ST BOTOLPH'S CHURCH THE PARISH OF CHEVENING
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ANNUAL REPORT AND FINANCIAL STATEMENTS
THE PAROCHIAL CHURCH COUNCIL OF ST BOTOLPH'S IN THE PARISH OF CHEVENING, KENT
FOR THE YEAR ENDED 31ST DECEMBER 2023
Incumbent: The Reverend Hannah Adams Address: The Church Office Chevening Parish Hall Homedean Road Chipstead, Sevenoaks Kent, TN13 2RU
RLH
THE PAROCHIAL CHURCH COUNCIL OF ST BOTOLPH'S THE ECCLESIASTICAL PARISH OF CHEVENING SEVENOAKS DEANERY - DIOCESE OF ROCHESTER
ANNUAL REPORT FOR 2023
Administrative information
St Botolph's Church is situated on Chevening Road in the parish of Chevening, Kent. I of the Diocese of Rochester within the Church of England. The address for correspond is Chevening Church Office, Homedean Road, Chipstead, TN13 2RU.
The Parochial Church Council of St Botolph's (the PCC) is a corporate body establishe Church of England and it operates under the PCC Powers Measure 1956 as amended Church Representation Rules. The PCC was formerly an excepted charity and its regi with the Charity Commission was approved on 10th March 2010.
Information about the PCC and its activities can be found on the Charity Commission w under registration number 1134784. The PCC is subject to the Charities Act 2011 as a
The PCC officers and members who served during 2023 were:
| Incumbent | The Reverend Hannah Adams |
|---|---|
| Churchwarden | Mr Joseph Devine |
| Treasurer | Mr Graham Higgs |
| Secretary | Mr Peter Wilson |
| Members | Mrs Lela Weavers |
| Mrs Fiona Jordan | |
| Mrs Donna Hill | |
| Mr James Gale | |
| Mrs Sally Munro | |
| Mr Thomas Geldard | |
| Mr Andrew Taylor | |
| Mrs Rebecca Pilcher | |
| Mrs Hannah Williams | |
| Mr Christopher Austen | |
| Mrs Susan Wandless | |
| Mrs Sophie Osborne | |
| Mrs Jessica Lewis |
St Botolph's is a member of 'Churches Together' in Sevenoaks and District.
THE CHIPSTEAD CHAPEL CHARITY (Charity Number 1147141)
The PCC is the managing trustee of this charity and it can therefore be considered as connected but, as the nature and purpose of the two entities are not the same, consolidation of the accounts is not considered as appropriate.
WYNDHAM STRODE & ANOTHER (Charity Number 307745)
This charity, founded in the early part of the 18th Century, is administered by Trustees the Rector and Churchwardens of St Botolph's. The objects are to assist poor persons are resident in the Parish of Chevening, who are under 21 years of age and who are preparing for, entering upon or engaged in any trade, occupation or service, to buy ou pay fees of instruction, travelling expenses or such means for their advancement in life to enable them to earn their living, as the Trustees think fit. The entities are not connec
STRUCTURE AND GOVERNANCE
The method of appointment of PCC members is set out in the Church Representation All church attendees are encouraged to register on the Electoral Roll and stand for ele to the PCC.
OBJECTIVES AND ACTIVITIES
The primary duty of the PCC is to support the incumbent of the parish, the Reverend Hannah Adams, in promoting the whole mission of the church in the parish. It is also th function of the PCC to be responsible for the financial affairs of the church and the car maintenance of the church fabric and its contents.
ACHIEVEMENTS AND PERFORMANCE
2023 was the first year with no restrictions in relation to the Covid-19 Pandemic freeing the church to run 'as normal'. Our statistics show that our worshipping community is bu up from the following numbers:
| wing numbers: | |
|---|---|
| Total | 113 |
| Children aged 0-17 | 33 |
| Adults aged 18-69 | 55 |
| Adults aged 70+ | 25 |
Across 2023 the PCC met 10 times (excluding August and December). The Standing Committee met in between the PCC meetings, minutes of which were presented and approved by the PCC. The PCC also met for a team building and strategy day in September 2023 which has solidified and strengthened the team enabling us to decide common vision and action plan with set priorities for our church.
