**ST BOTOLPH'S CHURCH THE PARISH OF CHEVENING** **ANNUAL REPORT AND FINANCIAL STATEMENTS** **THE PAROCHIAL CHURCH COUNCIL OF ST BOTOLPH'S IN THE PARISH OF CHEVENING, KENT** **FOR THE YEAR ENDED 31ST DECEMBER 2022** **Incumbent: The Reverend Hannah Adams Address: The Church Office Chevening Parish Hall Homedean Road Chipstead, Sevenoaks Kent, TN13 2RU** **THE PAROCHIAL CHURCH COUNCIL OF ST BOTOLPH'S THE ECCLESIASTICAL PARISH OF CHEVENING SEVENOAKS DEANERY - DIOCESE OF ROCHESTER** ## **ANNUAL REPORT FOR 2022** ## **Administrative information** St Botolph's Church is situated on Chevening Road in the parish of Chevening, Kent. It is part of the Diocese of Rochester within the Church of England. The address for correspondence is Chevening Church Office, Homedean Road, Chipstead, TN13 2RU. The Parochial Church Council of St Botolph's (the PCC) is a corporate body established by the Church of England and it operates under the PCC Powers Measure 1956 as amended and the Church Representation Rules. The PCC was formerly an excepted charity and its registration with the Charity Commission was approved on 10th March 2010. Information about the PCC and its activities can be found on the Charity Commission website under registration number 1134784. The PCC is subject to the Charities Act 2011 as amended. The PCC officers and members who served from 1st January 2020 until the date that this report was adopted were: Incumbent The Reverend Hannah Adams Churchwarden Ms Marcia Barton Deanery Synod Churchwarden Mr Robert Hubbard Churchwarden (assistant) The Hon Richard Mais Churchwarden (assistant) Mr Joseph Devine Treasurer Mr Graham Higgs Secretary Miss Sophie Atkinson Members Mrs Lela Weavers Diocesan Synod His Honour John Colyer, QC Deanery Synod Mrs Fiona Jordan Deanery Synod Mrs Claire Marriott Mr James Gale Mr David Thompson Mr Thomas Geldard Ms Rebecca Pilcher Ms Kelly Stiff Ms Sophie Osborne Mrs Susan Wandless Mrs Dana Dobrescu until 22 May 2022 Miss Sandra Tolhurst St Botolph's is a member of 'Churches Together' in Sevenoaks and District. Page 1 ## **THE CHIPSTEAD CHAPEL CHARITY (Charity Number 1147141)** The PCC is the managing trustee of this charity and it can therefore be considered as connected but, as the nature and purpose of the two entities are not the same, consolidation of the accounts is not considered as appropriate. ## **WYNDHAM STRODE & ANOTHER (Charity Number 307745)** This charity, founded in the early part of the 18th Century, is administered by Trustees being the Rector and Churchwardens of St Botolph's. The objects are to assist poor persons who are resident in the Parish of Chevening, who are under 21 years of age and who are preparing for, entering upon or engaged in any trade, occupation or service, to buy outfits, pay fees of instruction, travelling expenses or such means for their advancement in life or to enable them to earn their living, as the Trustees think fit. The entities are not connected. ## **STRUCTURE AND GOVERNANCE** The method of appointment of PCC members is set out in the Church Representation Rules. All church attendees are encouraged to register on the Electoral Roll and stand for election to the PCC. ## **OBJECTIVES AND ACTIVITIES** The primary duty of the PCC is to co-operate with the incumbent of the parish, the Reverend Hannah Adams, in promoting the whole mission of the church in the parish. It is also the function of the PCC to be responsible for the financial affairs of the church and the care and maintenance of the church fabric and its contents. ## **ACHIEVEMENTS AND PERFORMANCE** 2022 was the first year with no restrictions in relation to the Covid-19 Pandemic freeing the church to run 'as normal'. Our statistics show that our worshipping community is built up from the following numbers: |llowing numbers:|| |---|---| |Total|93| |Children aged 0-10|22| |Young people aged 11-17|11| |Adults aged 18-69|40| |Adults aged 70+|20| Not only were we able to welcome many to our Sunday Services but to many events throughout the year. Our Pancake Party saw more than 40 children and their parents attend and our Cummunity Barbecue in June saw almost 200 people attending. In terms of special services our Easter Service welcomed over 200 and Christmas Eve and Christmas Day welcomed 185 into our church. 