ASHTON HAYES SPORTS AND RECREATION ASSOCIATION (A company limited by guarantee and a re8iStered charity ANNUAL REPORT AND ACCOUNTS FOR THE YEAR 1st MARCH 2024_ 28th FEBRUARY 2025 Company Number07110613 Charity Number 1134690 ASHTON HAYES SPORTS AND RECREATION ASSOCIATION IA company limited by guarantee and a registered charity) INDEX TO ANNUAL REPORT AND ACCOUNTS th FOR THE YEAR ENDED 28 FEBRUARY 2025 Pa Company Informatlon Trustees, Report 24 Statement of Flnanclal Artlvltles 8alance Sheet Notes to the Flnanclal Statements 7-10 Independent Examlnerfs Report li ASHTON HAYES SPORTS AND RECREATION ASSOCIATION (AHSRA) IA company limited by guarantee and a re8iStÈred charity) COMPANY INFORMATION Dlrectors and Trustees Robert W Hooks Jane Colville Philllp R Goodall Geoff Stamper 8ryan Davies (Retired Iyh July 2024) Michael Powers Onnle Powers (Retired 17ttt July 20241 Donald Owen Rlchard Stradlin8 Jonathan Gllbert (Retired 14th January 20251 Davld Rounthwalte Allson Howe Graham Lennle Joanne RldBley IRetSred 23 Aprll 2024) lan Ridglev Tom L Dempsey (Appolnted 17 July 20241 Gary Ward (Appolnted 4, August 20241 th Company number 07110613 Charlty number 1134690 Date of Incorporatlon 22 December 2009 Reglstered offlce The AH5RA Pavlllon Ashton Lane Ashton Hayes Chester CH3 8AA Bankers Uoyd% B•nk pl¢ AsiifoN HAYES SPORTS AND RECREATION ASSOCIATION {A company Ilmited by guarantee and a registered charity) TRUSTEES. REPORT FOR THE YEAR ENDED 28° FEBRUARY 2025 th The Trustees present their report and the accounts for the year ended 28 February 2025. Incorporatlon The company was incorporated as Ashton Hayes Sports and Recreation Assoclatlon, a company Ilmlted by 8uarantee, on 22nd th December 2009 and became a reg15tered charlty on 8 March 2010. The Trustees are also the dlrector5 of the charttable company for the purposes of Company Law. Objertlves and Artlvttle$ The prlnclpal actlvlty of the Charlty Is to promote amateur sport and recreation for all ages In the Parlsh of Ashton Hayes (now the Parish of Ashton Haye5 and Horton cum Peel}. From October 2024, followln8 a consultatlon and flnanclal revlew, the use of the Pavillon Café room as an income generator for AHSRA changed focus to a space for hlre by or8anisatlon5, groups and Indlvldua15 for partles, soclal events and meetin8S, With the Café openlng on a Pop-up basls for speclflt events throughout the year. Structure, Govern•nc• and Management of the Charlty Overall responslblllty for the Incorporated Charlty 55 provlded by a Board of trustees-dlrectors (known as "trustees") St ensures that the charlty meets Its legal and ethl¢al obllgatlons wlth respect to flnance, health and safety. legal matters, and compllance wlth re8ulatory bodles. It also has oversight of the 5trateglc development of the Charlty. The day-to-day management of the playlng fleld Is also undertaken by the Board of Trustees. Each Trustee has a respon55blllty for a dlfferent aspett ofthe Assoclatlon and a strong, dynamlc, enthuslastlc and optlmlstlc Board has been created There Is a Chalrman, Company Secretaryi Treasurer, and there are otherTrustees taklng responsSblllty for Health and Safety, Play Equlpment, Grant Fundln8, Pavlllon Booklngs, and Communlcatlons. Publlc Ben The Trustees conflrm that they have referred to the guldance contalned In the Charlty Commlsslon's Beneral guldance on publlc beneflt when revlewln8 the Trust's alms and objettlves and In plannln8 future actlvltles and settln8 the strategy for the year. Achlev•ments and perforniance Achlevements Include the generatlon of onBoln8 Income to malntaln the fac511tles, contlnuous Improvement, plannlng for the future and Increasln8 enga8ement wlth the wlder communlty Ilndlvlduals and other communlty or8anSsatlons or groups) The maln fundralslng event durlng the year was Plcnlc In the Park, dellvered by volunteers In July. Entry was free, wlth slde stalls to browse, side show games and fun races, while funds for AHSRA were ralsed through a tombola, raffle, refreshments, bar and BBQ As part of the natlonal D-Day-80 commemoratlon5 AHSRA hosted and organised the communlty event at the Playln8 Fleld wlth bar, BBQ and beacon118htln8. An army of volunteers made the event happen and there was a good turnout. Each sectlon ofthe Tribute was read by member5 of communlty groups on behalf of the wider communlty. Funds were