Pickering and Hull Area Quaker Meeting of the Religious Society of Friends (Quakers)
Registered charity Number: 1134538 (England and Wales)
## Trustees Annual Report and Financial Statements
for the year ended
31 December 2024
Pickering and Hull Area Quaker Meeting - Registered charity Number 1134538 - Trustees Annual Report
## **Contents**
Trustees, officers and advisors ...................................................................................................................................................................................... 3 Clerk to Trustees and Principal Office Address ............................................................................................................................................................... 3 Treasurer ....................................................................................................................................................................................................................... 4 Accounting and Payroll services .................................................................................................................................................................................... 4 Independent Examiner ................................................................................................................................................................................................... 4 Bankers ......................................................................................................................................................................................................................... 4 Investment Consultants.................................................................................................................................................................................................. 4 Nominee for land, property and investments .................................................................................................................................................................. 4 Structure, governance and management ....................................................................................................................................................................... 5 Activities, achievements and performance ....................................................................................................................................................................... 9 Reserves policy ........................................................................................................................................................................................................... 15 Financial Summary ...................................................................................................................................................................................................... 16 Preparation of accounts ............................................................................................................................................................................................... 17
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Pickering and Hull Area Quaker Meeting - Registered charity Number 1134538 - Trustees Annual Report
## **Trustees, officers and advisors**
Trustees appointed to serve from 1st January 2024 are:
Brian Fellowes Michelle Fisher Steph Hill (released 14 September 2024; PHAQM/2024/66) David Malone Helen Rowlands (appointed 14 September 2024; PHAQM/2024/67) Fiona Waddington
## **Clerk to Trustees and Principal Office Address**
Michelle Fisher Hollytrees Grimston Hull HU11 4QE
## **Clerk to the Area Meeting**
Dilys Cluer 19 Alexandra Park Scarborough YO12 5JN
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Pickering and Hull Area Quaker Meeting - Registered charity Number 1134538 - Trustees Annual Report
## **Treasurer**
Steph Hill AM Treasurer appointed April 2023
## **Accounting and Payroll services**
Phoenix Accountancy and Business Consultancy Limited, Community VISION, 4-6 Robert Street, Scunthorpe, DN15 6NG
## **Independent Examiner**
Sian Broughton ACMA, CGMA, DChA, MAAT, Chartered Management Accountant Director of, Phoenix Accountancy and Business Consultancy Limited, Community VISION, 4-6 Robert Street, Scunthorpe, DN15 6NG
## **Bankers**
CAF BANK, 25 Kings Hill Avenue, Kings Hill, West Malling, Kent, ME19 4JQ NatWest Bank, 6 Market Place, Pickering, YO18 7AD Yorkshire Bank, 7 Wheelgate, Malton YO17 0HX
## **Investment Consultants**
Investing Ethically 33 Whiffler Road, Norwich, NR3 2AW
**Nominee for land, property and investments**
Friends Trusts Ltd Friends House, Euston Road, London, NW1 2BJ
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Pickering and Hull Area Quaker Meeting - Registered charity Number 1134538 - Trustees Annual Report
## **Structure, governance and management**
## **1. Structure**
Area Quaker Meetings are the main regional meetings for church affairs. They are the level of The Religious Society of Friends (Quakers) in Britain at which individual membership is held. Each Area Quaker Meeting is a separate charitable entity. The Area Meeting (AM) includes all constituent Local Meetings (LMs) and properties contained within its area.
Pickering and Hull Area Quaker Meeting (PHAQM) and its property is administered and managed in accordance with the provisions in the Governing Document adopted on the 12.7.2008 by Minute 88/2008 of Pickering and Hull Area Quaker Meeting as amended by minute PHAQM 2009/54 on 9.5.2009. Further guidance is contained in _Quaker Faith & Practice: The Book of Christian Discipline of the Religious Society of Friends (Quakers) in Britain_ , Fifth edition, (London, 2013). The organisation registered as a charity on 26 February 2010.
There are three burial grounds within the care of Local Meetings within our AM. Whitby Friends have been returning this wildlife area in the Quaker Burial Ground at Bagdale to a manageable and safe state during the year, with paid help approved by the AM. In Hull there is regular maintenance of the Quaker Burial ground on Spring Bank West, supported by a generous grant from The Sir James Reckitt Charity. The Quaker burial ground at Lowna (in the woods between Gillamoor and Hutton-le-Hole) is under the care of Kirkbymoorside Meeting.
Friends are appointed by AM to act as a body of Trustees by the terms of the Governing Document. Representatives of each LM meeting within the Area Meeting are appointed as Trustees where possible. The appointments are usually made for three years. A trustee can be reappointed on no more than two occasions to give an unbroken term of service as a trustee of the AM not exceeding nine years. Opportunities for induction for those newly appointed and for training are available for all who serve, and there are funds to cover this expense.
During 2024 AM Trustees, the AM and LMs have been deliberating the proposal by the Yorkshire Quaker Governance Group (appointed by Quakers in Yorkshire, the regional body) for a simplification of our charitable functions by the creation of one Quaker charity for Yorkshire through the amalgamation of the 7 current AMs, each of which is a separate charity, and Quakers in Yorkshire. By the end of 2024 each AM was minded to accept this proposal and an Implementation Group will form to bring this decision to fruition.
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Pickering and Hull Area Quaker Meeting - Registered charity Number 1134538 - Trustees Annual Report
## **2. Organisation**
Public Meetings for Worship (MfW), where all are welcome, are held every Sunday morning at our meeting houses in Beverley, Kirkbymoorside, Pickering, Malton and Scarborough, and in Hull on the first Sunday of each month. Mid-week Meetings for Worship are also held at Beverley, Hull and Scarborough Meeting houses. A Meeting for Worship is held in Whitby on the third Sunday of each month at a Community Centre. A monthly Meeting for Worship is also held at Flamborough in a church hall. A Meeting for Worship is held bi-monthly at Fylingdales. Our worshipping communities support our members in their work and witness in the wider world. Our meeting houses (and gardens) and Worfolk Cottage (where occasional Meetings for Worship are arranged) provide a visible Quaker presence and a focus for community engagement.
Routine duties required to manage AM and our LMs are undertaken by Friends without payment, other than reimbursement of expenses. All business meetings are held as Meetings for Worship for Business in accordance with Quaker practices as laid down in _Quaker Faith and Practice_ , Chapter 3.
Over recent years Trustees have developed a series of relevant policies which are implemented and reviewed and available on the AM website. A Memorandum of Understanding agreed between the AM Trustees, on behalf of AM, and LMs forms the basis of an annual formal report which each LM makes to AM.
## **3. Related Parties**
Worfolk Cottage, in the ownership of the AM, provides simple, environmentally-friendly accommodation for recreational and spiritual refreshment. It has now been open as a “Beacon to Sustainability” for some years following extensive, energy-efficient refurbishment. The majority of bookings are from returning visitors from around the country as well as family groups who obviously enjoy the facilities provided in the cottage. Comments in the Journal reflect the peace and tranquility to be found there. The Committee, appointed to manage the Cottage, works to a Business Plan approved by AM. The Committee reports on its work annually to AM.
Michelle Fisher, a Trustee, provides a gardening service to Beverley meeting house. This is carried out in a self-employed capacity.
Michelle Fisher is a Trustee of Pickering and Hull Area Quaker Meeting and of The Sir James Reckitt Charity. Conflicts of interest between both charities have been managed appropriately in line with policies and procedures.
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Pickering and Hull Area Quaker Meeting - Registered charity Number 1134538 - Trustees Annual Report
## **4. Public benefit statement**
The Trustees have had due regard to guidance published by the Charity Commission (CC) on public benefit. They believe the objectives and activities, along with the year's performance, clearly show how the charity brings benefit to the public.
Each LM, save one, occupies a meeting house, owned by the AM, which is used by that meeting for public meetings for worship and for other Quaker activities. All meetings for worship are public meetings and are advertised as such with wide use of noticeboards, websites, social media and via the organisation Discovering Quakers. Care is taken to welcome newcomers and to give instruction in the nature of Quaker worship, the organisation of the Society and the nature of Quaker belief and spirituality. Enquirers and attenders are encouraged to attend special events for them at local, area and regional levels, as well as courses offered nationally. Bursary funds are available to help with the expenses of such attendance.
All local meetings have now registered with Discovering Quakers, a new outreach online facility which aims to explain the nature of Quakerism to new enquirers nationwide and then puts them in touch with their local Quaker meeting.
The meeting houses also provide a resource for local groups to meet, often when there are few other facilities available to them, and many are well used in this way. Our meeting houses with gardens open to the public provide a welcoming, calm space where anyone can enjoy solace and rest. 2024, an anniversary year, provided opportunities for meetings to welcome the local community to a number of special events. Maintenance and improvement of meeting houses and gardens to ensure these as welcoming spaces is financed from funds held at both area and local meetings.
Separate meetings are organised at each local meeting when there are young people in regular attendance; where not, facilities are arranged to welcome any visiting young people, all in accordance with our AM policies. Area and local meetings ensure that resources are available to allow children and young people to participate in the activities arranged for them at both regional and national level.
Elders and pastoral care teams are appointed by AM to support the spiritual life of each Meeting. Regular AM and LM newsletters keep all Friends involved and in touch with the business of the AM and LMs as well as their events and activities.
AM funds support the continuation of youth work in the Yorkshire area through the employment of a Quaker Youth Development Worker, as well as providing funds for the Northern Friends Peace Board which aims to promote peaceful living both within the Society and beyond.
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Pickering and Hull Area Quaker Meeting - Registered charity Number 1134538 - Trustees Annual Report
## **5 Budgeting and Risk Management**
Assessing AM’s annual budget at the end of the preceding year enables us to advise LMs early in each year as to what contributions will be needed and to give guidance as to the right proportion for each meeting to contribute towards the maintenance of the AM. In 2024 we continued the practice of basing this guidance figure on membership. The budget is then used to monitor and control expenditure.
Our meeting houses undergo quinquennial surveys in rotation and resulting advice is acted upon as soon as is practicable to ensure a good standard of maintenance. External structural repairs or renovations are financed from the AM Property Fund and, where appropriate, from external appeals. AM’s property is insured on an annual basis. The safety standard and risk management policy for each of our properties is operated locally and overseen by Trustees. The AM Treasurers report regularly to the AM Trustees and to our AM Finance and Property Committee (AMFPC) who oversee the risk assessment and procedures to safeguard against fraud. In accordance with the guidance we have given to them, local meetings have reported to us that they have taken the appropriate action locally to minimise risks in relevant areas. Each constituent LM’s annual report to AM demonstrates compliance with the provisions of relevant legislation. This is recorded by a Minute of AM. All LMs hold Disclosure and Barring checks for those working with children and young people and vulnerable adults.
The greatest existential risk we face is the loss of members and thus the capacity to do what is necessary to keep our affairs, including our property, in good order. Trustees have been addressing this issue for some time and taken steps to explore how we can support and enable the development of a vibrant and confident approach to our faith. An AM Development Group to support this work is now in place and the AM is also working in conjunction with the Quaker Local Development Worker for Yorkshire to support and encourage activities for outreach to our local communities.
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Pickering and Hull Area Quaker Meeting - Registered charity Number 1134538 - Trustees Annual Report
**Activities, achievements and performance**
## **a. Developments in the Area Meeting**
2024 has been a year of great challenges for some of our local meetings, which has impacted on the Area Meeting as a whole. In the ebb and flow of the life of our meetings, the loss of a significant number of long-standing Friends in some of our meetings, and their wealth of experience, has been keenly felt. Nevertheless, those meetings have risen to the challenge. Where the maintenance of community life threatened to overburden a few people, new ways were sought and energy found to move forward in faith, often supported by others in the Area Meeting.
The Area Meeting-wide Development Group, initiated by Trustees towards the end of 2023, reported to Area Meeting in January on the developing focus of their work, prompted by the questions “What makes for a thriving meeting?”, “What is a meeting?”, and “What does it mean to be a Quaker in the 21[st] century?”. They concluded that for the Area Meeting, and for our local meetings, this needed to be a spiritual quest.
On that occasion the Area Meeting minuted:
“We recognise that an impetus towards change is being felt in our Meetings in various ways. We welcome the chance for changes which can help us move forward in faith and become more resilient and more vibrant. We commit to this work in both practical and spiritual ways”.
For some meetings this has prompted much discernment about the efficacy of maintaining our buildings and the energy needed to support that. This has led to the proposal and decision to sell one of our meeting houses and relocate the meeting.
The need for simplification in our structures, prompted (nationwide) by challenges such as those above, has been a constant theme in recent years. In Yorkshire, this consideration has borne fruit during 2024 following widespread consultation and discernment about the formation of a single charity for Yorkshire Quakers. This would absorb the seven existing area meeting charities, simplifying our structures and removing the duplication of effort in each area meeting regarding our charitable functions, thus freeing more of our members to concentrate on the spiritual development and growth of our community and on our ability to work more in our neighbourhoods and in the wider world.
The consideration towards accepting this proposal has been a substantial part of the business of our area and local meetings and of trustees during 2024, and an achievement when we accepted our commitment to work towards its implementation in 2025 (PHAQM/2024/75).
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Pickering and Hull Area Quaker Meeting - Registered charity Number 1134538 - Trustees Annual Report
Also achieved has been the completion of the “Malton Project” – the major refurbishment to create a more sustainable and environmentally-friendly meeting house and meeting – a huge challenge for the small number of local Friends. With faith and determination, and the support of others, this project, begun in 2023, has transformed this listed building. Projects to improve accommodation at our two early meeting houses at Kirkbymoorside and Pickering, particularly around insulation and sources of energy, were either completed or well underway by the end of 2024, further reducing the carbon footprint of our Area Meeting, building on earlier work at Worfolk Cottage and Beverley meeting house.
Anniversaries in 2024 gave us opportunities for outreach. The completion of the Malton Project coincided with the 200[th] anniversary of the meeting house and a major open day and exhibition in October brought in many local people as well as Friends from around the area. Elsewhere, the 400[th] anniversary of the birth of George Fox, accepted as the founder of the Quaker movement, saw special events arranged to welcome the local people including coffee mornings, craft sales, and, at Beverley, the completion of a major refurbishment of their meeting house Quiet Garden.
All of this was the work of many hands and the coming together of many Friends in community. This is explained in the following section as meetings speak for themselves in comments derived from the annual reports which each Local Meeting has made to Area Meeting during 2024.
## **(b) Life, worship and work within our local meetings**
Change, strength, challenges and determination have been a common thread in our local meetings during 2024 – for some uncertainty, too.
Malton Meeting continued to be “a very vulnerable and fragile Meeting” with numbers very low. Yet, “with faith in renewal we move forward”.
In January, Hull Friends, having “made the difficult decision to meet for worship just on the 1[st] Sunday of the month”, looked ahead, asking themselves “What constitutes a vibrant Meeting? What are we offering?” “The future is uncertain”, but “If we listen to the presence within, the way forward will be made clear”.
Trustees’ decision in 2023 that their meeting house was no longer viable, brought sadness and a year of uncertainty to Scarborough Friends. Yet, they recorded “Our future remains uncertain, but we look forward in hope to new beginnings” elsewhere, while Whitby Friends, supported by Scarborough Meeting, “continue to meet faithfully once a month and have settled into their new venue”.
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Pickering and Hull Area Quaker Meeting - Registered charity Number 1134538 - Trustees Annual Report
For Pickering Friends, the death of three loved stalwarts of the Meeting, the retirement after almost 20 years of their wardens, and the welcoming of new ones, “has been a time of significant change”. But new people have been welcomed, and though the difficulty of finding people to take on roles has been ever present, they are “in good heart as we recognise that change is necessary and inevitable”.
For Kirkbymoorside Friends “meetings for worship have continued to be the bedrock of our life as a Meeting”. The numbers attending have remained steady, but they, too, were saddened by the loss of two of their long-standing members. Plans to upgrade the adjacent cottage, formerly the warden’s accommodation, and to let it commercially, have gone ahead, the income from which will help to keep the meeting house and garden in good shape. Thus, “Changes in some aspects of how our meeting operates will make a difference to other parts of our life together. We are looking forward with hope and openness to where we may be led”.
“It feels like an exciting time to be part of Beverley Meeting” was reported as the view of one Friend. “There has been a steady flow of newcomers … our warm welcome makes them feel included and they are quickly finding their feet”. Attendance at both Sunday and Wednesday meetings for worship has increased. “Growth and new life come as we cooperate with the “presence”, coming together to enable that growth.”
## **(c) Linking with the wider community of Quakers**
2024 has been an active one, involving contact with our Yorkshire Quaker Development Worker and the Yorkshire Quaker Youth Development Worker at both area and local levels.
Hull Friends welcomed the Zoom sessions they offered “to support struggling meetings”, from which the suggestion “to have shared lunch after Sunday worship” has led to Friends “getting to know one other in the things which are eternal”.
Friends in Pickering and Scarborough regularly raise funds for Quaker Peace and Social Witness, keeping abreast of developments. Regular circulation in our local meetings of newsletters and mailings from Britain Yearly Meeting, Quakers in Yorkshire, Woodbrooke Learning and many other Quaker organisations at home and abroad, give many opportunities for attendance at conferences and courses, as well as involvement in witness and worship. Our own AM Newsletter also serves this function, as well as keeping us in touch with each other.
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Pickering and Hull Area Quaker Meeting - Registered charity Number 1134538 - Trustees Annual Report
Area Meeting appointments of Friends to serve on the Northern Friends Peace Board, Quaker Life Representative Council and the committees of our regional body, Quakers in Yorkshire, as well as to attend conferences, brings a broader perspective of the world Quaker family to our Area Meeting.
More locally, the sharing sessions arranged by our Learning and Development Group help many of us to gain a wider knowledge of each other in our area Quaker community.
## **(d) Nurturing the Spirit**
Spiritual nurture has continued to be a focus of all our local meetings in 2024.
For Scarborough Friends “weekly readings from _Quaker faith and practice_ enrich our worship” and “the Coming Together session after worship on the fourth Sunday of each month has proven popular”.
Pickering Friends “are aware of the importance of community events, and are enjoying spending time together with shared lunches and social walks, and in the autumn we held a day retreat at High Dalby House in Dalby Forest”. “Our study group meets regularly and continues to develop and thrive”.
Similarly in Beverley, “relationships within the Meeting are deepening as we spend more time with each other”. “First Sunday Coming Together sessions, monthly Spiritual Reading Group meetings, and long and deep conversations over coffee after meeting for worship are creating space for friendships to develop. For those of us who are able to spend this time together there is much richness”.
At Kirkbymoorside, Friends record that “In recent months there has been noticeably more spoken ministry, which has enriched us” and “we also find value in the AM-wide Learning and Development events, which those able to participate find stimulating.”
## **(e) Caring for each other**
How important caring for one another is for the life of our Meetings!
This has been keenly felt by Malton Friends, especially during their major refurbishment, where low numbers “resulted in under a handful of people carrying all the responsibility of keeping our doors open, and this has proved burdensome”, but by supporting each other, and with a little help from Friends in the AM, they have come through that demanding time.
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Pickering and Hull Area Quaker Meeting - Registered charity Number 1134538 - Trustees Annual Report
For Pickering Friends, “the life of the Meeting has been focused on our local Quaker community. We have recognised that we should be more structured in how we care for each other and have started a new pastoral care approach.”
In Beverley, building relationships between those who gather regularly, inviting people to be involved, is a major way of caring for each other and helping each other grow. “The Newsletter, too, is another way of sharing and learning about each other … it’s a way of keeping people together, including those who can’t attend meetings”. All are encouraged to contribute. But “For those Friends who are unable to attend … we need to explore ways in which they can be and feel more included than perhaps they do. Whether we attend or not, we are all part of our Meeting community”.
## **(f) Caring for the World in which we live and Supporting Peace**
In a world of crying need, all our Meetings are contributing in some way to make it a better place, whether this is by monthly charity collections or particular activities.
Christian Aid coffee mornings and Lent lunches in Pickering and Beverley, and quarterly coffee mornings in Hull in aid of The Refugee Council and the Welcome House, are just a few examples.
Friends from Scarborough and Beverley meetings have continued to hold the bi-monthly meetings for worship to witness for peace outside the Fylingdales base, supported by Pickering Friends who offered warmth and hospitality afterwards.
Friends from Kirkbymoorside organised “a very well-attended, stimulating event providing historical background information and insights into the conflict in Palestine and Israel”, while Pickering Friends reported that “as part of a wider Quaker witness for Climate Justice, we have held a silent vigil in the town”.
## **(g) Working and outreach in our local communities**
At a time when ways of improving well-being are being sought by so many people, we have been devising more and more ways to make our Quaker meetings more visible and our welcome, worship and peaceful approach to the world better known. Increasing use of our websites and social media and growing confidence in sharing by word of mouth what we feel is precious have been having an effect in
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Pickering and Hull Area Quaker Meeting - Registered charity Number 1134538 - Trustees Annual Report
2024, as have tried and tested ways of making our meeting houses and gardens available to our local communities as places for contemplation as well as for hire.
Malton Friends assured us that, despite being few in number, “as a community we seek a way forward to keep our doors open and to find the resolve and energy to let our lives shine in our area”. So it was that in October, in celebration of the 200[th] anniversary of the opening of their meeting house, they “were able to open their doors with an exhibition and open day, including a talk”, to their local community.
In Kirkbymoorside, Friends “continue to be actively engaged with the Kirkbymoorside Churches Together, participating in the annual Lent Reflections, hosting the World Day of Prayer event and collecting for the Food Bank” and they have “been able to respond to a request for additional volunteers to run the Thursday Lunch Club at the Methodist Church, providing a hot lunch for anyone who wants to come”.
Scarborough Friends, too, hosted the World Day of Prayer service, while Hull Friends reported: “Our meeting house continues to be used by diverse groups in the community and is valuable outreach”. Then, in July “several Friends supported the Pride Festival in Hull, manning an ecumenical stall” where Quaker leaflets were distributed and Friends answered questions about Quakerism.
Worfolk Cottage, the holiday home in Staintondale, owned and run by the Area Meeting, continued to welcome new and returning visitors – families and groups. Its ethos of welcome, simplicity and sustainability offers a place of retreat among the busyness of today’s world and committee members work all the time “to improve our visitors’ experience”. Increased use of social media is planned to increase its visibility.
In Beverley, the regular use of the refurbished meeting house by groups needing a tranquil space continues and brings many people through the door, while the Quiet Garden draws visitors daily. The welcome at Pickering meeting house to spend time in quiet contemplation in the open meeting house and garden attracts visitors from near and far.
## **(h) Sustainability**
The survey of our buildings, set in motion by Trustees in 2023, is helping towards the Area Meeting’s commitment in 2022 to make our properties zero-carbon, part of the aim of Britain Yearly Meeting to become a low carbon sustainable community.
As a result, major changes have been made in 2024, adding to the sustainability work undertaken earlier at Worfolk Cottage and Beverley meeting house.
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Pickering and Hull Area Quaker Meeting - Registered charity Number 1134538 - Trustees Annual Report
Pickering Friends report: “As part of Area Meeting’s commitment to reduce the carbon footprint of its building, we have commissioned a new heating system based on the installation of an Air Source Heat Pump and hot water tank to replace the Combi [gas] boiler. As part of this change, we are enhancing the heat retention in the cottage with insulation improvement and draught reduction”.
While in Malton “the major overhaul and upgrading of our heating system has produced a warm and inviting environment and, most importantly, an example of sustainability whilst working to ensure and honouring the Grade 2* listed building”.
Worfolk Cottage continues to be “a beacon to sustainability” in what was at the time a far-seeing and adventurous decision of the Area Meeting.
This commitment is ongoing, not just in relation to our properties, but also in the way we use them. Our commitment as individual Friends to embrace ways that are sustainable is part of our spiritual journey together as a community of faith. We strengthen each other in this resolve, working in small ways and supporting larger efforts to create the change that is needed by our ailing planet.
## **Reserves policy**
Our policy is to aim to hold a minimum of six months operating costs in reserve as cash plus sufficient for foreseeable projects. Further funds are held as accessible investments. Reserves are defined by the SORP as that part of a charity’s income funds that is freely available to apply or spend. This definition of reserves therefore excludes: permanent endowment funds; expendable endowment funds; restricted funds; and any part of unrestricted funds not readily available for spending, specifically income funds that could only be realised by disposing of fixed assets held for charity use and the carrying amount of programme related investments.
Planning and earmarking funds for future costs is done by local committees that manage our designated and restricted funds. Most of our buildings are very old and require specialised maintenance to keep them in good order. Decisions on appropriate reserves depend on the judgement of local finance and property committees as to what is needed to pay for the running costs, employees, planned improvements and maintenance and a buffer for unexpected repairs. Of designated fund bank balances held at the end of 2023 the £46k funds are provisionally earmarked as working towards the six months of historical expenditure as per our basic reserves policy.
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Pickering and Hull Area Quaker Meeting - Registered charity Number 1134538 - Trustees Annual Report
## **Financial Summary**
- The deficit for the year was £56,778 (2023: deficit £46,370), however there was planned expenditure in relation to the Malton Project and other sustainability works to make the properties zero-carbon, further details provided at point 7.
- The performance of the charity over this period is satisfactory.
- Bank balances decreased by £56,778 to £68,163, (2023: Bank balances decreased by £46,370 to £124,941).
- Income remained fairly consistent between 2024 and 2023.
- Investments of £30k held with investing ethically were realised during the year.
- Overall Expenditure increased by 14% during the year.
- As indicated on Page 12 above (under (g) Sustainability, major works have been underway to make the properties zero-carbon as follows as a result building repairs have increased by 29%:
- **Malton Project -** a major project at Malton to retrofit insulation, replace the heating system with Air-source heat pumps and add solar panels was started last year and has been completed in the current year (we've called it 'The Malton Project'). The final cost was £87k (after the VAT rebate for listed buildings) of which 27k was spent in the current year (2023: £60k). It is expected that the project will be completed by springtime 2025. A fundraising appeal produced £23.8k, £2.5k in the current year and £21.3k in the prior year, in addition grants of £32k, £25k in the current year and £7k in the prior year.