2022 was not wthout its difficulties when our Rector went on maternity leave in mid July. This had an impact on what events and special services could be held which had an impact on numbers attending. However, it is here that we remember that we are not all about numbers but about depth and our relationship with God. God is moving in our church and local community and exciting things are to come in 2023 and beyond. ## _**The Reverend Hannah Adams**_ Page 2 ## **ELECTORAL ROLL AND PCC MEETINGS** At the time of the Annual Parish Meeting in 2023 there were 265 on the electoral roll compared with 267 for 2022 including 128 who were not resident in the parish. The average number of adults attending morning services on sundays was 60 compared with 81 for 2022 The full Parochial Church Council met on 8 occasions (2021 - 9) with an average attendance of 73.6% compared with 81.6% in 2021. The Standing Committee met regularly throughout the year and the minutes of these meetings were received by the PCC and discussed and adopted as appropriate. Page 3 **THE PAROCHIAL CHURCH COUNCIL OF ST BOTOLPH'S** ## **FINANCIAL REVIEW 2022** ## **Income** Total incoming resources were £228,174 (£141,885 in 2021) and these are detailed in the financial statements. Voluntary unrestricted income has increased to £119,082 from £104,328 in 2021. Our church activities, in recent years, have been severely restricted by the Covid-19 pandemic and collections in church have been limited. Many parishioners have made one off donations to compensate and their generosity is very much appreciated. Fees for weddings and funerals were also limited by the pandemic but have now increased to £7,447 from £4,155 in 2021. ## **Expenditure** Our expenditure on church activities was £129,464 (2021 - £115,288) and this includes our parish contribution of £60,000 (2021 - £60,000) to the costs of administering the Diocese and the cost of the Rector's stipend and associated costs. Generally our expenditure has been strictly controlled this year but there continue to be a number of repair and maintenance issues which will need to be resolved in the coming year. ## **Reserves** As a result of our activities in 2022, our unrestricted funds reduced slightly to £64,971 from £65,011 in 2021. Restricted reserves, including the endowment, rose from £82,977 to £90,553. It is PCC policy to maintain a balance of unrestricted funds of at least £25,000 to cover emergency situations that may arise from time to time. Unrestricted reserves, at the year end, amounted to £64,973 which, after setting aside the minimum referred to above, is equivalent to approximately 16 weeks costs, down from 20 weeks in 2021. Our restricted funds include the Building Fund which consists of monies given and retained towards meeting the costs of major repairs to the fabric of the church itself including such costs as may arise from our Quinquennial Inspections. We also have funds remaining after the completion of the work on the nave roof which, in the opinion of the PCC, may be used for further essential roof repairs and maintenance. These funds total £36,027. It is the policy of the PCC that funds held, in excess of foreseeable needs, shall be invested with the CBF Church of England Deposit Fund with the CCLA. ## **Approved by the Parochial Church Council and signed on its behalf by:** **Reverend Hannah Adams Rector and PCC Chair** ## Hannah Adams ## **Date** The notes attached form part of these accounts Page 4 ## **THE PAROCHIAL CHURCH COUNCIL OF ST BOTOLPH'S** ## **Statement of Financial Activities for the year ended 31st December 2022** |**Income and endowments**
Voluntary income
Investment income
Fees
Other income
**Total income**
**Expenditure**
Church activities
Costs of generating funds
Major church repairs
**Total expenditure**
Net income (-expenditure)
Unrealised gains or losses
**Net movement in funds**
Funds brought forward
Funds carried forward|Notes|Unrestricted Restricted Endowment
Total
Total
funds
funds
funds
31.12.22
31.12.21| |---|---|---| ||2a
2b
2c
2d
3a
3b
3c
3d|119,082
98,465
217,547
135,691
1,316
285
1,601
909
7,447
7,447
4,155
1,579
1,579
1,130| |||129,424
98,750
0
228,174
141,885| |||127,643
127,643
106,616
1,821
1,821
88,194
88,194
8,672| |||129,464
88,194
0
217,658
115,288| |||-40
10,556
10,516
26,597
-2,980
-2,980
3,168| |||-40
10,556
-2,980
7,536
29,765
65,011
57,663
25,314
147,988
118,223| |||£64,971
£68,219
£22,334
£155,524
£147,988| Page 5 **THE PAROCHIAL CHURCH COUNCIL OF ST BOTOLPH'S** ## **Balance Sheet as at 31st December 2022** |Notes
**Accumulated funds**
6
Unrestricted funds
Restricted funds
Endowment funds
**Total Church Funds**
**Represented by**
**Fixed assets**
7
Investments
**Current assets**
8
Accounts receivable-payable
Balances at bank
**Total Church Assets**
**Approved by the Parochial Church**
**Reverend Hannah Adams**
**Rector and PCC Chair**
**Date**|Notes|31.12.22
64,971
68,219
22,334
£155,524
31,806
31,806
5,220
118,498
123,718
£155,524
**Council and signed on its behalf by:**|31.12.21| |---|---|---|---| ||||66,291
56,385
