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2021-12-31-accounts

Annual Report and Financial Statements for the Year Ended 31 December 2021

Crawley Baptist Church

Charity registration number: 1134616

Independent Examiners Ltd 2 Broadbridge Business Centre Delling Lane Bosham Chichester West Sussex PO18 8NF

CRAWLEY BAPTIST CHURCH

Contents

Reference and Administrative Details 1
Trustees' Report 2 to 14
Independent Examiner's Report 15
Statement of Financial Activities 16
Balance Sheet 17
Notes to the Financial Statements 18 to 29
Non-statutory pages 30 to 35
Appendix A - Risk management report 30

CRAWLEY BAPTIST CHURCH

Reference and Administrative Details

Trustees Rev Ian Phillips, Senior Minister Mr Ade Aderounmu, Deacon Mr Graham Durrant, Church Secretary Mr Graham Poole, Deacon Mr Ian Larkham, Deacon Mrs Sandra Warner, Minister, Pastoral Care Mrs Sue Lindridge, Minister, Children and Youth Mrs Marion Hayden, Minister, Music and Worship Mr Paul Stewart, Deacon Mrs Sharon Golightly, Deacon Mr Graham Piper, Deacon Mr Benjamin McMillan, Deacon Principal Office Crabtree Road West Green Crawley West Sussex RH11 7HJ Charity Registration 1134616 Number Independent Examiner G W Schulz ACMA Independent Examiners Ltd 2 Broadbridge Business Centre Delling Lane Bosham Chichester West Sussex PO18 8NF Bankers The Royal Bank of Scotland Drummond House PO Box 1727 Edinburgh Midlothian EH12 9RH

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CRAWLEY BAPTIST CHURCH

Trustees' Report

The Trustees present the annual report together with the financial statements of the charity for the year ended 31 December 2021.

Structure, governance and management

Nature of governing document

Crawley Baptist Church is governed by its constitution based on the Approved Governing Document provided by the Baptist Union. The Church received Charity Status from the Charity Commission in 2010.

The constitution explains that ‘Church Members shall meet together in a Church Members’ Meeting under the guidance of the Holy Spirit and under the Lordship of Christ to discern the mind of God in the affairs of the Church’. Ordinary Church Meetings – which we call ‘Body Talk’ - are held at least four times each year to consider routine matters associated with the life of the church including issues related to church membership and the appointment and dismissal of the charity trustees.

The constitution defines the Trustees of Crawley Baptist Church as the Minister, Deacons, Secretary, Treasurer and those employed staff who by the nature of their role work together with the Minister and the Deacons in the overall leadership of the Church.

  1. The Qualifications of a Deacon:

A Deacon should be a person:

III. Who supports to the full the worship and witness of the church

A Deacon is a person appointed by the church, under the guidance of the Holy Spirit, to share in the spiritual leadership, oversight and administration of the church.

A Deacon is a member of 18 years or over and a member not less than six months.

  1. The Election of a Deacon

Deacons are elected at the AGM and require over 50% of the vote cast. They serve for a three-year term.

  1. The Responsibility of a Deacon

Deacons meet on the first Thursday of every month, at least one away day and one weekend away for business, training and development.

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Trustees' Report

Induction and training of the responsibility of Trustees is done on an informal basis as they are nominated for election. They are made aware of the role and responsibilities and relevant information is passed to them as and when it is received either at the regular monthly meeting or on training or planning days.

Risk Management

Under the Statement of Recommended Practice (SORP (FRS 102) effective 1 January 2019) regulations it is recommended that the Deacons, as Trustees, complete an ongoing Risk Management review. The Deacons have undertaken this review during the year in order to identify and manage the principal risks that may deter Crawley Baptist Church from achieving its main objectives. A copy of the latest review as at 31st December 2020 is included as Appendix A.

Objectives and activities

In September 2021 we adopted a new vision:

By 2025 Crawley Baptist Church will love without limits.

To achieve this Vision we have three main thrusts: Looking up, Looking in and Looking out:

Looking Up: We will be people who are continually seeing and knowing God’s transforming love as we follow him wholeheartedly.

Looking In: We will be a community who are fully using our gifts and fully equipped to serve one another in love.

Looking Out: We will be people who fearlessly proclaim God’s magnificent love, always and everywhere.

It is through this Vision that we hope to fulfil our principal purpose as set out in the church’s constitution: ‘the advancement of the Christian faith according to the principles of the Baptist denomination’. We like to describe our purpose as simply being to:

As a GOSPEL people, the church’s values are:

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Trustees' Report

Public benefit

The Trustees confirm that they have complied with the requirements of section 17 of the Charities Act 2011 to have due regard to the public benefit guidance published by the Charity Commission for England and Wales.

Achievements and performance

Review of activities

Activities focused on our vision that ‘Crawley Baptist Church will be bursting with life!’

In 2020 we had planned to adopt a new five-year vision for our church. The impact of the Covid-19 pandemic meant that it took us longer to develop this and we did not adopt our new vision until September 2021. For this report on 2021, therefore, we have described the church’s activities under the three Thrusts we chose in support of our previous vision which was to be a church bursting with life. We explain how these activities were impacted by the Covid-19 pandemic.

Covid-19

The UK in 2020 was dominated by the impact of the Covid-19 pandemic. On the 23rd March 2020 the UK went into a national lockdown. Churches were closed and activities had to cease. While this meant many of the activities of the church and most of the external users stopped using the premises, the church continued to offer Sunday morning worship services online, and over time we harnessed technology to improve the depth and breadth of our shared worship.

Many meetings took place via Zoom including: Life Group meetings, Children and Youth Ministry activities, Deacons’ meetings, staff meetings, and church members’ meetings (‘Body Talk’). The National Blood Service used the building regularly.

When the restrictions were lifted the church was able to hold a CAP Life Skills Course and make the premises available for Care Home Worker Training. The Deacons and Leaders chose not to open the building for Worship when restrictions were eased initially, but from June 2021 people were again able to attend the main Sunday services while we continued to stream them online.

During the whole period the church worked hard to connect with the church’s members, the wider congregation, and those outside the church community in many ways: a blog and notices from the Minister on the website; weekly newsletters to Life Group Leaders; a regular mailing to 100 adults including newsletters, Bible study notes and copies of the weekly Sunday message; regular emails and newsletter to young people and families; goody bags and resources for children, young people and families.

Examples of the Vision coming to life in the church for the community over the last five years are set out below under the headings of the three Thrusts associated with that Vision.

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Trustees' Report

We will be living lives that are healthy, vibrant and mature. All of the following was underpinned by active prayer, shown by the daily early morning Zoom prayer meetings, prayer before church services and in many ministry meetings.

Premises: Because of COVID-19, 2021 was a very different year with regard to being open to the community. The beginning of the year had no-one using the building except for our pre-school, Little Holly Hedgehog. Slowly the community users and internal users started to come back from May increasing in September to 16 different community groups, some meeting once a month, others weekly or fortnightly.

Church groups started using the building with Life Groups first, who started coming back at the end of May. The older folk Tuesday group and Daycation followed soon after in June and July respectively. As the apprehension lifted people started to really enjoy using the building again.

