ST BOTOLPH'S CHURCH THE PARISH OF CHEVENING
ANNUAL REPORT AND FINANCIAL STATEMENTS
THE PAROCHIAL CHURCH COUNCIL OF ST BOTOLPH'S IN THE PARISH OF CHEVENING, KENT
FOR THE YEAR ENDED 31ST DECEMBER 2021
Incumbent: The Reverend Hannah Adams Address: The Church Office
The Church Office Chevening Parish Hall Homedean Road Chipstead, Sevenoaks Kent, TN13 2RU
THE PAROCHIAL CHURCH COUNCIL OF ST BOTOLPH'S THE ECCLESIASTICAL PARISH OF CHEVENING SEVENOAKS DEANERY - DIOCESE OF ROCHESTER
ANNUAL REPORT FOR 2021
Administrative information
St Botolph's Church is situated on Chevening Road in the parish of Chevening, Kent. It is part of the Diocese of Rochester within the Church of England. The address for correspondence is Chevening Church Office, Homedean Road, Chipstead, TN13 2RU.
The Parochial Church Council of St Botolph's (the PCC) is a corporate body established by the Church of England and it operates under the PCC Powers Measure 1956 as amended and the Church Representation Rules. The PCC was formerly an excepted charity and its registration with the Charity Commission was approved on 10th March 2010.
Information about the PCC and its activities can be found on the Charity Commission website under registration number 1134784. The PCC is subject to the Charities Act 2011 as amended.
The PCC officers and members who served from 1st January 2020 until the date that this report was adopted were:
Incumbent The Reverend Hannah Adams Churchwarden Ms Marcia Barton Deanery Synod Churchwarden Mr Robert Hubbard Churchwarden (assistant) The Hon Richard Mais Churchwarden (assistant) Mr Joseph Devine Treasurer Mr Graham Higgs Secretary Mrs Jessica Lewis from 16 May 2021 Members Mrs Lela Weavers Diocesan Synod His Honour John Colyer, QC Deanery Synod Mrs Donna Hill Mrs Fiona Jordan Deanery Synod Mrs Claire Marriott Mr James Gale Mr David Thompson from 16 May 2021 Mr Thomas Geldard from 16 May 2021 Ms Rebecca Pilcher from 16 May 2021 Ms Kelly Stiff from 16 May 2021 Ms Sophie Osborne from 16 May 2021 Mrs Susan Wandless from 16 May 2021 Mrs Carole Cresswell until 23 March 2021 Mrs Wendy Heydorn until 16 May 2021 Mr Richard Chamberlin until 16 May 2021 Mrs Dana Dobrescu Miss Sandra Tolhurst
St Botolph's is a member of 'Churches Together' in Sevenoaks and District.
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THE CHIPSTEAD CHAPEL CHARITY (Charity Number 1147141)
The PCC is the managing trustee of this charity and it can therefore be considered as connected but, as the nature and purpose of the two entities are not the same, consolidation of the accounts is not considered as appropriate.
WYNDHAM STRODE & ANOTHER (Charity Number 307745)
This charity, founded in the early part of the 18th Century, is administered by Trustees being the Rector and Churchwardens of St Botolph's. The objects are to assist poor persons who are resident in the Parish of Chevening, who are under 21 years of age and who are preparing for, entering upon or engaged in any trade, occupation or service, to buy outfits, pay fees of instruction, travelling expenses or such means for their advancement in life or to enable them to earn their living, as the Trustees think fit. The entities are not connected.
STRUCTURE AND GOVERNANCE
The method of appointment of PCC members is set out in the Church Representation Rules. All church attendees are encouraged to to register on the Electoral Roll and stand for election to the PCC.
OBJECTIVES AND ACTIVITIES
The primary duty of the PCC is to co-operate with the incumbent of the parish, the Reverend Hannah Adams, in promoting the whole mission of the church in the parish. It is also the function of the PCC to be responsible for the financial affairs of the church and the care and maintenance of the church fabric and its contents.
