sds CHARITY COMMISSION | {ae} | FOR ENGLAND AND WALES
Trustees’ Annual Report for the period
From 1 August 2022 Period start date To 31 July 2023 Period end date
Charity name: Romsey Male Voice Choir
Charity registration number: 1134638
Objectives and Activities
Summary of the purposes of |[sonPrtenePara1.17 foThe Choir will study and practice choral music in the charity as set out in its order to foster public knowledge and governing document appreciation of such music by means of public performance Summary of the main ara 1.17 and The Choir will support local young musicians by activities in relation to those providing them with opportunities to perform to purposes for the public audiences during choir concerts. The Choir will benefit, in particular, the assist and support such charitable institutions or activities, projects or services purposes, as the Committee shall from time to identified in the accounts. Gove defermins. Statement confirming Para 1.18 The trustees have had regard to the had regard to the guidance on public benefit issued by the Charity Commission on public |benefit Additional information (optional) You may choose to include further statements where relevant about: psorPrterence [OS
Romsey Male Voice Choir — Donation Policy 1 Para 1.38 We shouid donate locally wherever possible, in Policy on grant making keeping with our membership catchment area and audience’s catchment area. 2 We should try to ensure our donations are given directly to the end user, where possible. 3 We should try to ensure there is immediate benefit to the recipient when we make an award. 4 We should consider national charities where there is a connection with our choir, no matter how tenuous. For example, if a choir member has a family member affected by any condition which is alleviated by a national charity, we should consider this as a suitable charitable purpose. 5 All donations should be approved by the Committee either at a committee meeting or by a vote using any communication capabilities. The reason for this is to show that the
Committee appointed by the members has oversight of all use of funds. 6 All donations should be subject to the explicit approval of the Treasurer to ensure we do not over-stretch our resources. 7 All donations must be in accordance with the most recent Charity Commission guidelines as regards what is appropriate for a charity to donate. We need to bear in mind that we are a registered charity and so we are obliged to follow the Charity Commission guidelines in the making of any awards for charitable purposes. For example, all donations must be within the framework of the charitable purposes we sent to the Charity Commission when we registered. If we made donations overseas for example, that would not be in accordance with our stated aims as approved by the Charity Commission. N/A Para 1.38 Policy on social investment including program related investment All members contribute to the choir purposes Para 1.38 by performing in concerts and attending Contribution made by rehearsals. volunteers Officers and Trustees run and govern the choir
Achievements and Performance
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a
In the financial year, the choir donated £9k
to Prostate Cancer UK £1k to the DEC for
the Turkey/Syria earthquake appeal & £1181
Summary of the main —e to the St Michael’s Church Lyndhurst appeal
achievements of the charity, , for Ukraine all from successful concerts.
identifying the difference the
charity's work has made to It has also participated in a number of
the circumstances of its concerts with other choirs as their guest &
beneficiaries and any wider provided enjoyment & entertainment to
benefits to society as a hundreds of audience members.
whole.
