OpenCharities

This text was generated using OCR and may contain errors. Check the original PDF to see the document submitted to the regulator.

2020-12-31-accounts

ST BOTOLPH'S CHURCH THE PARISH OF CHEVENING

ANNUAL REPORT AND FINANCIAL STATEMENTS

THE PAROCHIAL CHURCH COUNCIL OF ST BOTOLPH'S IN THE PARISH OF CHEVENING, KENT

FOR THE YEAR ENDED 31ST DECEMBER 2020

Incumbent: The Reverend Hannah Adams Address: The Church Office

The Church Office Chevening Parish Hall Homedean Road Chipstead, Sevenoaks Kent, TN13 2RU

THE PAROCHIAL CHURCH COUNCIL OF ST BOTOLPH'S THE ECCLESIASTICAL PARISH OF CHEVENING SEVENOAKS DEANERY - DIOCESE OF ROCHESTER

ANNUAL REPORT FOR 2020

Administrative information

St Botolph's Church is situated on Chevening Road in the parish of Chevening, Kent. It is part of the Diocese of Rochester within the Church of England. The address for correspondence is Chevening Church Office, Homedean Road, Chipstead, TN13 2RU.

The Parochial Church Council of St Botolph's (the PCC) is a corporate body established by the Church of England and it operates under the PCC Powers Measure 1956 as amended and the Church Representation Rules. The PCC was formerly an excepted charity and its registration with the Charity Commission was approved on 10th March 2010.

Information about the PCC and its activities can be found on the Charity Commission website under registration number 1134784. The PCC is subject to the Charities Act 2011 as amended.

The PCC officers and members who served from 1st January 2020 until the date that this report was adopted were:

rt was adopted were:
Incumbent The Reverend Hannah Adams from September 2020
Churchwarden Miss Marcia Barton Deanery Synod
Churchwarden Dr Keith Gibson from October 2020
died January 2021
Churchwarden (assistant) The Hon Richard Mais
Churchwarden (assistant) Mr Robert Hubbard
Treasurer Mrs Elaine Hanham until March 2020
Treasurer Mr Graham Higgs from March 2020
Secretary Mrs Jessica Lewis
Members Mrs Lela Weavers Diocesan Synod
His Honour John Colyer, QC Deanery Synod
Mrs Donna Hill from October 2020
Mrs Fiona Jordan Deanery Synod
Mrs Claire Marriott
Mr James Gale
Mrs Carole Cresswell until March 2021
Mrs Wendy Heydorn until October 2020
Mr Richard Chamberlin
Mr Joel Kovoor until March 2020
Mr Joseph Smith until March 2020
Mrs Dana Dobrescu
Mr Joseph Devine from October 2020
Miss Sandra Tolhurst from October 2020

St Botolph's is a member of 'Churches Together' in Sevenoaks and District

Page 1

THE CHIPSTEAD CHAPEL CHARITY (Charity Number 1147141)

The PCC is the managing trustee of this charity and it can therefore be considered as connected but, as the nature and purpose of the two entities are not the same, consolidation of the accounts is not considered as appropriate.

WYNDHAM STRODE & ANOTHER (Charity Number 307745)

This charity, founded in the early part of the 18th Century, is administered by Trustees being the Rector and Churchwardens of St Botolph's. The objects are to assist poor persons who are resident in the Parish of Chevening, who are under 21 years of age and who are preparing for entering upon or engaged in any trade, occupation or service, to buy outfits, pay fees of instruction, travelling expenses or such means for their advancement in life or to enable them to earn their living, as the Trustees think fit. The entities are not connected.

STRUCTURE AND GOVERNANCE

The method of appointment of PCC members is set out in the Church Representation Rules. All church attendees are encouraged to to register on the Electoral Roll and stand for election to the PCC.

OBJECTIVES AND ACTIVITIES

The primary duty of the PCC is to co-operate with the incumbent of the parish, the Reverend Hannah Adams, in promoting the whole mission of the church in the parish. It is also the function of the PCC to be responsible for the financial affairs of the church and the care and maintenance of the church fabric and its contents.

ACHIEVEMENTS AND PERFORMANCE

2020 was a turbulent and difficult year for all in light of the COVID-19 pandemic and subsequent lockdowns and restrictions. In addition to this the church was in an interregnum until the Reverend Hannah Adams was appointed and installed as Rector in September 2020.

Before September much was done in order to support everyone, in and out of the church, with regular phone calls, online services and other practical provisions especially for the vulnerable.

After September, the church was open for a couple of months and there was good attendance each week. Everyone adapted well to the social distancing and hygiene requirements that were needed to ensure that the church was COVID secure for Sunday worship.

