THE PAROCHIAL CHURCH COUNCIL OF THE ECCLESIASTICAL PARISH OF ST ANDREW, COULSDON TRUSTEES REPORT 2023
St Andrew’s Vision Statement – _‘A joyful, daring, diverse and generous Christian community, setting the world alight with the love of God.’_
## **Aim and Purposes**
St. Andrew’s Parochial Church Council (PCC) has the responsibility of cooperating with the incumbent, the Reverend Canon Esther Foss, in promoting in the ecclesiastical parish the whole mission of the Church, pastoral, evangelistic, social and ecumenical. The PCC is also specifically responsible for the maintenance of the Church Hall and the property at 23 Rickman Hill.
## **Objectives and Activities**
The PCC is committed to enabling as many people as possible to worship at our church and to become part of our parish community at St. Andrew’s. The PCC maintains an overview of worship throughout the parish and makes suggestions on how our services can involve the many groups that live within our parish.
When planning our activities for the year, we have considered the Commission’s guidance on public benefit and the supplementary guidance on charities for the advancement of religion. In particular, we try to enable ordinary people to live out their faith as part of our parish community through:
• Worship and prayer: learning about the Gospel; developing knowledge of the Christian faith and deepening our relationship with God.
- Provision of pastoral care for people living in the parish and those outside the parish but who worship at St Andrew’s.
- Missionary and outreach work to people of all ages.
To facilitate this work, it is important that we maintain the fabric of the Church of St. Andrew and the Church Hall.
## **Structure, governance and management**
The method of appointment of PCC members is set out in the Church Representation Rules.
At St. Andrew’s the membership of the PCC consists of the incumbent, churchwardens, diocesan reader, deanery synod representatives and members elected by those members of the congregation who are on the electoral roll of the church.
All those who attend our services / members of the congregation are encouraged to register on the Electoral Roll and stand for election to the PCC.
Catherine Atkinson was elected to the role of Electoral Roll Officer by the PCC.
The PCC members are responsible for making decisions on all matters of general concern and importance to the parish including deciding on how the funds of the PCC are to be spent. New members receive initial training into the workings of the PCC.
The full PCC met six times during 2023 and once for an extraordinary meeting.
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The Standing Committee is required by law and has the authority to transact the business of the PCC between meetings, subject to any directions given by the PCC. Given its wide responsibilities the PCC has three subcommittees: the Finance Committee, the Leadership Committee and the West Window Renewal Project Subcommittee. These subcommittees are responsible to the PCC and report back to it with minutes of their decisions being received by the full PCC and discussed as necessary.
## **Risk management**
The Parochial Church Council has a duty to identify and review risks to which the charity is exposed and ensure appropriate controls are in place to provide reasonable assurance against fraud and error.
The Parochial Church Council has assessed the major risks to which the charity is exposed, in particular those related to the operations and finances of the charity also child and vulnerable persons safeguarding, and are satisfied that systems are in place to mitigate exposure to major risks.
## **Administration**
St. Andrew’s Church is situated on Woodmansterne Road, Coulsdon. It is part of the Diocese of Southwark within the Church of England. The correspondence address is: The Parish Office, St Andrew’s Church, Woodmansterne Road, Coulsdon, Surrey CR5 2DD.
The Parochial Church Council (PCC) is an unincorporated charity body established by the Church of England. The PCC operates under the Parochial Church Council Powers Measures.
The Charity registration number for St Andrew’s is 1134597.
PCC members who have served at any time from 1st January 2023 until the date this report was approved are:
|Ex Officio members||
|---|---|
|Vicar and Chairperson:|Rev Canon Esther Foss|
|Reader:|Gerry Daley|
|Churchwardens:|Audra Proctor|
||Sheila Linney|
||Toni Best|
|Deanery Synod reps:|Gerry Daley|
||Jenny Atkinson (SPA)|
||Ann Witham|
||Audra Proctor|
||Jo Denvil|
|PCC Secretary:|Vacancy|
|PCC minutes:|Kim Essex|
Elected members who have served at any time from 1st January 2023 were: Catherine Atkinson Karen Bowey Sara Jane Davidson Dorothea Harleston Gail Haynes
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John Linney (Treasurer) Karen Mees Michael Southwell Danielle Stobart Allison North
Members stepping down in 2023 were: Karen Mees
Members appointed during 2023 were: Michael Southwell
Standing Committee members who have served at any time from 1st January 2023 are: Rev’d Canon Esther Foss Audra Proctor Sheila Linney Gerry Daley Jenny Atkinson John Linney Toni Best
Finance Committee members who have served at any time from 1st January 2023 are: Rev’d Canon Esther Foss Audra Proctor Sheila Linney John Linney Gerry Daley Jan Goddard Michael Southwell Toni Best
Leadership Committee Members who have served at any time from 1st Jan 2023 are: Rev’d Canon Esther Foss Audra Proctor Sheila Linney Toni Best Gerry Daley Jenny Atkinson
West Window Renewal Project Subcommittee members who have served at any time from 1[st] Jan 2023 are:
Michael Southwell Peter Burton David Pritchard John Linney Gerry Daley Jenny Atkinson Bob Witham Toni Best
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## **Financial Report 2023**
The financial responsibility of the PCC is to ensure that funds are available to resource outreach, finance the ministry of St Andrew’s and maintain its buildings for future generations. The Council’s policy is to build up and maintain sufficient funds to cover contingencies and meet these ends, this is now highlighted in our Finance Policy updated and approved by PCC on 20 April 2020.