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Additional information (optional)
You may choose to include further statements where relevant about:
| See above | |
|---|---|
| Achievements against | Para 1.41 |
| objectives set | |
| See above | |
| Performance offundraising activities against objectives |
|
| set | |
| N/A | |
| Investment performance | Para 1.41 |
| against objectives | |
| = | Pf |
Financial Review
| Review ofthe charity’s | Para 1.21 | The reserves below ensure the choir is in a |
|---|---|---|
| financial position at the end | strong financial position. Ofthe total, £10k is | |
| ofthe period | held as a committed reserve to help fund | |
| future uniform purchase. | ||
| Statement explaining the | Para 1.22 | To be determined |
| policy for holding reserves | ||
| stating why they are held |
||
| accounts | ||
| reserves | ||
| deficit | ||
| Explanation ofany | Para 1.23 | N/A |
| uncertainties about the | ||
| charity continuing as a going | ||
| concern |
Additional information (optional)
You may choose to include further statements where relevant about:
| Members’ subscriptions, concert income, | ||
|---|---|---|
| Gift Aid & Grants | ||
| The charity’s principal | ||
| sources offunds (including | ean | |
| any fundraising) | ||
| To be determined | ||
| Investment policy and | ||
| objectives including any | Pana 1.46 | |
| social investment policy | ||
| adopted | ||
| Loss of income from below expected concert | ||
| income. | ||
| A description ofthe principal | Para 1.46 | |
| risks facing the charity | Loss ofMD | |
| Other |
Additional information (optional)
| You may choose to include |
further statements | where relevant about: |
|---|---|---|
| See above | ||
| Achievements against | Para 1.41 | |
| objectives set | ||
| See above | ||
| Performance offundraising activities against objectives |
Pa'a141 | |
| set | ||
| N/A | ||
| Investment performance | Para 1.41 | |
| against objectives | ||
| ~ | Pf |
Structure, Governance and Management
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|---|---|---|---|---|---|---|---|---|---|---|
|Description|of|charity’s|N/A|
|Fa|DO|La|
|constituted?|
|Trustee|selection|methods|Para|1.25|Trustees|are|appointed|annually|by|
|constitutional|provisions|e.g.|AGM|
|election|to|post|or name|of|
|any|person|or|body|entitled|
|to|appoint|one|or|more|
|=trustees|democratic vote of|all choir|members at|the|
|Additional|information|(optional)|
|You|may|choose|to|include|further|statements|where|relevant|about:|
|Policies|and|procedures|
|adopted|for the|induction|and ||Par|1.51|
|perme|||
|All|officers|and|committee|members|will|be|
|elected|by|democratic|vote|at|the AGM.|
|The|charity's|organisational|The|Officers|of the|Choir|shall|be|the|Chairman,|
|structure and|any wider|Para|1.51|Deputy Chairman,|Treasurer,|General|Secretary|
|network with|which|the|and the|Librarian who|must|be|full members of|
|charity works|Chetheix.|
|The|Committee|consists|of the|officers|and|not|
|fewer than|four|nor|more|than|eight|other|full|
|members|amongst whom,|so|far|as|is|possible,|
|shall|be|a|representative|of each|section|of the|
|Choir|(First|Tenor,|Second|Tenor,|Baritone|and|
|Bass),|the|Membership|Secretary,|Concert|
|Secretary|and|Social|Secretary.|The|President,|
|the|Director|of|Music,|the|Deputy|Director|of|
|Music|and|the|Assistant|Director|of|Music,|if|
|appointed,|(and|others|as|required)|shall|be|ex|
|officio|members|of the|Committee|but|without|
|voting|rights.|
|The|Committee|shall|appoint|the|Director|of|
|Music.|6.2|The|Director|of|Music,|will|if|required,|
|select|a|Deputy|Director|and/or|an|Assistant|
|Director|of|Music whose|name|will|be|put|to|the|
|Committee|for|ratification.|From|time|to|time|
|the|Director|of|Music|may|ask|others|to|deputise|
|as|required.|
|Concerts|and|Music|are|handled|by|sub|
|committees|
|The AGM|is|held|in|October|annually.|
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RQ None Relationship with any related | Para 1.51 parties
Other
Reference and Administrative details
Romsey Male Voice Choir Other name the charity uses | N/A Registered charity number 1134638 Charity’s principal address 8 Mount Temple, Romsey, Hants, SO51 5UW (Treasurer)
Names of the charity trustees who manage the charity
2|1| Kevin Cleary [Chairman [|Members atAGM 3|RobertLeGrice Jim Philbin | Deputy Chairman | | Members atAGM 4| | Treasurer ||Members atAGM 5| General Secretary [Ron Taplin ||Members atAGM Librarian | KelvinDean | Members at AGM GO Ge CO SG 10 GG OO 5 GG dG OO 5OG GOO a a GG OO 20
Corporate trustees — names of the directors at the date the report was approved Pd CO ee——Ge Ce eC Name of trustees holding title to property belonging to the charity [Trusteename | ‘Datesactedifnotforwholeyear[| SSC—~—“—SCSCSd Pe PO CO ee ee
Funds held as custodian trustees on behalf of others
Description of the assets N/A held in this capacity
Name and objects of the N/A charity on whose behalf the assets are held and how this falls within the custodian charity's objects
Details of arrangements for N/A safe custody and segregation of such assets from the charity’s own assets
Additional information (optional)
Names and addresses of advisers (Optional information)
Type of Name Address adviser
Name of chief executive or names of senior staff members (Optional information)
Exemptions from disclosure
Reason for non-disclosure of key personnel details
Other optional information
Declarations
The trustees declare that they have approved the trustees’ report above.
