## **The Parish of St Johns, Loughton** **The Annual Parochial Church Meeting** May 14[th] 2023 10.30am St John the Baptist Church ## **The Parish of St John the Baptist, Loughton** **Annual Parochial Church Meeting Sunday 14th[rd] May 2023 10.30am** ## **AGENDA** **1. Election of Clerk to the Meeting** **2. Election of Tellers** **3. Election of Churchwardens** **4. Apologies for Absence** **5. Minutes of 2022 Annual Parochial Church Meeting** **6. Presentation of Electoral Roll** **7. Report on the Proceedings of the PCC** **8. Presentation of the Accounts ended 31 December 2022** **9. Presentation of Report upon the Fabric, Goods and Ornaments of the Parish** **10. Presentation of Report on proceedings of the Deanery Synod** **11. Election of Safeguarding Officer for the Parish** **12. Election of representatives to the Parochial Church Council** **13. Appointment of Auditor** **14. Rector’s Report** **15. Confirmation of St. John’s Sides -people** **16. AOB.** ## **The Parish of St John the Baptist, Loughton** ## **Minutes of Annual Parochial Church Meeting 18[th] May 2022 – 19.15** ## (Postponed from 8[th] May due to Covid) ## **1. Election of Clerk to the Meeting** The Revd. Chris Davies, Rector, (in the Chair) opened the meeting at 19.30 with prayers and a welcome to all. He apologised for the postponement of the Meeting due to him going down with COVID). There were approximately 14 Parishioners in attendance. ## **2. Election of Tellers** No Chairs were selected as it seemed unlikely that any elections would be needed. ## **3. Election of Churchwardens** Johanna Duffett and Geoff Wolfson were proposed as Churchwardens and the paperwork has been signed appropriately, Jo and Geoff were elected unanimously to serve for another year,. ## **4. Apologies for Absence** Apologies were received from Sally Fairweather, Jamie Favell, Sam Maginnis, Phil Northcott, James Hill, Josie Hart. ## **5. Minutes of the 2019 Annual Parochial Meeting** Were agreed and signed as a true and accurate reflection of the meeting following a unanimously. vote ## **6. Presentation of the Electoral Roll** Gill reported that the number on the Electoral Roll was 188 with 76 men and 112 women. Chris thanked Gill for her continuing work and care in keeping this important area of church life up to date; it is much appreciated. Gill announced that having looked after the Electoral Roll for decades she would stand down this year ## **7. Report on the Proceedings of the PCC** . The PCC has met 6 times in the previous year in May, July, Sept, Nov, Jan. The meetings have been held on a Wednesday in the Church. The PCC has discussed various elements of Church Life, including by not exclusively Health and Safety, Safeguarding. We have struggled throughout the year with no one able to act as secretary. The Chair thanked all the PCC which sat on the PCC during that time. ## **8. Presentation of the Accounts for the year ended 31 December 2021** The Accounts were presented which had been prepared by Phil Northcott (see attached) and had been seen by an independent audito . These were presented and briefly discussed The accounts showed a return to normal following Covid. There were no questions The meeting moved to accept the accounts were accepted as an Accurate by a unanimous vote. Chris thanked Phil for all he has done to get the accounts together John Boughton for his careful auditing again. ## **9. Presentation of Report upon the Fabric, Goods and Ornaments of the Parish** DR presented a report on the fabric and goods of the church. He outlined what we had done to ensure that we are moving forward to ensure the quinquennial concerns are dealt with. He thanks Francis Genever for all he does to ensure little jobs are completed. Thanked the probation service for all there are doing in the churchyard when there could. DR thanked all who took a role in maintaining our