ACHIEVEMENTS AND PERFORMANCE
2021 was another topsy-turvy year throughout which the church adapted from moving to Church at Home, limited and outdoor services to a triumphant return to in person worship in September. Last year we launched our Vision for Growth under the umbrella of our main aim: to be a beacon of light for our whole parish community - with the three priorities being to Restart, to Recuperate and to Refocus.
To achieve these we set out with three main projects all of which either been accomplished or are still in progress. The re roofing of the North Nave was planned in 2021 and completed succwssfullyin 2022 and we express our grateful thanks for the support given by the National Churches Trust and by the Friends of Kent Churches both of whom have been very generous in making substantial grants to enable the project to achieve a successful conclusion. We have funding in place for a Youth and Families Worker for three years and we hope that this will continue as well as a generous pledge to help us enhance our space for our children and young people. We also have started trialling ways in which we can improve the space in the Chancel so that all can benefit from better use of the limited space available.
We have seen more than ten new individuals and families join our church since September 2021 with an average weekly attendance of one hundred and twenty six people across October alone. Since re starting in September we have celebrated nine infant baptisms and have loved getting to know the families. 2021, unfortunately brought on a very busy year for funerals with eighteen. Sadly, this trend appears to be continuing into 2022 and equates to more than one per month.
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In amongst the madness of working out restrictions and what is comfortable and safe for everyone in our community, we have enjoyed putting on special services and events. We celebrated thirteen people from our congregation being Confirmed with Bishop Simon Burton-Jones. All the candidates took part in Alpha as preparation and it was great to see them on their fantastic journey. We also put on other events such as a Light Party - an 'outreach' event for all the community on Halloween. One of our best events ever was a Beer and Carols get together at the Bricklayer's Arms with over one hundred people joining us from around the community and beyond, singing carols and sharing the love of Jesus Christ.
Overall, it has been a busy and somewhat difficult year as we have all had to adjust to what normal' life looks like as we move slowly beyond the pandemic. However,we have been growing, the pastoral team have been doing a fantastic job at drawing alongside those are struggling, especially those who remain vulnerable and/or isolated and we've been able to refocus on why we are here - to bring God's transformational love to our whole lives and community and what that looks like in the 'new normal.
The Reverend Hannah Adams
ELECTORAL ROLL AND PCC MEETINGS
At the time of the Annual Parish Meeting in 2022 there were 263 on the electoral roll compared with 253 for 2021 including 122 who were not resident in the parish. The average number of adults attending morning services on sundays was 60 compared with 81 for 2020.
The full Parochial Church Council met on 9 occasions (2020 - 10) with an average attendance of 81.6% compared with 83.5% in 2020. The Standing Committee met regularly throughout the year and the minutes of these meetings were received by the PCC and discussed and adopted as appropriate.
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THE PAROCHIAL CHURCH COUNCIL OF ST BOTOLPH'S
FINANCIAL REVIEW 2021
Income
Total incoming resources were £141,887 (2020 - £117,005) and these are detailed in the financial statements. Voluntary unrestricted income has increased to £104,328 from £95,956 in 2020. Our church activities in the past two years have been severely restricted by the Covid-19 pandemic and collections in church have been limited. Many parishioners have made one off donations to compensate and their generosity is very much appreciated.
Fees for weddings and funerals were also limited by the pandemic but have now increased to £4,155 from £2,802 in 2020.
Expenditure
Our expenditure on church activities was £115,288 (2020 - £118,407) and this includes our parish contribution of £60,000 (2020 - £64,750) to the costs of administering the Diocese and the cost of the Rector's stipend and associated costs.
Generally our expenditure has been strictly controlled this year but there are a number of repair and maintenance issues which will need to be resolved in the coming year.
Reserves
As a result of our activities in 2021, our unrestricted funds increased to £66,291 from £63,515 in 2020 and our restricted reserves, including the endowment, rose from £54,708 to £81,700.
