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2022-12-31-accounts

Charity registration number: 1134531

Nottinghamshire & Derbyshire Area Quaker Meeting

Annual Report and Financial Statements for the Year Ended 31 December 2022

Community Accounting Plus Units 1 & 2 North West 41 Talbot Street Nottingham NG1 5GL

Nottinghamshire & Derbyshire Area Quaker Meeting

Contents (continued)

Contents (continued)
Reference and Administrative Details 1
Trustees' Report 2 to 10
Statement of Trustees' Responsibilities 11
Independent Examiner's Report 12
Statement of Financial Activities 13 to 14
Balance Sheet 15
Notes to the Financial Statements 16 to 33

Nottinghamshire & Derbyshire Area Quaker Meeting

Reference and Administrative Details

Trustees

Gwendoline Schaffer Ian Forrester Zoe Jackson-Newbold David King Roger Ibbett David Cook Grant Fletcher-Harrison

Charity Registration Number

1134531

Principal Office

Friends Meeting House 25-27 Clarendon Street Nottingham NG1 5JD

Independent Examiner

John O'Brien, employee of Community Accounting Plus Units 1 & 2 North West 41 Talbot Street Nottingham NG1 5GL

Page 1

Nottinghamshire & Derbyshire Area Quaker Meeting

Trustees' Report

The trustees present the annual report together with the financial statements of the charity for the year ended 31 December 2022.

Details of our Local Quaker Meetings

Our Meetings used video conferencing or other means of meeting at a distance when meeting in person was not possible in 2022. When gathering in person they met at the following addresses:

Local Meeting Bakewell Beeston Chesterfield Derby Fritchley Mansfield Nottingham Worksop

Nottingham
Worksop
Meeting
Location
Meeting Address owned by AM
Bakewell Friends Meeting House, Chapel Row, Matlock Street, Bakewell, DE45 1EL Yes
Chilwell Memorial Hall, 128 High Road, Chilwell, NG9 4AT No
Chesterfield Friends Meeting House, St Helen's Street, Chesterfield, S40 4AG Yes
Derby Friends Meeting House, St Helen's Street, Derby, DE1 3GY Yes
Fritchley Friends Meeting House, Chapel Street, Fritchley, Belper, DE56 2FR Yes
Mansfield Friends Meeting House, Rosemary Street, Mansfield, NG19 6AB Yes
Nottingham Friends Meeting House, 25 Clarendon Street, Nottingham, NG1 5JD Yes
Quiet Room, Crossing Church & Centre, Newcastle Street, Worksop, S80 2AT No

Abbreviations

For ease of reading the following abbreviations will now be used:

AM = Area Meeting

LM = Local Meeting

MfW = Meeting for Worship

LBM = Local Business Meeting

N&DAQM = Nottinghamshire and Derbyshire Area Quaker Meeting

BYM = Britain Yearly Meeting

Status and Objectives

Charity Registration Number: 1134531

Address: Friends Meeting House, 25 Clarendon Street, Nottingham, NG1 5JD

Website: www.nottsandderbyquakers.org.uk

Page 2

Nottinghamshire & Derbyshire Area Quaker Meeting

Trustees' Report (continued)

The Religious Society of Friends, often referred to as Quakers, is a faith group formed in the 17th century. Quaker Meetings are held in stillness, as we open our hearts and minds to new insights and guidance. Sometimes a Friend is moved to share what they have discovered in spoken ministry. We differ from most religious groups as, (in the United Kingdom), we have no clergy. We believe that all have equal access to God/the Light, and that there is that of God/the Light in everyone. Quakerism sprung from Puritanical Christianity, but Friends now come from a variety of religious backgrounds. Quakers have testimonies, core beliefs that guide our actions. These include Simplicity, Peace, Truth/Integrity, Equality and Sustainability.

Quakers in the United Kingdom are members of BYM, our final constituent authority. We are also members of AMs, separate charities made up of several smaller LMs. Due to our testimony to equality, there is a good amount of movement of ideas from LM to AM to BYM, and vice versa.