church. ## **11. Presentation of the Report on the Proceedings of the Deanery Synod** The Deary Synod has continued to meet, much of the discussion has been around the church finances and ensuring that the diocese can keep financially viable. During the year we have moved Mission and ministry Unit. Discussion around increased lay involvement in the church. During the year also a new bishop arrive in Chelmsford. **12. Election of Safeguarding Officer for the Parish** Sally Fairweather is willing to stand for another year and was elected unanimously. ## **13. Election of Representatives to the Parochial Church Council** Need to elect 12 members of the PCC Nominations were received from: Vicky Shankland, Phil Northcott, Sally Fairweather, Josie Hart, Sam Murdoch, Jamie Favell, Linda Cook, James Hill, Steve Hart, David Read. With 2 further vacancies outstanding. With no other candidates there were unanimously elected to serve on the PPC for the following year. Suhail Baithuin, and David Roderick are automatically members of the PCC due to there election as Deanery Synod Reps The clergy are automatically ex-offico members, Virgil Parenzee is also ex officio in his role as Director of Music. Chris thanked all those who had been part on the PCC in the previous year for all their hard work and all had stood down in the last year ## **14. Appointment of Auditor** John Boughton is still willing to continue as our auditor and was duly appointed. ## 15. **Confirmation Of St John’s Sides persons** We confirmed our sides persons as the same as last year ## **16. Rectors report.** Cd gave a verbal report on the life of the church, ## **17.A.O.B.** Chris D thanked everyone for there attendance at the meeting. Signed: Date: ## **ANNUAL REPORT AND FINANCIAL STATEMENTS of the Parochial Church Council of ST JOHN the BAPTIST, LOUGHTON** **For the year ended 31 December 2022** ## **Administrative Information** St John the Baptist I situated in Loughton, Essex. It is part of the Diocese of Chelmsford, and within the Epping Forest North MMU and the Epping Forest and Ongar Deanery. The correspondence address is the The Parish Office, Church Lane, Loughton, IG10 1PD. ## **The Parochial Church Council (PCC)** The PCC has the responsibility of co-operating with the incumbent, the Revd Chris Davies to promote in the ecclesiastical parish in the whole mission of the church: evangelistic, pastoral, social and ecumenical. It also has maintenance responsibilities for the church buildings. In practice, the day to day running of the Parish is delegated to the Parish Priest. Members of the PCC are either ex-officio or elected by the APCM in accordance with the church representation rules. The PCC members during the time of this report are: **----- Start of picture text -----**
Ex-officio members
Incumbent Revd Chris Davies
Wardens Geoffrey Wolfson
Joanna Duffett
Assistant Clergy Revd Barbara Read
Sam Maginnis (left Oct 2022)
Deanery Synod Suhail Baithun
David Roderick
Michelle Favell
Suhail Baithun
Director of Music Virgil Parenzee
Elected Members Vicky Shankland
Steve Hart
James Hill
Sally Fairweather (Vice Chair/Safeguarding)
Jamie Favell
Josie Hart
Linda Cook
David Read
Sam Murdoch
Phil Northcott (Treasurer)
**----- End of picture text -----**
Shen Ciek (secretary) since nov 22 Tony Dawson (LLM in Since Oct 22 training) The PCC met 6 times during the year to decide and discuss on the Churches affairs. The work of the PCC is over. The work of the PCC is overseen by officers who are given responsibility for a given area, and who involve both members of the PCC and wider church in the organisation in the operation of the churches activities as appropriate. These officers are accountable to the PCC and make reports to the PCC as appropriate. ## **Our vision and mission.