**|
||**246,633**
**258,485**|
||**246,633**
**258,485**
29,337
43,331
83,867
83,567
60
60
576
576
1,050
1,050
31,272
33,498
43,328
46,412
11,662
10,202
45,477
39,786|
||**246,633**
**258,485**|
_Page 9_
## **Statement of assets and liabilities**
||**This year **
**Last year **|
|---|---|
|**Investments**
**Warren Endowment**
Warren Endowment (Endowment) -
**Sunday School Fund**
Sunday School (Endowment) -
**Sale Mission Room**
Mission Sale (Endowment) -
**Gibson/Warren Endowment**
Gibson-Warren (Endowment) -
**Total for Investments**
**Cash at bank and in hand**
**HSBC Current Account**
All Saints Re-ordering (Restricted) -
CCLA CBF fund (Designated) -
Mission Fund (Restricted) -
Parish Ministry by Avril or Phil (Restricted) -
Parish Relief Fund (Restricted) -
General fund (Unrestricted) -
Agency collection (Restricted) -
**CCLA CBF Deposit**
All Saints Re-ordering (Restricted) -
CCLA CBF fund (Designated) -
General fund (Unrestricted) -
**Petty Cash**
General fund (Unrestricted) -
**Pantry Account**
General fund (Unrestricted) -
**HSBC Savings Account**
General fund (Unrestricted) -
**Total for Cash at bank and in hand**
**Agency accounts**
**Agency collections**
Agency collection (Restricted) -
**Total for Agency accounts**
**Grand total**|45,477
39,786|
||**45,477**
**39,786**
11,662
10,202|
||**11,662**
**10,202**
43,328
46,412|
||**43,328**
**46,412**
31,272
33,498|
||**31,272**
**33,498**|
||**131,741**
**129,899**
73,867
73,567
(10,000)
(10,000)
60
60
576
576
1,025
1,025
(43,536)
609
(6,403)
(2,202)|
||**15,589**
**63,637**
10,000
10,000
10,000
10,000
42,576
42,576|
||**62,576**
**62,576**
13
13|
||**13**
**13**
283
132|
||**283**
**132**
30,001
—|
||**30,001**
**—**|
||**108,463**
**126,358**
6,428
2,227|
||**6,428**
**2,227**|
||**246,633**
**258,485**|
_Page 10_
## **Fund movement by type**
||**Opening**
**Incoming**
**Outgoing**
**Transfers **|**Gains/losses**
**Closing**|
|---|---|---|
|**All-Saints - All Saints Re-orderi**
Restricted
**Sub-total for All-Saints**
**Gibson - Gibson-Warren**
Endowment
**Sub-total for Gibson**
**Mission - Mission Sale**
Endowment
**Sub-total for Mission**
**Missionfun - Mission Fund**
Restricted
**Sub-total for Missionfun**
**ParMin - Parish Ministry by A**
Restricted
**Sub-total for ParMin**
**Relief - Parish Relief Fund**
Restricted
**Sub-total for Relief**
**School - Sunday School**
Endowment
**Sub-total for School**
**Warren - Warren Endowment**
Endowment
**Sub-total for Warren**
**General - General fund**
Unrestricted
**Sub-total for General**
**Grand total**|83,567
300
—
—|—
83,867|
||**83,567**
**300**
**—**
**—**
33,498
—
—
—|**—**
**83,867**
(2,225)
31,272|
||**33,498**
**—**
**—**
**—**
46,412
—
—
—|**(2,225)**
**31,272**
(3,083)
43,328|
||**46,412**
**—**
**—**
**—**
60
—
—
—|**(3,083)**
**43,328**
—
60|
||**60**
**—**
**—**
**—**
576
—
—
—|**—**
**60**
—
576|
||**576**
**—**
**—**
**—**
1,050
—
—
—|**—**
**576**
—
1,050|
||**1,050**
**—**
**—**
**—**
10,202
—
—
—|**—**
**1,050**
1,459
11,662|
||**10,202**
**—**
**—**
**—**
39,786
—
—
—|**1,459**
**11,662**
5,691
45,477|
||**39,786**
**—**
**—**
**—**
43,331
113,187
127,181
—|**5,691**
**45,477**
—
29,337|
||**43,331**
**113,187**
**127,181**
**—**|**—**
**29,337**|
||**258,485**
**113,487**
**127,181**
**—**|**1,841**
**246,633**|
_Page 11_
## **Analysis of receipts and payments**
|**Total**
**Unrestricted Designated**
**Restricted**
**Endowment**
**This year**
**Last year**
**INCOME AND ENDOWMENTS**
**Incoming resources from generated funds**
Gift Aid HMRC Refund
2,645
—
—
—
2,645
—
Total
2,645
—
—
—
2,645
—
**Incoming resources from generated funds - Voluntary income**
Planned Giving
75,617
—
300
—
75,917
73,823
Collections at all services
1,842
—
—
—
1,842
2,206
Wedding and Funeral Fees
6,175
—
—
—
6,175
5,693
Sundry donations and appeals
11,410
—
—
—
11,410
37,267
Parish Appeal
2,100
—
—
—
2,100
5,875
Love Gift
4,753
—
—
—
4,753
1,865
Gift Aid Cash
—
—
—
—
—
25
Total
101,898
—
300
—
102,198
126,755
**Incoming resources from generated funds - Investment income**
Dividends and Interest
2,455
—
—
—
2,455
3,248