The charitable aim of N&DAQM is the furtherance of the general religious and charitable activities of the Religious Society of Friends in Nottinghamshire and Derbyshire and beyond. We have seven charitable goals:

  1. Strengthening the Life and Witness of Quaker Meetings both in the area of N&DAQM and beyond.

  2. Spreading the message of Quakers and developing the thought and practice of the Religious Society of Friends.

  3. Undertaking Quaker service for the relief of suffering at home and abroad.

  4. Funding the concerns that Quaker Meetings have agreed to support in the area of N&DAQM or beyond

  5. Providing for the pastoral care of individual Friends, including assistance to those in need and for education

  6. Maintaining and developing our meeting houses as places for public worship and from which to carry out our witness to the world

  7. Administering and maintaining the organisation of N&DAQM and contributing to the support of BYM

Our annual report sets out the successes and difficulties of achieving these goals in 2022. Information has been given to Trustees by each LM, as many decisions are made at a LM level. The Trustees’ report explains our structure, governance and management, as well as covering the duties we carried out in 2022.

MfWs and LBMs continued throughout the year. Most Meetings were held in person or ‘blended’, so that those unable to attend physically could be present. Several LMs held Midweek Meetings, allowing additional opportunities for Worship. Bakewell Meeting held additional MfWs in Buxton and Wirksworth.

Local Meetings held a variety of other events to complement Meeting for Worship, some examples include:

Page 3

Nottinghamshire & Derbyshire Area Quaker Meeting

Trustees' Report (continued)

Socials were also held across the AM, including bike rides, fellowship lunches and quizzes.

Outreach, Ecumenical and Interfaith

Living our Testimonies:

Equality

Page 4

Nottinghamshire & Derbyshire Area Quaker Meeting

Trustees' Report (continued)

Peace

The invasion of Ukraine was of particular concern to Friends, and many attended online Meetings for Worship for Peace and various protests. Donations were also collected for relevant charities, and at least one Friend took part in the ‘Homes for Ukraine’ project, hosting a Ukrainian family.

Sustainability

A Friend in Fritchley Meeting held a session on his PhD research into the history of Fritchley Quakers. This was open to a wider audience. The book on the history of Fritchley Quakers was also shared with attenders throughout the year, and well received.

3. Undertaking Quaker service for the relief of suffering at home and abroad

Our Quaker beliefs affect how we live our lives outside of Meetings. Many Friends live their Quaker testimonies though supporting or volunteering for different causes outside of Quaker-organised activities.

Fritchley Meeting has continued its affiliation with Quakers in Criminal Justice and a Friend attends the Quaker African Interest Group.

Charities Friends volunteer for/support include:

Page 5

Nottinghamshire & Derbyshire Area Quaker Meeting

Trustees' Report (continued)

Friends have also been attending online international Meetings for Worship for Peace/Ukraine, holding in the Light those affected by the Ukraine war. These Meetings are sponsored by Friends House Moscow Support Association.

Chesterfield provided their MH monthly for the use of Ukrainian refugees and their host families.

4. Funding the concerns that Quaker Meetings in the area of Notts & Derbyshire AQM or beyond have agreed to support

The Area Meeting and several individual Friends provide financial support to the Northern Friends Peace Board. As mentioned above, Derby Meeting continued its Peace bowl collections. Other Meetings also held collections for various charities, and encouraged Friends to donate individually as they were able.

5. Providing for the pastoral care of individual Friends, including assistance to those in need and for education

Chesterfield, Derby and Nottingham LMs have named Pastoral Friends. Pastoral Friends meet to discuss the needs of those in the LM. Our smaller Meetings have shared Pastoral responsibilities.

Pastoral Friends provide support by meeting up with Friends, phoning, emailing or sending cards. They also organise hospital and residential home visits when possible.

Several LMs also have Facebook or WhatsApp groups where Friends can socialise more informally.

Bakewell Meeting started a system of ‘Duty Elders’, which worked well.

6. Maintaining and developing our meeting houses as places for public worship and from which to carry out our witness to the world

Six of our LMs are held in Meeting Houses, the care of which is primarily dealt with by LMs and their Stewardship/Premises Committees.

Fritchley Meeting House had repairs made to the boundary wall and MH itself. The roof was repaired and the burial ground at Toadhole Furnace was maintained by a Friend.

The glazing on Derby Meeting’s entrance door and surrounding windows was updated.