Those from the community were happy to be in a place where there was noise and laughter, groups who had used the building for a long time prior to Covid and lockdown, said it was good to be home again. New people to the building say it has something, a feeling, a presence that is tangible and peaceful. Groups will talk about how welcoming this church is, it is a place where the welcome is paramount and the acceptance is total.

The groups using the building are mostly charities and range from services that provide art to those suffering from mental health issues; those who suffer with Dementia; counselling for men; parenting courses and many support groups. We hold exercise groups here and weekly afternoons dedicated to the older folk. It is a busy church, although not as busy as it was before the pandemic, but the numbers using the building are slowly rising. Our weekly café is becoming more popular with customers praising the lovely food and listening ear of the volunteers, who come in week by week and without whom the café would not be possible.

Church services: When the pandemic necessitated the closing of the church building, services went online. Initially these were done form various homes around Crawley and once the restrictions eased they were live streamed from the church and facilitated by a small team present on the premises. We became very creative using live elements and recorded elements, activities that could be done at home, worship and teaching. Once back in the building the variety of elements remained in recognition that many still watched the service online rather than attend in person. Numbers connecting online remained constant throughout and once back in the building reflected the combination of those present and those watching online. We had people connecting from all over the world at various points e.g. USA, Thailand (a church sent us pictures of them watching our live stream). We had a family join from Sunderland.

Life Groups: Our 20 Life Groups continued to meet as best they could over Zoom. Some Life Groups connected by letter or email producing a newsletter to keep in touch. Others connected regularly over the ‘phone. A weekly newsletter was sent to all Life Group leaders and they met a few times over Zoom to connect and support one another.

Youth Activities: During 2021 we were in regular contact with 42 young people between the ages of 11 and 18. Regular activities included Re:allsorts youth group on a Wednesday evening, Doughnuts on a Sunday morning and the Young People’s life group on a Sunday evening. These activities were both online and in person as restrictions allowed.

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Alongside these regular activities, we continued to support young people and their families through messages, cards and delivering care packages. We also sent out Lent resources, gifts at Christmas and, at the start of the summer holidays, gifts and resources to help support the young people’s mental health during the school holidays.

The young people continued to be keen to engage with their peers at regular activities but for some Zoom was difficult. It was great to see them again when we were able to meet in person – even when we met in the park in the pouring rain! Autumn activities included Bowling and a visit to the Panto!

In September, we asked the young people to share their experiences through the pandemic and bring items that had been significant to them that we could capture in a time capsule. The time capsule will be displayed in the church.

We had hoped to be able to go on two residentials that had been postponed from 2020 but sadly neither was possible. Our planned trip to Kenya has now been postponed to July 2022. However, the relaxing of restrictions did enable the Kenya team to go to Carroty Wood activity centre for the weekend in July. The young people said that this had been a significant time of rest, a time to reflect on their experiences of the pandemic and focusing on the future.

The Kenya Team have also been able to continue to build links with those we will visit in Kenya by Zoom calls and sending and receiving letters.

The role of volunteers has continued to be vital in continuing to keep in contact and support young people and their families. We have sought to thank and support them through appropriate training (safeguarding), regular zoom meets and encouragement and thank you gifts.

Children’s Ministry: As the pandemic continued throughout 2021, our children’s ministry team used their gifts and time to show God's love in action. Gone were the normal groups meeting in a church building every week so a ‘new normal’ to stay connected was created either over zoom, family faith packs into the home and email, individual cards, walks in the parks and smaller groups in church when allowed. By the autumn of 2021, most of the children were catching COVID, but when they were well enough, they were able to return to church either during the week or on a Sunday to re-build relationships again.

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Family Ministry: As families prepared for another year of a pandemic, the family ministry team and church family supported one another in challenging times. With high unemployment in the town because of the closure of Gatwick Airport, schooling happening at home, parents forced to work from home, visits with family and friends taken away, the cost of living rising, life became very hard for everyone and took its toll. To encourage families through this time: services were live streamed with a children’s talk added; the prayer team covered us all; food parcels were delivered, meals were provided when times were hard; weekly faith at home newsletter was written to encourage and bring a smile; walks with parents who needed respite and a coffee were arranged. By the autumn of 2021, when families felt comfortable they slowly returned to the church building. It is going to take a while for our families to recover. However, across our community programmes – Parents & Toddlers and Kids Matter Parenting Programme – we have seen a huge increase of new families. This is due to the closure of many children’s services in our town from the effect of the pandemic and government budgets.

Parents & Toddlers: A two day per week support group for parents/grandparents of under 3’s before the pandemic became a doorstep, email, phone support group whilst the church doors were closed. We had 70 families on our books. Some families were hugely impacted financially during this time so we were able to assist with food and craft treats to show God's love. When the church doors reopened, we were inundated with enquiries from parents/grandparents wanting to join a support again as many, many families had had babies during lockdown and had nowhere to go and felt isolated and anxious. Once the doors reopened we were able to offer places to 40 families places the volunteers adjusted to the large volumes of people again. To see families make friendships and play again has been wonderful.

Women’s Ministry: We held an online Women’s ministry event, offering an Easter Reflection on Zoom. We sent out a package to every woman connected with the church during the four Sundays during Advent. Many still have copies of the ideas or craft activities we sent out.

Crawley Baptist Church will be a magnetic, innovative and welcoming community centre.

Christmas Services: With COVID cases rising leading up to Christmas, the decision was made to hold one Christmas Carol Service which was live streamed with only the choir, readers and minister present in the building. There were nearly 600 connections to the YouTube stream and nearly 300 on the Facebook stream.

SPOT: During this time period we as a church family and the community that we have contact with experienced the following:

We used existing teams and structures and due to the Pandemic created new teams to show love and care for each other by:

Telephone Ministry: We used a team of people to phone weekly the person they had been “buddied” with to ensure each person received care and comfort at this difficult time. ‘Buddies’ were also able to ask each person if they required any shopping etc. This ministry was a lifeline to the elderly, sick or vulnerable and for many of them it became so important that they were waiting by the phone for their call!

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Meal Ministry: We had a team of people cooking a meal once a week, which would be delivered by a separate team. Meals were not just distributed to the elderly or vulnerable, but also to NHS and frontline workers. The meals were beautifully presented and we received cards, phone calls, and emails expressing not just gratitude for the meal but also for the thought behind it.

Knock and Natter: We had a team of people who would knock on the door of an elderly or vulnerable person attached to the church, and would spend some time chatting on the doorstep. This ensured that particularly those who lived alone would see a smiling face. Often a cake would change hands on these occasions! Again we received many messages of thanks for the difference this had made during lockdown.

Card Ministry: From the first week of lockdown in March 2020 until Christmas 2021, 100 cards were sent out each week to the elderly, sick or vulnerable. A team of volunteers prepared batches of 100 cards. Another team filled, addressed and stamped envelopes for posting. As well as the card each envelope contained a letter of encouragement, a thought for the week and an offer of help for anyone who needed it. The letters were called, ‘Friday Treasure’ as that was the day of the week that they arrived.

Shopping and Prescription pick up Team: A team of volunteers were available to access ‘Click and collect’ or ‘Home Delivery’ shopping services as well as picking up prescriptions and delivering them to the door step. The delivery by a happy smiling face was as welcome as the shopping itself.