It is PCC policy to maintain a balance of unrestricted funds of at £25,000 to cover emergency situations that may arise from time to time. Unrestricted reserves, at the year end, amounted to £55956 which, after setting aside the minimum referred to above, is equivalent to approximately 20 weeks costs up from 17 weeks in 2020.
Our restricted funds include the Building Fund which consists of monies given and retained towards meeting the costs of major repairs to the fabric of the church itself including such costs as may arise from our Quinquennial Inspections.
It is the policy of the PCC that funds held, in excess of foreseeable needs, shall be invested with the CBF Church of England Deposit Fund with the CCLA.
Approved by the Parochial Church Council and signed on its behalf by:
Reverend Hannah Adams Rector and PCC Chair
Date
The notes attached form part of these accounts
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THE PAROCHIAL CHURCH COUNCIL OF ST BOTOLPH'S
Statement of Financial Activities for the year ended 31st December 2021
| Income and endowments Voluntary income Investment income Fees Other income Total income Expenditure Church activities Costs of generating funds Major church repairs Total expenditure Net income (-expenditure) Unrealised gains or losses Net movement in funds Funds brought forward Funds carried forward |
Notes | Unrestricted Restricted Endowment Total Total funds funds funds 31.12.21 31.12.20 |
|---|---|---|
| 2a 2b 2c 2d 3a 3b 3c 3d |
104,328 32,495 136,823 113,073 909 909 1,130 4,155 4,155 2,802 |
|
| 109,392 32,495 0 141,887 117,005 |
||
| 106,616 106,616 104,864 8,672 8,672 13,543 |
||
| 106,616 8,672 0 115,288 118,407 |
||
| 2,776 23,823 26,600 -1,402 3,168 3,168 1,897 |
||
| 2,776 23,823 3,168 29,768 495 63,515 32,561 22,147 118,223 117,728 |
||
| £66,291 £56,385 £25,315 £147,991 £118,223 |
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THE PAROCHIAL CHURCH COUNCIL OF ST BOTOLPH'S
Balance Sheet as at 31st December 2021
| Notes Accumulated funds 6 Unrestricted funds Restricted funds Endowment funds Total Church Funds Represented by Fixed assets 7 Investments Current assets 8 Accounts receivable-payable Balances at bank Total Church Assets Approved by the Parochial Church Reverend Hannah Adams Rector and PCC Chair Date |
Notes | Council and | 31.12.21 66,291 56,385 25,314 £147,990 34,786 34,786 2,442 110,762 113,204 £147,990 signed on its behalf by: |
31.12.20 |
|---|---|---|---|---|
| 58,964 36,493 22,766 |
||||
| £118,223 | ||||
| 31,618 | ||||
| 31,618 | ||||
| 4,219 82,386 |
||||
| 86,605 | ||||
| £118,223 | ||||
The notes attached form part of these accounts
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THE PAROCHIAL CHURCH COUNCIL OF ST BOTOLPH'S
Notes to the Financial Statements for the year ended 31st December 2021
1 ACCOUNTING POLICIES
The Financial Statements have been prepared in accordance with the Charities Act 2011 and in accordance with the Church Accounting Regulations 2006 governing the individual accounts of PCCs and with the Regulations regarding 'true and fair view'. They have been prepared under FRS102 (2016) as the applicable accounting standard and the 2016 version of Recommended Practice, Accounting and reporting by Charities (SORP9 FRS102).
The Financial Statements have been prepared under the historical cost convention except for investment assets which are shown at market value. The Financial Statements include all transactions, assets and liabilities for which the PCC is responsible in law. They do not include the accounts of church groups that owe their main affiliation to another body nor those that are informal gatherings of church members.
FUNDS
Unrestricted funds are those that can be used by the PCC for any qualifying general purpose.
Restricted funds are those that can only be used for the specific purpose for which they have been given. Details of the restrictions currently in place are given in the notes to the accounts.