The Reserves Policy [part of Finance Policy] was updated following discussions with the Diocese and Reserves reduced from £125K to £90K approved by the PCC on 22 July 22 The Finance Policy would normally be updated and approved annually, however an updated version agreed by the Finance/Standing Committee on 21 June 23 has yet, due to an oversight, to be approved by PCC.
In March 2023 we started making salary payments using HMRC’s PAYE for Employers software which advises what deductions should be made.
We now use this system to pay our Administrator, Music Director and Cleaner.
The new Remembrance Garden was originally expected be completed in 2021; unfortunately, we have been unable to agree with the Diocese the site and scope of the project; professional fees of £1,620 were incurred in 2023, also a Tree Survey costing £1,020; the final cost of the Work will be much greater than originally budgeted for.
The PCC agreed that replacement of the West Window in the Narthex should be a priority in 2022; having finally received the go-ahead for this we hope it may be completed in 2024 The West Window Renewal Subcommittee was established in February 2021 and has met on several occasions.
The PCC decided for 2023 to maintain levels of charitable payments, with Mission grants totaling £2,800, split evenly between Home and Overseas causes.
The PCC agreed to increase our planned Parish Support Fund contribution by 3.3%, as requested by the Diocese, from £59,160 in 2023 to £61,116 in 2024.
Funding of the PCC activities is met principally by:
- (a) In the year, Regular giving under the Stewardship scheme increased slightly by circa £200 to £44,785 versus 2022.
- (b) Income from investments – increased slightly compared to 2022.
- (c) Hall income – decreased by £3K in 2023 compared to the 2022 record level of £12.5K, down to £9.1K
- (d) Rent from Rickman Hill – reduced from £16.8K 2022 to £15.7K in 2023
- (e) Fund raising activities – at £4K were almost £1.2 less than 2022.
Despite small increase in regular giving, together these main funding streams raised £85K, £6.0K less than the 2022 total.
Rickman Hill incurred substantial expenses in 2023, well in excess of the agreed annual £3K allocation; we will cover the Rickman Hill[RH] Fund shortfall from the General fund in 2024 and the PCC will also review whether the allocation to RH Fund needs increasing.
We are aware of the Charity Governance Code and are considering how relevant matters can be applied to and implemented by the Charity.
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PCC of St Andrew, Coulsdon -Trustee Report and Financial Accounts 2023
## **Financial Summary 2023 - Summary highlights**
Total receipts on unrestricted funds were £96,745 (2022: £103,636) of which £44,785 (2022: £44,550) was unrestricted planned voluntary donations, with a further £10,728 (2022: £11,550) from Gift Aid.
Restricted grants and donations of £20,000, (2022: £3,000 were received.
The freehold house at Rickman Hill brought in a gross income of £15,700 in 2023 (2022: £16,800).
A total of £113,081 (2022: £109,154) was spent from unrestricted funds to provide the Christian ministry from St. Andrew’s Church. This included our contribution to the diocesan parish share of £59,160 (2022: £58,000), which largely provides the stipends and housing for the clergy.
The combined Funds were increased by £21,221 (2022: decreased £41,049).
Summary of the movements of PCC funds are tabulated below:
**----- Start of picture text -----**
2023 2022
£ £
General Fund *(Inv gain £23,662-2023) 9,059 (43,840)
Hall Fund (1,731) 5,223
Rickman Hill Fund (6,105) (3,230)
West Window Fund 10,000 798
Choir fund 0 0
Whiskin flower fund 0 0
Organ Fund 9,999 0
Total Movement 21,221 (41,049)
**----- End of picture text -----**
Total Unrestricted funds excluding properties were £254,380 in surplus at 31[st] December 2023 (2022: £247,054).
The financial statements have been prepared on the going concern basis as in the opinion of the Trustees there are no material uncertainties about the charity’s ability to continue.
## **Reserves Policy**
The reserves have increased by £21,221 in 2023 **benefitting from an increase in value of £23,662 in our investments. PCC policy is to reb** uild these as soon as practicable if necessary. Excluding freehold property of £600,000 our Total Reserves were £280,713 at 31 December 2023 (2022: £259,492).
PCC policy is to invest in ethical investments. This now comprises the CBF investment fund where all our investments are now placed. Other funds are held at banks.
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PCC of St Andrew, Coulsdon -Trustee Report and Financial Accounts 2023
## **2024 & The future**
The continuing commitment, generosity and voluntary efforts of the church community assures that the financial future of St Andrew’s remains optimistic, yet challenges do remain in 2024, not least due to the effects of the Ukraine war on the cost of living. In particular our electricity and gas costs will almost double to £13K in 2024.
The fluctuations on investment gains whilst favorable for the last few years can only be ascertained when the investments are realized.
We realized a gain of £23,662 in 2023 which goes some way towards balancing the loss of £33,099 in 2022.
Overall, there was only a £4K gain on income over expenditure despite £20K being received in legacies and restricted donations in 2023. Moreover, no planned major expenditure took place in 2023, costs for the West Window and new Remembrance Garden being professional fees only.
A conservative estimate of a £100K call on our investments in 2024 is quite likely without further sponsorship for the West Window (currently £20K received); this would represent a 40% loss of investment value and £3K p.a. loss of dividend income, assuming investment value is maintained.
Although regular giving increased in 2019 following a stewardship campaign there has been continued attrition in donor numbers in subsequent years; ultimately, we will need new donors to at least maintain and ideally increase current levels of regular giving. We recognize however that current cost pressures make this aim unrealistic in the short term.
## **Conclusion**
Despite the various caveats outlined above, the Parish continues to have a healthy balance sheet to support the future.
As noted in the previous four year’s reports, since regular income still struggles to balance regular expenses, with the gap in fact widening year on year, careful thought should continue to be given before committing to any significant expense.
Once again, thanks to all in the Parish for your generous giving, support and financial commitment during 2023.
Signed on behalf of the Trustees on 2024 by:
John Linney Hon Treasurer
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PCC of St Andrew, Coulsdon -Trustee Report and Financial Accounts 2023
## **Independent Examiner's Report to the Trustees of Parochial Church Council of St Andrew’s Church, Coulsdon**
## **Independent examiner's report to the Parochial Church Council of St Andrew’s Church, Coulsdon**
I report to the charity trustees, being the Parochial Church Council, on my examination of the accounts, set out on pages 7 to 16, of the Parochial Church Council of St Andrew’s Church, Coulsdon (the Trust) for the year ended 31 December 2023.
## **Responsibilities and basis of report**
As the charity trustees of the Trust you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 ('the Act').
I report in respect of my examination of the Trust's accounts carried out under section 145 of the Act and in carrying out my examination I have followed all applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
## **Independent examiner's statement**
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
1. accounting records were not kept in respect of the Trust as required by section 130 of the Act; or
2. the accounts do not accord with those records; or
3. the accounts do not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a true and fair view which is not a matter considered as part of an independent examination.
I confirm that there are no other matters to which your attention should be drawn to enable a proper understanding of the accounts to be reached.
Timothy Slater ACA, CTA Harmer Slater Limited Salatin House, 19 Cedar Road Sutton Surrey SM2 5DA
Date: 09/05/2024
PCC of St Andrew, Coulsdon – Trustees Report and Financial Accounts 2022 Page | 7
## **St ANDREW'S CHURCH, COULSDON**
**FINANCIAL STATEMENTS OF THE PAROCHIAL CHURCH COUNCIL OF THE ECCLESIASTICAL PARISH OF COULSDON, ST ANDREW**
**FOR THE YEAR ENDING 31 DECEMBER 2023**
## **Statement of Financial Activities**
**For the year ending 31 December 2023**
## **For the year from 01 January 2023 to 31 December 2023**
**----- Start of picture text -----**
Unrestricted Designated Restricted Endowment Total Prior year
Note funds funds funds funds funds total funds
Incoming resources
Income from donors, investments and PCC activities
Donated income 60,169 — 20,000 — 80,169 63,964
Income from PCC activities 12,846 — — — 12,846 17,727
Investment income 20,194 3,000 — — 23,194 24,246
Incoming resources from charitable activities 3,080 — — — 3,080 3,048
Other incoming resources 455 — — — 455 1,400
Youth Group — — — — — —
Agency Collections — — — — — —
2
Total income 96,745 3,000 20,000 — 119,745 110,386
Resources used
Cost of generating funds 436 — — — 436 330
Cost of generating voluntary income — — — — — —
Fundraising trading cost of goods sold and other costs 361 — — — 361 515
Grants 2,600 — — — 2,600 3,300
Activities directly relating to the work of the Church 108,223 — — — 108,223 105,883
Church management and administration 1,459 9,105 — — 10,564 8,306
3
Total expenditure 113,081 9,105 — — 122,187 118,336
Gains / losses on investment assets 23,662 — — — 23,662 (33,099)
Net income / (expenditure) resources before transfer 7,326 (6,105) 20,000 — 21,221 (41,049)
Transfers
Gross transfers between funds - in — — — — — 4,200
Gross transfers between funds - out — — — — — (4,200)
Other recognised gains / losses
Gains on revaluation, fixed assets, charity's own use — — — — — —
Net movement in funds 7,326 (6,105) 20,000 — 21,221 (41,049)
Reconciliation of funds
Total funds brought forward 847,054 2,110 10,327 — 859,492 900,541
Total funds carried forward 854,380 (3,994) 30,327 — 880,713 859,492
**----- End of picture text -----**
PCC of St Andrew, Coulsdon - Trustees Report and Financial Accounts 2023
Page 8
## **BALANCE SHEET AT 31 DECEMBER 2023**
## St. Andrew's Church, Coulsdon Balance sheet (Summary) As at: 31 December 2023
|**NOTE**
£
As at 31/12/2023|**NOTE**
£
As at 31/12/2023|£
As at 31/12/2023|
|---|---|---|
||||
|**5**
**4**
**6**
**7**
**11**
**Funds of the church**
Restricted - Organ Fund (repair & refurbishment of org
**Fixed assets**
Tangible assets
Investments
**Total assets less current liabilities**
**Current assets**
Debtors
**Liabilities**
Creditors: Amounts falling due in one year
**Net current assets less current liabilities**
Cash at bank and in hand
Unrestricted - Building Fund (to cover major works)
**Total net assets less liabilities**
**Designated**
Designated - Choir in mem. Mollie C
**Represented by**
**Unrestricted**
Unrestricted - General fund
Unrestricted - Church Hall Fund
Restricted - West Window replacement
Unrestricted - Property Reval Reserve- Rickman Hill &
**Restricted**
Designated - Rickman Hill Fund .
Designated - WHISKINFLOWERFUND|9,999
**880,713**
872,995
600,000
272,995
—
1,242
**7,718**
8,960
8,960
11,340
**880,713**
125
**880,713**
1,221
243,086
(45)
20,328
600,000
(5,341)|600,000
249,332|
||||
|||849,332|
||||
|||1,400
10,311|
||||
|||11,711|
||||
|||1,552|
||||
|||**10,159**|
||||
||||
|||**859,492**|
||||
||||
|||**859,492**|
||||
|||0
125
1,221
234,027
1,686
10,328
11,340
600,000
763|
||||
|||**859,492**|
Approved by the Parochial Church Council on 2024 and signed on its behalf by:
Rev. E Foss, Chairman
**PCC of St Andrew, Coulsdon - Trustees Report and Financial Accounts 2023**
**Page 9**
## **NOTES TO THE FINANCIAL STATEMENTS For the year ending 31 December 2023**
## **Note 1 - Accounting policies**
## **Basis of preparing the financial statements**
The financial statements of the charity, which is a public benefit entity under FRS 102, have been prepared in accordance with the Charities SORP [FRS 102] Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and the Republic of Ireland [FRS 102] [effective 1 January 2016], Financial Reporting Standard 102 ‘The Financial Reporting Standard applicable in the UK and the Republic of Ireland’ and the Charities Act 2011. The financial statements have been prepared under the historical cost convention, as modified by the revaluation of certain assets.
The financial statements include all transactions, assets and liabilities for which the trustees can be held responsible in law. These do not include the financial statements of the church groups that owe affiliation to another body nor those that are informal gatherings of church members.
## **Funds**
General funds represent the funds of the PCC that are not subject to any restrictions regarding their use and are available for application on the general purposes by the PCC. Funds designated for a purpose by the PCC are also unrestricted.
Restricted funds are those funds that must be spent on restricted purposes and details of the funds held and restrictions are provided in Note 11. Endowment funds, where the capital must be retained, are explained in Note 11.
## **Incoming Resources**
**Voluntary income and capital resources** Collections are recognised when received by or on behalf of the PCC.
Planned giving receivable under Gift Aid is recognised only when received. Tax recoverable on Gift Aid donations is recognised when the donation to which they relate is received. Grants and legacies to the PCC are accounted for as soon as the PCC is notified of its legal entitlement, the amount due is quantifiable and its receipt by the PCC is reasonably certain.
Funds raised by the Summer Fair, Christmas Market and similar events are accounted for gross.
Sales of books and magazines from the Church bookstall are accounted for gross.
## **Other income**
Rental income from the letting of church premises is recognised when the rental is due.
## **Income from investments**
Dividends are accounted for when due and payable, and interest entitlements are accounted for as they accrue. Tax recoverable on such income is recognised in the same accounting year.
## **Gains and losses on investments**
Realised gains are recognised when investments are sold. Unrealised gains or losses are accounted for on revaluation of investments at 31 December 2023.
PCC of St Andrew, Coulsdon – Trustees Report and Financial Accounts 2023
## **Financial Instruments**
Page | 10
The Church only has financial assets and liabilities of a kind that qualify as basic financial instruments. Basic financial instruments are initially recognised at transaction value and subsequently measured at their settlement value.
financial statements. Items acquired since January 2001 have been capitalised and depreciated in the financial statements over their currently anticipated useful economic life on a straight-line basis.
## **Property for Church use**
## **Currency**
The Church’s functional and presentational currency is pounds Sterling [GBP].
The Hall and curate’s house [so long as required for a curate by the PCC] is valued at original valuation when first brought into the accounts.
## **Resources used**
## **Grants**
Grants and donations are accounted for when paid over, or when awarded, if that creates a binding obligation on the PCC.
## **Activities directly relating to the work of the Church**
The diocesan parish share is accounted for when due. Any parish share unpaid at 31 December 2022 is provided for in these financial statements as an operational [though not a legal] liability and is shown as a creditor in the Balance sheet.
## **Fixed Assets**
## **Consecrated property and movable church furnishings**
Consecrated and beneficed property of any kind is excluded from the accounts by the Charities Act 2011.
Movable church furnishings held by the vicar and Churchwardens on special trust for the PCC, and which require a faculty for disposal, are accounted for as inalienable property unless consecrated. They are listed in the church’s inventory, which can be inspected [at any reasonable time].
All expenditure incurred during the year on consecrated or beneficed buildings, individual items under £1,000 or on the repair of movable church furnishings acquired before 1 January 2001 is written off.
## **Other fixtures, fittings and office equipment**
Equipment used within church premises is depreciated on a straight-line basis over 3 or 5 years. Individual items of equipment with a purchase price of £1,000 or less may be written off when the asset is acquired.
## **Investments**
Investments are valued at market value as at 31 December 2022.
## **Current assets**
Amounts owing to the PCC at 31 December 2022 in respect of fees, rents or other income are shown as debtors less provision for amounts that may prove uncollectable.
Short-term deposits include cash held on deposit either with the Central Board of Finance Church of England Funds or at the bank.
PCC of St Andrew, Coulsdon – Trustees Report
For inalienable property acquired prior to 2001 there is insufficient cost information and therefore such assets are not valued in the
Page | 11
## **St. Andrew's Church, Coulsdon**
## **Analysis of income and expenditure Selected period: 01 January 2023 to 31 December 2023**
**----- Start of picture text -----**
Total
Unrestricted Designated Restricted Endowment This year Last year
Note 2
Income from donors, investments and PCC activities
0101 - Gift Aid - Bank 42,655 — — — 42,655 42,205
0110 - Gift Aid - Envelopes 1,700 — — — 1,700 1,870
0201 - Other planned giving (non GA) 430 — — — 430 475
0301 - Loose plate collections 2,122 — — — 2,122 1,697
0501 - One-off Gift Aid gifts 1,962 — — — 1,962 637
0550 - Donations and appeals etc 571 — 8,000 — 8,571 3,778
0601 - Tax recoverable on Gift Aid 10,728 — 2,000 — 12,728 12,300
0701 - Legacies — — 10,000 — 10,000 1,000
1240 - Church hall lettings - fund raising 9,139 — — — 9,139 12,523
1301 - Fund raising events 3,706 — — — 3,706 5,203
1001 - Dividends 7,462 — — — 7,462 7,421
1020 - Bank and building society 32 — — — 32 25
1030 - Rent (23 Rickman Hill) 12,700 3,000 — — 15,700 16,800
Income from donors, 93,210 3,000 20,000 — 116,210 105,938
iIncoming resources from charitable activitiesd PCC i i i
1101 - Fees - weddings/funerals (gross) 2,224 — — — 2,224 2,375
1260 - Parish magazine sales 5 — — — 5 22
1270 - Coffee sales 850 — — — 850 651
Incoming resources from 3,080 — — — 3,080 3,048
Other incoming resourcesh i bl i i i T l
1330 - Other sundry income 455 — — — 455 1,400
Other incoming resources Totals 455 — — — 455 1,400
Incoming resources Grand 96,745 3,000 20,000 — 119,745 110,386
**----- End of picture text -----**
**Page 12**
**PCC of St Andrew, Coulsdon - Trustees Report and Financial Accounts 2023**
## **St. Andrew's Church, Coulsdon**
## **Analysis of income and expenditure**
## **Selected period: 01 January 2023 to 31 December 2023**
**----- Start of picture text -----**
Unrestricted Designated Restricted Endowment This year Last year
Note 3
Resources used
Cost of generating funds
2201 - Mission expenses 436 — — — 436 330
1730 - Fund raising expenses 361 — — — 361 515
Cost of generating funds Totals 798 — — — 798 846
Grants
1830 - Giving to overseas missions 1,300 — — — 1,300 1,900
1850 - Giving to home missions 1,300 — — — 1,300 1,400
Grants Totals 2,600 — — — 2,600 3,300
Activities directly relating to the work of the Church
1851 - Messy Church 235 — — — 235 137
1910 - Diocesan quota 59,160 — — — 59,160 58,000
2050 - Salaries 13,763 — — — 13,763 4,700
2101 - Incumbents expenses 665 — — — 665 921
2180 - Outreach expenses 649 — — — 649 783
2320 - Choir expenses — — — — — 490
2330 - Church maintenance 3,313 — — — 3,313 7,424
2340 - Upkeep of services & organ 2,643 — — — 2,643 8,626
2350 - Upkeep of churchyard 1,737 — — — 1,737 1,752
2360 - Sundry expenses 979 — — — 979 1,352
2370 - Professional Fees etc. 5,034 — — — 5,034 5,052
2400 - Expenses of weddings & 1,410 — — — 1,410 1,312
2410 - Church running costs 433 — — — 433 275
2430 - Church running - insurance 3,962 — — — 3,962 3,836
2440 - Church running heat and light 3,364 — — — 3,364 2,532
2520 - Hall misc running costs — — — — — 17
2550 - Hall running - insurance 1,695 — — — 1,695 1,641
2561 - Hall Cost -Misc — — — — — 454
2590 - Hall running - heating & lighting 4,599 — — — 4,599 4,711
2710 - Church major repairs - — — — — — 1,386
2820 - Hall + major repairs - installation 4,542 — — — 4,542 475
2830 - Hall int and ext decorating 34 — — — 34 —
Activities directly relating to the 108,223 — — — 108,223 105,883
Church management and administration
2130 - 23 Rickman Hill expenses (256) 9,105 — — 8,849 6,230
2145 - Sundry administrative expenses — — — — — 285
2310 - Stationery postage telephone 1,715 — — — 1,715 1,790
Church management and 1,459 9,105 — — 10,564 8,306
Resources used Grand totals 113,081 9,105 — — 122,187 118,336
**----- End of picture text -----**
_**There may be minor discrepancies in the totals if the pence are not being shown**_
**PCC of St Andrew, Coulsdon - Trustees Report and Financial Accounts 2023**
**Page 13**
## **NOTES TO THE FINANCIAL STATEMENTS (continued)**
## **4 INVESTMENTS**
|**ESTMENTS**
Quoted Investments
Market value at 1 January 2023
Assets liquidised
Gains realised in 2023
Revaluation gains/[losses]
Market Value at 31 December 2023|**2023**
£
249,332
0
0
23,662
272,995|**2022**
£
282,432
0
0
(33,099)
249,332|
|---|---|---|
_These investments are held by Diocesan Trustees on behalf of the PCC; the PCC follows an 'ethical' investment policy._
## **5 FIXED ASSETS HELD FOR THE PCC'S OWN USE**
|**Freehold**
**Buildings **
**Cost or valuation**
at 1 January 2023
Additions
Disposals
at 31 December 2023
**Depreciation**
at 1 January 2023
Charge for the year
Disposals
at 31 December 2023
**Net book value**
at 1 January 2023
at 31 December 2023|**Land &**
**At Valuation**
**£**
600,000
0
0
600,000
**-**
**-**
**-**
-
600,000
**600,000**|**Equipment**
**At Cost**
**£**
4,157
0
0
4,157
4,157
0
0
4,157
0
**0**|**Total**
**£**
604,157
0
0
604,157
4,157
0
0
4,157
600,000
**600,000**|
|---|---|---|---|
_Freehold Land & Buildings comprise_
- _a) St Andrew's Church hall. Valuation utilised is the re-instatement cost as recommended by the PCC's Insurance Company (£500,000)._
- _b) 23 Rickman Hill. Estimated value in use in 1999 by the PCC (£100,000). The property was purchased for use by the Curate at St Andrew's. This is considerably undervalued._
## **6 DEBTORS**
|**6 DEBTORS**
_Tax recoverable on Gift Aid_
_Others_
**7 CREDITORS:**
**AMOUNTS FALLING DUE WITHIN ONE YEAR**
Accruals
**8 STAFF COSTS**
Salaries|**2023**
**£**
0
0
**0**
**2023**
**£**
1,242
**1,242**
**2023**
**£**
13,763
13,763|**2022**
**£**
0
1,400
**1,400**
**2022**
**£**
1,552
**1,552**
**2022**
**£**
4,700
**4,700**|
|---|---|---|
During the year the PCC employed 3 persons [2022:1], who did not earn £60,000 pa or more.