Fish and Chips: At various times during lockdown and at other times we used a local Fish and Chip shop and placed a bulk order, delivering a meal to residents of the Dyers Alms-Houses. This initiative was met with great enthusiasm. The residents enjoyed meeting in ‘bubbles’ and having the table laid ready to enjoy their meal. The local chip shop was also very happy for our business at this difficult time.

Afternoon Tea in the Garden: When the lockdown restrictions were eased to allow people to meet outside, we offered weekly afternoon tea in the garden to small gatherings of maximum six people. That proved to be a real tonic to those who live alone.

Walk and Talk: We also offered a walk and talk ministry to individuals when Covid restrictions allowed.

Football Club: Whenever the restrictions have allowed the football club has continued to meet every Monday evening in 2021. Numbers vary from 10 to 25 on any week, with over 30 on the contact list. Towards the end of the year we had a number of new players. Most of those who come do not attend the church and are friends, colleagues or associates of others attending. Even with a significant increase in the cost in the middle of the year due to new pitches being laid, numbers have remained high. The players come because they like the friendly atmosphere which is competitive but in a relaxing way! One young man, who drives all the way from Woking each week, said he comes precisely because of that atmosphere.

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One Voice: From January to July, OneVoice community choir continued its virtual practices over zoom that it had begun in April 2020. Meeting together over zoom, recording songs individually and then creatively putting them together was a way to keep connected at a time when in person choir practices were not allowed. Although less than half of the original choir attended these regular zooms, those that did found the sense of community and belonging to something that we could still make work, despite restrictions, a very valuable part of living well during the pandemic. We managed to learn and film 11 songs during this time which we shared through our website and YouTube.

From September we ran hybrid practices with choir returning to practices in the church building, but also some joining in through zoom. It was so good to be back together, and during the autumn term we were able to sing a selection of Christmas songs at 2 outdoor venues and were filmed singing together in the church for the annual St. Catherine's Hospice tree of light virtual service of remembrance.

2021 was an unusual year for a choir, but against all odds we were still able to sing together and enjoy being together.

Christians Against Poverty (CAP): The CAP Life Skills Course covers the four key topics of money, organisation, health and relationships The course generally lasts for 8 weeks and contains three main elements, which are the course, community and coaching.

The course aims to benefit each member through interactive sessions, by releasing them from stresses and pressures that come from money, relationships and everyday life and to let them know how much they are valued by others and by God. Community time is planned into the course so that the members and coaches and volunteers, can get to know each other and have fun. It is an opportunity to openly profess and share our faith and build stronger relationships with the members.

By the end of the course, each member is encouraged to join a church community, if they are not part of one already. Each member has the opportunity to benefit from friendly one-to-one support and coaching from a trained CAP Life Skills Coach.

We have held four courses so far, all taking place in Crawley Baptist Church the most recent, Course 4: 28th September 2021 – 16th December 2021, starting at 7.30pm where we had three people attending.

In December 2021 we were able to invite clients to the Crawley CAP Centre Christmas Party, All our clients at the time received a Christmas hamper.

We have been encouraged by the positive feedback we have received from the clients who have attended any of the four courses we have held, in Crawley, to date. In fact, two of our clients enjoyed the course so much, that they asked to come back to attend the subsequent course! One of our clients has attended three courses, bringing a new person along each time. For the fourth course we had made significant contact with three of the West Sussex Social Services teams and one of our clients was a referral via this route. He proved to be a very enthusiastic advocate for the course, so we are hoping that this avenue opens up more possibilities in the future.

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All clients are followed up and invited to a walk in Tilgate Park and a picnic. In November last year we held a large reunion and invited all our clients to date. The event centred on watching a live streamed CAP event. It was well received by those attending and provided an opportunity to catch up with those we hadn’t seen for some time.

POD: A vibrant, busy, weekly community children’s club for school years 1 to 6 of 30 children before the pandemic quickly changed to a group on zoom. All the time that the church was closed we operated an every other week zoom club for those families who would feel comfortable sitting in front of a screen. The time was reduced from an hour and a half to 40 minutes. An activity pack with treats was either posted or hand delivered to each family to bring a smile and fun. Everyone was very thankful for this time, but even more thankful when the doors of the church reopened later in the year.

The Rainbow Lounge Coffee Shop : The coffee shop, closed for most of 2021 due to the Covid 19 restrictions, was reopened at the beginning of October as those restrictions were eased. The coffee shop, which was first opened in 2003, was reopened with a new menu and for the first time the ability to take payment by card as well as cash. Aimed as an outreach ministry the coffee shop is completely staffed by volunteers. It is self funding and any profit made on sales is used to buy new equipment for the church kitchens. Any surplus has in the past been donated to the church General Fund. The volunteer staff are proud of the fact that through their hard work they have achieved an Elite 5* Scores on the Doors food hygiene rating from the local council as well as an 'Eat out, eat well' Gold award for healthy eating. The coffee shop is open from 10.00 am on Wednesday and Thursday of each week, for Coffee & cake, with light lunches being served from 11.30. The regular clientele come from both the general public as well as church members attending other ministries within the church building. Any 'tips' received are turned into vouchers to enable the coffee shop to provide a free meal for those in the community who are disadvantaged.

We will be seeing the extraordinary in the ordinary as we live fruitful lives in all the places we go.

Kids Matter: A parenting programme for families needing support either through our local school or other community connections was a lifeline for parents before the pandemic. Instead of two programmes per year, we were only able to run one with COVID restrictions in place. 8 families were able to attend the 6 week programme. One of the parents shared that this programme had changed their lives. We noticed that the children were able to attend school regularly improving isolation, attendance and education for both parents and children.

Other activities

Funerals: The church was used for one funeral, for a family who had long connections with the church. We were able to offer the use of the sanctuary for the service and the Rainbow Lounge for the refreshments afterwards. This provides a comfortable and welcoming space and atmosphere for a family at this time and a way the church serves the local community. Members of the family began attending worship after the funeral.

Mission: The Mission Strategy Group, also known as the Mission Team, consists of a small group of eight and meets mostly once a month. As a team, our privilege is to share in the Great Commission and act in an advisory capacity to the Minister, the Leadership Team and the Deacons and manage the allocated annual budget.

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Our aim is to help the fellowship at CBC to be ‘Mission Aware’ by including regular prayer updates, sharing mission news and keeping the church informed of relevant developments regarding those areas for which we have involvement. In addition, we seek to encourage those individuals and organisations on the front line, at home and abroad, in their work for the Lord by supporting them in prayer and by other means. We also endeavour to encourage and support any members of the fellowship if they feel led to be involved in mission.

In recent times, we have linked with BMS Missionaries Mark and Susanna Barrell in Mozambique and kept in touch with them sharing their news and prayer requests with the church during Sunday morning services and at Body Talk. But in 2021, following their repatriation to the UK, due to Susanna’s health problems, we began the process of linking with BMS Missionaries Jane Edwards and Liz and Sergio Vilela also working in Mozambique. We also have mission involvement in Kenya (New Life International), Burundi (Igniting communities for Jesus), Malawi (Faith in Action Churches), Uganda (WATSAN), and Cameroon and maintain a link with Deo Gloria Church in Hunedoara, Romania. At home, we support the work of the Easter Team, Lighthouse and Christians Against Poverty.