Total
2,455
—
—
—
2,455
3,248
**Other incoming resources**
Parish Magazine Advertising
—
—
—
—
—
1,560
Reimbursements for expenses
6,188
—
—
—
6,188
26,070
Total
6,188
—
—
—
6,188
27,630|**Total**
**Unrestricted Designated**
**Restricted**
**Endowment**
**This year**
**Last year**
**INCOME AND ENDOWMENTS**
**Incoming resources from generated funds**
Gift Aid HMRC Refund
2,645
—
—
—
2,645
—
Total
2,645
—
—
—
2,645
—
**Incoming resources from generated funds - Voluntary income**
Planned Giving
75,617
—
300
—
75,917
73,823
Collections at all services
1,842
—
—
—
1,842
2,206
Wedding and Funeral Fees
6,175
—
—
—
6,175
5,693
Sundry donations and appeals
11,410
—
—
—
11,410
37,267
Parish Appeal
2,100
—
—
—
2,100
5,875
Love Gift
4,753
—
—
—
4,753
1,865
Gift Aid Cash
—
—
—
—
—
25
Total
101,898
—
300
—
102,198
126,755
**Incoming resources from generated funds - Investment income**
Dividends and Interest
2,455
—
—
—
2,455
3,248
Total
2,455
—
—
—
2,455
3,248
**Other incoming resources**
Parish Magazine Advertising
—
—
—
—
—
1,560
Reimbursements for expenses
6,188
—
—
—
6,188
26,070
Total
6,188
—
—
—
6,188
27,630|
|---|---|
||2,455
—
—
—
2,455
3,248
—
—
—
—
—
1,560
6,188
—
—
—
6,188
26,070|
||6,188
—
—
—
6,188
27,630|
|**INCOME TOTAL**|113,187
—
300
—
113,487
157,634|
_Page 12_
## **EXPENDITURE**
|**Cost of generating funds**
Fees from Weddings and Funerals
2,335
—
—
—
2,335
—
Total
2,335
—
—
—
2,335
—
**Cost of generating funds - Fundraising trading cost of goods sold and other costs**
Parish Magazine
—
—
—
—
—
1,112
Total
—
—
—
—
—
1,112
**Charitable activities**
Mission Giving
10,620
—
—
—
10,620
13,350
Home Giving
6,519
—
—
—
6,519
4,831
Total
17,139
—
—
—
17,139
18,181
**Governance costs**
Church running expenses
9,141
—
—
—
9,141
11,394
Utility Bills
4,349
—
—
—
4,349
8,402
Rectory Expenses
4,394
—
—
—
4,394
5,328
Other Clergy costs
246
—
—
—
246
36
Employees
5,756
—
—
—
5,756
5,204
Church maintenance
2,303
—
—
—
2,303
3,778
Churchyard maintenance
5,459
—
—
—
5,459
4,992
Youth and Children
292
—
—
—
292
346
Service costs
424
—
—
—
424
—
Parish Share
74,300
—
—
—
74,300
74,035
Accountancy costs
1,038
—
—
—
1,038
—
Re-ordering of All Saints Church
—
—
—
—
—
10,142
Total
107,705
—
—
—
107,705
123,661|2,335
—
—
—
2,335
—|
|---|---|
||—
—
—
—
—
1,112
10,620
—
—
—
10,620
13,350
6,519
—
—
—
6,519
4,831|
||17,139
—
—
—
17,139
18,181
9,141
—
—
—
9,141
11,394
4,349
—
—
—
4,349
8,402
4,394
—
—
—
4,394
5,328
246
—
—
—
246
36
5,756
—
—
—
5,756
5,204
2,303
—
—
—
2,303
3,778
5,459
—
—
—
5,459
4,992
292
—
—
—
292
346
424
—
—
—
424
—
74,300
—
—
—
74,300
74,035
1,038
—
—
—
1,038
—
—
—
—
—
—
10,142|
||107,705
—
—
—
107,705
123,661|
|**EXPENDITURE TOTAL**|127,181
—
—
—
127,181
142,955|
|||
|**GRAND TOTAL**|(13,993)
—
300
—
(13,693)
14,678|
_Page 13_
## **INDEPENDENT EXAMINER’S REPORT TO THE TRUSTEES OF THE PAROCHIAL CHURCH COUNCIL OF THE ECCLESIASTICAL PARISH OF ST MARY’S SLAUGHAM (Registered charity no 1134786)**
I report to the charity trustees on my examination of the accounts of the Parochial Church Council of the Ecclesiastical Parish (PCC) of St Mary’s Slaugham, for the year ended 31 December 2021.
## **RESPECTIVE RESPONSIBILITIES OF TRUSTEES AND EXAMINER**
As the charity’s trustees you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (‘the Act’).
I report in respect of my examination of the charity’s accounts carried out under section 145 of the Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
## **INDEPENDENT EXAMINER’S STATEMENT**
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
1. accounting records were not kept in respect of the charity as required by section 130 of the Act; or
2. the accounts do not accord with those records ; or
3. the accounts do not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a ‘true and fair view’ which is not a matter considered as part of an independent examination.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
## **Sarah E Bestley ACA**
Date
## **CARTER NICHOLLS LIMITED**
Chartered Accountants Victoria House Stanbridge Park Staplefield Lane Staplefield West Sussex RH17 6AS
_Page 14_