Endowment funds are those where the capital amount must be maintained and only the income arising therefrom can be used for the specified purpose. The PCC have taken note of the provisions of the Trusts (Capital and Income) Act 2013 whereby they may opt for a division of total income and capital that balances the need to achieve the objectives of the endowment with the need to maintain the long term capital value of the fund.
INCOMING RESOURCES
Planned giving, collections and donations generally are recognised when received. Tax recoverable is recognised when the income to which it relates is received. Grants and legacies are accounted for when the PCC becomes legally entitled to the amounts concerned. Dividends and interest are accounted for when they become due.
RESOURCES EXPENDED
Grants and donations are accounted for when paid over or when awarded, if that award creates a binding or constructive obligation on the PCC.
The annual parish contribution to the diocese is paid by equal monthly instalements.
FIXED ASSETS
Consecrated and beneficed property is not included in these accounts in accordance with S.10(2) of the Charities Act 2011.
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Movable church furnishings held by the Rector and Churchwardens on special trust for the PCC and which require a faculty for disposal are inalienable property and listed in the church's inventory which can be inspected at any reasonable time by arrangement with the church office.
Tangible fixed assets are capitalised on acquisition, included in the balance sheet and subsequently revalued at each year end. Depreciation on tangible fixed assets is not provided in these accounts unless considered appropriate.
Investments are valued at market value on the balance sheet date where available.
Short term deposits are cash held on deposit either with the CCLA or at Barclays Bank plc, Sevenoaks.
2 INCOME AND ENDOWMENTS
| a Voluntary income planned giving one off donations, collections other donations, appeals Gift Aid recoverable Grants b Investment income dividends interest c fees for funerals and weddings d other income TOTAL INCOME |
Unrestricted Restricted Endowment Total Total funds funds funds 31.12.21 31.12.20 |
|---|---|
| 65,468 65,468 59,239 13,896 32,495 46,391 20,720 3,476 3,476 7,256 21,488 21,488 17,640 0 0 8,218 |
|
| 104,328 32,495 0 136,823 113,073 |
|
| 506 506 928 403 403 202 |
|
| 909 0 0 909 1,130 |
|
| 4,155 4,155 2,802 |
|
| 4,155 0 0 4,155 2,802 |
|
| 0 0 0 0 0 |
|
| £109,392 £32,495 £0 £141,887 £117,005 |
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THE PAROCHIAL CHURCH COUNCIL OF ST BOTOLPH'S
Notes to the Financial Statements for the year ended 31st December 2021
3 EXPENDITURE
| a Mission & charitable giving Parish contribution to Diocese Salaries support staff Visiting clergy Honoraria, organists, vergers Ministry support Rectory costs Church running costs Church repairs & maintenance Window renovation Parish office costs Governance & audit b Fundraising costs TOTAL EXPENDITURE |
Unrestricted Restricted Endowment Total Total funds funds funds 31.12.21 31.12.20 |
|---|---|
| 3,147 3,147 413 60,000 60,000 64,750 17,721 17,721 12,362 206 206 536 1,275 1,275 2,175 3,961 3,961 3,369 4,266 4,266 2,304 10,537 10,537 11,978 3,168 8,672 11,840 1,842 0 0 13,043 2,335 2,335 5,536 0 0 100 |
|
| 106,616 8,672 115,288 118,407 |
|
| 0 0 0 |
|
| £106,616 £8,672 £115,288 £118,407 |
c In 2019 a restricted fund was established in the name of the Reverend Maurice Hewitt to provide a stained glass window in the church. Extensive repairs were needed to the window concerned to enable the project to be completed and they were completed in January 2020. The balance on the Maurice Hewitt Window Fund remains at £4,686, not including the legacy itself. The final design has been agreed and the window itself is planned for 2022.
4 STAFF COSTS
| Average number of employees Wages costs |
2 1 |
|---|---|
| £17,721 £11,884 |
5 RELATED PARTIES
PCC members and officers are reimbursed for making approved purchases as agents of the PCC. These transactions are not regarded as personal and no disclosure of them is required.