Chesterfield Meeting appointed a new Assistant Warden, dealt with tenancy matters, had a new gas main fitted and boiler repairs done and improved car park lighting.

Page 6

Nottinghamshire & Derbyshire Area Quaker Meeting

Trustees' Report (continued)

Nottingham Meeting’s hot water system was repaired.

Discernment began on hiring a Meeting House Manager at an AM level. Work on this continues.

7. Administering and maintaining the organisation of Nottinghamshire and Derbyshire Area Quaker Meeting and contributing to the support of BYM

Nottinghamshire and Derbyshire Area Quaker Meeting is run by volunteers, supported by our nine paid employees. Besides finding volunteers for roles in their LMs, each provides volunteers at the AM level. We would not exist without the hundreds of hours of voluntary service provided by Friends, for which we are hugely grateful.

Friends also volunteer with other Quaker organisations, including BYM, Bamford Quaker Community, Northern Friends Peace Board, Quaker Music Network and Woodbrooke Quaker Study Centre.

Celebrating Successes and Achievements

Several Meetings had new attenders and members come, either on regular or one-off bases throughout the year.

We welcomed working with Sarah Shaw, the new Local Development Worker. Her East Midlands Quaker meetings were particularly of use.

The creation of the Duty Elder role at Bakewell Meeting is a positive example of adapting roles as the number of Friends decreases.

Several Memorial Meetings were held at Local Meetings, providing support and community.

We saw a return of hiring groups post-Covid lockdowns.

Reflecting on difficulties and challenges

Finding Friends to take on roles continues to be a pressing concern. Smaller Meetings with a considerable number of roles to fill is a concerning trend, and was a key factor in Bingham Meeting laying itself down this year.

Maintaining a gathered community while some are meeting on Zoom and some in person could be difficult.

Increasing energy costs are a concern, as are Meetings managing larger premises than they now need.

Looking Forward

Friends at Local and Area levels are seriously considering simplification. Our Meetings cannot continue to run as they have been as numbers decrease. This is a trend echoed across the UK.

Meetings hope to continue strengthening and deepening their communities and spiritual lives, using both tried and true methods and by living adventurously.

Trustees’ Report

We faced a few key issues in 2022. The first, and largest, of these was COVID-19. We started the year still monitoring monthly statistics across our geographical area at a Trustee level. Over the year, we left more discernment and monitoring to the Local Meetings, reflecting Quaker equality values.

We saw the return of more hirers throughout the year, though some Meetings were better utilised than others.

A complex situation including a resident volunteer warranted much discernment and taking legal advice.

Page 7

Nottinghamshire & Derbyshire Area Quaker Meeting

Trustees' Report (continued)

The Treasurers were involved in winding down the bank accounts of Bingham Local Meeting, after they decided to lay themselves down.

to lay themselves down.
Name & Specific Role Initial Appointment Reappointment End of term
Zoe Jackson - Clerk to Trustees from 01/01/22 11/07/2020 10/07/2023
David King 19/05/2018 19/05/2021 18/05/2024
David Cook 14/07/2018 14/07/2021 31/12/2022
Grant Fletcher-Harrison 11/07/2020 10/07/2023
Roger Ibbett 12/09/2020 11/10/2023
Ian Forrester 12/01/2022 11/01/2025
Gwendoline Schaffer 10/10/2022 11/10/2025

Holding Trustees

Friends Trusts Limited, Friends House, 173 -177 Euston Road, London, NW1 2BJ

Governance

The charity is run in accordance with our governing document, adopted on 19th July 2008, and a Charity Commission Scheme dated 8th June 2015.

The AM met and Trustees met throughout the year to meet their responsibilities. We used video-conferencing for all Trustee Meetings, following Quaker Business Method.

The AM in session appoints trustees, after nomination by the AM Nominations Committee. We encourage new trustees to attend the “Being a Quaker Trustee” course held by Woodbrooke Quaker Study Centre, unless they have recent relevant Quaker trustee experience.

Public Benefit

Our charitable aims and public benefit are set out in this report, along with examples of how we met them in 2022.

Statement

The trustees confirm that they have complied with the requirements of section 4 of the Charities Act 2011 to have due regard to the public benefit guidance published by the Charity Commission for England and Wales to the best of their ability.