** St Johns is attempting to bring the vison of the diocese of Chelmsford into the mission of St Johns and our aspiration is to be transforming presence across Loughton and Debden, to be welcoming and open to all and to serve all people. St Johns employed 1 member of Staff on a part time basis. In addition to the employed member of staff there are many volunteers and helpers who together seek to be a transforming presence within our communities to achieve the aims of the PCC, and the clergy. ## **Public Benefit** St Johns, Loughton provides public benefit in numerous ways which can be broadly categorised as follows: ## a) Christian Witness - St Johns is an active member of the Church of England and Churches Together in Loughton It seeks mutually positive engagement in all the surrounding communities at every level. An important motivation for this work includes sharing the love of God and promoting Christian values and teaching to benefit members and society at large. - b) Local communities Finding mutually beneficial areas of engagement within local communities is fundamental to the activities of the Church. St Johns seeks to both address the spiritual and practical needs of the people whom we live. - c) International Communities Another focus of St Johns is overseas mission work, and poverty relief. St Johns looks to support organisations that seek to share the love of God in both practical and spiritual areas. Revd. Chris Davies…………………………………………Date…May 2023…………………….. Chairman of the PCC **Independent Examiners Report** To the PCC of St John the Baptist with St Nicholas This report on the accounts of the P.C.C. for the year ended 31 December 2022 which are set out on pages 3-6 and appendixes 1 and 2 is in respect of an examination carried out under Regulation 43(2) of the Church Accounting Regulations 2006 (“Regulations”) and s.43 of the Charities Act 1993 ( “the Act”) As members of the P.C.C. you are responsible for the preparation of the accounts; you consider that and audit requirement of the Regulation and s43(2) of the Act does not apply. It is my responsibility to issue this report on those accounts in accordance with the terms of the Regulations. My examination was carried out in accordance with the general directions given by the Charity Commission under section 43(7) of the Act and to be found in the guidance from the CBF. The examination includes a review of the accounting records kept by the PCC, a comparison of the accounts with those records. It also includes considering any unusual items or disclosures in the accounts and seeking such explanation from you and the trustees concerning such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently I do not express an audit opinion on the view given by the accounts. In connection with my examination, no matter has come to my attention: 1 Which gives me reasonable cause to believe that in any material respect the requirements: - To keep records in accordance with section 41 of the Act, and - To prepare accounts which accord with the accounting records and copy with the requirements of the Act, as contained in the Church Accounting Regulations 1997. 2 To which, in my opinion, attention should be drawn in order to reach a proper understanding of the accounts except for those noted on Page 6 Mr John Boughton Hon. Auditor 38 Wellfields Loughton, Essex. ## LOUGHTON PAROCHIAL CHURCH COUNCIL OF ST JOHN THE BAPTIST Page 3 WITH ST NICHOLAS |STATEMENT OF FINANCIAL ACTIVITIES
FOR THE YEAR ENDED 31 DECEMBER 2022
Notes
Incoming Resources
Page 5
Fund Raising Functions
1a
Dividends and Interest
Income from Church Activities
1b
Other Income
**Total Incoming Resources**
Outgoing Resources
Church Activities
2a
Fund Raising costs
**Total resources expended**
Net Incoming / (Outgoing) resources
Gains /(losses) on investments
Funds Transfer
Net movement of funds
Total funds brought forward
**Total funds carried forward 31 December 2022**|**Total**
Total
Unrestricted
Designated
Restricted
