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← Seaton Sluice Community Association

2024-01-31-accounts

Seaton Sluice Community Association

Company Number : 06996853 Registered Charity : 1134674

Seaton Sluice Community Centre Albert Road, Seaton Sluice, Whitley Bay, Tyne & Wear NE26 4QX

Annual report and Accounts To 31 January 2024

We present our Annual Report with the accounts of the Company to year end of January 2023

Reference and Administrative Details

We are a company limited by guarantee, not having a share capital, and are a Registered Charity, No 1134674. Our Company Registration number is 06996853. All Directors of the Company are also Trustees of the Charity and those in office this year were:

Directors/Trustees (Elected Committee members as of AGM Nov 2022)
Ken Patterson Chair Liz Vuyk Bookings Officer
Joyce Brown Vice Chair Don Atha Maintenance Officer
Alison Thomas Treasurer Jean Carlton Trustee
Claire Mitchell Caretaker Beverley Charlton Trustee
Cathy Patterson Craft Club rep

Objects and Activities

Our objects are to promote the leisure, education and wellbeing opportunities for people in the village and surrounding areas. We work in partnership with group leaders, local authorities and voluntary and other authorities, to provide facilities for social welfare recreation and leisure time, by maintaining safe, welcoming and affordable room for rental for a wide range of clubs and activities. Our 53 regular activities include Art, singing, music, photography, creative crafts groups, exercise and dance for all ages and abilities, and other social and emotional support groups.

Structure, Governance and Management:

Governing Documents: Having operated as a Community Centre since 1974 we were incorporated on 29 August 2009 and are now governed by a Memorandum and Articles of Association.

Recruitment and Appointment of Directors/Trustees: Directors/Trustees are appointed annually at the AGM, and we aim to reflect the diversity of the recipients of our services. New Directors/Trustees are encouraged to use the skills they bring to the benefit of the Association and are provided with induction and ongoing training as required. They are made aware of Charity Commission publications and other useful networking and training opportunities.

Risk Management

We have assessed, and regularly review, the risks to which we and our centre users are exposed. Our Policies and Procedures aim to mitigate and reduce such risks. Centre hirers are provided with information and sign Risk Assessment Policies. No major risks have been identified. Financial risk management includes the setting and regular review of our Reserves Policy, to ensure that we maintain sufficient reserves to sustain operation should income-generating activities be curtailed. We also insure ourselves against loss of income in our Annual Insurance Policy.

Key achievements throughout the year have included:

School Uniform Exchange. In partnership with Seaton Sluice 1[st] School, we now provide facilities for pre-loved school uniforms to be exchanged during school holidays

Foodshare. We continue to receive surplus food from the village Co-op and the corner shop. These donations are passed on to Blyth Food Bank, if in date, or used in our weekly Cafe and Luncheon Club. We produced over one thousand lunches during the year. We have a Community Fridge, funded by Lakes & Dales Co-op, in our boiler house, which we use for surplus donations.

During the school holidays Volunteers provided 25 hot lunches for the Sports Club. These are funded by Seaton Valley Parish Council

Carpet Bowls. During the year we were pleased to introduce Carpet Bowls to 6-10 adults from the North East Deaf Awareness Group.

ETOS (Education other than at School). Room 11 is now being used 2/3 times a week for ETOS. Jackson is tutored by two teachers and one carer weekly during term time. Jackson had to have a constant oxygen supply, and is making great improvements

Library and Warm Hub. With Carol, the paid Librarian, and our four excellent volunteers we have brought the library back to life. We now average 100 weekly visits from residents, a weekly story time for under 9’s and lots of children’s craft sessions are being provided. Many new book donations are made by residents and the Residents’ Association has funded the purchase of new children’s books. Local childminders have found this access brilliant for their charges during the winter months and are delighted with the increased access. The library is open 10am to 5.00pmMonday, Wednesday and Friday and we encourage self-service when Volunteers are not available.

Insulation. A large part of our energy conservation measures has been completed. The external insulation to the gable end of rooms 11/12 & 6/7, lowering ceilings, and external insulation to flat roofs has made a considerable difference to our comfort levels. We are monitoring our energy consumption monthly.

Census. We completed a census of our regular Clubs in November, but we are still analysing the data.