As an AM we offer public religious worship and maintain buildings for this purpose. This fulfils our central charitable purpose of advancing religion. We work to create Quaker communities where learning, pastoral care and other activities enrich our lives. This enables us to serve society on local, national and international levels.

Structure of the AM

We have nine constituent LMs: Bakewell, Beeston, Bingham, Chesterfield, Derby, Fritchley, Mansfield, Nottingham and Worksop. Six of these use Meeting Houses owned by the AM. Bingham Meeting laid itself down in 2022, after careful discernment.

Though Trustees and the AM hold overall responsibility, much of the day-to-day running of our LMs and Meeting Houses is done by LMs. This is in line with our Equality testimony. Each LM works to fulfil our charitable aims as they feel led through Meetings for Worship for Business.

Page 8

Nottinghamshire & Derbyshire Area Quaker Meeting

Trustees' Report (continued)

The LMs provide the majority of Meetings for Worship. They also provide Eldership and Pastoral Friendship to Quakers. Each LM holds LMs for Business, where discernment is given to LM issues as well as those passed on from AM and BYM. They also pass items on to AM, which may go on to BYM if necessary.

LMs also have their own committees and role-holders. These maintain Meeting Houses (if they meet in one) and manage money on a Local level. They maintain our presence in the community through interfaith work and open our Meeting Houses for the use of other groups.

A significant amount of work on our testimonies, deepening of our faith and support of acts of witness also happen locally.

The members of the AM are those Friends whose names are recorded in the official register maintained in accordance with Quaker Faith and Practice. As at 31 December 2022 the AM Tabular Statement recorded 239 members, with 120 adult attenders and 6 children.

Reserves

In a continuation of themes from 2021, we find that our reserves of time and volunteers are of much more concern than our finances. This theme was discussed throughout the year and continues to be an issue.

Safeguarding

We considered the updated model Safeguarding policy received from Britain Yearly Meeting in late 2021, and held several Safeguarding Working Group Meetings to discern on it. As many other AMs, we found the model policy placed unrealistic expectations on Area Meetings, without providing adequate support. We feel our current policy remains suitable.

Financial Management

Our Area Meeting Treasurer and Assistant Area Meeting Treasurer have undertaken the day-to-day management of the Area Meeting’s finances and the five Area Meeting funds, which they carried out on behalf of the trustees. They kept the trustees regularly informed about their work and attended trustees’ meetings as needed, particularly for the preparation of the Area Meeting budget and collation of the annual accounts.

Specific aspects of our financial management have included:

Page 9

Nottinghamshire & Derbyshire Area Quaker Meeting

Trustees' Report (continued)

Financial Review

The Area Meeting’s total resources include cash, investment funds and some investment properties. This excludes the value of our meeting houses. In 2022 the total value decreased by approximately 3.4% to £ 2,044,207 from £2,044,207 in 2021, of which 35.4% was held in unrestricted funds, 8% in restricted funds and 56.6% in endowed funds. The fall in value is mainly due to a fall in in the value of our investments.

The level of contributions (donations) from individuals for our Area and Local Meetings showed an increase to £70,857 from £58,984 in 2021. This includes £22,000 received in unrestricted legacies in 2022.

After several years of sustained growth our COIF charity ethical investment fund units decreased in value over the year to £677,636 from £773,763. This represents a decrease in unit value of 12.4%. The £21,114 (£20,817 in 2021) received in dividends from these units provided income for our Education, Hardship and Property Maintenance Restricted Funds and our Unrestricted Building Maintenance Reserve Fund.

Room hire income at our six meeting houses started to recover from the impact of the pandemic and increased to £45,865 (£15,757 in 2021). The second stage of our insurance claim for loss of income due to COVID19 resulted in a further award of £ 21,682 for January to August 2021. This is in addition to the £34,000 awarded in 2021 for loss of income in 2020, making a total of £55,682.

Expenditure on maintaining our meeting houses increased by 6% in 2022 compared to 2021.

Reserves Policy

Trustees split reserves into general reserves and building maintenance reserves. Local Meetings and Area Meeting are advised to maintain a general reserve equal to a year’s anticipated expenditure.