Our average Sunday attendance was 61. We also held various events and occasions as our Annual Community Barbecue where we welcomed approximately 100 to 150 pe and we had fellowship meals such as a Maundy Thursday Meal, our Harvest Supper a a Pancake Partry with 40 children from our local primary school attending.
In terms of special services our Easter service welcomed 162 and across all our Chris services (Carol services, Christmas Eve and Christmas Day) we had 790 attending and hearing the Good News of Jesus.
The Reverend Hannah Adams
ELECTORAL ROLL AND PCC MEETINGS
At the time of the Annual Parish Meeting in 2024 there were 257 on the electoral roll c with 267 for 2023 including 128 who were not resident in the parish. The average num adults attending morning services on sundays was 61 compared with 81 for 2022.
The full Parochial Church Council met on 10 occasions (2022 - 9) with an average atte of 73.6% compared with 81.6% in 2022. The Standing Committee met regularly throug year and the minutes of these meetings were received by the PCC and discussed and as appropriate.
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THE PAROCHIAL CHURCH COUNCIL OF ST BOTOLPH'S
FINANCIAL REVIEW 2023
Income
Total incoming resources were £114,435 (£228,174 in 2022) and these are detailed i financial statements. Voluntary unrestricted income has decreased to £106,511 from in 2022. Our church activities, in recent years, have been severely restricted by the Covid-19 pandemic and collections in church have been limited. Many parishioners h one off donations to compensate and their generosity is very much appreciated.
Fees for weddings and funerals were also limited by the pandemic but now amount to compared with £7,447 in 2022. This is not a direct comparison as the amount for 202 items charged by independent providers which are not now included but paid direct.
Expenditure
Our expenditure on church activities was £131,357 (£129,464 - 2022) this includes ou parish contribution of £60,000 (2022 - £60,000) to the costs of administering the Dioc and the cost of the Rector's stipend and associated costs.
Generally our expenditure has been strictly controlled this year but there continue to a number of repair and maintenance issues which will need to be resolved in the com
Reserves
As a result of our activities in 2023, our unrestricted funds reduced to £39,709 from £64,973 in 2022. Restricted reserves, including the endowment, reduced from £90,554 to £79,672 due to the release of £10,882 for qualifying building works.
It is PCC policy to maintain a balance of unrestricted funds of at least £25,000 to cove emergency situations that may arise from time to time. Unrestricted reserves, at the y end, amounted to £39,710 which, after setting aside the minimum referred to above, is equivalent to approximately 6 weeks compared to 16 in 2022.
Our restricted funds include the Building Fund which consists of monies given and re towards meeting the costs of major repairs to the fabric of the church itself including s costs as may arise from our Quinquennial Inspections. We also have funds remaining the completion of the work on the nave roof which, in the opinion of the PCC, may be for further essential roof repairs and maintenance. These funds total £55,236.
It is the policy of the PCC that funds held, in excess of foreseeable needs, shall be invested with the CBF Church of England Deposit Fund with the CCLA.