The church is committed to enabling as many people as possible to join in its services of worship and its activities and to become part of the church community. The Trustees maintain an overview of all the activities of the church and are constantly monitoring them in order to make any changes necessary in order to involve as wide a group of people as possible, thereby continuing to deliver a clear public benefit.

Achievements

In this section we would normally focus on the fruit of those church activities which were specifically identified as helping us move towards our Vision. However, as explained above, establishing our new Vision and the consequent projects was delayed by the pandemic. In this section therefore we have reflected back on the progress made towards our previous Vision that the church would be ‘bursting with life’ .

During 2021 the church was bursting with life as it met to worship online in the most creative ways: videos, stories, music teaching, children’s talks and over the summer the All Age Sundaes which included weekly “Where’s Wally?” featuring the indomitable Inspector Clueless. The services enabled the church community to stay connected and to support one another through the challenge of lockdowns and restrictions. Many members and volunteers were involved to make these things happen and gave their time willingly and generously. This served to hold people in their faith during a difficult time

As the church opened again we saw many new faces joining us on Sunday mornings in the building. Some of those had connected online and had found community and so came in person. We have had new families join us.

During lockdown the numbers of online views remained constant. When the building opened a small number began to gather weekly in person. That number had grown steadily and by the end of 2021 constituted between about a third and a half of those attending pre-lockdown. Online connections remained steady and reflected the difference between those in the building and those watching remotely.

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At the end of the year membership was similar to the end of 2020. We regularly review the membership and remove those who have left the church.

A new Life Group was established for young adults enabling them to connect and meet together to encourage and challenge each other. With changing jobs, work patterns and some moving away this came to a natural end during the year. Attendance in the other 20 Life Groups varied between groups as some people found Zoom challenging. Some could not meet at all because they couldn’t make the technology work. Other groups thrived and found members attended far more regularly.

2021 was a tough year with many struggling from the lack of contact with others. The activities of the church enabled people to stay connected, to feel part of community and to know they were loved and cared for.

We had the privilege of baptising one of our young people just before he went back to university.

During the year, across all the activities for children from 0-11, we had regular contact with 147 children.

Over the year around 180 people from the church have regularly engaged in Life Groups, seeking to learn and grow together as they love and support each other in everyday life.

We supported more than 75 seniors during the year across the whole range of the SPOT ministry activities, many of whom live on their own and benefit from the company and the care they receive.

Regular church attendance was difficult to monitor but online presence remained constant throughout lockdown at around 250 and total attendance remained at that level post lockdown, with people present in the building and others online.

Stories:

Family Life: We will be living lives that are healthy, vibrant and mature.

To connect as the family of the church we built a tangible reminder that, even in the challenges of the pandemic we were in God’s hands and that he is capable of bring beauty out of the ruins. Teaching through the book of Nehemiah where God’s people rebuild the walls of Jerusalem, we built a wall of our own. Everyone was invited to decorate a tile and we built those tiles into a tile wall which now adorns a wall in the Rainbow Lunge. The oldest to youngest engaged and it has become a real encouragement to the community of the church: we are in this together, each unique but part of God’s bigger and better story.

Community Life: Crawley Baptist Church will be a magnetic, innovative and welcoming community centre.

Since the church building was closed of much of the year and people couldn’t come to us, we went to them. And we joined with the local fish and chip shop to do it, taking fish and chip meals to the Dyers Alms houses which the residents loved!

Everyday Life: We will be seeing the extraordinary in the ordinary as we live fruitful lives in all the places we go.

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Volunteers stepped up to the plate during lockdowns cooking meals, doing shopping, collecting prescriptions, holding tea in the garden, making and sending cards, send out the weekly treasure (newsletters, cards and the Minster’s sermon), walks and talks, treasure hunts and a daily prayer meeting to name a few.

Plans for future periods

When planning the year, the Trustees considered the Commission’s guidance on public benefit and, in particular, the specific guidance on charities for the advancement for religion. We seek to provide a public benefit by reaching as many in the community as we can and to help them through:

• Explaining the Christian faith and providing opportunities for people to become followers of Jesus Christ.

In order to facilitate all this work, it is important to maintain the fabric of the premises.

We will continue to pursue our purposes: to declare God’s praise, to develop Christian disciples, and to demonstrate Christian love. Our vision is that by 2025 Crawley Baptist Church will love without limits.

Financial review

All cash balances are held with the Baptist Union Corporation in an interest earning deposit account. When the Church committed to the rebuilding project it set up the double tithe in support of the External Tithe Fund (support to outside organisations) and The Evangelism, Outreach and Mission Fund (support for these activities from within the Church). Whilst the External Tithe Fund was distributed as received, the Evangelism, Outreach and Mission Fund was allowed to accumulate and has been used over the interim years. This Fund now stands at £20,061. Half of the costs of increasing the hours of the Children's and Family Worker and employing a 'Teacher' have been met from this fund over this year. While we no longer employ a ‘Teacher’, 25% of the costs of increasing the hours of the Children's and Family Worker will be met from this fund in 2022.

Revenue income amounted to £366,490 (£383,578) and comprised General Offerings, miscellaneous donations, tax refund on Gift Aid, interest received, government grants and income from use of premises. (The income figure for 2020 included a one-off transfer of monies held for use by different ministries in the church. This income was placed into three new designated funds - Mission Fund, Specified Ministries, Rainbow Lounge - as shown in note 14 to 2020 Accounts. The balance in these new funds totalled £27,236 on 31st December 2020).

Revenue expenditure amounted to £371,509 (£358,835).

All debtors are considered good for the full amount owing; all obligations have been met and will continue to be met as they fall due.

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Policy on reserves

Crawley Baptist Church holds reserves in order to continue our operations in the face of future shortfalls in income or unexpected expenses. We have considered the financial risks we face and our policy is to hold £32,500 as free reserves.

Statement of Trustees' Responsibilities

The Trustees are responsible for preparing the Trustees' report and the financial statements in accordance with the United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practice) and applicable law and regulations.

The law applicable to charities requires the Trustees to prepare financial statements for each financial year which give a true and fair view of the state of affairs of the charity and of the incoming resources and application of resources of the charity for that period. In preparing these financial statements, the Trustees are required to:

The Trustees are responsible for keeping proper accounting records that disclose with reasonable accuracy at any time the financial position of the charity and enable them to ensure that the financial statements comply with the Charities Act 2011, the applicable Charities (Accounts and Reports) Regulations, and the provisions of the constitution. The Trustees are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.

The annual report was approved by the Trustees of the charity on 22 September 2022 and signed on its behalf by:

......................................... ......................................... Rev Ian Phillips Mr Graham Durrant Trustee Trustee

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Independent Examiner's Report to the Trustees of Crawley Baptist Church

I report to the charity Trustees on my examination of the accounts of the charity for the year ended 31 December 2021 which are set out on pages 16 to 29.

Respective responsibilities of Trustees and examiner

As the charity’s Trustees of Crawley Baptist Church you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (‘the Act’).

I report in respect of my examination of the Crawley Baptist Church's accounts carried out under section 145 of the 2011 Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.

Independent examiner’s statement

Since Crawley Baptist Church's gross income exceeded £250,000 your examiner must be a member of a body listed in section 145 of the 2011 Act. I confirm that I am qualified to undertake the examination because I am a member of the Chartered Institute of Management Accountants, which is one of the listed bodies.