Signed on behalf of the charity’s trustees
ROMSEY MALE VOICE CHOIR
SUMMARY OF INCOME & EXPENDITURE for the Period 1/8/2022 to 31/7/2023
EXPENDITURE
£
INCOME
£
| MD Rehearsal Fees | 3700.00 | Member Subscriptions | 9415.00 |
|---|---|---|---|
| MD Concert Fees | 1650.00 | Concerts | 11948.94 |
| Accompanist Rehearsal Fees | 2450.00 | Corporate Sponsorship | 500.00 |
| Accompanist Concert Fees | 1050.00 | Council Grants | 1650.00 |
| Concert Expenses | 4402.81 | Garfield Weston Grant | 10000.00 |
| Music Purchases | 990.32 | GiftAid Refund | 1649.71 |
| Venue Hire | 2181.40 | Annual Dinner | 1984.00 |
| Donations | 11181.80 | CD Sales | 0.00 |
| Website costs | 382.80 | Uniform Sales | 476.00 |
| Insurance | 175.84 | Members Donations | 176.18 |
| Dinner | 1984.00 | Concert Donations | 3490.17 |
| Uniform costs | 501.68 | Tours | 11407.50 |
| Sundries | 87.09 | Other receipts | 1153.00 |
| Subscriptions | 329.40 | Bank Interest | 8.09 |
| Tours | 10620.78 | ||
| Total Expenditure | Total Income | ||
| Surplus for year | 12170.67 | ||
| Fundsbroughtforward | 6750.56 | BarclaysCommunityA/C at31.7.23 | 8313.14 |
| Barclays SaverA/C at 31.7.23 | 10608.09 | ||
| Fundscarriedforward | TotalatBank |
| have examined the accounts set out above and certify that in my opinion they give a true and fair view of the Income & Expenditure of Romsey Male Voice Choir for the 12 month period to 31 July 2023
DavidHonorary Bloomfield Auditor /Sv.sho La)So)fp 20 October 2023 e aangi -
ROMSEY MALE VOICE CHOIR
SUMMARY OF INCOME & EXPENDITURE for the Period 1/8/2022 to 31/7/2023
EXPENDITURE
£
INCOME
£
| MD Rehearsal Fees | 3700.00 | Member Subscriptions | 9415.00 |
|---|---|---|---|
| MD Concert Fees | 1650.00 | Concerts | 11948.94 |
| Accompanist Rehearsal Fees | 2450.00 | Corporate Sponsorship | 500.00 |
| Accompanist Concert Fees | 1050.00 | Council Grants | 1650.00 |
| Concert Expenses | 4402.81 | Garfield Weston Grant | 10000.00 |
| Music Purchases | 990.32 | GiftAid Refund | 1649.71 |
| Venue Hire | 2181.40 | Annual Dinner | 1984.00 |
| Donations | 11181.80 | CD Sales | 0.00 |
| Website costs | 382.80 | Uniform Sales | 476.00 |
| Insurance | 175.84 | Members Donations | 176.18 |
| Dinner | 1984.00 | Concert Donations | 3490.17 |
| Uniform costs | 501.68 | Tours | 11407.50 |
| Sundries | 87.09 | Other receipts | 1153.00 |
| Subscriptions | 329.40 | Bank Interest | 8.09 |
| Tours | 10620.78 | ||
| Total Expenditure | Total Income | ||
| Surplus for year | 12170.67 | ||
| Fundsbroughtforward | 6750.56 | BarclaysCommunityA/C at31.7.23 | 8313.14 |
| Barclays SaverA/C at 31.7.23 | 10608.09 | ||
| Fundscarriedforward | TotalatBank |
| have examined the accounts set out above and certify that in my opinion they give a true and fair view of the Income & Expenditure of Romsey Male Voice Choir for the 12 month period to 31 July 2023
DavidHonorary Bloomfield Auditor /Sv.sho La)So)fp 20 October 2023 e aangi -