Approved by the Parochial Church Council and signed on its behalf by:
Reverend Hannah Adams Rector and PCC Chair Date
Hanna
29th
The notes attached form part of these accounts
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Page 4
THE PAROCHIAL CHURCH COUNCIL OF ST BOTOLPH'S
Statement of Financial Activities for the year ended 31st December 2023
| Income and endowments Voluntary income Investment income Fees Other income Total income Expenditure Church activities Costs of generating funds Major church repairs Total expenditure Net income (-expenditure) Unrealised gains or losses Net movement in funds Funds brought forward Funds carried forward |
Notes | Unrestricted Restricted Endowment funds funds funds |
|---|---|---|
| 2a 2b 2c 2d 3a 3b 3c 3d |
97,230 7,219 1,825 705 2,855 4,599 |
|
| 106,509 7,924 0 |
||
| 127,493 20,908 3,864 |
||
| 131,357 20,908 0 |
||
| -24,848 -12,984 -417 2,101 |
||
| -25,265 -12,984 2,101 64,973 68,220 22,334 |
||
| £39,708 £55,236 £24,435 |
| Total | Total |
|---|---|
| 31.12.23 | 31.12.22 |
| 104,450 | 217,548 |
| 2,530 | 1,601 |
| 2,855 | 7,447 |
| 4,599 | 1,579 |
| 114,434 | 228,175 |
| 148,401 | 127,643 |
| 3,864 | 1,821 |
| 88,194 | |
| 152,265 | 217,658 |
| -37,831 | 10,517 |
| 1,684 | -2,978 |
| -36,147 | 7,539 |
| 155,528 | 147,988 |
| £119,381 | £155,527 |
Page 5
THE PAROCHIAL CHURCH COUNCIL OF ST BOTOLPH'S
Balance Sheet as at 31st December 2023
| Notes 31.12.23 Accumulated funds 6 Unrestricted funds 39,710 Restricted funds 55,236 Endowment funds 24,436 Total Church Funds £119,382 Represented by Fixed assets 7 Investments 33,490 33,490 Current assets 8 Accounts receivable-payable 4,994 Balances at bank 80,898 85,892 Total Church Assets £119,382 Approved by the Parochial Church Council and signed on its behalf by: Reverend Hannah Adams Hannah Adams Rector and PCC Chair Date 29th April 2024 The notes attached form part of these accounts |
Notes | 31.12.23 39,710 55,236 24,436 £119,382 33,490 33,490 4,994 80,898 85,892 £119,382 and signed on its behalf by: |
|---|---|---|
| Hannah Adams | ||
| 29th April 2024 |
31.12.22
64,971 68,219 22,334 £155,524
31,806 31,806
5,220 118,498 123,718 £155,524
Page 6
THE PAROCHIAL CHURCH COUNCIL OF ST BOTOLPH'S
Notes to the Financial Statements for the year ended 31st December 2023
1 ACCOUNTING POLICIES
The Financial Statements have been prepared in accordance with the Charities Act 2011 and in accordance with the Church Accounting Regulations 2006 governing the individual accounts of PCCs and with the Regulations regarding 'true and fair view'. They have been prepared under FRS102 (2016) as the applicable accounting standard and the 2016 version of Recommended Practice, Accounting and reporting by Charities (SORP9 FRS102).
The Financial Statements have been prepared under the historical cost convention except for investment assets which are shown at market value. The Financial Statements include all transactions, assets and liabilities for which the PCC is responsible in law. They do not include the accounts of church groups that owe their main affiliation to another body nor those that are informal gatherings of church members.
FUNDS
Unrestricted funds are those that can be used by the PCC for any qualifying general purpose.
Restricted funds are those that can only be used for the specific purpose for which they have been given. Details of the restrictions currently in place are given in the notes to the accounts.
Endowment funds are those where the capital amount must be maintained and only the income arising therefrom can be used for the specified purpose. The PCC have taken note of the provisions of the Trusts (Capital and Income) Act 2013 whereby they may opt for a division of total income and capital that balances the need to achieve the objectives of the endowment with the need to maintain the long term capital value of the fund.
INCOMING RESOURCES
Planned giving, collections and donations generally are recognised when received. Tax recoverable is recognised when the income to which it relates is received. Grants and legacies are accounted for when the PCC becomes legally entitled to the amounts concerned. Dividends and interest are accounted for when they become due.
RESOURCES EXPENDED
Grants and donations are accounted for when paid over or when awarded, if that award creates a binding or constructive obligation on the PCC.
The annual parish contribution to the diocese is paid by equal monthly instalements.
FIXED ASSETS
Consecrated and beneficed property is not included in these accounts in accordance with S.10(2) of the Charities Act 2011.