I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:

  1. accounting records were not kept in respect of Crawley Baptist Church as required by section 130 of the Act; or

  2. the accounts do not accord with those records; or

  3. the accounts do not comply with the accounting requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a ‘true and fair view' which is not a matter considered as part of an independent examination.

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.

...................................... G W Schulz ACMA

Independent Examiners Ltd 2 Broadbridge Business Centre Delling Lane Bosham Chichester West Sussex PO18 8NF

22 September 2022

Page 15

CRAWLEY BAPTIST CHURCH

Statement of Financial Activities for the Year Ended 31 December 2021

Note
Unrestricted
funds
£
Income and Endowments from:
Donations and legacies
2
353,570
Charitable activities
3
6,267
Investment income
4
273
Total income
360,110
Expenditure on:
Charitable activities
5
358,681
Total expenditure
358,681
Net
income/(expenditure)
1,429
Other recognised
gains and losses
Actuarial gains on
defined benefit pension
schemes
6,081
Net movement in funds
7,510
Reconciliation of funds
Total funds brought
forward
119,930
Total funds carried
forward
13
127,440		 Restricted
funds
£
6,380
-
-
6,380
12,828
12,828
(6,448)
-
(6,448)
2,687,661
2,681,213		 Total
2021
£
359,950
6,267
273
366,490
371,509
371,509
(5,019)
6,081
1,062
2,807,591
2,808,653		 Total
2020
£
374,475
8,643
460
383,578
358,835
358,835
24,743
18,258
43,001
2,764,590
2,807,591

The notes on pages 18 to 29 form an integral part of these financial statements. Page 16

CRAWLEY BAPTIST CHURCH

Balance Sheet as at 31 December 2021

Note
Fixed assets
Tangible assets
9
Current assets
Debtors
10
Cash at bank and in hand
Creditors: Amounts falling due within one year
11
Net current assets
Total assets less current liabilities
Creditors: Amounts falling due after more than
one year
Net assets
Funds of the charity:
Restricted income funds
Restricted funds
Unrestricted income funds
Unrestricted funds
Total funds
13		 2021
£
2,653,600
5,498
177,853
183,351
(9,970)
173,381
2,826,981
(18,328)
2,808,653
2,681,213
127,440
2,808,653		 2020
£
2,653,600
7,018
198,444
205,462
(27,353)
178,109
2,831,709
(24,118)
2,807,591
2,687,661
119,930
2,807,591

The financial statements on pages 16 to 29 were approved by the Trustees, and authorised for issue on 22 September 2022 and signed on their behalf by:

......................................... Rev Ian Phillips Trustee

......................................... Mr Graham Durrant Trustee

The notes on pages 18 to 29 form an integral part of these financial statements. Page 17

CRAWLEY BAPTIST CHURCH

Notes to the Financial Statements for the Year Ended 31 December 2021

1 Accounting policies

Statement of compliance

The financial statements have been prepared in accordance with Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2015) - (Charities SORP (FRS 102)), the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) and the Charities Act 2011.

Basis of preparation

Crawley Baptist Church meets the definition of a public benefit entity under FRS 102. Assets and liabilities are initially recognised at historical cost or transaction value unless otherwise stated in the relevant accounting policy notes.

Going concern

The Trustees consider that there are no material uncertainties about the charity's ability to continue as a going concern.

Income and endowments

Voluntary income including donations, gifts, legacies and grants that provide core funding or are of a general nature is recognised when the charity has entitlement to the income, it is probable that the income will be received and the amount can be measured with sufficient reliability.

Donations and legacies

Donations and legacies are recognised on a receivable basis when receipt is probable and the amount can be reliably measured.

Gift aid

Income tax recoverable in relation to donations received under Gift Aid or deeds of covenant is recognised at the time of the donation.

Expenditure

All expenditure is recognised once there is a legal or constructive obligation to that expenditure, it is probable settlement is required and the amount can be measured reliably. All costs are allocated to the applicable expenditure heading that aggregate similar costs to that category.

Page 18

CRAWLEY BAPTIST CHURCH

Notes to the Financial Statements for the Year Ended 31 December 2021

Charitable activities

Charitable expenditure comprises those costs incurred by the charity in the delivery of its activities and services for its beneficiaries. It includes both costs that can be allocated directly to such activities and those costs of an indirect nature necessary to support them.

Grant provisions

Provisions for grants are made when the intention to make a grant has been communicated to the recipient but there is uncertainty about either the timing of the grant or the amount of grant payable.

Tangible fixed assets

Freehold property owned by the charity is included in the financial statements at its historical deemed cost and depreciated by writing off the difference between the cost and estimated residual value over its useful economic life. The useful economic life of the property is so long and the residual value so high that any depreciation would not be material.

A review for impairment of a fixed asset is carried out if events or changes in circumstances indicate that the carrying value of any fixed asset may not be recoverable. Shortfalls between the carrying value of fixed assets and their recoverable amounts are recognised as impairments. Impairment losses are recognised in the Statement of financial activities.

Depreciation and amortisation

Tangible fixed assets are carried at cost, net of depreciation and any provision for impairment. Depreciation is not charged on freehold land. Depreciation is provided at rates calculated to write off the cost of fixed assets, less their estimated residual value, over their expected useful lives on the following bases:

Asset class Depreciation method and rate Freehold property not material

Debtors

Trade and other debtors are recognised at the settlement amount after any trade discount offered. Prepayments are valued at the amount prepaid net of any trade discounts due.

Cash and cash equivalents

Cash and cash equivalents comprise cash on hand and call deposits, and other short-term highly liquid investments that are readily convertible to a known amount of cash and are subject to an insignificant risk of change in value.

Page 19

CRAWLEY BAPTIST CHURCH

Notes to the Financial Statements for the Year Ended 31 December 2021

Liabilities

Liabilities are recognised when there is an obligation at the Balance sheet date as a result of a past event, it is probable that a transfer of economic benefit will be required in settlement, and the amount of the settlement can be estimated reliably. Liabilities are recognised at the amount that the charity anticipates it will pay to settle the debt or the amount it has received as advanced payments for the goods or services it must provide.

Pensions and other post retirement obligations

The charity operates a defined contribution pension scheme which is a pension plan under which fixed contributions are paid into a pension fund and the charity has no legal or constructive obligation to pay further contributions even if the fund does not hold sufficient assets to pay all employees the benefits relating to employee service in the current and prior periods.

Contributions to defined contribution plans are recognised in the Statement of Financial Activities when they are due. If contribution payments exceed the contribution due for service, the excess is recognised as a prepayment.

Fund structure

Unrestricted income funds are general funds that are available for use at the Trustees's discretion in furtherance of the objectives of the charity.

Designated funds are unrestricted funds set aside for specific purposes at the discretion of the trustees.

Restricted income funds are those donated for use in a particular area or for specific purposes, the use of which is restricted to that area or purpose.