- **Pickering -** £21.2k has been spent in the year on repairs and to reduce the carbon footprint of the building.
- **Kirbymoorside -** £20.4k been spent in the year on repairs and to reduce the carbon footprint of the building.
- There was a deficit on the Beverley Garden Project of £6,891. A transfer was made from Beverley General Fund to cover this deficit.
## (Note: values with a “k” suffix are in £1,000’s)
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Pickering and Hull Area Quaker Meeting - Registered charity Number 1134538 - Trustees Annual Report
## **Preparation of accounts**
We, the Trustees approve the Annual Accounts attached hereto, which have been prepared under section 133 of the Charities Act 2011, which states:
_"If a charity’s gross income in any financial year does not exceed £250,000, the charity trustees may, in respect of that year, elect to prepare (a) a receipts and payments account, and (b) a statement of assets and liabilities, instead of a statement of accounts under section 132(1)."_
Trustees have selected this approach as it is the same format as used within Local Meetings, and as such it is easier for Friends to understand and identify with these annual accounts.
By order of the Trustees
Michelle Fisher
(Signature not shown on published copy for security purposes)
On behalf of the Trustees to Pickering and Hull Area Quaker Meeting
Date: 30/08/25
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Charity No: 1134538
PICKERING AND HULL AREA QUAKER MEETING
**PICKERING AND HULL AREA QUAKER MEETING - REGISTERED CHARITY NUMBER: 1134538 (ENGLAND AND WALES) ANNUAL FINANCIAL REPORT FOR THE YEAR ENDED 31 DECEMBER 2024**
**Note that these financial pages are an integral part of the Trustees Annual Report, indexed separately**
Page 1 Financial items contents index Page 2 Independent Examiner's report Page 3 Receipts and Payments Summary Page 4 Statement of Assets and Liabilities Page 5 General notes to the accounts Page 5 Donations and legacies receipts Page 5 Charitable activities receipts Page 5 Investment income receipts Page 6 Raising funds payments Page 6 Charitable activities payments Page 7 Assets & Investment purchases Page 7 Bequests and Grants received Page 8 Grant payments Page 9 Properties Page 9 Receipts and Payments Summary by location Pages 10 to 16 Details and movements of individual funds
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Charity No: 1134538
PICKERING AND HULL AREA QUAKER MEETING
## **INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES OF PICKERING AND HULL AREA QUAKER MEETING FOR THE YEAR ENDED 31 DECEMBER 2024**
I report on the accounts of Pickering and Hull Area Quaker Meeting for the year ended 31 December 2024, which are set out on pages 3 to 16.
## **Responsibilities and Basis of Report**
The charity trustees are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (“the Act”). I report in respect of my examination of the Charity’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed the
## **Independent Examiner’s statement**
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination which gives me cause to believe that
**-** accounting records were not kept in accordance with section 130 of the Act or **-** the accounts do not accord with the accounting records
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached.
Sian Broughton ACMA, CGMA, DChA, MAAT Chartered Management Accountant, Director of: Phoenix Accountancy and Business Consultancy Limited Community VISION 4-6 Robert Street Scunthorpe North Lincolnshire DN15 6NG
_(Signature not shown on published copy for security purposes)_
Date: 01/09/25
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Charity No: 1134538
PICKERING AND HULL AREA QUAKER MEETING
## **RECEIPTS AND PAYMENTS SUMMARY BY ACTIVITY FOR THE YEAR ENDED 31 DECEMBER 2024**
|**RECEIPTS:**
Donations and legacies
Charitable activities
Investment income
**Sub-total**
(Gross income)
Investment Disposals
**Total receipts**
**PAYMENTS:**
Raising funds
Charitable activities
Assets and Investments
**Total payments**
**TOTAL RECEIPTS LESS TOTAL PAYMENTS**
Net transfers between funds
**SURPLUS / (DEFICIT) FOR THE YEAR**
Bank balances at last year end
**Bank balances at this year end**
Investments held at bank pending reinvestment
Working capital held within bank balances
**Presentation notes:**|***Designated**
**funds**
**Restricted**
**funds**
**Total funds**
**£**
**£**
**£**
94,046
29,488
123,534
Note 2
94,195
-
94,195
Note 3
11,444
3,767
15,211
Note 4
**199,685**
**33,255**
**232,940**
25,000
5,000
30,000
**224,685**
**38,255**
**262,940**
25
-
25
Note 5
269,411
44,989
314,400
Note 6
4,109
1,184
5,293
Note 7
**273,545**
**46,173**
**319,718**
**(48,860)**
**(7,918)**
**(56,778)**
1,549
(1,549)
-
**(47,311)**
**(9,467)**
**(56,778)**
93,618
31,323
124,941
**46,307**
**21,856**
**68,163**
-
-
-
46,307
21,856
68,163
46,307
21,856
68,163
**Current year**|***Designated**
**funds**
**Restricted**
**funds**
**Total funds**
**£**
**£**
**£**
91,384
28,827
120,211
97,174
-
97,174
11,977
3,648
15,625
**200,535**
**32,475**
**233,010**
-
-
-
**200,535**
**32,475**
**233,010**
105
380
485
211,366
66,035
277,401
1,494
-
1,494
**212,965**
**66,415**
**279,380**
**(12,430)**
**(33,940)**
**(46,370)**
(31,980)
31,980
-
**(44,410)**
**(1,960)**
**(46,370)**
138,028
33,283
171,311
**93,618**
**31,323**
**124,941**
-
-
-
93,618
31,323
124,941
93,618
31,323
124,941
**Previous year**|
|---|---|---|
(a) *All unrestricted funds are designated
(b) Figures in brackets indicate negative numbers (c) These are Receipts & Payments accounts. I.E. The transactions are all of money value and are recorded at the time they are received or paid. This means amounts may have (d) A Receipts & Payments Summary for each Quaker Meeting can be seen at Note 15 (e) A description and financial summary for the individual funds that were collated to produce this report can be seen at Note 16
3
Charity No: 1134538
PICKERING AND HULL AREA QUAKER MEETING
## **STATEMENT OF ASSETS AND LIABILITIES AS AT 31 DECEMBER 2024**
||||**Current year**||||**Previous year**||
|---|---|---|---|---|---|---|---|---|
|||**Designated**|**Restricted**|**Totals**||**Designated**|**Restricted**|**Totals**|
|||**funds**|**funds**|||**funds**|**funds**||
|||**£**|**£**|**£**||**£**|**£**|**£**|
|**ASSETS**|Working capital held as cash within bank balances|46,307|21,856|68,163||93,618|31,323|124,941|
||Debtors|12,319|-|12,319||17,219|-|17,219|
||Investments in Fidelity funds at year end valuation|189,657|147,527|337,184||207,708|151,864|359,572|
||Furniture and equipment at book value|42,509|14,560|57,069||37,856|13,920|51,776|
||Land and buildings at book value|894,808|160,668|1,055,476|Note 14|894,808|160,668|1,055,476|
||Furniture and equipment at insurance value|n/a|n/a|431,304|Note 14|n/a|n/a|385,090|
||Land and buildings at insurance value|n/a|n/a|9,200,974|Note 14|n/a|n/a|8,215,151|
|**LIABILITIES:**|Creditors:|**£**|**£**|**£**||**£**|**£**|**£**|
||Trade Creditors|4,192|-|4,192||5,596|-|5,596|
||Independent Examiners Fees|1,800|-|1,800||1,800|-|1,800|
||Payroll Fees|-|-|-||-|-|-|
||Pensions|-|-|-||-|-|-|
||HMRC|-|-|-||-|-|-|
||Acting as Agent Balances to pay|2,191|-|2,191||2,771|-|2,771|
**These financial statements were approved by Trustees and signed on their behalf by Michelle Fisher, Clerk to Trustees on: 30/08/25 (Date)** _(Signature not shown on published copy for security purposes)_
4
Charity No: 1134538
PICKERING AND HULL AREA QUAKER MEETING
**Note 1 General notes Basis Deficits**
**Taxation**
**Trustees**
These financial statements have been prepared on a Receipts and Payments (R&P) basis in line with Charity Commission guidance for a Charity of At the year end there was a deficit on the following funds: *Beverley Garden (Restricted fund) deficit £6,891, transfers have been made from the Beverley General Fund £6,891 for this deficit.
In accordance with paragraph 1 of Schedule 6 Finance Act 2010, Pickering and Hull Area Quaker Meeting is a charity for tax purposes and is generally exempt from Income Tax and Capital Gains Tax, but not from VAT. Irrecoverable VAT is included in the cost of those items to which it relates.
Trustees received no remuneration for work as Trustees within the Charity. Michelle Fisher provides gardening services on a self employed basis to Beverley Meeting House and received payment of £770 (2023: £518).
Trustees can claim travel expenses in line with the HMRC approved mileage rates, during the year 1 Trustee claimed travel expenses, this totalled £383 (2023: £244 travel expenses claimed by 1 Trustee).
**Reserves**
Policy is to hold a minimum of six months operating costs in reserve as cash plus sufficient for foreseeable projects. Further funds are held as accessible investments. Notes on this are in the Trustees Annual Report.
**Assets**
Land & buildings and Furniture & Equipment and shown in the Statement Of Assets And Liabilities at both the book values carried forward from when accruals accounting was used. Current insurance values are also shown. Our Society has been in existence for over 350 years and some of our assets are of that age too. To revalue these assets for accounting purposes each year is expensive, a poor use of charitable funds, and to do so would be of little useful information value. Presenting the figures as above, whilst not perfect is felt to be a useful compromise of use to readers. Investments are stated at the valuations provided to us at the year end. The insurance values, are related to their physical locations rather than their fund allocations. These insurance values cannot be apportioned to fund types as has been done for book values and investments.
|**Note 2**
**Receipts from:**
**Donations and legacies**
Scheduled contributions by Friends
Gift aid received
Donations by others
Gift Aid Small Donations Scheme (GASDS)
Appeals
Bequests and legacies
Grants received
NIC Employment Allowance
**Note 3**
**Receipts from:**
**Charitable activities**
Meeting House hirings
Worfolk Cottage hirings
Catering & refreshments income
Book and other literature sales
Other goods sold to generate income
Electricity feed in tariff
Renewable Heat Incentive
Other generated income
Receipts acting as agent
**Note 4**
**Receipts from:**
**Investment income**
Investment income
Interest received
Investment Property Rent
**Receipts from:**
**Assets and investments sold**
Investments sold|**Designated**
**funds**
**Restricted**
**funds**
**Total funds**
**£**
**£**
**£**
44,765
-
44,765
7,440
2,003
9,443
1,025
-
1,025
2,830
-
2,830
-
2,485
2,485
17,444
-
17,444
Note 8
18,500
25,000
43,500
Note 9
2,042
-
2,042
**94,046**
**29,488**
**123,534**
**£**
**£**
**£**
66,734
-
66,734
17,780
-
17,780
545
-
545
464
-
464
8
-
8
2,878
-
2,878
515
-
515
4
-
4
5,267
-
5,267
**94,195**
**-**
**94,195**
**£**
**£**
**£**
3,911
1,137
5,048
1,760
3
1,763
5,773
2,627
8,400
**11,444**
**3,767**
**15,211**
**£**
**£**
**£**
25,000
5,000
30,000
**25,000**
**5,000**
**30,000**
**Current year totals**|**Designated**
**funds**
**Restricted**
**funds**
**Total funds**
**£**
**£**
**£**
49,173
300
49,473
6,226
250
6,476
774
-
774
1,943
-
1,943
-
21,277
21,277
24,750
-
24,750
6,700
7,000
13,700
1,818
-
1,818
**91,384**
**28,827**
**120,211**
**£**
**£**
**£**
63,042
-
63,042
24,332
-
24,332
860
-
860
267
-
267
46
-
46
3,268
-
3,268
457
-
457
840
-
840
4,062
-
4,062
**97,174**
**-**
**97,174**
**£**
**£**
**£**
3,587
1,017
4,604
2,617
4
2,621
5,773
2,627
8,400
**11,977**
**3,648**
**15,625**
**£**
**£**
**£**
-
-
-
**-**
**-**
**-**
**Previous year totals**|
|---|---|---|
5
Charity No: 1134538
PICKERING AND HULL AREA QUAKER MEETING
|**Note 5**
**Payments for:**
**Costs of raising funds**
Cost of goods sold to raise funds
**Note 6**
**Payments for:**
**Charitable activities**
Grant for individual - Education
Grant for individual - Hardship
Grant to Britain Yearly Quaker Meeting
Grant - Quaker - Other
Grant - Non-Quaker
Trustees expenses
Travel & fees - Quaker Role Training
Travel & fees - Personal Spirit Growth Courses
Travel & fees - Other conferences
Travel costs only - Area & Local committees
Office costs
Supplies & services
Catering & refreshments
Library and periodicals
Outreach, advertising & website costs
Rent
Utilities - Electricity costs
Utilities - Gas costs
Utilities - Rates
Utilities - Water costs
Utilities - Telephone & internet
Utilities - Other
Insurance costs
Bank charges
Furniture and equipment repairs & replacements
Building repairs & maintenance
Cleaning
Garden maintenance
Burial ground maintenance
Employment costs
Payroll Services
Accounting
Independent examination
Professional services
Payments acting as agent|**Designated**
**funds**
**Restricted**
**funds**
**Total funds**
**£**
**£**
**£**
25
-
25
**25**
**-**
**25**
**£**
**£**
**£**
-
1,920
1,920
Note 10
-
-
-
Note 10
10,500
-
10,500
Note 11
3,745
-
3,745
Note 12
180
-
180
Note 13
383
-
383
-
-
-
660
650
1,310
-
-
-
73
-
73
830
-
830
127
-
127
263
-
263
402
-
402
6,712
-
6,712
487
-
487
13,540
-
13,540
9,151
-
9,151
1,340
-
1,340
3,232
-
3,232
3,427
-
3,427
-
-
-
7,768
-
7,768
230
-
230
3,455
38
3,493
68,883
21,454
90,337
11,313
-
11,313
17,347
11,995
29,342
5,900
-
5,900
87,048
-
87,048
911
-
911
600
-
600
1,200
-
1,200
3,857
8,932
12,789
5,847
-
5,847
**269,411**
**44,989**
**314,400**
**Current year totals**|**Designated**
**funds**
**Restricted**
**funds**
**Total funds**
**£**
**£**
**£**
105
380
485
**105**
**380**
**485**
**£**
**£**
**£**
-
-
-
-
1,620
1,620
10,610
-
10,610
7,840
-
7,840
258
-
258
244
-
244
-
-
-
345
-
345
150
-
150
350
-
350
894
365
1,259
384
-
384
452
-
452
735
-
735
11,166
-
11,166
450
-
450
20,746
-
20,746
11,371
-
11,371
118
-
118
3,480
-
3,480
3,862
-
3,862
329
-
329
6,821
-
6,821
208
-
208
2,446
-
2,446
23,656
55,979
79,635
12,921
-
12,921
4,676
-
4,676
-
-
-
78,384
-
78,384
962
-
962
600
-
600
1,200
-
1,200
3,546
8,071
11,617
2,162
-
2,162
**211,366**
**66,035**
**277,401**
**Previous year totals**|
|---|---|---|
6
Charity No: 1134538
PICKERING AND HULL AREA QUAKER MEETING
|**Designated**
**funds**
**Restricted**
**funds**
**Note 7**
**Payments for:**
**Assets and investments purchased**
**£**
**£**
Investments purchased
-
-
Furniture & equipment purchased
4,109
1,184
**4,109**
**1,184**
**Note 8**
**Bequests and legacies**
For
**£**
**£**
H Clark
bequest
Beverley LM
-
-
K Burdett
bequest
Scarborough LM
1,000
-
M Walker
bequest
Kirbymoorside LM
500
M Watson
bequest
Kirbymoorside LM
14,944
-
E Rock
bequest
Pickering LM
1,000
-
**17,444**
**-**
**Note 9**
**Grants received:**
Sir James Reckitt Charity annual grant to area
Sir James Reckitt Charity for Malton Heating Project
Sir James Reckitt Charity grant to Hull LM
Sir James Reckitt Charity for Pickering LM
Yearly Meeting of the Religious Society of Friends (Quakers) for Malton Heating Project
Mollie Croysdale Trust for Malton Heating Project
Garfield Weston Foundation for Malton Heating Project
CB and HH Taylor 1984 Trust for Malton Heating Project
E Robson Charitable Trust for Scarborough LM
Mollie Croysdale Charitable Trust used for repairs to Malton perimeter wall
Mollie Croysdale Trust for Pickering LM
**Total grants received**
**Current year to**|**Current year to**|**Total funds**
**£**
-
5,293
**5,293**
**£**
-
1,000
500
14,944
1,000
**17,444**
**Current year**
**£**
3,000
-
2,500
10,000
15,000
-
10,000
-
-
-
3,000
**43,500**
**tals**|**Designated**
**funds**
**Restricted**
**funds**
**Total funds**
**£**
**£**
**£**
-
-
-
1,494
-
1,494
**1,494**
**-**
**1,494**
**£**
**£**
**£**
24,750
-
24,750
-
-
-
-
-
-
-
-
-
**24,750**
**-**
**24,750**
**Previous year**
**£**
3,000
5,000
2,500
-
-
1,000
-
1,000
200
-
1,000
**13,700**
**Previous year totals**|
|---|---|---|---|
Note: Michelle Fisher is a trustee of Pickering and Hull Area Quaker Meeting and Sir James Reckitt Charity. Conflicts of interest between both charities have been managed appropriately in line with policies and procedures.
7
Charity No: 1134538
PICKERING AND HULL AREA QUAKER MEETING
|**Note 10**
**Grants paid to individuals:**
2 grants made to individuals for education and hardship
**Note 11**
**Grant paid to:**
Yearly meeting of the Religious Society of Friends (Quakers)
**Note 12**
**Grants paid to Other Quaker organisations:**
Coventry Quaker Meeting
Frederick Street Development
Friends World Committee for Consultation - Europe and Middle East Section
Northern Friends Peace Board
Quaker Action on Alcohol and Drugs
Qualker Bolivia Link
Quaker Congo Partners
Quaker Council
Quaker International Education
Quakers in Yorkshire
Quaker Service
Quaker Social Action
Quaker Tapestry
Ramallah Friends
Thirsk Friends
**Note 13**
**Grants paid to Non-Quaker organisations:**
Breckenbrough School
Churches Together
Kirbymoorside Methodist Church
Kirbymoorside PCC
Toilet Twinning
York Travellers Trust
**Total Grant Expenditure**
Young Friends General Meeting
Yorkshire Friends Housing
Woodbrooke Quaker Study Centre
Royal Society of Fellows|**Current year**
**£**
**1,920**
**£**
**10,500**
**£**
100
225
1,670
100
25
25
100
100
-
100
100
100
100
150
325
100
125
300
**3,745**
**Current year**
**£**
100
-
30
50
-
-
**180**
**16,345**|**Previous year**
**£**
**1,620**(Previous year - 2 grants)
**£**
**10,610**
**£**
50
-
1,000
5,010
100
-
-
100
200
780
100
100
200
-
-
-
100
100
-
**7,840**
**Previous Year**
**£**
100
70
-
-
38
50
**258**
**20,328**|
|---|---|---|
8
Charity No: 1134538
PICKERING AND HULL AREA QUAKER MEETING
|**Note 14**
**Properties**
**Location**
**Type of building**
Beverley Quaker Meeting, Quaker Lane, Beverley, East Yorkshire
Meeting House
Hull Quaker Meeting, Bean Street, Anlaby Road, Hull, East Yorkshire
Meeting House
Hull Quaker Meeting, Bean Street, Anlaby Road, Hull, East Yorkshire
Investment Property
Kirkbymoorside Quaker Meeting, West End, Kirkbymoorside, North Yorkshire
Meeting House
Kirkbymoorside Quaker Meeting, West End, Kirkbymoorside, North Yorkshire
Warden's Cottage
Malton Quaker Meeting, Greengate, Malton, North Yorkshire
Meeting House
Malton Quaker Meeting, Greengate, Malton, North Yorkshire
Warden's Cottage
Pickering Quaker Meeting, Castlegate, Pickering, North Yorkshire
Meeting House
Pickering Quaker Meeting, Castlegate, Pickering, North Yorkshire
Warden's Cottage
Pickering Quaker Meeting, Castlegate, Pickering, North Yorkshire
Garage
Scarborough Quaker Meeting, Quaker Close, Scarborough, North Yorkshire
Meeting House
Scarborough Quaker Meeting, Quaker Close, Scarborough, North Yorkshire
Warden's Cottage
Worfolk Cottage, Staintondale, North Yorkshire
Retreat|**Book value**
**Buildings**
**Buildings**
**Contents**
**£**
**£**
**£**
not available
509,217
54,471
514,617
1,690,602
79,033
not available
315,032
-
not available
701,800
47,926
not available
393,794
-
not available
1,173,063
59,196
150,000
322,484
-
not available
1,127,556
47,926
not available
497,260
-
not available
-
-
not available
1,732,853
104,407
not available
152,007
-
390,859
585,306
38,345
**1,055,476**
**9,200,974**
**431,304**
**Insurance reinstatement**|
|---|---|
## **Note 15 SUMMARY BY LOCATION**
|**Current Year**
**RECEIPTS:**
Donations and legacies
Charitable activities
Investment income
Investment Disposals
**Total receipts**
**PAYMENTS:**
Raising funds
Charitable activities
Assets & Investments
**Total payments**
**TRANSFERS:**
Transfers between funds
Bank balances at last year end
**Prior year**
**RECEIPTS:**
Donations and legacies
Charitable activities
Investment income
Investment Disposals
**Total receipts**
**PAYMENTS:**
Raising funds
Charitable activities
Assets & Investments
**Total payments**
**TRANSFERS:**
Transfers between funds
Bank balances at last year end
**Bank balances carried forward to next year**
**SURPLUS / (DEFICIT) FOR THE YEAR**
**Bank balances carried forward to next year**
**SURPLUS / (DEFICIT) FOR THE YEAR**|**TOTAL**
**AREA**
**BEVERLEY**
**HULL**
**KMS**
**MALTON**
**PICKERING**
**SCARB.**
**WORFOLK**
**£**
**£**
**£**
**£**
**£**
**£**
**£**
**£**
**£**
123,534
5,335
13,217
2,782
23,574
33,084
27,224
18,318
-
94,195
-
11,375
35,878
676
5,005
8,844
14,889
17,528
15,211
6,338
-
4,973
520
-
3,380
-
-
30,000
10,000
-
-
-
5,000
5,000
10,000
-
**262,940**
**21,673**
**24,592**
**43,633**
**24,770**
**43,089**
**44,448**
**43,207**
**17,528**
25
-
-
-
-
-
25
-
-
314,400
67,933
48,511
46,978
30,267
37,301
38,166
31,579
13,665
5,293
889
544
-
-
640
3,220
-
-
**319,718**
**68,822**
**49,055**
**46,978**
**30,267**
**37,941**
**41,411**
**31,579**
**13,665**
-
49,852
(9,240)
(3,936)
(5,508)
(7,418)
(4,128)
(9,626)
(9,996)
**(56,778)**
**2,703**
**(33,703)**
**(7,281)**
**(11,005)**
**(2,270)**
**(1,091)**
**2,002**
**(6,133)**
124,941
18,367
40,479
18,820
17,276
9,830
7,999
-
12,170
**68,163**
**21,070**
**6,776**
**11,539**
**6,271**
**7,560**
**6,908**
**2,002**
**6,037**
**TOTAL**
**AREA**
**BEVERLEY**
**HULL**
**KMS**
**MALTON**
**PICKERING**
**SCARB.**
**WORFOLK**
**£**
**£**
**£**
**£**
**£**
**£**
**£**
**£**
**£**
120,211
5,107
43,031
2,885
9,957
32,681
12,375
14,175
-
97,174
2
9,486
33,808
1,426
4,613
8,203
14,877
24,759
15,625
7,076
-
4,669
542
-
3,338
-
-
-
-
-
-
-
-
-
-
-
**233,010**
**12,185**
**52,517**
**41,362**
**11,925**
**37,294**
**23,916**
**29,052**
**24,759**
485
-
-
-
-
400
-
85
-
277,401
54,019
16,363
51,477
7,293
71,344
23,659
38,063
15,183
1,494
-
-
733
298
-
-
176
287
**279,380**
**54,019**
**16,363**
**52,210**
**7,591**
**71,744**
**23,659**
**38,324**
**15,470**
-
29,165
(9,192)
(3,912)
(5,572)
9,670
(4,104)
(6,059)
(9,996)
**(46,370)**
**(12,669)**
**26,962**
**(14,760)**
**(1,238)**
**(24,780)**
**(3,847)**
**(15,331)**
**(707)**
171,311
31,036
13,517
33,580
18,514
34,610
11,846
15,331
12,877
**124,941**
**18,367**
**40,479**
**18,820**
**17,276**
**9,830**
**7,999**
**-**
**12,170**
|
|---|---|
9
Charity No: 1134538
PICKERING AND HULL AREA QUAKER MEETING
## **Note 16 DESCRIPTION AND FINANCIAL SUMMARY FOR EACH FUND**
Prior to the decision that the Area Meeting would be the primary meeting for church affairs, over a period exceeding 350 years we consisted of very many Local Meetings in the East and
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Area General Fund Designated for the following purposes Value summary £ p
Held within: Area Meeting accounts location Opening bank balance 4,931
Managed by: Area Meeting Finance and Property Committee Receipts during the year 17,909
Details: Money raised for Area administration costs and property maintenance from our Local Quaker Meetings and external grants Payments during the year (66,902)
In previous years property management funds were transferred into this general fund as part of the rationalisation of our designated Transfers in from other funds 49,852
funds. Transfers out to other funds -
Notes: The funds and assets transferred to the Area General Fund were the Property Fund, Meeting Houses Fund, Legacy Fund, Little (PHAQM) Closing bank balance 5,790
Managed Fund, Broadhurst (Malton Cottage) Fund. Investments 12,038
Furniture and equipment 889
Land and buildings 894,808
Area Acklam Restricted Fund Restricted to the following purposes Value summary £ p
Held within: Area Meeting accounts location Opening bank balance 7,225
Managed by: Area Mee�ng Finance and Property Commi�ee manage the investments; Acklam Commi�ee manage the grant giving Receipts during the year 3,180
Details: Foundation:1760 by key paper assigning Quaker Cottage Hornsea Payments during the year -
Purpose: Benefit of ‘poor’ Friends and Attenders (pastoral care) Transfers in from other funds -
Distribution of: Capital and Interest; Decision by: Pickering & Hull Area Quaker Meeting. Transfers out to other funds -
Notes: The fund is invested in both ethical investments and Quaker property in the hope of achieving the aims listed above. Closing bank balance 10,405
Investments 44,811
Furniture and equipment -
Land and buildings 73,735
Area Hartas Restricted Fund Restricted to the following purposes Value summary £ p
Held within: Area Meeting accounts location Opening bank balance 5,489
Managed by: Area Meeting Finance and Property Committee Receipts during the year 514
Details: Foundation:1961 by Will; Purpose: Education of children of Friends in secondary, further and higher education Payments during the year (1,600)
Distribution of: Capital and Interest Transfers in from other funds -
Decision by: Pickering & Hull Area Quaker Meeting Transfers out to other funds -
Notes: The fund is invested in managed ethical investments in the hope of achieving the aims listed above. Closing bank balance 4,403
Investments 24,362
Furniture and equipment -
Land and buildings -
Area Malton Restricted Fund Restricted to the following purposes Value summary £ p
Held within: Area Meeting accounts location Opening bank balance 722
Managed by: Area Meeting Finance and Property Committee Receipts during the year 70
Details: Foundation: 1967 by letter; Purpose: Education of adults Payments during the year (320)
Distribution of: Interest only. Capital possibly Transfers in from other funds -
Decision by: Pickering & Hull Area Quaker Meeting Transfers out to other funds -
Notes: The fund is invested in managed ethical investments in the hope of achieving the aims listed above. Closing bank balance 472
Investments 3,333
Furniture and equipment -
Land and buildings -
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Charity No: 1134538
PICKERING AND HULL AREA QUAKER MEETING
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Area Worfolk Cottage Restricted Fund Restricted to the following purposes Value summary £ p
Held within: Area Meeting accounts location Opening bank balance -
Managed by: Area Meeting Finance and Property Committee Receipts during the year -
Details: Grants received towards the development of the Worfolk Cottage project. The full amount of the fund has been expended on the Payments during the year -
refurbishment project. The fund balance was originally destined to be written off at the same rate as depreciation in line with the land Transfers in from other funds -
and buildings accounting policy. Under Receipts and Payments reporting this concept is now irrelevant. Transfers out to other funds -
Notes: This fund now represents the past investments in bringing Worfolk Cottage up to its current standard minimise environmental impact. Closing bank balance -
Investments -
Furniture and equipment -
Land and buildings 31,933
[B] *Beverley - General Fund Designated for the following purposes Value summary £ p
Held within: Beverley Meeting accounts location Opening bank balance 30,337
Managed by: Beverley Meeting for Church Affairs Receipts during the year 24,592
Details: This fund is designated for the sole use of Beverley Quaker Meeting to cover the costs of running the Meeting House and the events and Payments during the year (32,022)
worship that take place there. It also covers the provision for Internal maintenance, repairs and replacements, furniture and equipment Transfers in from other funds -
Transfers out to other funds (16,131)
Notes: This fund represents donations from Beverley Friends, grant receipts, and room hire. Sufficient funds have to be generated to fund Closing bank balance 6,776
running and maintaining the Meeting. Investments -
Furniture and equipment 5,640
Land and buildings -
[B] Beverley - Garden Project Restricted for the following purposes Value summary £ p
Held within: Beverley Meeting accounts location Opening bank balance 10,142
Managed by: Beverley Meeting for Church Affairs Receipts during the year -
Details: This fund was set up in 2022 to manage receipts and payments for the Beverley garden project. Sir James Reckitt Charity provided a grant Payments during the year (17,033)
of £10,000 towards this project in 2023. Transfers in from other funds 6,891
Transfers out to other funds -
Notes: At the end of 2024, a balance of £6,891 was transferred from the Beverley General Fund to the Beverley Garden Project. With the Closing bank balance -
completion of the Project in 2024, all further purchases and work required in the Quiet Garden will in future be dealt with as “garden Investments -
maintenance” against the Beverley General Fund. Furniture and equipment 544
Land and buildings -
[H] *Hull - General fund Designated for the following purposes Value summary £ p
Held within: Hull Meeting accounts location Opening bank balance 10,231
Managed by: Hull Meeting for Church Affairs Receipts during the year 42,589
Details: This fund is designated for the sole use of Hull Quaker Meeting to cover the costs of running the Meeting House and the events and Payments during the year (46,726)
worship that take place there. It also covers the provision for Internal maintenance, repairs and replacements, furniture and equipment Transfers in from other funds -
Transfers out to other funds (3,936)
Notes: Closing bank balance 2,158
Investments 42,606
Furniture and equipment 23,996
Land and buildings -
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Charity No: 1134538
PICKERING AND HULL AREA QUAKER MEETING
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[H] Hull - Building fund Designated for the following purposes Value summary £ p
Held within: Hull Meeting accounts location Opening bank balance 1,705
Managed by: Hull Meeting Finance and Property Committee Receipts during the year 928
Details: A reserve fund making provision for future repairs and maintenance of Hull meeting house. Payments during the year (252)
Transfers in from other funds -
Transfers out to other funds -
Notes: Closing bank balance 2,381
Investments 42,606
Furniture and equipment -
Land and buildings -
[H] Hull - Kitchen fund Restricted for the following purposes Value summary £ p
Held within: Hull Meeting accounts location Opening bank balance -
Managed by: Hull Meeting Finance and Property Committee Receipts during the year -
Details: A restricted fund for the kitchen at Hull meeting house. Payments during the year -
Transfers in from other funds -
Transfers out to other funds -
Notes: Closing bank balance -
Investments -
Furniture and equipment 13,920
Land and buildings -
[H] Hull - Burial Ground fund Designated for the following purposes Value summary £ p
Held within: Hull Meeting accounts location Opening bank balance 2,935
Managed by: Hull Meeting Finance and Property Committee Receipts during the year -
Details: The fund was set up to manage a proportion of the grant received from the Sir James Reckitt Charity, primarily used to maintain the Payments during the year -
Quaker Burial Ground on Spring Bank West in Hull. Transfers in from other funds -
Transfers out to other funds -
Notes: Closing bank balance 2,935
Investments -
Furniture and equipment -
Land and buildings -
[H] Hull - Madge Baxter fund Designated for the following purposes Value summary £ p
Held within: Hull Meeting accounts location Opening bank balance 3,842
Managed by: Hull Meeting Finance and Property Committee Receipts during the year 116
Details: This was a bequest to Hull meeting by Madge Baxter. It is used to provide grants and loans to members who fall on hard times. Payments during the year -
Transfers in from other funds -
Transfers out to other funds -
Notes: Closing bank balance 3,958
Investments 5,439
Furniture and equipment -
Land and buildings -
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Charity No: 1134538
PICKERING AND HULL AREA QUAKER MEETING
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[H] Hull - Travel fund Designated for the following purposes Value summary £ p
Held within: Hull Meeting accounts location Opening bank balance 57
Managed by: Hull Meeting Finance and Property Committee Receipts during the year -
Details: To meet the travel costs of Hull Friends attending Quaker meetings. Payments during the year -
Transfers in from other funds -
Transfers out to other funds -
Notes: A small fund for the sole purpose as stated above. Closing bank balance 57
Investments -
Furniture and equipment -
Land and buildings -
[H] Hull - Debashis fund [Restricted] Restricted to the following purposes Value summary £ p
Held within: Hull Meeting accounts location Opening bank balance 50
Managed by: Hull Meeting Finance and Property Committee Receipts during the year -
Details: A donation from Mr Debashis who wanted to show support for the Gateway charity that uses the Hull Quaker Meeting House for the Payments during the year -
occasions that they need financial support to do so. Transfers in from other funds -
Transfers out to other funds -
Notes: This fund is restricted to the purposes as described above. Closing bank balance 50
Investments -
Furniture and equipment -
Land and buildings -
[K] *KMS - General Fund Designated for the following purposes Value summary £ p
Held within: Kirkbymoorside Meeting accounts location Opening bank balance 12,035
Managed by: Kirkbymoorside Meeting for Church Affairs Receipts during the year 24,250
Details: This fund is designated for the sole use of Kirkbymoorside Quaker Meeting to cover the costs of running the Meeting House and the Payments during the year (25,335)
events and worship that take place there. It also covers the provision for Internal maintenance, repairs and replacements, furniture and Transfers in from other funds -
equipment Transfers out to other funds (5,508)
Notes: This fund represents donations and room hire less the costs of running the Meeting House which is a traditional single storey Meeting Closing bank balance 5,442
House, built in 1691 Investments 16,994
Furniture and equipment 298
Land and buildings -
[K] *KMS - Richardson Managed Fund Designated for the following purposes Value summary £ p
Held within: KIrkbymoorside Meeting accounts location. It was previously held within the Area Meeting accounts location. Opening bank balance 4,576
Managed by: Area Meeting Finance and Property Committee but with guidance from Kirkbymoorside Meeting Receipts during the year 520