**Funds**
Funds
Funds
Funds
Funds
**2022**
2021
£
£
£
**£**
£
74846
1000
0
**75846**
94705
1501
1198
**2699**
632
65857
**65857**
41117
109
11004
**11113**
0| |---|---| ||142313
12004
1198
**155515**
136454| ||121694
23914
80
**145688**
149798
7600
0
0
**7600**
0| ||129294
23914
80
**153288**
149798| ||13019
-11910
1118
**2227**
-13344
-1905
**-1905**
2044
-2499
2499| ||10520
-11316
1118
**323**
-11300| ||-3704
59692
216235
**272223**
283523| ||6817
48375
217353
272545
272223| C Davies Rector G Wolfson - Churchwarden J Duffett - Churchwarden P Northcott- Treasurer ## LOUGHTON PAROCHIAL CHURCH COUNCIL OF ST JOHN THE BAPTIST WITH ST NICHOLAS Page 4 ## BALANCE SHEET AT 31 DECEMBER 2022 |Investments
Current Assets:-
Short term deposits
Cash at bank
**NET ASSETS**
**FUNDS**
**Unrestricted funds**
**Restricted funds**
**Designated funds**|252563
5503|**2022**
£
14479
258066
272545
6816
48375
217353
272545|251365
4474|**2021**
16384
255839| |---|---|---|---|---| |||||| |||||272223| |||||-8014
59692
220545| |||||272223| Page 5 ## LOUGHTON PAROCHIAL CHURCH COUNCIL OF ST JOHN THE BAPTIST WITH ST NICHOLAS ## NOTES TO THE FINANCIAL STATEMENTS YEAR ENDED 31 DECEMBER 2022 |1
Incoming resources
a
Voluntary Income
Planned Giving
Collections
Income Tax recoverable ( note 2)
Legacies
Donations & Appeals
b
Income from Church Activities
Church & Church Hall Lettings
Functions
Fees from Weddings etc
2
Outgoing Resources
a
Church Activities
Charitable Giving:
Christian Aid Ukraine appeal
Bishops Lent Appeal
Christian Soilidarity
Haven house
Donations
Ministry Costs
Diocesan parish contribution
Other clergy costs
Wages & salaries
Church running expenses
Church Maintenance
Upkeep of Churchyard
Church hall running costs|**Total**
**Total**
Unrestricted
Designated
Restriced
**Funds**
**Funds**
Funds
Funds
Funds
**2022**
**2021**
£
£
£
**£**
£
41368
**41368**
51519
7178
**7178**
6551
8868
**8868**
4664
0
**0**
0
17432
1000
**18432**
31972| |---|---| ||74846
1000
0
**75846**
94705| ||41037
**41037**
33807
10889
**10889**
-200
13931
**13931**
7510| ||65857
0
0
**65857**
41117| ||784
784
115
105
126| ||784
0
0
**784**
346
52577
**52577**
82488
2082
**2082**
517
15068
**15068**
12474
19411
23914
80
**43405**
42294
7602
**7602**
1493
6855
**6855**
5138
17315
**17315**
5393| ||121694
23914
80
**145688**
149798| LOUGHTON PAROCHIAL CHURCH COUNCIL OF ST JOHN THE BAPTIST WITH ST NICHOLAS Page 6 |NOTES TO THE FINANCIAL STATEMENTS (continued)
YEAR ENDED 31 DECEMBER 2022
**Statement of funds**
Bal b/fwd
1-Jan-22
**Unrestricted funds**
St Johns, St Nicholas & Church Hall
General Fund
-3704
-3704
**Designated funds**
St Johns & St Nicholas Special purposes fund
42943
Debden Estate
-7589
St Johns Musisc Fund (Note 1)
4546
St Johns Bells Fund
3408
Church Hall Capital fund
16384
59692
**Restricted funds**
St Johns & St Nicholas Special Purposes fund
11709
Capital fund - St Johns
155119
Howard fund - St Johns
7514
Whittakers Foundation capital fund
41893
216235
Totals
272223|NOTES TO THE FINANCIAL STATEMENTS (continued)
YEAR ENDED 31 DECEMBER 2022
**Statement of funds**
Bal b/fwd
1-Jan-22
**Unrestricted funds**
St Johns, St Nicholas & Church Hall
General Fund
-3704
-3704
**Designated funds**
St Johns & St Nicholas Special purposes fund
42943
Debden Estate
-7589
St Johns Musisc Fund (Note 1)
4546
St Johns Bells Fund
3408
Church Hall Capital fund
16384
59692
**Restricted funds**
St Johns & St Nicholas Special Purposes fund
11709
Capital fund - St Johns
155119
Howard fund - St Johns
7514
Whittakers Foundation capital fund
41893
216235
Totals
272223|NOTES TO THE FINANCIAL STATEMENTS (continued)
YEAR ENDED 31 DECEMBER 2022
**Statement of funds**
Bal b/fwd
1-Jan-22
**Unrestricted funds**
St Johns, St Nicholas & Church Hall
General Fund
-3704
-3704
**Designated funds**
St Johns & St Nicholas Special purposes fund
42943
Debden Estate
-7589
St Johns Musisc Fund (Note 1)
4546
St Johns Bells Fund