Movable church furnishings held by the Rector and Churchwardens on special trust for the PCC and which require a faculty for disposal are inalienable property and listed in the church's inventory which can be inspected at any reasonable time by arrangement with the church office.
Tangible fixed assets are capitalised on acquisition, included in the balance sheet and subsequently revalued at each year end. Depreciation on tangible fixed assets is not provided in these accounts unless considered appropriate.
Investments are valued at market value on the balance sheet date where available.
Short term deposits are cash held on deposit either with the CCLA or at Barclays Bank plc, Sevenoaks.
2 INCOME AND ENDOWMENTS
| a Voluntary income planned giving one off donations, collections other donations, appeals Gift Aid recoverable Grants* Legacies |
Unrestricted Restricted Endowment funds funds funds |
|---|---|
| 63,522 10,199 50 560 17,389 5,560 3,137 4,032 |
|
| 97,230 7,219 0 |
*Grants in 2022 included those received for the re roofing of the Nave and totalling £62,000 Of this amount, £46,000 was most generously provided by the National Churches Trust Heritage Fund.
| b Investment income dividends interest c fees for funerals and weddings d other income TOTAL INCOME |
643 1,182 704 |
|---|---|
| 1,825 704 0 |
|
| 2,855 | |
| 2,855 0 0 |
|
| 4,649 | |
| 4,649 0 0 |
|
| £106,559 £7,923 £0 |
Page 7
| Total | Total |
|---|---|
| 31.12.23 | 31.12.22 |
| 63,522 | 72,846 |
| 10,249 | 25,664 |
| 560 | 2,166 |
| 17,389 | 16,232 |
| 8,697 | 65,639 |
| 4,032 | 35,000 |
| 104,449 | 217,547 |
| 643 | 972 |
|---|---|
| 1,886 | 629 |
| 2,529 | 1,601 |
| 2,855 | 7,447 |
| 2,855 | 7,447 |
| 4,649 | 1,579 |
| 4,649 | 1,579 |
| £114,482 | £228,174 |
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THE PAROCHIAL CHURCH COUNCIL OF ST BOTOLPH'S
Notes to the Financial Statements for the year ended 31st December 2023
3 EXPENDITURE
| a Mission & charitable giving Parish contribution to Diocese Salaries support staff Communications fees Visiting clergy Honoraria, organists, vergers Ministry support Rectory costs Church running costs Church repairs & maintenance Church equipment Parish office costs Governance & audit b Fundraising costs TOTAL EXPENDITURE |
Unrestricted Restricted Endowment funds funds funds |
|---|---|
| 2,818 60,000 19,878 10,521 1,072 1,935 4,541 5,047 13,114 5,435 20,908 0 3,132 0 |
|
| 127,493 20,908 0 |
|
| 3,864 | |
| £131,357 £20,908 0 |
- c In 2019 a restricted fund was established in the name of the Reverend Maurice Hewitt to provide a stained glass window in the church. Extensive repairs were needed to the window concerned to enable the project to be completed and they were completed in January 2020. The window and explanatory plaque were completed and installed in 20
4 STAFF COSTS
Average number of employees
Wages costs
5 RELATED PARTIES
PCC members and officers are reimbursed for making approved purchases as agents of the PCC. These transactions are not regarded as personal and no disclosure of them is required.
Although an ex officio member of the PCC, the Rector is employed by the Church of England and her stipend and associated costs are included within note 3(a).