25,314| ||||£147,990| ||||34,786| ||||34,786| ||||2,442
110,762| ||||113,204| ||||| ||||£147,990| ||||| |||Hannah Adams|| ||||| ||||| The notes attached form part of these accounts Page 6 **THE PAROCHIAL CHURCH COUNCIL OF ST BOTOLPH'S** ## **Notes to the Financial Statements for the year ended 31st December 2022** ## **1 ACCOUNTING POLICIES** The Financial Statements have been prepared in accordance with the Charities Act 2011 and in accordance with the Church Accounting Regulations 2006 governing the individual accounts of PCCs and with the Regulations regarding 'true and fair view'. They have been prepared under FRS102 (2016) as the applicable accounting standard and the 2016 version of Recommended Practice, Accounting and reporting by Charities (SORP9 FRS102). The Financial Statements have been prepared under the historical cost convention except for investment assets which are shown at market value. The Financial Statements include all transactions, assets and liabilities for which the PCC is responsible in law. They do not include the accounts of church groups that owe their main affiliation to another body nor those that are informal gatherings of church members. ## FUNDS Unrestricted funds are those that can be used by the PCC for any qualifying general purpose. Restricted funds are those that can only be used for the specific purpose for which they have been given. Details of the restrictions currently in place are given in the notes to the accounts. Endowment funds are those where the capital amount must be maintained and only the income arising therefrom can be used for the specified purpose. The PCC have taken note of the provisions of the Trusts (Capital and Income) Act 2013 whereby they may opt for a division of total income and capital that balances the need to achieve the objectives of the endowment with the need to maintain the long term capital value of the fund. ## INCOMING RESOURCES Planned giving, collections and donations generally are recognised when received. Tax recoverable is recognised when the income to which it relates is received. Grants and legacies are accounted for when the PCC becomes legally entitled to the amounts concerned. Dividends and interest are accounted for when they become due. ## RESOURCES EXPENDED Grants and donations are accounted for when paid over or when awarded, if that award creates a binding or constructive obligation on the PCC. The annual parish contribution to the diocese is paid by equal monthly instalements. ## FIXED ASSETS Consecrated and beneficed property is not included in these accounts in accordance with S.10(2) of the Charities Act 2011. Page 7 Movable church furnishings held by the Rector and Churchwardens on special trust for the PCC and which require a faculty for disposal are inalienable property and listed in the church's inventory which can be inspected at any reasonable time by arrangement with the church office. Tangible fixed assets are capitalised on acquisition, included in the balance sheet and subsequently revalued at each year end. Depreciation on tangible fixed assets is not provided in these accounts unless considered appropriate. Investments are valued at market value on the balance sheet date where available. Short term deposits are cash held on deposit either with the CCLA or at Barclays Bank plc, Sevenoaks. ## **2 INCOME AND ENDOWMENTS** |a Voluntary income
planned giving
one off donations, collections
other donations, appeals
Gift Aid recoverable
Grants
Legacies
b Investment income
dividends
interest
c fees for funerals and weddings
d other income
**TOTAL INCOME**|Unrestricted
Restricted
Endowment
Total
Total
funds
funds
funds
31.12.22
31.12.21| |---|---| ||72,846
72,846
65,468
14,880
10,784
25,664
46,391
1,916
250
2,166
3,476
16,232
16,232
21,488
3,208
62,431
65,639
10,000
25,000
35,000
0| ||119,082
98,465
0
217,547
136,823| ||972
972
506
344
285
629
403| ||1,316
0
285
1,601
909| ||7,447
7,447
4,155| ||7,447
0
0
7,447
4,155| ||1,579
1,579| ||1,579
0
0
1,579
0| ||| ||£129,424
£98,465
£285
£228,174
£141,887| Page 8 **THE PAROCHIAL CHURCH COUNCIL OF ST BOTOLPH'S** ## **Notes to the Financial Statements for the year ended 31st December 2022** ## **3 EXPENDITURE** |a Mission & charitable giving
Parish contribution to Diocese
Salaries support staff
Visiting clergy
Honoraria, organists, vergers
Ministry support
Rectory costs
Church running costs
Church repairs & maintenance
Church equipment
Parish office costs
Governance & audit
b Fundraising costs
**TOTAL EXPENDITURE**|Unrestricted Restricted Endowment
Total
Total
funds
funds
funds
31.12.22
31.12.21| |---|---| ||4,888
4,888
3,147
60,000
60,000
60,000
22,805
22,805
17,721
1,136
1,136
206
3,287