The best attended service in the Autumn Term saw 90 people and the evening service moved from being once a month to every week. Sadly, services had to be taken on-line again with the November lockdown but our 'Zoom' services saw an average of around 47 'logins' which equates to approximately 100 to 150 people.

We were able to return for a few weeks before Christmas but the PCC, in agreement with the Rector, moved all Christmas and Sunday services to on-line for the foreseeable future. A dispensation for this action was sought from and granted by the Bishop of Rochester.

The 10.30 a.m Church at Home service was re-introduced and achieved similar numbers to before and a 5.00 p.m Evening Prayer service was added on 'Zoom' to provide a more reflective and liturgical setting. This has seen, on average, attendances of between 10 and 15 people.

Page 2

Overall, the church has felt a significant impact from the pandemic and it has been a difficult time. It cannot, though, be denied that the congregation has flourished through coming together, supporting each other and joining in with the on-line services. We, as individuals and as a church family, face many challenges as we recover from the pandemic, resume our spiritual journey and support our wider parish.

ELECTORAL ROLL AND PCC MEETINGS

At the time of the Annual Parish Meeting in 2020 there were 253 on the electoral roll compared with 195 for 2019 including 115 who were not resident in the parish. The average number of adults attending morning services on sundays was 81 compared with 94 for 2019.

The full Parochial Church Council met on 10 occasions (2019 - 11) with an average attendance of 83.5% compared with 73% in 2019. The Standing Committee met regularly throughout the year and the minutes of these meetings were received by the PCC and discussed and adopted as appropriate.

Page 3

THE PAROCHIAL CHURCH COUNCIL OF ST BOTOLPH'S

FINANCIAL REVIEW 2020

Income

Total incoming resources were £117,005 (2019 - 172,044) and these are detailed in the financial statements. Voluntary unrestricted income has declined to £95,956 from £107,808 in 2019. Our church activities this year have been severely restricted by the Covid-19 pandemic and collections in church are thus almost non existent. Many parishioners have made one off donations to compensate and their generosity is very much appreciated.

Fees for weddings and funerals etc have also been limited by the pandemic and have declined to £2,802 from £6,004 in 2019.

Expenditure

Our expenditure on church activities was £104,864 (2019 - £145,633) and this includes our parish contribution of £64,750 (2019 - £67,106) to the costs of administering the Diocese and the cost of the Rector's stipend and associated costs.

In 2019 we had a converted double decker playbus which incurred costs of £3,402. This was disposed of in 2020 and only final servicing costs of £474 were incurred.

Generally, with strictly limited access to the church, our expenditure has been much reduced this year but there are a number of repair and maintenance issues which will need to be resolved in the coming year.

Reserves

As a result of our activities in 2020, our unrestricted funds reduced to ££58,964 from £67,400 in 2019 and our restricted reserves, including the endowment, rose from £50,328 to £59,259.

It is PCC policy to maintain a balance of unrestricted funds of at £25,000 to cover emergency situations that may arise from time to time. Unrestricted reserves, at the year end, amounted to £58,964 which, after setting aside the minimum referred to above, is equivalent to approximately 17 weeks costs.

Our restricted funds include the Building Fund which consists of monies given and retained towards meeting the costs of major repairs to the fabric of the church itself including such costs as may arise from our Quinquennial Inspections.

It is the policy of the PCC that funds held, in excess of foreseeable needs, shall be invested with the CBF Church of England Deposit Fund with the CCLA.

Approved by the Parochial Church Council and signed on its behalf by:

Reverend Hannah Adams Rector and PCC Chair

Date

The notes attached form part of these accounts

Page 4

THE PAROCHIAL CHURCH COUNCIL OF ST BOTOLPH'S

Statement of Financial Activities for the year ended 31st December 2020

Income and endowments
Voluntary income
Investment income
Fees
Other income
Total income
Expenditure
Church activities
Costs of generating funds
Major window repairs
Total expenditure
Net income (-expenditure)
Unrealised gains or losses
Net movement in funds
Funds brought forward
Funds carried forward		 Notes Unrestricted Restricted Endowment
Total
Total
funds
funds
funds
31.12.20
31.12.19
2a
2b
2c
2d
3a
3b
3c
3d		 92,736
20,337
113,073
156,160
418
92
620
1,130
1,483
2,802
2,802
6,004
8,397
95,956
20,429
620
117,005
172,044
104,864
104,864
145,633
1,535
13,543
13,543
37,703
104,864
13,543
118,407
184,871
-8,908
6,886
620
-1,402
-12,827
472
1,425
1,897
4,508
-8,436
6,886
2,045
495
-8,319
67,400
29,607
20,721
117,728
126,047
£58,964
£36,493
£22,766 £118,223
£117,728