| Total | Total |
|---|---|
| 31.12.23 | 31.12.22 |
| 2,818 | 4,888 |
| 60,000 | 60,000 |
| 19,878 | 22,805 |
| 10,521 | 0 |
| 1,072 | 1,136 |
| 1,935 | 3,287 |
| 4,541 | 14,443 |
| 5,047 | 3,844 |
| 13,114 | 11,689 |
| 26,343 | 89,036 |
| 0 | 950 |
| 3,132 | 3,758 |
| 0 | 0 |
| 148,401 | 215,836 |
| 3,864 | 1,822 |
| £152,265 | £217,658 |
022
| 2 | 2 |
|---|---|
| £19,878 | £22,805 |
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THE PAROCHIAL CHURCH COUNCIL OF ST BOTOLPH'S
Notes to the Financial Statements for the year ended 31st December 2023
6 FIXED ASSETS
INVESTMENTS
| INVESTMENTS | ||
|---|---|---|
| DBF CBF Investment Fund BP Amoco 8% Cum 1st pref City of London Trust 4.2% pref COIF Investment Fund |
Holding Purchased |
Cost |
| 1,081 Nov 1967 500 April 1992 500 April 1992 £456 March 2001 |
£ 1,000 £ 360 £ 265 £ 4,610 |
|
| £ 6,235 |
7 FUNDS
| a ANALYSIS OF NET ASSETS Investments Current assets b ANALYSIS OF FUNDS General Fund Restricted funds Stanhope Fund |
Unrestricted Restricted Endowment |
|---|---|
| 9,054 24,436 39,710 46,182 |
|
| £39,710 £55,236 £24,436 |
|
| 39,710 55,236 24,436 |
|
| £39,710 £55,236 £24,436 |
8 CURRENT ASSETS
Gift Aid recoverable Receivables
less Payables (sundry creditors)
Barclays Bank plc CCLA general CCLA building CCLA other restricted
| 31.12.23 | 31.12.22 | |
|---|---|---|
| 24,436 | £ | 22,335 |
| 830 | £ | 830 |
| 440 | £ | 440 |
| 8,201 | £ | 8,201 |
| 33,907 | £ | 31,806 |
| 31.12.23 | 31.12.22 |
|---|---|
| 33,490 | 31,806 |
| 85,892 | 123,721 |
| £119,382 | £155,527 |
| 39,710 | 64,973 |
| 55,236 | 68,219 |
| 24,436 | 22,335 |
| £119,382 | £155,527 |
| 3,693 | 3,576 |
|---|---|
| 3,610 | 4,919 |
| 7,303 | 8,495 |
| 4,994 | 3,271 |
| £2,309 | 5,224 |
| 23,582 | 70,038 |
| 27,313 | 26,464 |
| 12,159 | 11,781 |
| 10,541 | 10,214 |
| £73,595 | 118,497 |
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THE PAROCHIAL CHURCH COUNCIL OF ST BOTOLPH'S
Year ended 31st December 2023
Independent Examiner's Report to the Parochial Church Council of St Botolph's Church in the parish of Chevening, Kent
I report on the accounts for the year ended 31st December 2023 which are set out on pages 5 and 6.
Respective responsibilities of the Trustees and the Independent Examiner
The church trustees are responsible for the preparation of the accounts and they consider that an audit is not required for this year under Section 145 of the Charities Act 2011.
It is my responsibility, as Independent Examiner, to:
-
examine the accounts under Section 145 of the Charities Act 2011
-
follow the procedures laid down in the general directions given by the Charity Commissioners in Section 145(b) of the 2011 Act
-
state whether particular matters have been brought to my attention
Basis of Independent Examiner's Statement
My examination was carried out in accordance with the General Directions given by the Charity Commission. Such examination includes a review of the accounting records kept by by the charity and a comparison of the accounts presented with those records. It also includes a consideration of any unusual items or disclosures in the accounts and seeking explanations from appropriate trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit and, consequently, no opijnion is given as to whether the accounts present a 'true and fair view' and the report is limited to those matters set out in the statement below:-
In connection with my examination, no matter has come to my attention:
-
1 which gives me reasonable cause to believe that, in any material respect, the requirements
-
to keep accounting records in accordance with Section 130 of the 2011 Act or
-
to prepare financial statements which accord with those accounting records
have not been met or
- 2 to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.
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Signed
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Joshua Peake
Mr Joshua Peake, ACCA
2
Date
,6 April 2024 Page 11