2 Income from donations and legacies

Unrestricted funds
Designated
£
General
£
Donations and legacies;
Donations
39,395
253,920
Gift aid reclaimed
-
55,809
Grants, including capital
grants;
Government grants
-
4,446
39,395
314,175		 Restricted
funds
£
6,380
-
-
6,380		 Total
2021
£
299,695
55,809
4,446
359,950		 Total
2020
£
305,738
54,597
14,140
374,475

Page 20

CRAWLEY BAPTIST CHURCH

Notes to the Financial Statements for the Year Ended 31 December 2021

3 Income from charitable activities

Unrestricted
funds
General
£
Use of premises
6,267		 Total
2021
£
6,267		 Total
2020
£
8,643

4 Investment income

Unrestricted
funds
General
£
Interest receivable and similar income;
Interest receivable on bank deposits
273		 Total
2021
£
273		 Total
2020
£
460

5 Expenditure on charitable activities

Unrestricted funds
Note
Designated
£
General
£
Mission costs
-
1,856
Ministry costs
28,091
14,243
Church
premises costs
20,259
46,974
Manse costs
-
5,276
Administrative
support
-
15,451
Independent
examination
-
1,620
Grant funding of
activities
6
-
48,650
Staff costs
8
-
176,261
48,350
310,331		 Restricted
funds
£
-
1,044
-
-
-
-
5,350
6,434
12,828		 Total
2021
£
1,856
43,378
67,233
5,276
15,451
1,620
54,000
182,695
371,509		 Total
2020
£
1,957
39,383
33,190
3,577
17,729
1,620
64,710
196,669
358,835

Page 21

CRAWLEY BAPTIST CHURCH

Notes to the Financial Statements for the Year Ended 31 December 2021

6 Grant-making

Analysis of grants

Mission grants Grants to institutions
2021
£
2020
£
52,000
63,130		 Grants to individuals
2021
£
2020
£
2,000
1,580

7 Trustees remuneration and expenses

During the year, 4 Trustees received remuneration of £95,305 (2020 - 4 Trustees received £92,160).

During the year, 4 Trustees received benefits in kind in the form of pension contributions of £16,253 (2020 - £15,746).

During the year, 3 Trustees received reimbursement of expenses of £2,391 (2020 - 3 Trustees received £3,370).

8 Staff costs

The aggregate payroll costs were as follows:

Staff costs during the year were:
Wages and salaries
Social security costs
Pension costs
Redundancy		 2021
£
145,206
7,729
26,552
3,208
182,695		 2020
£
161,408
8,786
26,475
-
196,669

The number of persons (including senior management team) employed by the charity during the year was as follows:

Employees 2021
No
8		 2020
No
9

No employee received emoluments of more than £60,000 during the year

Page 22

CRAWLEY BAPTIST CHURCH

Notes to the Financial Statements for the Year Ended 31 December 2021

Paid Staff

Senior Minister: Ian Phillips Children and Families: Mrs. Denise Beer Financial Assistant: Mrs. Lesley King Music and Worship: Mrs. Marian Hayden Children and Youth: Mrs. Sue Lindridge Premises Manager: Mrs Clare Sage Pastoral Care: Mrs. Sandra Warner Teacher: Rev. Chris Young (until April 2021)

Volunteer Staff

Financial Assistant: Mr. Steve Pidgeon

Note: the following Paid Staff are also Trustees under the Constitution adopted by the church in July 2009:

Senior Minister: Rev Ian Phillips Pastoral Care: Mrs. Sandra Warner Children and Youth: Mrs. Sue Lindridge Music and Worship: Mrs. Marian Hayden

9 Tangible fixed assets

Cost
At 1 January 2021
At 31 December 2021
Depreciation
At 31 December 2021
Net book value
At 31 December 2021
At 31 December 2020		 Land and
buildings
£
2,653,600

2,653,600
-
2,653,600

2,653,600
 Total
£
2,653,600
2,653,600
-
2,653,600
2,653,600

The charity owns and utlilises the church premises at Crabtree Road, West Green, Crawley, RH11 7HJ which have been included in the financial statements in accordance with the new accounting framework at the insurance value of £2,431,222. The church manse at 27 Crabtree Road, West Green, Crawley, RH11 7HL, occupied by the senior minister, has also been included at its insurance value of £222,378.

Page 23

CRAWLEY BAPTIST CHURCH

Notes to the Financial Statements for the Year Ended 31 December 2021

10 Debtors

10 Debtors
Accrued income
Other debtors		 2021
£
4,435
1,063
5,498		 2020
£
4,172
2,846
7,018

11 Creditors: amounts falling due within one year

11 Creditors: amounts falling due within one year
Other taxation and social security
Other creditors
Accruals		 2021
£
2,578
5,072
2,320
9,970		 2020
£
2,650
4,998
19,705
27,353

12 Pension commitments

The Church is an employer participating in a pension scheme known as the Baptist Pension Scheme (“the Scheme”), which is administered by the Pension Trustee (Baptist Pension Trust Limited). The Scheme is a separate legal entity and the assets of the Scheme are held separately from those of the Employer and the other participating employers.

For any month, each participating employer in the Scheme pays contributions as set out in the Schedule of Contributions in force at that time.

The Scheme is considered to be a multi-employer scheme as described in Section 28 of FRS 102. This is because it is not possible to attribute the Scheme’s assets and liabilities to specific employers and means that contributions are accounted for as if the Scheme were a defined contribution scheme. The pensions costs charged to the SoFA in the year are contributions payable towards benefits and expenses accrued in that year, plus any impact of deficiency contributions (see below).

The Ministers and some members of the church staff are eligible to join the Scheme.

Page 24

CRAWLEY BAPTIST CHURCH

Notes to the Financial Statements for the Year Ended 31 December 2021

From January 2012, pension provision is being made through the Defined Contribution (DC) Plan within the Scheme. In general, members pay 8% of their Pensionable Income and employers pay 6% of members’ Pensionable Income into individual pension accounts, which are operated and managed on behalf of the Pension Trustee by Legal and General Life Assurance Society Limited. In addition, the employer pays a further 4% of Pensionable Income to cover Death in Service Benefits, administration costs, and an associated insurance policy which provides income protection for Scheme members in the event that they are unable to work due to long-term incapacity. This income protection policy has been insured by the Baptist Union of Great Britain with Aviva plc. (Members of the Basic Section pay reduced contributions of 5% of Pensionable Income, and their employers also pay a total of 5%.) The further 4% contribution rate is reduced to 3% for Employer contributions made to the Segregated DC Arrangement.

Benefits in respect of service prior to 1 January 2012 are provided through the Defined Benefit (DB) Plan within the Scheme. The main benefits for pre-2012 service were a defined benefit pension of one eightieth of Final Minimum Pensionable Income for each year of Pensionable Service, together with additional pension in respect of premiums paid on Pensionable Income in excess of Minimum Pensionable Income. The Scheme, previously known as the Baptist Ministers’ Pension Fund, started in 1925, but was closed to future accrual of defined benefits on 31 December 2011.

Actuarial valuation as at 31 December 2019

A formal valuation of the Defined Benefit (DB) Plan was performed at 31 December 2019 by a professionally qualified Actuary using the Projected Unit Method. The market value of the DB Plan assets at the valuation date was £298 million.

The valuation of the DB Plan revealed a deficit of assets compared with the value of liabilities of £18 million (equivalent to a past service funding level of 94%). The Church and the other employers supporting the DB Plan are collectively responsible for funding this deficit.