Page 5

THE PAROCHIAL CHURCH COUNCIL OF ST BOTOLPH'S

Balance Sheet as at 31st December 2020

Notes
Accumulated funds
6
Unrestricted funds
Restricted funds
Endowment funds
Total Church Funds
Represented by
Fixed assets
7
Investments
Current assets
8
Accounts receivable-payable
Balances at bank
Total Church Assets
Approved by the Parochial Church
Reverend Hannah Adams
Rector and PCC Chair
Date		 Notes Council and 31.12.20
58,964
36,493
22,766
£118,223
31,618
31,618
4,219
82,386
86,605
£118,223
signed on its behalf by:		 31.12.19
67,400
29,607
20,721
£117,728
29,720
29,720
88,008
88,008
£117,728

The notes attached form part of these accounts

Page 6

THE PAROCHIAL CHURCH COUNCIL OF ST BOTOLPH'S

Notes to the Financial Statements for the year ended 31st December 2020

1 ACCOUNTING POLICIES

The Financial Statements have been prepared in accordance with the Charities Act 2011 and in accordance with the Church Accounting Regulations 2006 governing the individual accounts of PCCs and with the Regulations regarding 'true and fair view'. They have been prepared under FRS102 (2016) as the applicable accounting standard and the 2016 version of Recommended Practice, Accounting and reporting by Charities (SORP9 FRS102).

The Financial Statements have been prepared under the historical cost convention except for investment assets which are shown at market value. The Financial Statements include all transactions, assets and liabilities for which the PCC is responsible in law. They do not include the accounts of church groups that owe their main affiliation to another body nor those that are informal gatherings of church members.

FUNDS

Unrestricted funds are those that can be used by the PCC for any qualifying general purpose.

Restricted funds are those that can only be used for the specific purpose for which they have been given. Details of the restrictions currently in place are given in the notes to the accounts.

Endowment funds are those where the capital amount must be maintained and only the income arising therefrom can be used for the specified purpose. The PCC have taken note of the provisions of the Trusts (Capital and Income) Act 2013 whereby they may opt for a division of total income and capital that balances the need to achieve the objectives of the endowment with the need to maintain the long term capital value of the fund.

INCOMING RESOURCES

Planned giving, collections and donations generally are recognised when received. Tax recoverable is recognised when the income to which it relates is received. Grants and legacies are accounted for when the PCC becomes legally entitled to the amounts concerned. Dividends and interest are accounted for when they become due.

RESOURCES EXPENDED

Grants and donations are accounted for when paid over or when awarded, if that award creates a binding or constructive obligation on the PCC.

The annual parish contribution to the diocese is paid by equal monthly instalements.

FIXED ASSETS

Consecrated and beneficed property is not included in these accounts in accordance with S.10(2) of the Charities Act 2011.

Page 7

Movable church furnishings held by the Rector and Churchwardens on special trust for the PCC and which require a faculty for disposal are inalienable property and listed in the church's inventory which can be inspected at any reasonable time by arrangement with the church office.

Tangible fixed assets are capitalised on acquisition, included in the balance sheet and subsequently revalued at each year end. Depreciation on tangible fixed assets is not provided in these accounts unless considered appropriate.

Investments are value at market value on the balance sheet date.

Short term deposits are cash held on deposit either with the CCLA or at Barclays Bank plc, Sevenoaks.

2 INCOME AND ENDOWMENTS

a Voluntary income
planned giving
one off donations, collections
other donations, appeals
Gift Aid recoverable
Grants
b Investment income
dividends
interest
c fees for funerals and weddings
d other income
TOTAL INCOME		 Unrestricted Restricted Endowment
Total
Total
funds
funds
funds
31.12.20
31.12.19
59,239
59,239
61,741
15,510
5,210
20,720
24,767
2,256
5,000
7,256
47,338
15,731
1,909
17,640
22,272
8,218
8,218
1,280
92,736
20,337
113,073
157,398
308
620
928
1,483
110
92
202
418
92
620
1,130
1,483
2,802
2,802
6,004
2,802
2,802
6,004
7,160
7,160
£95,956
£20,429
£620 £117,005
£172,045

