## **Seaton Sluice Community Association**
Company Number : 06996853 Registered Charity : 1134674
Seaton Sluice Community Centre
Albert Road, Seaton Sluice, Whitley Bay, Tyne & Wear NE26 4QX
## **Annual report and Accounts**
## **To 31 January 2022**
Page **1** of **8**
We present our Annual Report with the accounts of the Company to year end of January 2022
## **Reference and Administrative Details**
We are a company limited by guarantee, not having a share capital, and are a Registered Charity, No 1134674. Our Company Registration number is 06996853. All Directors of the Company are also Trustees of the Charity and those in office this year were:
## **Directors/Trustees (Elected Committee members as of AGM Nov 2021)**
Ken Patterson Chair Liz Vuyk Bookings Officer Joyce Brown Vice Chair Don Atha Maintenance Officer Alison Thomas Treasurer Jean Carlton Trustee Claire Mitchell Caretaker Beverley Charlton Trustee Cathy Patterson Craft Club Rep
## **Objects and Activities**
Our objects are to promote the leisure, education and wellbeing opportunities for people in the village and surrounding areas. We work in partnership with group leaders, local authorities and voluntary and other authorities, to provide facilities for social welfare recreation and leisure time, by maintaining safe, welcoming and affordable room for rental for a wide range of clubs and activities. Our 53 regular activities include Art, singing, music, photography, creative crafts groups, exercise and dance for all ages and abilities, and other social and emotional support groups.
## **Structure, Governance and Management:**
**Governing Documents:** Having operated as a Community Centre since 1974 we were incorporated on 29 August 2009 and are now governed by a Memorandum and Articles of Association.
**Recruitment and Appointment of Directors/Trustees:** Directors/Trustees are appointed annually at the AGM, and we aim to reflect the diversity of the recipients of our services. New Directors/Trustees are encouraged to use the skills they bring to the benefit of the Association and are provided with induction and ongoing training as required. They are made aware of Charity Commission publications and other useful networking and training opportunities.
## **Risk Management**
We have assessed, and regularly review, the risks to which we and our centre users are exposed. Our Policies and Procedures aim to mitigate and reduce such risks. Centre hirers are provided with information and sign Risk Assessment Policies. No major risks have been identified. Financial risk management includes the setting and regular review of our Reserves Policy, to ensure that we maintain sufficient reserves to sustain operation should income-generating activities be curtailed. We also insure ourselves against loss of income in our Annual Insurance Policy.
## **Key achievements throughout the year have included:**
- Adapted our Covid 19 compliancy to enable safe social distancing for visitors and volunteers
- Secured delay in spending funds for training which was cancelled due to the pandemic
- Lightweight tables and chairs bought from grant monies for ease of ageing group users
- New modern doors added to Hall entrance
- Ramp, railings and new steps fitted at the Hall entrance for accessibility.
- Updated Policies to ensure we meet our requirements, including Environmental Policy
- Received insurance refund for the outdoor equipment and shed which were damaged during storm Arwen
Page **2** of **8**
## **Partnership working**
- We work closely with our local Co-op store on a food share scheme and surplus or out of date food is given to us on Mon and Thur. This is redistributed locally or used for soups for the cafe
- Worked closely with Seaton Sluice & Old Hartley Residents Association (SS&OHRA) to operate as the local Community Hub for Covid 19 test kits
- Promoted and supported the Post Office to safely open after lockdown
- Continued reduced rental for struggling groups to encourage their continuity as they recruit new members
- Offered larger rooms for groups than their usual one, to ensure social distancing was met
- Changed room usage around to maximise daytime use, as some vulnerable groups prefer this
- This enabled Nicola Gauld Dance class to engage 100 children age 3 to 16yrs each week
- Recycle crisp packets, spectacles, ink cartridges, stamps
## **Priorities for the coming years: Our Development plan prioritises required works**
- Secure funds for, and deliver a range of Jubilee Celebratory events for village residents
- Secure funds for Youth engagement work to reduce risk of antisocial behaviour
- Develop an action plan to implement our Environmental Policy
- Consider and implement a Trustee Code of Conduct
- Seek funds for more lightweight chairs as many centre users are older or frail
- Seek funding to re-develop youth support tin our area
- Cover the entrance stairs to the Main Hall to reduce the impact of rain
- Seek and train a range of volunteers to support reception and running of the centre and our projects
- Support the Food Bank and other donation appeals
Page **3** of **8**
## **Seaton Sluice Community Association**
## **Statement of Financial Activities**
(Including Income and Expenditure Account)
For Year Ended 31 January 2022
|**Income From:**
Activities to further our Objects:
Activities, Grants Received etc
Investment Income:
Bank Interest Received
**Expenditure On:**
Operating Expenditure
**Net Movement In Funds:**
Funds Brought Forward
Funds Carried Forward|2022
Unrestricted
Restricted
Total
49,700
3,000
52,700
5.86
0
5.86
49,706
3,000
52,706
38,794
0
38,794
10,912
3,000
13,912
120,265
0
120,265
131177.3
3000134,177|2021|
|---|---|---|
|||Total
40,958
39|
|||40,997|
|||28,614|
|||12,383
107,882|
|||120,265|
Page **4** of **8**
## **Seaton Sluice Community Association**
Company Number: 06996853
## **Balance Sheet**
As at 31 January 2022
|**Tangible Fixed Assets**
**Current Assets**
Bank Deposit Account
Bank Current Account
**Creditors:**
Amount payable within one year
**Net Current Assets**
**Total Assets less Current Liabilities**
Total Funds
Accumulated Reserves|2022
Unrestricted
Restricted
Total
57,943
57,943
67,099
67,099
9,385
9,385
76,484
76,484
250
250
76,234
76,234
134,177
134,177
134,177
134,177|2021|
|---|---|---|
|||Total
59,323|
|||52,093
9,199|
|||61,292
350|
|||60,942|
|||120,265|
|||120,265|
For the year ended 31 January 2022 the company was entitled to exemption from audit under Section 477 (2) of the Companies Act 2006 relating to small companies regime.
The members have not required the company to obtain an audit in accordance with Section 476 of the Companies Act 2006. The directors acknowledge their responsibilities for:
- ensuring the company keeps accounting records which comply with Section 386; and
- preparing accounts which give a true and fair view of the state of affairs of the company as at the end of the financial year and of its surplus or deficiet for the financial year in accordance with the requirements of Section 393, which otherwise comply with the requirements of the Companies Act 2006 relating to accounts, so far as applicable to the company.
These accounts are prepared in accordance with the provisions applicable to companies subject to the small companies regime.
## **Approved by the Management Committee on __19[th] May 2022_ and signed on its behalf by:**
**A Thomas, Director**
Page **5** of **8**
## **Seaton Sluice Community Association**
## **Detailed Statement of Financial Activities**
(Including Income and Expenditure Account) For Year Ended 31 January 2022
|**Income From:**
Activities, Grants Received
etc
Bank Interest Received
**Expenditure On:**
Honoraria
Repairs, Cleaning,
Caretaking
Administration,
Telephone etc
Project Costs etc
Heating, Lighting
and Water
Rent, Rates and
Insurance
Bank Charges
Subscriptions,
Licences etc
Sundry Expenses
Improvements
Accountants Fees
Depreciation
Freehold Property
**Net Movement In Funds:**
Funds Brought Forward
Funds Carried Forward|2022
Unrestricted
Restricted
Total
49,700
3,000
52,700
6
6
49,706
3,000
52,706
7,670
7,670
1199
1,199
1,516
1,516
4,009
4,009
2,349
2,349
25.9
26
1798
1,798
587
587
17,661
17,661
600
600
1,380
1,380
38,794
0
38,794
10,912
3,000
13,912
120,265
120,265
131,177
3000
134,177|2021|
|---|---|---|
|||Total
40,958
39|
|||40,997|
|||2,400
10,386
726
847
4,789
2,224
34
342
250
4200
1,036
1380|
|||28,614|
|||12,383
107,882|
|||120,265|
Page **6** of **8**
## **Seaton Sluice Community Association**
## **Notes to the Accounts**
## **For Year Ended 31 January 2022**
## **1 Statutory information**
Seaton Sluice Community Association is a private company, limited by guarantee, registered in England and Wales, registration number 06996853. The registered office is SEATON SLUICE COMMUNITY CENTRE ALBERT RO, SEATON SLUICE, WHITLEY BAY, TYNE AND WEAR, NE26 4QX.