The key assumptions underlying the valuation were as follows:

Type of financial assumption % pa
RPI price inflation assumption 3.20
CPI price inflation assumption 2.70
Minimum
Pensionable
Income
increases (RPI)		 3.20
Assumed investment returns
- Pre-retirement 2.95
- Post retirement 1.70
Deferred pension increases
- Pre April 2009 3.20
- Post April 2009 2.50
Pension increases
- Main Scheme pension 2.70

Page 25

CRAWLEY BAPTIST CHURCH

Notes to the Financial Statements for the Year Ended 31 December 2021

The next actuarial valuation of the DB Plan within the Scheme is due to take place not later than as at 31 December 2022.

Recovery Plan

In addition to the contributions to the DC Plan set out above, where a valuation of the DB Plan reveals a deficit the Trustee and the Council agree to a rate of deficiency contributions from churches and other employers involved in the DB Plan.

Under the current Recovery Plan dated 30 September 2020, deficiency contributions are payable until 30 June 2026. These contributions are broadly based on the employer's membership at 31 December 2014 and increase annually in line with increases to Minimum Pensionable Income as defined in the Rules. However, the Trustee and the Council agreed a 50% reduction for all deficiency contributions payable between 1 July 2020 and 31 December 2020.

Page 26

CRAWLEY BAPTIST CHURCH

Notes to the Financial Statements for the Year Ended 31 December 2021

13 Funds

Current year

Unrestricted funds
General
General Funds
Designated
Gift Day Fund
Memorial Fund
Mission Fund
Specified
Ministries
Rainbow Lounge
Total
unrestricted
funds
Restricted funds
Koinonia Fund
Evangelism
Outreach &
Mission Fund
Easter Team Fund
Other Specific
Charities
Building fund


Total funds
 Balance
at 1
January
2021
£
Incoming
resources
£
Resources
expended
£
Transfers
£
Other
recognised
gains/
(losses)
£
21,838
320,715
(310,331)
(1,133)
6,081
65,613
-
(20,259)
1,133
-
5,243
20,000
(5,244)
-
-
19,136
12
-
-
-
6,374
16,799
(20,238)
-
-
1,726
2,584
(2,609)
-
-
98,092
39,395
(48,350)
1,133
-
119,930
360,110
(358,681)
-
6,081
7,566
1,030
(1,044)
-
-
26,495
-
(6,434)
-
-
-
415
(415)
-
-
-
4,935
(4,935)
-
-
2,653,600
-
-
-
-

2,687,661
6,380
(12,828)
-
-

2,807,591
366,490
(371,509)
-
6,081
 Balance
at
31
December
2021
£
37,170
46,487
19,999
19,148
2,935
1,701
90,270
127,440
7,552
20,061
-
-
2,653,600
2,681,213
2,808,653

Page 27

CRAWLEY BAPTIST CHURCH

Notes to the Financial Statements for the Year Ended 31 December 2021

Prior year

Unrestricted funds
General
General Funds
Designated
Gift Day Fund
Memorial Fund
Mission Fund
Specified Ministries
Rainbow Lounge
Total unrestricted
funds
Restricted funds
Koinonia Fund
Evangelism
Outreach & Mission
Fund
Building fund
Total funds		 Balance
at 1
January
2020
£
1,964
63,200
463
-
-
-
63,663
65,627
8,861
36,502
2,653,600
2,698,963
2,764,590		 Incoming
resources
£
325,641
2,413
6,600
33,074
10,764
4,986
57,837
383,478
100
-
-
100
383,578		 Resources
expended
£
Other
recognised
gains/(losses)
£
Balance at
31
December
2020
£
(324,025)
18,258
21,838
-
-
65,613
(1,820)
-
5,243
(13,938)
-
19,136
(4,390)
-
6,374
(3,260)
-
1,726
(23,408)
-
98,092
(347,433)
18,258
119,930
(1,395)
-
7,566
(10,007)
-
26,495
-
-
2,653,600
(11,402)
-
2,687,661
(358,835)
18,258
2,807,591		 Resources
expended
£
Other
recognised
gains/(losses)
£
Balance at
31
December
2020
£
(324,025)
18,258
21,838
-
-
65,613
(1,820)
-
5,243
(13,938)
-
19,136
(4,390)
-
6,374
(3,260)
-
1,726
(23,408)
-
98,092
(347,433)
18,258
119,930
(1,395)
-
7,566
(10,007)
-
26,495
-
-
2,653,600
(11,402)
-
2,687,661
(358,835)
18,258
2,807,591
98,092
119,930
7,566
26,495
2,653,600
2,687,661
2,807,591

Page 28

CRAWLEY BAPTIST CHURCH

Notes to the Financial Statements for the Year Ended 31 December 2021

14 Analysis of net assets between funds

Current year

Current year
Tangible fixed assets
Current assets
Current liabilities
Creditors over 1 year
Total net assets		 Unrestricted funds
General
£
Designated
£
-
-
65,467
90,271
(9,971)
-
(18,328)
-
37,168
90,271		 Restricted
funds
£
2,653,600
27,613
-
-
2,681,213		 Total funds
at 31
December
2021
£
2,653,600
183,351
(9,971)
(18,328)
2,808,652

Prior year

Tangible fixed assets
Current assets
Current liabilities
Creditors over 1 year
Total net assets		 Unrestricted funds
General
£
Designated
£
-
-
72,826
98,575
(27,352)
-
(24,118)
-
21,356
98,575		 Restricted
funds
£
2,653,600
34,061
-
-
2,687,661		 Total funds
at 31
December
2020
£
2,653,600
205,462
(27,352)
(24,118)
2,807,592

Page 29

CRAWLEY BAPTIST CHURCH

- Appendix A Risk Management Report

The Risk Management Report was not reviewed at the end of 2021 but will be before the next annual report.

Finance

The Risk Management Report was not reviewed at the end of 2021 but will be before the
next annual report.		 The Risk Management Report was not reviewed at the end of 2021 but will be before the
next annual report.		 The Risk Management Report was not reviewed at the end of 2021 but will be before the
next annual report.
Finance
Potential risk Potential impact Steps to mitigate risk
Revenue income does
not increase at the rate
required to sustain the
increase in budgeted
expenditure.		 Cut back on revenue
expenditure thus reducing
overall outreach and
impact.		 Monthly financial reports to
the Deacons showing actual
income compared with
projections.
Bi-monthly reporting to
Church Members to indicate
need to increase giving.
Encourage members and
regular attendees to
reassess their giving on a
regular basis (e.g.,
annually at beginning of
each year)
Unexpected expenditure
of General Fund.		 Reduced revenue
expenditure thus reducing
overall outreach and
impact.		 Maintain a reserve of
£32,500 in the General
Fund. This amount is to be
determined by the Finance
Team and recommended to
the Deacons following a
reasonable “stress test” in
accordance with the agreed
policy.
Loss of key
personnel/data with
specialist knowledge of
financial support
systems.		 Loss of all financial
management
and control.		 All data backed-up using
NAS (Network Attached
Storage) drive.
Additional system operator
trained.
Being the victim of fraud Loss of capital/
reputational damage		 Management assessment of
fraud
Processes for identifying
and responding to fraud /
key policies
Reviewed and updated
processes in light of Covid
restrictions and remote
working
Communication to those
charged with governance
and employees around
instances of actual / alleged
/ suspected fraud or misuse
of funds
Serious incidents reported
to Charity Commission