raised for AHSRA throu8h the sale of food and drlnk. After a successful trial a dog friendly event pollcy Is now In place whlchls Intended to Increase communlty engagement and Incluslvlty at events, In recognltlon of an Increaslng deslre In the communlty to brlng do85 to events. In December 2024 the Llghtln8 of the Christmas Tree event was delivered. Runnin8 for the 3rd year as a free to enter communlty event with mini lights trall for chlldren. Funds were raised for AHSRA through the sale of food and drink and a raffle. The hlre of football pitches has continued to provlde valuable Income. The Pavillon Café ran in the Pavilion Room for the first 7 months of the financlal year before a managed tran51tion to operatln8 as space for hlre. Rental has started to provide Income from re8ular and one-off user5, With the space now available at weekend5. Volunteers are now able to focus theirtlme on one-off fundraising events and community gatherings. Flnanclal Revlew Our financial position remains broadly healthy despite a modest fall in the financial reserves. Income of Just over £25,000 and expenditure of just over £18,000 plus capital expenditure of almost £9,000 for a Battery Storage system and new Goal Posts, AHSRA had a net £2,000 outflow. AHSRA have been quite successful In securing grant fundin& but these grants are obtalned for speclfic new projects rather than operatlonal Costs, as a result AHSRA have 8rown in 51ie but falled to cover Its costs, and net current assets dropped by £2,000 The perimeter footpath was wom out and requlred repalr1£4,200) and thls In additlon to the normal mowln8 and strlmmin81£3,5(X)I make up our largest Costs for maintainln8 the field, Pavillon and Play8round costs were mainly due to the PAT testlng of elertrical items in the pavlllon and the Ele¢trlcal installation Inspectlon of the pavlllon as well as some mlnor repalrs. Marketlng and Fund-ralslng costs {£2,2761 were essentlally the purchase of food and drlnk for the events such as plcnlc In the park etc whlch then reallsed £3,531 Income. Future plan$ Much of AHSRA'S play8round facillties are now over 10 year5 old and wlll requlre elther replacement, or IncreasSng repalr and malntenance expendlture, to ensure that they conform to safety re8ulatlons. A Il>year Re-investment Plan has been drawn up to help to establlsh the Ilfe expectancy of Indlvldual assets and to budget for thelr replacement. Grant fundlng wlll contlnue to play a vltal role In the contlnued operatlon of the Assoclatloni provldlng Improved operatlonal efflclency, malntenance of the facllitles and replacement of worn-out equlpment. Planned fundralsln8 events In the comlng year Include VE-Day 80 In May, a free cornmunlty event to Include a beacon IIBhtlng, wlth funds for AHSRA to be ralsed from sales of food and drlnk. The maln annual event Is planned for July as a Vlllage Fun Day. A Pop-up Café wlll be openlng for three weekend5 durln8 the vllla8e annual scarecrow Trall. The Ll8htln8 of the Chrlstmas Tree Is planned for December 2025. ASHTON HAYES SPORTS AND RECREATION ASSOCIATION IA company limited by 8uarantee and a registered charity) TRusfEES' REPORT FOR THE YEAR ENDED 2* FEBRUARY 2025 Dlrertors and Trustee5 The trustees who served durlng the year are a5 stated below: Robert W Hooks Jane Colvllle Philllp R Goodall Geoff Stamper Bryan Davles (Retlred ilh July 20241 Michael Powers Onnle Powers IRetlred 17 July 20241 Donald Owen Rlchard Stradlin8 Jonathan Gllbert (Retlred 14th January 20251 Davld Rounthwaite Allson Howe Graham Lennle Joanne Rld8ley (Retlred 23 Aprll 2024) lan Rldglev Tom L Dempsey (Appolnted 17th July 2024} th th Gary Ward (Appolnted 4 August 20241 Audltors The Company Is exempt from audlt under the Companles Art 2006 and Charltle5 Act 2011. The annual report and accounts have been prepared In accordance wlth the requlrements of Statement of Recommended Practlce for Charltles Icharltles SORP) and the Companle5 Art 2006 as appllcable for a small charltable cornpany. By order of the board CHAIRMAN Date: i J/og 2025 ASHTON HAYES SPORTS AND RECREATION ASSOCIATION IA company Ilmlted by 8uarantee and a reglstered charltyl STATEMENT OF TRUSTEES RESPONSIBILITIES The Trustees are responslble for preparln8 the annual report and the accounts In accordance wSth applicable law and regulatlons. Company and charlty law requires the