Photography Project. In partnership with Tynemouth Photography Club, our activities are being photographed throughout a whole year. We hope to have a display during Volunteers week in June 2024

Kings Award for Volunteers. On 26[th] January 2024 the Management Committee were invited to Alnwick Castle to receive the Kings Award for Volunteering. This was the equivalent to an MBE and was the highlight of the year.

Priorities for the coming year

  1. Upgrade the Fire Alarm and CCTV systems

  2. Install an overhead projector in rooms 6/7. (Funded by donations form clubs and residents)

  3. Redecorate the Main Hall, Kitchen, lobby and toilets

  4. Identify more energy saving measures, particularly for the Main Hall

  5. Secure funds to install new front gates, designed by the Art Club

  6. Investigate Gift Aid procedures

  7. Celebrate the Community Centres Kings Award for Volunteers, and DEFRA energy savings Award in Volunteers week with an Open Day Celebration

  8. Celebrate 30-year anniversary of the library opening in the Centre

  9. Recruit new, younger members to strengthen the Management Committee

Seaton Sluice Community Association Reserves Policy

On 31[st] January 2024 unrestricted reserves amounted to £142,387 We have set £76,000 as designated reserve funds:

Our unrestricted reserves are:

  1. £35,000 as a general fund equivalent to 12 months operating costs

  2. £25,000 as a refurbishment/repair fund

  3. £3,000 as an emergency maintenance fund

Our restricted reserves are:

  1. £3,000 from the liquidation of Seaton Valley Partnership. Restricted to the employment of a Centre Manager in 5 to 7 years, when we no longer have volunteers to run the centre. We aim to add to this pot each year

  2. £10,000 from the liquidation of Seaton Valley Partnership. This is held in trust for the development of Youth Work in Seaton Valley

This is viewed as the best balance between the prudent management of the resources under our trust and the best use of the charity’s resources to deliver its aims.

This policy will be reviewed in January 2025 when our end of year accounts will be due

At the 2024 year-end the balance would be used as follows:

a) agreed capital costs - ie purchase & installation of data projector and associated sound equipment, new cutlery and crockery, exterior shed and gardening equipment.

b) to enable us to reduce the hire charges by 50% for eligible organisations and individuals from the agreed current levels of £60 for the main hall for a session (4-5 hrs), £30 children’s parties, and £30 for the supper room for one-off bookings. Longer booking commitments (weekly, monthly, bi-monthly etc) would be negotiated.

This is viewed as the best balance between the prudent management of the resources under our trust and the best use of the charity’s resources to deliver its aims. This policy will be reviewed in January 2025

Financial Risk Management details

Three officers of the charity are listed as signatories on the bank accounts with two of the three required to approve cheques, on-line transactions and setting up of direct debits. An annual review of our charity’s accounts is carried out by an independent person with the requisite ability and practical experience to carry out a competent examination.

We prepare our accounts on an accruals basis in accordance with (CC17) - SORP FRS 102 for charitable companies with a gross income of less than £250,000.

Seaton Sluice Community Association

Statement of Financial Activities

(Including Income and Expenditure Account) For Year Ended 31 January 2024

Activities to further our Objects:
Funds Carried Forward
Bank Interest Received
Operating Expenditure
Expenditure On:
Net Movement In Fu
Funds Brought Forward
Investment Income:
Activities, Grants Received etc
Income From:		 Unrestricted
Restricted
Total
44,640
8,650
53,290
1,415
-
1,415
46,055
8,650
54,705
49,709
-
49,709
3,654
-
8,650
4,996
146,041
4,350
150,391
142,387
13,000
155,387
2024		 2023
Total
65,847
187
66,034
49,820
16,214
137,177
153,391

Seaton Sluice Community Association

Company Number: 06996853

Balance Sheet

As at 31 January 2024

Bank Deposit Account
Bank Current Account
Amount payable within one year
Current Assets
Creditors:
Total Funds
Tangible Fixed Assets
Net Current Assets
Total Assets less Current Liabilities
Accumulated Reserves		 Unrestricted
Restricted
Total
55,183
55,183
106,058
106,058
6,894
6,894
112,952
112,952
300
300
112,652
112,652
167,835
167,835
167,835
167,835
2024		 2023
Total
56,563
100,089
9,869
109,958
250
109,708
166,271
166,271

For the year ended 31 January 2024 the company was entitled to exemption from audit under Section 477 (2) of the Companies Act 2006 relating to small companies regime.