## **9 TRANSACTIONS WITH PCC MEMBERS**
There were no disclosable transactions in respect of PCC members(Trustees), persons closely connected with them or other related parties except for one person who was employed to administer the Church office at £4,971. There were no pension or other benefits. Apart from this no trustee was reimbursed any personal expenses incurred by them for services provided on behalf of the Church. One trustee donated £3,000 to a Restricted fund (2022 - £1,400). The total amount of donations received by the church from the Trustees during the period was £16,630 [2022 - £13,424].
**10 PROFESSIONAL FEES 2023 2022 £ £** Independent examination fee 919 840
**PCC of St Andrew, Coulsdon - Trustees Report and Financial Accounts 2023**
**Page 14**
## **NOTES TO THE FINANCIAL STATEMENTS (continued)**
|**#**
**FUND DETAILS & MOVEMENTS**
**2023**
a) **Unrestricted funds**
**£**
i)
_General Reserve_
Balance 1/1/23
234,027
Add incoming resources
96,746
Deduct outgoing resources
(113,080)
Gains/Losses on investments
23,662
Transfer to Hall Fund
1,731
**Balance at 31/12/23**
**243,086**
ii) _Church Hall Fund (to cover repairs/renewals for the Church Hall)_
Balance at 1/1/23
1,687
Net transfer (to)/from General Reserve
(1,731)
**Balance at 31/12/23**
**(45)**
iii) _Building Fund (to cover major works to Church buildings)_
Balance1/1/23
11,340
**Balance 31/12/23**
**11,340**
iv) _Property Revaluation Reserve - 23 Rickman Hill and Church hall_
Balance 1/1/23
600,000
**Balance 31/12/23**
**600,000**
**Total Unrestricted Funds**
**854,381**
**b) Restricted Funds**
**i)** Organ Fund
Balance at 1/1/23
0
Donation
9,999
Balance at 31/12/23
**9,999**
ii) _West Window Fund_
2,019
Balance 1/1/23
10,328
Expenditure
0
Donations
10,000
**Balance 31/12/23**
**20,328**
**Total Restricted Funds**
**30,327**
**c) Designated Funds**
i)
_Rickman Hill fund_
Balance 1/1/23
764
Expenditure
(9,105)
Transfer from General Reserve
3,000
**Balance 31/12/23**
**(5,341)**
ii) _Choir fund_
Balance 1/1/23
1,221
Donation
0
Income
0
**Balance 31/12/23**
**1,221**
iii) _Whiskin Flower Fund_
Balance 1/1/23
125
Donation
0
**Balance 31/12/23**
**125**
**Total Designated Funds**
**(3,994)**
**TOTAL FUNDS**
**880,713**|**2023**
**£**
234,027
96,746
(113,080)
23,662
1,731|**2022**
**£**
277,867
103,636
(109,154)
(33,099)
(5,223)|
|---|---|---|
|||**234,027**|
||1,687
(1,731)|(3,536)
5,223|
|||**1,687**
11,340
**11,340**
600,000
**600,000**
**847,054**|
||0
9,999
**9,999**
2,019
10,328
0
10,000
**20,328**
**30,327**
764
(9,105)
3,000
**(5,341)**
1,221
0
0
**1,221**
125
0
**125**
**(3,994)**
**880,713**||
|||9,530|
|||(2,952)|
|||3,750|
|||**10,328**
**10,328**
3,994
(6,230)
3,000
**764**
0
1,002
219
**1,221**
0
125
**125**
**2,110**
**859,492**|
**PCC of St Andrew, Coulsdon - Trustees Report and Financial Accounts 2023**
**Page 15**
## **NOTES TO THE FINANCIAL STATEMENTS (continued)**
## **12 BUILDING FUND**
_The Building Fund is an unrestricted fund of the PCC holding funds set aside for future maintenance of the church building. The last Quinquennial Inspection was undertaken in May 2023 A programme of work is being undertaken as a result of the inspection._
## **13 ANALYSIS OF NET ASSETS BY FUND**
**----- Start of picture text -----**
Unrestricted DesignatedRestricted Total
Funds Fund Funds
£ £ £
Fixed assets 854,381 0 18615 872,996
Current assets 0 £ (2,752) 11,712 8,960
854,381 £ (2,752) 30,327 881,956
Current liabilities - £ (1,242) 0 (1,242)
Fund balances 854,381 £ (3,994) 30,327 880,713
14 APPEALS & GRANTS Appeals Total Total
and Donations 2023 2022
(Authorised by PCC) (Not Authorised by PCC)
Grants £ £ £ £
Overseas [Total 1,400] -
A Rocha 350 350 0
Barnabas fund 0 0 250
Medicine Sans Frontieres 0 0 250
Red Cross 350 350 0
Shelterbox 350 350 0
Sightsavers 350 350 0
Smile (Transforms a life) 0 0 150
Tear Fund (Against Poverty) 0 - 0 250
Ukraine Charity 0 0 300
USPG (Mission) 0 - 0 200
At Home [Total 1,400] -
Ben Kinsella Trust 350 - 350 0
Daniel Spargo-Mabbs Foundation 350 350 0
Domestic Violence Bromley and Croydon W 0 - 0 200
Night Watch 0 0 250
Refugee Centre 0 - 0 250
Ryan MS Therapy [Sutton] 350 - 350 200
Samaritans of Croydon 350 - 350 200
Trussell Trust 0 0 300
The Children's Society 0 295 295 347
Christian Aid 0 49 49 0
British Legion 0 0 0
Messy church 235 235 137
Ukraine brunch 0 0 500
Prior Year Adjustment £ (200) £ (200)
Net figures 2,600 579 3,179 3,784
Funded by
Special Collections 579 579 984
Missionary Grants 2,600 2,600 2,800
2,600 579 3,179 3,784
**----- End of picture text -----**
## **15 CAPITAL COMMITMENTS**
_There were no capital commitments at 31st December 2023 (2022 nil)._
**PCC of St Andrew, Coulsdon - Trustees Report and Financial Accounts 2023**
**Page 16**
**NOTE 17 Statement of Financial Activities [comparative]**
## **For the year ending 31 December 2022**
## **St. Andrew's Church, Coulsdon**
## **Statement of Financial Activities**
## **For the period from 01 January 2022 to 31 December 2022**
**----- Start of picture text -----**
Unrestricted Designated Restricted Endowment Total
funds funds funds funds funds
Incoming resources
Income from donors, investments and PCC activities
Donated income 60,214 — 3,750 — 63,964
Income from PCC activities 17,727 — — — 17,727
Investment income 21,246 3,000 — — 24,246
Incoming resources from charitable activities 3,048 — — — 3,048
Other incoming resources 1,400 — — — 1,400
Total income 103,636 3,000 3,750 — 110,386
Resources used
Cost of generating funds 330 — — — 330
Fundraising trading cost of goods sold and other co 515 — — — 515
Grants 3,300 — — — 3,300
Activities directly relating to the work of the Church 102,931 — 2,952 — 105,883
Church management and administration 2,075 6,230 — — 8,306
Total expenditure 109,154 6,230 2,952 — 118,336
Gains / losses on investment assets (33,099) — — — (33,099)
Net income / (expenditure) resources before transfe (38,616) (3,230) 798 — (41,049)
Transfers
Gross transfers between funds - in — — 3,200 — 3,200
Gross transfers between funds - out — — (3,200) — (3,200)
Other recognised gains / losses
Net movement in funds (38,616) (3,230) 798 — (41,049)
Reconciliation of funds
Total funds brought forward 885,670 5,340 9,529 — 900,541
Total funds carried forward 847,054 2,110 10,327 — 859,492
**----- End of picture text -----**
**PCC of St Andrew,Coulsdon-Trustees Report and Financial Accounts 2023**
**Page 17**