trustees to prepare accounts for each financial year. Under that law, the trustees have elected to prepare the accounts In accordance wlth Unlted Klngdom Generally Accepted Accountln8 Practlce Iunlted Klngdom Accountln8 Standards and appllcable lawl. The accounts are requlred by law to 8lve a true and fair vlew of the state of affalrs of the company and of the surplus or deflclt of the ¢harltable company for that perlod. In preparlng these accounts the directors are required to: select sultable accounting policles and apply them conslstentlvi make judgement5 and estlmates that are reasonable and prudent; prepare the accounts on the golng concern basss unless It is inappropriate to presume that the charitable company will continue In buslness. The dlrectors are responsible for keeplng proper accounting records whlch disclose with reasonable accuracy at any time the financial position of the company and to enable them to ensure that the accounts comply with the Companles Act 2006 and the Charltie5 Art 2011. They are also responsible for safe8uardin8 the assets of the company and hence fortaking reasonable steps for the preventlon and detertion of fraud and other Irregularities. ASHTON HAYES SPORTS AND RECREATION ASSOCIATION IA company limited by guarantee and a registered charity) STATEMENT OF FINANCIAL AcnvrriES INCLUDING INCOME AND EXPENDITURE ACCOUNT FOR THE YEAR ENDED 28th FEBRUARY 2025 UNREsfRICTED RESTRicfED FUNDS FUND5 2025 2025 TOTAL FUNDS 2025 UNRE5TiiicfED RESTRicfED FUNDS FUNDS 2024 2024 TOTAL FUNDS 2024 INCOME Donatlons and 8rants (note 21 Bank Interest INCOME FROM CHARITABLE ACTIVITIES Pavilion& car park rental Rental of 5POrts facllltles Cafe Sales Fund Raisln8 Solar Panel Income TOTAL INCOME 2,127 9,805 11,932 3,630 3,220 6,850 897 897 582 582 813 2,645 3,031 3,531 2,478 15,522 813 2,645 3,031 3,531 2,478 25,327 912 2,415 5,126 2,025 2.566 17,256 912 2,415 5,126 2,025 2,566 20.476 9,805 3,220 EXPENDITURE EXPENDITURE ON CHARITABLE ACTIVITIES Cafe expense5 (note 5) MaSntenance and overheads (note 41 Depreclatlon Inote 71 Equlpment Purchases Ibelow £lOOOI TOTAL EXPENDITURE 1,184 1,184 2,683 2,683 17,230 9,676 17,230 12,373 12,102 10,554 3,220 1,220 15,322 11,774 2,697 28,090 2,697 30,787 25,339 4.440 29,779 NET INCOME/ (EXPENDITURE) FOR THE YEAR 112,568) 7,108 15,460) 18,0831 (1,2201 19,3031 Transfer between Funds NEf MOVEMENT IN FUNDS (12,568} 7,108 15,460) (8,083) (1,220) (9,303) TOTAL FUNDS BROUGHT FORWARD TOTAL FUNDS CARRIED FORWARD 318,405 4,883 323,288 326,488 6,103 332,591 305,837 11,991 317,828 318,405 4,883 323,288 ASHTON HAYES SPORTS AND RECREATION ASSOCIATION {A company limited by guarantee and a registered charity) BALANCE SHEEf AT 28° FEBRUARY 2025 2025 2024 Flxed Assets Tangible a55ets {Note 7) 283,932 287,401 Current Assets Stock 390 Debtors (Note 81 Cash at bank and In hand Total Current Assets 240 370 34,746 34,986 35,688 36,448 Credltors: amounts fallln8 due wlthln one year (Note 9) 1,090 561 Net Current Assets 33,896 35,887 Total Net Assets 317,828 323,288 Charftable Funds InotelOI Restrlcted Funds Unrestricted Funds Tot•1 Funds 11.991 305,837 317,828 4,883 318,405 323,288 For the flnantlal year-ended Iwlb February 2025. the company was entltled to exemptlon from audlt under sectlon 477 of the Companles Act 2006: and no notlce has beon deposlted under sertlon 476 B (21. The company was also entftled to exemptlon from audlt under se¢tlon 144 (1) of the Charltles Act 2011 and no notl¢e has been deposlted under sectlon 14611). The dlrectors, however, acknowledge thelr responslbllltles for ensurln8 that the company keeps •¢countln8 records whlch comply wlth Mctlon 386 of the Companles Art and preparln8 •¢counts whlch 8lve • true and f&lr vlew ol the state ot affalrs of the company as at the year. end and of Its surplusldeflclt for the flnanclal year In accordance wlth the requlrements of $ertlon$ 393 and 394 and whlch otherwlse comply wlth the r¢qulrern¢nt$ of the Companles Act 2006, 50 far as appllcable to the company. The accounts have been prepared In accordance wlth the provlslons of the Companles Act 2006 appllcable to companles, subject to the small companies, regime. These accounts were approved by the Trustees on iJ/o8 2025 and were sl8ned on Its behalf by: .director dated......i.¥￿.5 iknj 2ibGLEt .dlrector . l¥/.zS G ,J ILSO 2H3 8GI Wat 2c2a Date: