Seaton Sluice Community Association - Report of Directors and Trustees Financial Accounts for the year ended 31 January 2021 Seaton Sluice Community Association Company Number: 06996853 Registered Charity: 1134674 Seaton Sluice Community Centre Albert Road Seaton Sluice Whitley Bay Tyne & Wear NE26 4QX Page **1** of **10** Seaton Sluice Community Association - Report of Directors and Trustees Financial Accounts for the year ended 31 January 2021 1. Directors and Trustees Annual Report 2. Accountants Report 3. Statement of Financial Activities 4. Balance Sheet 5. Notes to the Accounts 6. Detailed Statement of Financial Activities Page **2** of **10** Seaton Sluice Community Association - Report of Directors and Trustees Financial Accounts for the year ended 31 January 2021 We present our Annual Report with the accounts of the Company to year end of January 2021 ## **Reference and Administrative Details** We are a company limited by guarantee, not having a share capital, and are a Registered Charity, No 1134674. Our Company Registration number is 06996853. All Directors of the Company are also Trustees of the Charity and those in office this year were: ## **Directors/Trustees (Elected Committee members)** Ken Patterson Chair Liz Vuyk Bookings Officer Joyce Brown Vice Chair Don Atha Maintenance Officer Alison Thomas Treasurer Jean Carlton Trustee Claire Mitchell Caretaker Cathy Patterson Craft Club Rep ## **Objects and Activities** Our objects are to promote the leisure, education and wellbeing opportunities for people in the village and surrounding areas. We work in partnership with group leaders, local authorities and voluntary and other authorities, to provide facilities for social welfare recreation and leisure time, by maintaining safe, welcoming and affordable venues for rental for a wide range of clubs and activities to take place. Our current regular 45 activities include Art, singing, music and photography and creative crafts groups, exercise and dance for all ages and abilities, and other soial and emotional support groups. ## **Structure, Governance and Management** ## **Governing Documents** After operating since 1974 we were incorporated on 29 August 2009 and are now governed by a Memorandum and Articles of Association. ## **Recruitment and Appointment of Directors/Trustees** Directors/Trustees are appointed annually at the AGM, and we aim to reflect the diversity of the recipients of our services. New Directors/Trustees are encouraged to use the skills they bring to the benefit of the Association, and are provided with induction into the role, offered ongoing training as required. They are made aware of Charity Commission publications and other useful networking and training opportunities. Page **3** of **10** Seaton Sluice Community Association - Report of Directors and Trustees Financial Accounts for the year ended 31 January 2021 ## **Risk Management** We have assessed, and regularly review, the risks to which we and our centre users are exposed, and adapt Policies and Procedures to mitigate and reduce such risks. Centre hirers are provided with information and sign Risk Assessment Policies. No major risks have been identified. Financial risk management includes the setting and regular review of our Reserves Policy, to ensure that we maintain sufficient reserves to sustain operation should income-generating activities be curtailed. We also insure ourselves against loss of income in our Annual Insurance Policy. ## **Key achievements throughout the year have included** - Became Covid 19 compliant to ensure safe social distancing for visitors and volunteers - Established the Reception Office in Room 3 to prevent people wandering around the building - Secured delay in spending funds for training which was cancelled due to the pandemic - Industrial extractor unit and venting system fitted in Kitchen to reduce condensation - • Ramp fitted at Main Building exit door - Installation of three womens’ toilets in the Main Block, one with a sink in the cubicle, plus three more sinks and an additional baby change unit - We updated our Policies to ensure we meet our requirements ## **Partnership working** - We work closely with our local Co-op store on a food share scheme and surplus or out of date food is given to us on Mon and Thur. This is redistributed locally or used for soups for the cafe - Worked closely with Seaton Sluice & Old Hartley Residents Association (SSandOHRA) to operate as the local Community Hub providing essential Volunteer support to vulnerable people during lockdown, collecting prescriptions, shopping etc - Seaton Sluice & Old Hartley Residents’ Association staffed the office daily 10am to noon for people to phone in their support needs - We promoted and supported the Post Office to safely open after lockdown ## **Priorities for the coming years** Our Development plan review prioritises required works - Continuously Improve the disability access of the main building, including a ramp - Cover the entrance stairs to the Main Hall to reduce the impact of rain - Further increase room usage on quiet days - Seek and train a range of volunteers to support reception and running of the centre and our projects Page **4** of **10** Seaton Sluice Community Association - Report of Directors and Trustees Financial Accounts for the year ended 31 January 2021 ## **Accountant’s Report to the Board of Directors** This report is made solely to the Board of Directors of Seaton Sluice Community Association (SSCA) and my work has been undertaken solely to prepare for your approval the accounts of SSCA. To the fullest extent permitted by law, I do not accept or assume responsibility to anyone other than SSCA and its Board of Directors as a body for my work or for this report. As a practicing member of the Institute of Certified Bookkeepers in England and Wales (ICB), I am subject to its ethical and professional requirements which are detailed at www.bookkeepers.org.uk/membership/ethics--regulation/professional-conductregulations. To assist you to fulfil your duties under the Companies Act 2006, I have prepared for your approval the accounts of Seaton Sluice Community Association (SSCA) for the year ended 31 January 2021. These accounts have been prepared from the company’s accounting records and from information and explanations provided. You consider that SSCA is exempt from the statutory audit requirement for the year and I have not been instructed to carry out an audit or a review of the accounts of SSCA. It is your duty to ensure SSCA has kept adequate accounting records and to prepare statutory accounts that give a true and fair view of the assets, liabilities, financial position and income and expenditure of SSCA. These accounts are unaudited but I can confirm that I have checked income and expense records match with financial statements. Whilst I offer no opinion on the statutory accounts I consider them to be a complete and true reflection of the financial position of SSCA. Mrs G L Alexander MICB Certified Bookkeeper 27 August 2021 Page **5** of **10** Seaton Sluice Community Association - Report of Directors and Trustees Financial Accounts for the year ended 31 January 2021 ## Seaton Sluice Community Association Statement of Financial Activities (Including Income and Expenditure Account) For Year Ended 31 January 2021 |**Income From:**
Activities to further our Objects:
Activities, Grants Received etc
Investment Income:
Bank Interest Received
**Expenditure On:**
Operating Expenditure
**Net Movement In Funds:**
Funds Brought Forward
Funds Carried Forward|2021
Unrestricted
Restricted
Total
37,810
3,148
40,958
39
0
39
37,849
3,148
40,997
27,714
900
28,614
10,135
2,248
12,383
106,532
1,350
107,882
116,667.3
3598120,265|2020| |---|---|---| |||Total
44,039
59| |||44,098| |||36,565| |||7,533
100,349| |||107,882| Page **6** of **10** Seaton Sluice Community Association - Report of Directors and Trustees Financial Accounts for the year ended 31 January 2021 Balance Sheet As At 31 January 2021 |**Tangible Fixed Assets**
**Current Assets**
Bank Deposit Account
Bank Current Account
**Creditors:**
Amounts payble within one year
**Net Current Assets**
**Total Assets less Current Liabilities**
Total Funds
Accumulated Reserves|2021
Unrestricted
Restricted
Total
59,323
59,323
52,093
52,093
9,199
9,199
61,292
61,292
350
350
60,942
60,942
120,265
120,265
120,265
120,265|2020| |---|---|---| |||Total
60,703| |||42,055
5,964| |||48,019
840| |||47,179| |||107,882| |||107,882| For the year ended 31 January 2021 the company was entitled to exemption from audit under Section 477 (2) of the Companies Act 2006 relating to small companies regime. The members have not required the company to obtain an audit in accordance with Section 476 of the Companies Act 2006. The directors acknowledge their responsibilities for: - ensuring the company keeps accounting records which comply with Section 386; and - preparing accounts which give a true and fair view of the state of affairs of the company as at the end of the financial year and of its surplus or deficiet for the financial year in accordance with the requirements of Section 393, which otherwise comply with the requirements of the Companies Act 2006 relating to accounts, so far as applicable to the company. These accounts are prepared in accordance with the provisions applicable to companies subject to the small companies regime. Signed on behalf of the Committee by: A Thomas, Director _A.Thomas_ Page **7** of **10** Seaton Sluice Community Association - Report of Directors and Trustees Financial Accounts for the year ended 31 January 2021 ## **Notes to the Accounts for Year Ended 31 January 2021** ## **1 Statutory information** Seaton Sluice Community Association is a private company, limited by guarantee, registered in England and Wales, registration number 06996853. The registered office is SEATON SLUICE COMMUNITY CENTRE ALBERT ROAD, SEATON SLUICE, WHITLEY BAY, TYNE AND WEAR, NE26 4QX. ## **2 Accounting Policies** - The accounts have been prepared in accordance with the provisions of FRS 102 in UK and Republic of Ireland for Small Entities and with Accounting and Reporting for Charities (Charities SORP – FRS102) - As we meet the definition of a public benefit entity, assets and liabilities are initially recognised at historical cost or transaction value unless otherwise stated. - The principal accounting policies adopted in the preparation of the financial statements have remained unchanged from the previous year, and also have been consistently applied within the same accounts. - Unrestricted funds are available for use at the discretion of the Directors/Trustees in furtherance of our general objectives. Restricted funds are subjected to restrictions on their expenditure imposed by the donor. - All Income is included in the Statement of Financial Activities when we are entitled to the Income and the amount can be quantified with reasonable accuracy. The following specific policies are applied to particular categories of income: - Income from our Activities is recognised on an Accruals basis. - Income received by way of Grants and Donations is included in the Statement of Financial Activities when receivable. Grants, where entitlement is not conditional on the delivery of a specific performance by ourselves, are recognised when we become unconditionally entitled to the grant. Grants related to the performance and specific deliverables are accounted for when as we earn the right to consideration by our performance. - Investment income is included when receivable. - The value of services provided by volunteers has not been included in these accounts. - Expenditure is recognised on an accruals basis, including VAT. It comprises those costs incurred in the delivery of our activities and services. It includes both costs that can be allocated to such activities and those costs of an indirect nature necessary to support them. - Depreciation is provided on a straight line basis at the following annual rate in order to write off each asset over its estimated useful life: Freehold Property – 2% - The accounts are presented in £ sterling. ## **3 Taxation** As a registered charity, we have no liability to taxation ## **4 Members** The company is limited by guarantee and the liability of each member is limited to £1. There are eight members of the company. ## **5 Net Movement in Funds** This is stated after charging: |**5 Net Movement in Funds**
This is stated after charging:||| |---|---|---| ||2020|2019| |Depreciation of Tangible Fixed Assets|1,380|1,380| Page **8** of **10** Seaton Sluice Community Association - Report of Directors and Trustees Financial Accounts for the year ended 31 January 2021 ## **6 Tangible Fixed Assets (Unrestricted)** |**Cost**
At 1 February 2020 and at 31 January 2021
**Depreciation**
At 1 February 2020
Charge for year
At 31 January 2021
**Net Book Value**
At 31 January 2021
**7 Creditors: amounts falling due within one year**
2021
Accrued Charges
350|£
68,980
8,277
1,380
9,657
59,323
2020
840| |---|---| ## **8 Analysis of Restricted Funds** Northumberland County Council Community Chest £3148 for the provision of Kitchen Vent. EDF Community Fund Page **9** of **10** Seaton Sluice Community Association - Report of Directors and Trustees Financial Accounts for the year ended 31 January 2021 Detailed Statement of Financial Activities (Including Income and Expenditure Account) For Year Ended 31 January 2021 |**Income From:**
Activities, Grants
Received etc
Bank Interest Received
**Expenditure On:**
Honoraria
Repairs, Cleaning,
Caretaking
Administration,
Telephone etc
Project Costs etc
Heating, Lighting and
Water
Rent, Rates and
Insurance
Bank Charges
Subscriptions, Licences
etc
Sundry Expenses
Improvements
Accountants Fees
Depreciation Freehold
Property
**Net Movement In Funds:**
Funds Brought Forward
Funds Carried Forward|2021
Unrestricted
Restricted
Total
37,810
3,148
40,958
39
39
37,849
3,148
40,997
2400
2,400
10,386
10,386
726
726
847
847
4,789
4,789
2,224
2,224
34
34
342
342
250
250
3,300
900
4,200
1036
1,036
1,380
1,380
27,714
900
28,614
10,135
2,248
12,383
106,532
1,350
107,882
116,667
3598
120,265|2020|2020| |---|---|---|---| ||||Total
44,039
59| ||||44,098| ||||2,400
18,542
803
2,084
6,766
2,134
5
1,339
272
0
840
1380| ||||36,565| ||||7,533
100,349
107,882| Page **10** of **10**