Although an ex officio member of the PCC, the Rector is employed by the Church of England and her stipend and associated costs are included within note 3(a).
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THE PAROCHIAL CHURCH COUNCIL OF ST BOTOLPH'S
Notes to the Financial Statements for the year ended 31st December 2021
6 FIXED ASSETS
INVESTMENTS
| INVESTMENTS | ||
|---|---|---|
| DBF CBF Investment Fund BP Amoco 8% Cum 1st pref City of London Trust 4.2% pref COIF Investment Fund |
Holding Purchased Cost 31.12.21 31.12.20 |
|
| 1,081 Nov 1967 1,000 £ 22,147 22,147 £ 500 April 1992 360 £ 830 830 £ 500 April 1992 265 £ 440 440 £ £456 March 2001 4,610 £ 8,201 8,201 £ 6,235 £ 31,618 31,618 £ |
||
| 6,235 £ 31,618 31,618 £ |
7 FUNDS
a ANALYSIS OF NET ASSETS
| Investments Current assets b ANALYSIS OF FUNDS General Fund Hewitt Headstone Fund Hewitt Window Fund Church Repair Fund Stanhope Fund 8 CURRENT ASSETS Gift Aid recoverable Receivables less Payables (sundry creditors) Barclays Bank plc CCLA general CCLA building CCLA other restricted |
Unrestricted Restricted Endowment 31.12.21 31.12.20 |
Unrestricted Restricted Endowment 31.12.21 31.12.20 |
|---|---|---|
| 9,472 25,314 66,291 46,913 |
34,786 31,618 113,204 86,605 |
|
| £66,291 £56,385 £25,314 |
£147,990 £118,223 |
|
| 66,291 9,877 4,686 41,822 25,314 |
66,291 58,964 9,877 9,877 4,686 4,686 41,822 21,930 25,314 22,766 |
|
| £66,291 £56,385 £25,314 |
£147,990 £118,223 |
|
| 5,312 5,440 150 411 |
||
| 5,462 5,851 3,020 1,632 |
||
| £2,442 4,219 |
||
| 62,931 34,580 26,121 26,107 11,629 11,623 10,081 10,076 |
||
| £110,762 82,386 |
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THE PAROCHIAL CHURCH COUNCIL OF ST BOTOLPH'S
Year ended 31st December 2021
Independent Examiner's Report to the Parochial Church Council of St Botolph's Church in the parish of Chevening, Kent
I report on the accounts for the year ended 31st December 2021 which are set out on pages 5 and 6.
Respective responsibilities of the Trustees and the Independent Examiner
The church trustees are responsible for the preparation of the accounts and they consider that an audit is not required for this year under Section 145 of the Charities Act 2011.
It is my responsibility, as Independent Examiner, to:
-
examine the accounts under Section 145 of the Charities Act 2011
-
follow the procedures laid down in the general directions given by the Charity Commissioners in Section 145(b) of the 2011 Act
-
state whether particular matters have been brought to my attention
Basis of Independent Examiner's Statement
My examination was carried out in accordance with the General Directions given by the Charity Commission. Such examination includes a review of the accounting records kept by by the charity and a comparison of the accounts presented with those records. It also includes a consideration of any unusual items or disclosures in the accounts and seeking explanations from appropriate trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit and, consequently, no opijnion is given as to whether the accounts present a 'true and fair view' and the report is limited to those matters set out in the statement below:-
In connection with my examination, no matter has come to my attention:
-
1 which gives me reasonable cause to believe that, in any material respect, the requirements
-
to keep accounting records in accordance with Section 130 of the 2011 Act or
-
to prepare financial statements which accord with those accounting records
have not been met or
- 2 to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.
| Signed | Joshua Peake | Date | 26th April 2022 |
|---|---|---|---|
Mr Joshua Peake, ACCA
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