Those Local Meetings responsible for maintaining property are advised to hold an additional building maintenance reserve of 2% of the insured value of the relevant properties.

To support Local Meetings, Area Meeting tries to maintain a central building maintenance fund of up to 7% of the insured value of all properties.

Trustees have reviewed our reserves. The Area Meeting general reserve at £27,376 represents around 24 months of normal expenditure. Trustees consider the reserve to be within our policy. The Area Meeting unrestricted building maintenance reserve at £183,841 represents around 2.55% of the insured value of our functional property. This compares with a policy of holding 7%, however trustees recognise that the 7% is a long-term goal rather than an urgent target therefore they consider no action is required.

Page 10

Nottinghamshire & Derbyshire Area Quaker Meeting

Statement of Trustees' Responsibilities

The trustees are responsible for preparing the trustees' report and the financial statements in accordance with the United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practice) and applicable law and regulations.

The law applicable to charities requires the trustees to prepare financial statements for each financial year which give a true and fair view of the state of affairs of the charity and of the incoming resources and application of resources of the charity for that period. In preparing these financial statements, the trustees are required to:

The trustees are responsible for keeping proper accounting records that disclose with reasonable accuracy at any time the financial position of the charity and enable them to ensure that the financial statements comply with the Charities Act 2011, the Charities (Accounts and Reports) Regulations 2008, and the provisions of the constitution. The trustees are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.

The trustees are responsible for the maintenance and integrity of the corporate and financial information included on the charitable company's website. Legislation governing the preparation and dissemination of financial statements may differ from legislation in other jurisdictions.

Approved by the trustees of the charity on ...10/10/2023. and signed on its behalf by:

Roger Ibbett Trustee

Page 11

Nottinghamshire & Derbyshire Area Quaker Meeting

Independent Examiner's Report to the trustees of Nottinghamshire & Derbyshire Area Quaker Meeting

Independent examiner’s report to the trustees of Nottinghamshire & Derbyshire Area Quaker Meeting

I report to the trustees on my examination of the accounts of Nottinghamshire & Derbyshire Area Quaker Meeting (the Charity) for the year ended 31 December 2022.

Responsibilities and basis of report

As the trustees of the charity you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 ('the Act').

I report in respect of my examination of the Charity’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination I have followed all the applicable directions given by the Charity Commission under section 145(5)(b) of the Act.

Independent examiner’s statement

I have completed my examination. I confirm that no matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:

  1. accounting records were not kept in respect of the Charity as required by section 130 of the Act; or

  2. the accounts do not accord with those records; or

  3. the accounts do not comply with the accounting requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a ‘true and fair' view which is not a matter considered as part of an independent examination.

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.

John O’Brien MSc, FAIA, FCCA, FCIE, employee of Community Accounting Plus Fellow of the Association of Charity Independent Examiners

Units 1 & 2 North West 41 Talbot Street Nottingham NG1 5GL

Date:.....17/10/2023..

Page 12

Nottinghamshire & Derbyshire Area Quaker Meeting

Statement of Financial Activities for the Year Ended 31 December 2022

Total
Total
Unrestricted
Restricted
Endowment
2022
2021
Note £
£
£
£
£
Income and Endowments from:
Donations and legacies
2		 70,857
11,819
-
82,676
88,537
Charitable activities
3		 68,456
-
-
68,456
50,151
Other trading activities
4		 102
-
-
102
145
Investment income
5		 15,936
31,828
-
47,764
46,893
Total Income
155,351
43,647
-
198,998
185,726
Expenditure on:
Raising funds
6		 (2,234)
(16,842)
-
(19,076)
(11,217)
Charitable activities
7		 (131,725)
(22,243)
-
(153,968)
(150,627)
Total Expenditure
(133,959)
(39,085)
-
(173,044)
(161,844)
Gains/losses on investment
assets (19,050)
-
(77,077)
(96,127)
91,825
Net movement in funds
2,342
4,562
(77,077)
(70,173)
115,707
Reconciliation of funds
Total funds brought
forward 696,381
153,402
1,194,424
2,044,207
1,928,500
Total funds carried forward
14
698,723
157,964
1,117,347
1,974,034
2,044,207

All of the charity's activities derive from continuing operations during the above two periods. The funds breakdown for the period is shown in note 14.

The notes on pages 16 to 33 form an integral part of these financial statements. Page 13

Nottinghamshire & Derbyshire Area Quaker Meeting

Statement of Financial Activities for the Year Ended 31 December 2022 (continued)

These are the figures for the previous accounting period and are included for comparative purposes

Total
Unrestricted
Restricted
Endowment
2021
Note £
£
£
£
Income and Endowments from:
Donations and legacies
2		 74,080
14,457
-
88,537
Charitable activities
3		 50,151
-
-
50,151
Other trading activities
4		 145
-
-
145
Investment income
5		 15,470
31,423
-
46,893
Total Income
139,846
45,880
-
185,726
Expenditure on:
Raising funds
6		 (1,289)
(9,928)
-
(11,217)
Charitable activities
7		 (123,347)
(27,280)
-
(150,627)
Total Expenditure
(124,636)
(37,208)
-
(161,844)
Gains/losses on investment
assets 18,197
-
73,628
91,825
Net movement in funds
33,407
8,672
73,628
115,707
Reconciliation of funds
Total funds brought forward
662,974
144,730
1,120,796
1,928,500
Total funds carried forward
14
696,381
153,402
1,194,424
2,044,207

The notes on pages 16 to 33 form an integral part of these financial statements.

Page 14

Nottinghamshire & Derbyshire Area Quaker Meeting

(Registration number: 1134531) Balance Sheet as at 31 December 2022

2022
2021
Note £
£
Fixed assets
Investments
10		 1,331,636
1,427,763
Current assets
Debtors
11		 5,836
10,070
Cash at bank and in hand
12		 639,981
614,036
645,817
624,106
Creditors: Amounts falling due within oneyear
13
(3,419)
(7,662)
Net currentassets
642,398
616,444
Netassets
1,974,034
2,044,207
Funds of the charity:
Endowment funds
1,117,347
1,194,424
Restricted income funds
Restricted funds
14		 157,964
153,402
Unrestricted income funds
Unrestricted funds 698,723
696,381
Total funds
14
1,974,034
2,044,207

The financial statements on pages 13 to 33 were approved by the trustees, and authorised for issue on 10/10/2023 and signed on their behalf by:

Roger Ibbett Trustee

The notes on pages 16 to 33 form an integral part of these financial statements.

Page 15

Nottinghamshire & Derbyshire Area Quaker Meeting

Notes to the Financial Statements for the Year Ended 31 December 2022

1 Accounting policies

Statement of compliance

The financial statements have been prepared in accordance with the second edition of the Charities Statement of Recommended Practice issued in October 2019, the Financial Reporting Standard applicable in the United Kingdom and Republic of Ireland (FRS 102) and the Charities Act 2011.

Basis of preparation

Nottinghamshire & Derbyshire Area Quaker Meeting meets the definition of a public benefit entity under FRS 102. Assets and liabilities are initially recognised at historical cost or transaction value unless otherwise stated in the relevant accounting policy notes.

Exemption from preparing a cash flow statement

The charity opted to early adopt Bulletin 1 published on 2 February 2016 and have therefore not included a cash flow statement in these financial statements.

Going concern

The financial statements have been prepared on a going concern basis.

The trustees assess whether the use of going concern is appropriate i.e. whether there are any material uncertainties related to events or conditions that may cast significant doubt on the ability of the charity to continue as a going concern. The trustees make this assessment in respect of a period of one year from the date of approval of the financial statements.

Income and endowments

Voluntary income including donations, gifts, legacies and grants that provide core funding or are of a general nature is recognised when the charity has entitlement to the income, it is probable that the income will be received and the amount can be measured with sufficient reliability.

Donations and legacies

Donations and legacies are recognised on a receivable basis when receipt is probable and the amount can be reliably measured.

Grants receivable

Grants are recognised when the charity has an entitlement to the funds and any conditions linked to the grants have been met. Where performance conditions are attached to the grant and are yet to be met, the income is recognised as a liability and included on the balance sheet as deferred income to be released.