The members have not required the company to obtain an audit in accordance with Section 476 of the Companies Act 2006. The directors acknowledge their responsibilities for:

These accounts are prepared in accordance with the provisions applicable to companies subject to the small companies regime.

Approved by the Management Committee on __6th August 2024_ and signed on its behalf by:

A Thomas, Director

Seaton Sluice Community Association

Detailed Statement of Financial Activities

(Including Income and Expenditure Account) For Year Ended 31 January 2024

Bank Charges
Subscriptions, Licences etc
Net Movement In Funds:
Funds Brought Forward
Funds Carried Forward
Improvements
Accountants Fees
Depreciation Freehold Property
Sundry Expenses
Administration, Telephone etc
Project Costs etc
Heating, Lighting and Water
Rent, Rates and Insurance
Bank Interest Received
Expenditure On:
Activities, Grants Received etc
Honoraria
Repairs, Cleaning, Caretaking
Income From:		 Unrestricted
Restricted
Total
44,640
8,650
53,290
1,415
-
1,415
46,055
8,650
54,705
-
-
29,477
29,477
1,494
1,494
-
-
4,936
4,936
2,638
2,638
173
173
868
868
1,319
1,319
7,124
7,124
300
300
1,380
1,380
49,709
-
49,709
3,654
-
8,650
4,996
146,041
4,350
150,391
142,387
13,000
155,387
2024		 2023
Total
65,847
187
66,034
23,357
465
3,938
3,491
95
16,270
574
250
1,380
49,820
16,214
137,177
153,391

Seaton Sluice Community Association

Notes to the Accounts For Year Ended 31 January 2024

1 Statutory information

Seaton Sluice Community Association is a private company, limited by guarantee, registered in England and Wales, registration number 06996853. The registered office is SEATON SLUICE COMMUNITY CENTRE ALBERT ROAD, SEATON SLUICE, WHITLEY BAY, TYNE AND WEAR, NE26 4QX.

2 Accounting Policies

· The accounts have been prepared in accordance with the provisions of FRS 102 in UK and Republic of Ireland for Small Entities and with Accounting and Reporting for Charities (Charities SORP – FRS102)

· As we meet the definition of a public benefit entity, assets and liabilities are initially recognised at historical cost or transaction value unless otherwise stated.

· The principal accounting policies adopted in the preparation of the financial statements have remained unchanged from the previous year, and also have been consistently applied within the same accounts.

· Unrestricted funds are available for use at the discretion of the Directors/Trustees in furtherance of our general objectives. Restricted funds are subjected to restrictions on their expenditure imposed by the donor.

· All Income is included in the Statement of Financial Activities when we are entitled to the Income and the amount can be quantified with reasonable accuracy. The following specific policies are applied to particular categories of income:

o Income from our Activities is recognised on an Accruals basis.

o Income received by way of Grants and Donations is included in the Statement of Financial Activities when receivable. Grants, where entitlement is not conditional on the delivery of a specific performance by ourselves, are recognised when we become unconditionally entitled to the grant. Grants related to the performance and specific deliverables are accounted for when as we earn the right to consideration by our performance.

o Investment income is included when receivable.

o The value of services provided by volunteers has not been included in these accounts.

· Expenditure is recognised on an accruals basis, including VAT. It comprises those costs incurred in the delivery of our activities and services. It includes both costs that can be allocated to such activities and those costs of an indirect nature necessary to support them.

· Depreciation is provided on a straight line basis at the following annual rate in order to write off each asset over its estimated useful life:

Freehold Property – 2%

· The accounts are presented in £ sterling.

3 Taxation

As a registered charity, we have no liability to taxation

4 Members

The company is limited by guarantee and the liability of each member is limited to £1. There are eight members of the company.

2024
1,380
Cost
2024
300
Depreciation
At 1 February 2023
Charge for year
At 31 January 2024
5 Net Movement in Funds
This is stated after charging:
Depreciation of Tangible Fixed Assets
6 Tangible Fixed Assets (Unrestricted)
At 1 February 2023 and at 31 January 2024
Net Book Value
At 31 January 2024
Accrued Charges
7 Creditors: amounts falling due within one year		 2023
1,380
£
68,980
12,417
1,380
13,797
55,183
2023
250

8 Analysis of Restricted Funds

We have restricted £1,350 to be used to develop youth work in the centre The Committee is developing a Reserves Policy