Page 8

THE PAROCHIAL CHURCH COUNCIL OF ST BOTOLPH'S

Notes to the Financial Statements for the year ended 31st December 2020

3 EXPENDITURE

a Missionary & charitable giving
Parish contribution to Diocese
Rector's expenses
Visiting clergy
Honoraria, organists, vergers
Ministry support
Rectory costs
Bus running costs
Parish administrator
Church running costs
Church repairs & maintenance
Window renovation
Parish office costs
Governance & audit
b Fundraising costs
TOTAL EXPENDITURE		 Unrestricted Restricted Endowment
Total
Total
funds
funds
funds
31.12.20
31.12.19
413
413
944
64,750
64,750
67,106
478
478
4,637
536
536
1,569
2,175
2,175
3,044
3,369
3,369
7,480
2,304
2,304
5,340
3,402
11,884
11,884
10,258
11,778
200
11,978
10,887
1,542
300
1,842
26,765
13,043
13,043
37,703
5,536
5,536
4,101
100
100
100
104,864
13,543
118,407
183,336
1,535
1,535
£104,864
£13,543
£118,407
£184,871

c In 2019 a restricted fund was established in the name of the Reverend Maurice Hewitt to provide a stained glass window in the church. Extensive repairs were needed to the window concerned to enable the project to be completed and they were completed in January 2020. The balance on the Maurice Hewitt Window Fund remains at £4,686, not including the legacy itself, and final discussions are now under way with the Executors and the Diocese to agree the proposed design.

4 STAFF COSTS

Average number of employees
Wages costs		 1
1
£11,884
£10,258

5 RELATED PARTIES

PCC members and officers are reimbursed for making approved purchases as agents of the PCC. These transactions are not regarded as personal and no disclosure of them is required.

Although an ex officio member of the PCC, the Rector is employed by the Church of England and her stipend and associated costs are included within note 3(a).

Page 9

THE PAROCHIAL CHURCH COUNCIL OF ST BOTOLPH'S

Notes to the Financial Statements for the year ended 31st December 2020

6 FIXED ASSETS

INVESTMENTS

INVESTMENTS
DBF CBF Investment Fund
BP Amoco 8% Cum 1st pref
City of London Trust 4.2% pref
COIF Investment Fund		 Holding
Purchased
Cost
31.12.20
31.12.19
1,081
Nov 1967
1,000
£
22,147
20,722
£
500
April 1992
360
£
830
800
£
500
April 1992
265
£
440
475
£
£456
March 2001
4,610
£
8,201
7,724
£
6,235
£
31,618
29,721
£
6,235
£
31,618
29,721
£

7 FUNDS

a ANALYSIS OF NET ASSETS

Investments
Current assets
ANALYSIS OF FUNDS
General Fund
Hewitt Headstone Fund
Hewitt Window Fund
Church Repair Fund
Stanhope Fund
RRENT ASSETS
Gift Aid recoverable
Receivables
less
Payables (sundry creditors)
Barclays Bank plc
CCLA general
CCLA building
CCLA other restricted		 Unrestricted Restricted Endowment
31.12.20
31.12.19		 Unrestricted Restricted Endowment
31.12.20
31.12.19
8,852
22,766
50,112
36,493		 31,618
29,720
86,605
88,008
£58,964
£36,493
£22,766		 £118,223
£117,728
58,964
9,877
4,686
21,930
22,766		 58,964
67,400
9,877
10,034
4,686
4,512
21,930
15,061
22,766
20,721
£58,964
£36,493
£22,766		 £118,223
£117,728
5,440
411
5,851
1,632
£4,219
34,580
26,107
11,623
10,076
£82,386

b ANALYSIS OF FUNDS

8 CURRENT ASSETS

Page 10

THE PAROCHIAL CHURCH COUNCIL OF ST BOTOLPH'S

Year ended 31st December 2020

Independent Examiner's Report to the Parochial Church Council of St Botolph's Church in the parish of Chevening, Kent

I report on the accounts for the year ended 31st December 2020 which are set out on pages 5 and 6.

Respective responsibilities of the Trustees and the Independent Examiner

The church trustees are responsible for the preparation of the accounts and they consider that an audit is not required for this year under Section 145 of the Charities Act 2011.

It is my responsibility, as Independent Examiner, to:

Basis of Independent Examiner's Statement

My examination was carried out in accordance with the General Directions given by the Charity Commission. Such examination includes a review of the accounting records kept by by the charity and a comparison of the accounts presented with those records. It also includes a consideration of any unusual items or disclosures in the accounts and seeking explanations from appropriate trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit and, consequently, no opijnion is given as to whether the accounts present a 'true and fair view' and the report is limited to those matters set out in the statement below:-

In connection with my examination, no matter has come to my attention:

have not been met or

Signed Joshua Peake Date 14th April 2021

Mr Joshua Peake, ACCA

Page 11