Details: Foundation:1984 by Will; Purpose: Support Kirkbymoorside Local Meeting Payments during the year (4,410)
Distribution of: Capital and Interest; Decision by: Kirkbymoorside Local Meeting Transfers in from other funds -
Transfers out to other funds -
Notes: This fund is held as managed ethical investments to generate an income for Kirkbymoorside Quaker Meeting and be a source of available Closing bank balance 686
capital if needed. Investments 23,593
Furniture and equipment -
Land and buildings -
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Charity No: 1134538
PICKERING AND HULL AREA QUAKER MEETING
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[K] KMS - Lowna Burial Ground Fund [Restricted] Restricted to the following purposes Value summary £ p
Held within: Kirkbymoorside Meeting accounts location Opening bank balance 665
Managed by: Kirkbymoorside Meeting for Church Affairs Receipts during the year -
Details: Donations specifically for the maintenance of Lowna Quaker burial ground Payments during the year (522)
Transfers in from other funds -
Transfers out to other funds -
Notes: This is a small restricted fund, only available to maintain the nearby Lowna Quaker burial ground Closing bank balance 143
Investments -
Furniture and equipment -
Land and buildings -
[M] *Malton- General Fund Designated for the following purposes Value summary £ p
Held within: Malton Meeting accounts location Opening bank balance 5,877
Managed by: Malton Meeting for Church Affairs Receipts during the year 8,602
Details: This fund is designated for the sole use of Malton Quaker Meeting to cover the costs of running the Meeting House and the events and Payments during the year (11,244)
worship that take place there. It also covers the provision for Internal maintenance, repairs and replacements, furniture and equipment Transfers in from other funds 3,182
Transfers out to other funds (2,160)
Notes: Closing bank balance 4,257
Investments 11,330
Furniture and equipment 816
Land and buildings -
[M] Malton- Buildings Reserve Fund Designated for the following purposes Value summary £ p
Held within: Malton Meeting accounts location Opening bank balance -
Managed by: Malton Meeting for Church Affairs Receipts during the year 5,000
Details: A reserve fund making provision for future repairs and maintenance of Malton meeting house. Payments during the year -
Transfers in from other funds -
Transfers out to other funds (5,000)
Notes: This fund is retained as a standby for unexpected maintenance costs for this ancient historical building Closing bank balance -
Investments 5,664
Furniture and equipment -
Land and buildings -
[M] Malton- Malton Heating Project Fund Restricted for the following purposes Value summary £ p
Held within: Malton Meeting accounts location Opening bank balance -
Managed by: Malton Meeting for Church Affairs Receipts during the year 29,487
Details: A restricted fund for the Malton Heating Project Payments during the year (26,047)
Transfers in from other funds -
Transfers out to other funds (3,440)
Notes: This fund was for the Malton Heating Project. Closing bank balance -
Investments -
Furniture and equipment 640
Land and buildings -
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Charity No: 1134538
PICKERING AND HULL AREA QUAKER MEETING
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[M] Malton- Newlove Fund [Restricted] Restricted to the following purposes Value summary £ p
Held within: Malton Meeting accounts location Opening bank balance 3,953
Managed by: Malton Meeting for Church Affairs Receipts during the year -
Details: At the bequest of Clarice Newlove, to be used for supporting the education of young people. Payments during the year (650)
Transfers in from other funds -
Transfers out to other funds -
Notes: This is a restricted fund, only available to be used as listed above. Closing bank balance 3,303
Investments -
Furniture and equipment -
Land and buildings -
[P] *Pick.- General Fund Designated for the following purposes Value summary £ p
Held within: Pickering Meeting accounts location Opening bank balance 4,922
Managed by: Pickering Meeting for Church Affairs Receipts during the year 39,445
Details: This fund is designated for the sole use of Pickering Quaker Meeting to cover the costs of running the Meeting House and the events and Payments during the year (41,411)
worship that take place there. It also covers the provision for Internal maintenance, repairs and replacements, furniture and equipment Transfers in from other funds 5,000
Transfers out to other funds (4,128)
Notes: This fund represents donations and room hire less costs of running the Meeting House which is a traditional Quaker Meeting House built Closing bank balance 3,828
in the 1600's, with associated costs of keeping this ancient property in good condition Investments 354
Furniture and equipment 4,199
Land and buildings -
[P] Pick.- Beth Blueman Fund [Restricted] Restricted to the following purposes Value summary £ p
Held within: Pickering Meeting accounts location Opening bank balance 3,057
Managed by: Pickering Finance and Property Committee in consultation with Area Finance and Property Committee Receipts during the year 5,003
Details: Bequest of Beth Blueman during 2013. For the use of Pickering Local Quaker Meeting. Managed through the Area Meeting investment Payments during the year -
portfolio with related distributions made available to Pickering. Transfers in from other funds -
Transfers out to other funds (5,000)
Notes: As a restricted fund only for the use of Pickering Quaker Meeting, the policy is to invest the fund and use the income to support the costs Closing bank balance 3,060
of Pickering. This is done by income from investments held with Fidelity and a part share in the Cottage adjacent to the Malton Quaker Investments 75,021
Meeting House Furniture and equipment -
Land and buildings 55,000
[P] Pick.- Good News Fund [Restricted] Restricted to the following purposes Value summary £ p
Held within: Pickering Meeting accounts location Opening bank balance 20
Managed by: Pickering Finance and Property Committee Receipts during the year -
Details: Part of the money derived from the sale of the “Good News” bookshop in Pickering, a sum of £50,000 was divided equally among the five Payments during the year -
constituent churches of Pickering Churches Together “for the propagation of the Gospel”. Pickering Quakers received the money in 2008 Transfers in from other funds -
and after consideration decided to devote it to fund periodic lectures Transfers out to other funds -
Notes: Closing bank balance 20
Investments -
Furniture and equipment -
Land and buildings -
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Charity No: 1134538
PICKERING AND HULL AREA QUAKER MEETING
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[S] Scarborough- General Fund Designated for the following purposes Value summary £ p
Held within: Scarborough Meeting accounts location Opening bank balance -
Managed by: Scarborough Meeting for Church Affairs Receipts during the year 43,207
Details: This fund is designated for the sole use of Scarborough Quaker Meeting to cover the costs of running the Meeting House and the events Payments during the year (31,579)
and worship that take place there. It also covers the provision for Internal maintenance, repairs and replacements, furniture and Transfers in from other funds -
equipment Transfers out to other funds (9,626)
Notes: This fund represents donations and room hire less costs of running the Meeting House. It includes provisions for maintenance and Closing bank balance 2,002
renewals for this large property. Investments 6,373
Furniture and equipment 1,562
Land and buildings -
[W] Worfolk- General Fund Designated for the following purposes Value summary £ p
Held within: Worfolk Cottage accounts location Opening bank balance 12,170
Managed by: Worfolk Cottage Management Committee Receipts during the year 17,528
Details: To cover the costs of running Worfolk Cottage as a place of retreat and the events, accommodation and worship that take place there, Payments during the year (13,665)
including the attendance of the working party to and management committee. It also covers the provision for Internal maintenance, Transfers in from other funds -
repairs and replacements, furniture and equipment. Transfers out to other funds (9,996)
Notes: Surpluses are returned to the Area General designated Fund. Closing bank balance 6,037
Investments 22,660
Furniture and equipment 4,565
Land and buildings -
Value summary - Grand totals £ p
Opening bank balance 124,941
Receipts during the year 262,940
Payments during the year (319,718)
Transfers in from other funds 64,925
Transfers out to other funds (64,925)
Closing bank balance 68,163
Investments 337,184
Furniture and equipment 57,069
Land and buildings 1,055,476
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16