3,287
1,275
14,443
14,443
2,398
3,844
3,844
4,266
10,966
723
11,689
10,537
1,565
87,471
89,036
11,840
950
950
0
3,758
3,758
2,335
0
0
0| ||127,642
88,194
215,836
113,725| ||1,822
1,822
1,563| ||£129,464
£88,194
£217,658
£115,288| c In 2019 a restricted fund was established in the name of the Reverend Maurice Hewitt to provide a stained glass window in the church. Extensive repairs were needed to the window concerned to enable the project to be completed and they were completed in January 2020. The window and explanatory plaque were completed and installed in 2022 ## **4 STAFF COSTS** |Average number of employees
Wages costs
**5**
**RELATED PARTIES**|2
2| |---|---| ||£22,805
£17,721| ||| PCC members and officers are reimbursed for making approved purchases as agents of the PCC. These transactions are not regarded as personal and no disclosure of them is required. Although an ex officio member of the PCC, the Rector is employed by the Church of England and her stipend and associated costs are included within note 3(a). Page 9 ## **THE PAROCHIAL CHURCH COUNCIL OF ST BOTOLPH'S** ## **Notes to the Financial Statements for the year ended 31st December 2022** ## **6 FIXED ASSETS** |INVESTMENTS
DBF CBF Investment Fund
BP Amoco 8% Cum 1st pref
City of London Trust 4.2% pref
COIF Investment Fund
**7**
**FUNDS**
a ANALYSIS OF NET ASSETS
Investments
Current assets
b ANALYSIS OF FUNDS
General Fund
Hewitt Headstone Fund
Hewitt Window Fund
Church Repair Fund
Stanhope Fund
**8**
**CURRENT ASSETS**
Gift Aid recoverable
Receivables
less
Payables (sundry creditors)
Barclays Bank plc
CCLA general
CCLA building
CCLA other restricted|Holding
Purchased
Cost
31.12.22
31.12.21|Holding
Purchased
Cost
31.12.22
31.12.21|Holding
Purchased
Cost
31.12.22
31.12.21| |---|---|---|---| ||1,081
Nov 1967
1,000
£
22,335
22,147
£
500
April 1992
360
£
830
830
£
500
April 1992
265
£
440
440
£
£456
March 2001
4,610
£
8,201
8,201
£
6,235
£
31,806
31,618
£
Unrestricted Restricted Endowment
31.12.22
31.12.21||| |||6,235
£
31,806
31,618
£|| |||Endowment
31.12.22
31.12.21|| ||9,471
64,973
58,748|22,335|31,806
34,786
123,721
113,204| ||£64,973
£68,219|£25,314|£155,527
£147,990| ||64,973
8,684
8,953
50,582|22,335|64,973
66,291
8,684
9,877
8,953
4,686
50,582
41,822
22,335
25,314| ||£64,973
£68,219|£22,335|£155,527
£147,990| ||||3,576
5,312
4,919
150| ||||8,495
5,462
3,271
3,020| ||||£5,224
2,442| ||||70,038
62,931
26,464
26,121
11,781
11,629
10,214
10,081| ||||£118,497
110,762| Page 10 **THE PAROCHIAL CHURCH COUNCIL OF ST BOTOLPH'S** ## **Year ended 31st December 2022** ## **Independent Examiner's Report to the Parochial Church Council of St Botolph's Church in the parish of Chevening, Kent** I report on the accounts for the year ended 31st December 2022 which are set out on pages 5 and 6. ## **Respective responsibilities of the Trustees and the Independent Examiner** The church trustees are responsible for the preparation of the accounts and they consider that an audit is not required for this year under Section 145 of the Charities Act 2011. It is my responsibility, as Independent Examiner, to: - examine the accounts under Section 145 of the Charities Act 2011 - follow the procedures laid down in the general directions given by the Charity Commissioners in Section 145(b) of the 2011 Act - state whether particular matters have been brought to my attention ## **Basis of Independent Examiner's Statement** My examination was carried out in accordance with the General Directions given by the Charity Commission. Such examination includes a review of the accounting records kept by by the charity and a comparison of the accounts presented with those records. It also includes a consideration of any unusual items or disclosures in the accounts and seeking explanations from appropriate trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit and, consequently, no opijnion is given as to whether the accounts present a 'true and fair view' and the report is limited to those matters set out in the statement below:- In connection with my examination, no matter has come to my attention: - 1 which gives me reasonable cause to believe that, in any material respect, the requirements - to keep accounting records in accordance with Section 130 of the 2011 Act or - to prepare financial statements which accord with those accounting records have not been met or - 2 to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached. **----- Start of picture text -----**
Signed
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Joshua Peake
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Date 4th May 2023
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Mr Joshua Peake, ACCA Page 11