## **2 Accounting Policies**
- The accounts have been prepared in accordance with the provisions of FRS 102 in UK and Republic of Ireland for Small Entities and with Accounting and Reporting for Charities (Charities SORP – FRS102)
- As we meet the definition of a public benefit entity, assets and liabilities are initially recognised at historical cost or transaction value unless otherwise stated.
- The principal accounting policies adopted in the preparation of the financial statements have remained unchanged from the previous year, and also have been consistently applied within the same accounts.
- Unrestricted funds are available for use at the discretion of the Directors/Trustees in furtherance of our general objectives. Restricted funds are subjected to restrictions on their expenditure imposed by the donor.
- All Income is included in the Statement of Financial Activities when we are entitled to the Income and the amount can be quantified with reasonable accuracy. The following specific policies are applied to particular categories of income:
- Income from our Activities is recognised on an Accruals basis.
- Income received by way of Grants and Donations is included in the Statement of Financial Activities when receivable. Grants, where entitlement is not conditional on the delivery of a specific performance by ourselves, are recognised when we become unconditionally entitled to the grant. Grants related to the performance and specific deliverables are accounted for when as we earn the right to consideration by our performance.
- Investment income is included when receivable.
- The value of services provided by volunteers has not been included in these accounts.
- Expenditure is recognised on an accruals basis, including VAT. It comprises those costs incurred in the delivery of our activities and services. It includes both costs that can be allocated to such activities and those costs of an indirect nature necessary to support them.
- Depreciation is provided on a straight line basis at the following annual rate in order to write off each asset over its estimated useful life:
Freehold Property – 2%
- The accounts are presented in £ sterling.
## **3 Taxation**
As a registered charity, we have no liability to taxation
## **4 Members**
The company is limited by guarantee and the liability of each member is limited to £1. There are eight members of the company.
Page **7** of **8**
|**5 Net Movement in Funds**|||||
|---|---|---|---|---|
|This is stated after charging:|||||
||2021||2020||
|Depreciation of Tangible Fixed Assets|1,380||1,380||
|**6 Tangible Fixed Assets (Unrestricted)**|||||
|**Cost**|||£||
|At 1 February 2021 and at 31 January 2022|||68,980||
|**Depreciation**|||||
|At 1 February 2021|||9,657||
|Charge for year|||1,380||
|At 31 January 2022|||11,037||
|**Net Book Value**|||||
|At 31 January 2022|||57,943||
|**7 Creditors: amounts falling due within one year**|||||
|||2021||2020|
|Accrued Charges||250||350|
|**8 Analysis of Restricted Funds**|||||
## **Our restricted reserves are:**
1. 30,000 as a general fund equivalent to 12 months operating costs
2. £20,000 as a refurbishment/repair fund /cyclical maintenance
3. £2,000 as an emergency maintenance fund
4. £3,000 from the liquidation of Seaton Valley Partnership. Restricted to the employment of a Centre Manager in 5 to 7 years, when we no longer have volunteers to run the centre. We aim to add to this pot each year
5. £10,000 from the liquidation of Seaton Valley Partnership. This is held in trust for the development of Youth Work in Seaton Valley.
This is viewed as the best balance between the prudent management of the resources under our trust and the best use of the charity’s resources to deliver its aims.
At the 2022 year-end this would leave a balance of £11,234 which would be used as follows: a) agreed capital costs - ie purchase & installation of data projector and associated sound equipment, new cutlery and crockery, exterior shed and gardening equipment. b) to enable us to reduce the hire charges by 50% for eligible organisations and individuals from the agreed current levels of hire, to encourage use of the centre, particularly by under 18’s. This will be reviewed for September rentals renewals
Page **8** of **8**