3408
Church Hall Capital fund
16384
59692
**Restricted funds**
St Johns & St Nicholas Special Purposes fund
11709
Capital fund - St Johns
155119
Howard fund - St Johns
7514
Whittakers Foundation capital fund
41893
216235
Totals
272223|Income
142313|Transfers,
other gains
Bal c/fwd
Expenditure
& losses
31-Dec-22
-129294
-2499
6816|Transfers,
other gains
Bal c/fwd
Expenditure
& losses
31-Dec-22
-129294
-2499
6816|Transfers,
other gains
Bal c/fwd
Expenditure
& losses
31-Dec-22
-129294
-2499
6816| |---|---|---|---|---|---|---| |||||||6816| |||-3704|142313|-129294|-2499|6816| |||42943
-7589
4546
3408
16384|10884
1000
120|-21397
-2456
-61|2499
-1905|42943
-18102
5589
3467
14479| |||59692|12004|-23914|594|48375| |||11709
155119
7514
41893|366
712
120|-80||12075
155831
7554
41893| |||216235|1198|-80|0|217353| |||272223|155515|-153288|-1905|272545| ## **ACCOUNTING POLICIES** ## Income and Expenditure All Income and expenditure is recognised when received and paid. Rentals, dividends and investment income is recognised when received. ## Fixed assets and Investments. Consecrated and beneficial property is excluded from the accounts by S96 (2)(a) of the Charities Act 1993. No value is placed on Church or Hall furnishings, all expenditure whether maintenance or improvement is written off as incurred. All investments are valued at market value as at 31 December 2022 ## NOTES TO THE ACCOUNTS 1. Included in Choir expenditure within St Johns Church are payments to the Music Fund. In previous years these payments were to the organist, however these are now waived by him and are credited to the Music fund which is used to finance musical activities at the Church. This is shown as a transfer between funds on the above notes. 2. The Debden Estate activity is shown separately under designated funds, however the deficit if continuing will need to be met out of Church general funds. Page 2 ## **Independent Examiners Report** To the PCC of St John the Baptist with St Nicholas This report on the accounts of the P.C.C. for the year ended 31 December 2022 which are set out on pages 3-6 and appendixes 1 and 2 is in respect of an examination carried out under Regulation 43(2) of the Church Accounting Regulations 2006 (“Regulations”) and s.43 of the Charities Act 1993 ( “the Act”) As members of the P.C.C. you are responsible for the preparation of the accounts; you consider that and audit requirement of the Regulation and s43(2) of the Act does not apply. It is my responsibility to issue this report on those accounts in accordance with the terms of the Regulations. My examination was carried out in accordance with the general directions given by the Charity Commission under section 43(7) of the Act and to be found in the guidance from the CBF. The examination includes a review of the accounting records kept by the PCC, a comparison of the accounts with those records. It also includes considering any unusual items or disclosures in the accounts and seeking such explanation from you and the trustees concerning such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently I do not express an audit opinion on the view given by the accounts. In connection with my examination, no matter has come to my attention: - 1 Which gives me reasonable cause to believe that in any material respect the requirements: - To keep records in accordance with section 41 of the Act, and - - To prepare accounts which accord with the accounting records and copy with the requirements of the Act, as contained in the Church Accounting Regulations 1997. - 2 To which, in my opinion, attention should be drawn in order to reach a proper understanding of the accounts except for those noted on Page 6 Mr John Boughton Hon. Auditor 38 Wellfields Loughton, Essex. ## **LOUGHTON PAROCHIAL CHURCH COUNCIL** ## **St. JOHN THE BAPTIST WITH St. NICHOLAS** ## **ACCOUNTS** **YEAR ENDED 31 DECEMBER 2022**