Page 30

CRAWLEY BAPTIST CHURCH

- Appendix A Risk Management Report
Personnel
Potential risk Potential impact Steps to mitigate risk
Loss of Staff and other
key
personnel, e.g., through
relocation, promotion,
retirement, ill health or
burn out.		 Loss of direction and/or
control of key areas of
Church life.
Additional pressure on
remaining staff.
Reduction in the Church's
activities.		 Risk reduced as far as
practical by devolving
responsibilities amongst
teams led by staff and
other key personnel.
Sharing responsibilities
through regular staff and
team meetings.
Encouraging open channels
of communication with
Deacons.
Review job descriptions and
procedures for regular
appraisal, review and
development, including
succession planning.
Annual budget review of
staff remuneration
package.
Appropriate policies in place
Data Security
Potential risk Potential impact Steps to mitigate risk
Loss of
Data/Records/Work
from laptops due to
theft, loss, damage, or
breakdown		 Loss of critical information Server is available for staff
to back up sensitive data
Availability of this at home
during remote learning to
be reviewed as part of data
protection review
Data breach or loss of
data		 Heavy financial penalties
or
prosecution.
Reputational damage
Safe-guarding breach		 Review of GDPR in progress
with aim for updated policy
and training to be
performed by end of 2021
Data protection policy in
place
Data handling processes in
place

Page 31

CRAWLEY BAPTIST CHURCH

- Appendix A Risk Management Report

Activities
Potential risk Potential impact Steps to mitigate risk
Child abuse allegations
made against an
individual or individuals
as part of CYM or other
Church organisations
working with children.		 Damage and harm to the
individuals, families and
friends arising from abuse
Legal or other claims
against
individuals and/or the
Church.
Adverse public reaction
towards the Church.
Damage to the children,
parents and families
resulting in a decline of
young people in the
Church.
Damage and loss of
confidence by and in
Children and Youth
Ministry leaders affecting
purpose, values and
vision of the Church.		 Crawley Baptist Church
Safeguarding Policy
implemented and subject to
regular review with referral
to the Disclosure and
Barring Service as
appropriate.
Regular training in
Safeguarding Protection
issues for all those working
with children.
Allegations made
against an individual or
individuals as part of a
Church organisation
working with vulnerable
adults.		 Damage and harm to the
individuals, families and
friends arising from abuse
Legal or other claims
against
individuals and/or the
Church.
Adverse public reaction
towards the Church.
Damage and loss of
confidence by and in the
work with vulnerable
adults affecting purpose,
values and vision of the
Church.
Crawley Baptist Church
Safeguarding Policy for
Vulnerable Adults
implemented and subject to
regular review with referral
to the Disclosure and
Barring Service as
appropriate.
Regular training in
Safeguarding Protection
issues for all those working
with vulnerable adults.

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- Appendix A Risk Management Report

Activities
Potential risk Potential impact Steps to mitigate risk
Abuse by member of the
public
or accident otherwise
incurred
causing harm/damage to
other
people, staff or
premises.		 Damage and harm to the
individuals, families and
friends arising from
abuse.
Legal claim against the
church.
Adverse public reaction
towards the Church.		 Appropriate/relevant
insurance cover held
relating to the premises.
Stewards appointed and
staff aware of need for
vigilance and support and
building security
procedures.
Allegations made against
staff, pastoral and
counselling workers and
other leaders.		 Damage and harm to the
individuals, families and
friends arising from
abuse.
Legal claim against the
church
Adverse public reaction
towards Crawley Baptist
Church and/or legal
claims against individuals
and/or Crawley Baptist
Church.		 Insurance protection held
through the Baptist Union
Minister's Insurance,
subject to regular review.
Additional insurance cover
held through the
Association of
Christian Counsellors.
Adherence to established
good practice.
Trustees make
unintentional mistakes
and/or bring the Church
into disrepute through
their actions.		 Possible legal action
against the Charity.		 Greater training of Trustees
in respect of their legal
duties.
Appropriate Trustee
insurance cover in place.

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- Appendix A Risk Management Report

Premises
Potential risk Potential impact Steps to mitigate risk
Inadequate Health &
Safety
procedures and
measures.		 Claims from staff and/or
voluntary staff due to
actual or potential
accidents occurring.
Adverse inspection from
H&S officials resulting in
legal action being taken
against the Trustees.
Deficiencies in Health and
Safety provisions prevent
the use of the premises,
resulting in curtailment of
the Church's activities.
Overheating in sanctuary
causing illness.
Adequate ventilation
(natural or mechanical)
required to obtain cross
flow of air.
(comment for
consideration:) This is
particularly important
until COVID19 is
eradicated as this virus
thrives on poor
ventilation)		 Ongoing training arranged in
H&S, first aid, fire safety and
food hygiene procedures, and
personnel appointed in key
areas.
H&S Policy approved and
implemented.
Risk Assessments carried out,
implemented and under
regular review.
Ensure appropriate
ventilation.
Ensure that air conditioning is
switched on as necessary
(where fitted).
Ensure that windows are
open where required.
Premises left unlocked
when
unattended.		 Unauthorised access,
possible theft and/or
damage.		 All Key Holders and leaders
are briefed on security and
lock-up procedures. Car park
gates are normally closed
and secured when there is no
one in the building.
Loss of external door
keys.		 Unauthorised access,
possible theft and/or
damage.		 Intruder alarm system is
normally set when no one is
in the building.
Unauthorised parking in
the
car park.		 Restricted/limited use by
authorised users.		 Car park gates are normally
closed and secured when
there is no one in the
building.
Intruder Theft of equipment or
resources.		 CCTV installed and in use 24
hours.

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- Appendix A Risk Management Report

Premises
Potential risk Potential impact Steps to mitigate risk
Outside user groups
using the
premises unattended.		 Misuse of premises
Emergency during use		 Appropriate checks with
groups
Appropriate training in
procedures for fire and first
aid inplace.
Lack of / or insufficient
insurance held by CBC		 Insufficient / no cover if
anything happens to any
leader or volunteer,
anybody using the
premises, anybody on
external activities.		 Trustees to ensure that the
appropriate insurance is
maintained
Lack of / or insufficient
insurance held by
Contractors/external
users when working
on/using the premises		 CBC Trustees prosecuted
if something happens to
the contractor, other
users, staff or property,
etc.		 Premises Manager or other
approved person confirms
that Contractors hold correct
or adequate insurance to
comply with at least the
appropriate laws plus our
requirements.
Outbreak of COVID-19
amongst staff,
volunteers or other
building users.		 COVID-19 virus caught by
staff or volunteers or
other building users
resulting in illness of
various degrees from
minor illness through
serious illness, disability
or even death.		 Ensure that premises are
covid safe by following HM
Government Regulations and
Guidance, Baptists Together
Guidance (updated as HM
Government Regulations and
Guidance are updated), HSE
Guidance, and other
Guidance, Regulations and
requirements from other
organisations.
Completing and regularly
reviewing/revision as
appropriate the following risk
assessment and processes:
•
Baptists Together Covid
Coronavirus Risk
Assessment for Opening
Baptist Churches
•
Reoccupation checklist
•
Pre-event checklist
•
Cleaning checklist
•
CBC COVID -19 Guidance
to Internal Users of the
Church Premises
•
CBC COVID-19: Guidance
to External Users of the
Church Premises

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