Expenditure

All expenditure is recognised once there is a legal or constructive obligation to that expenditure, it is probable settlement is required and the amount can be measured reliably. All costs are allocated to the applicable expenditure heading that aggregates similar costs to that category. Where costs cannot be directly attributed to particular headings they have been allocated on a basis consistent with the use of resources, with central staff costs allocated on the basis of time spent, and depreciation charges allocated on the portion of the asset’s use. Other support costs are allocated based on the spread of staff costs.

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Nottinghamshire & Derbyshire Area Quaker Meeting

Notes to the Financial Statements for the Year Ended 31 December 2022 (continued)

Raising funds

These are costs incurred in attracting voluntary income, the management of investments and those incurred in trading activities that raise funds.

Charitable activities

Charitable expenditure comprises those costs incurred by the charity in the delivery of its activities and services for its beneficiaries. It includes both costs that can be allocated directly to such activities and those costs of an indirect nature necessary to support them.

Government grants

Government grants are recognised based on the accrual model and are measured at the fair value of the asset received or receivable. Grants are classified as relating either to revenue or to assets. Grants relating to revenue are recognised in income over the period in which the related costs are recognised. Grants relating to assets are recognised over the expected useful life of the asset. Where part of a grant relating to an asset is deferred, it is recognised as deferred income.

Taxation

The charity is considered to pass the tests set out in Paragraph 1 Schedule 6 of the Finance Act 2010 and therefore it meets the definition of a charitable company for UK corporation tax purposes. Accordingly, the charity is potentially exempt from taxation in respect of income or capital gains received within categories covered by Chapter 3 Part 11 of the Corporation Tax Act 2010 or Section 256 of the Taxation of Chargeable Gains Act 1992, to the extent that such income or gains are applied exclusively to charitable purposes.

Tangible fixed assets

Furniture and equipment. These are written off at the time of purchase.

Functional properties.

These are integral to our charitable purposes and are unlikely to be sold. As they comprise the meeting houses and burial grounds, they are not included in the Balance Sheet and not depreciated. Details of these properties are set out below.

Investment properties

Investment property is carried at fair value, derived from the current market prices for comparable real estate determined annually by external valuers. The valuers use observable market prices, adjusted if necessary for any difference in the nature, location or condition of the specific asset. Changes in fair value are recognised in profit or loss. The market values of the investment properties were ascertained by professional valuations dated the 8th June 2015 for the three MR&A properties and 20th February 2020 for 25A Ashgate Road.

Fixed asset investments

Fixed asset investments, other than programme related investments, are included at market value at the balance sheet date. Realised gains and losses on investments are calculated as the difference between sales proceeds and their market value at the start of the year, or their subsequent cost, and are charged or credited to the Statement of Financial Activities in the period of disposal.

Unrealised gains and losses represent the movement in market values during the year and are credited or charged to the Statement of Financial Activities based on the market value at the year end.

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Nottinghamshire & Derbyshire Area Quaker Meeting

Notes to the Financial Statements for the Year Ended 31 December 2022 (continued)

Trade debtors

Trade debtors are amounts due from customers for merchandise sold or services performed in the ordinary course of business.

Trade debtors are recognised initially at the transaction price. They are subsequently measured at amortised cost using the effective interest method, less provision for impairment. A provision for the impairment of debtors is established when there is objective evidence that the charity will not be able to collect all amounts due according to the original terms of the receivables.

Cash and cash equivalents

Cash and cash equivalents comprise cash on hand and call deposits, and other short-term highly liquid investments that are readily convertible to a known amount of cash and are subject to an insignificant risk of change in value.

Trade creditors

Trade creditors are obligations to pay for goods or services that have been acquired in the ordinary course of business from suppliers. Accounts payable are classified as current liabilities if the charity does not have an unconditional right, at the end of the reporting period, to defer settlement of the creditor for at least twelve months after the reporting date. If there is an unconditional right to defer settlement for at least twelve months after the reporting date, they are presented as non-current liabilities.

Trade creditors are recognised initially at the transaction price and subsequently measured at amortised cost using the effective interest method.

Borrowings

Interest-bearing borrowings are initially recorded at fair value, net of transaction costs. Interest-bearing borrowings are subsequently carried at amortised cost, with the difference between the proceeds, net of transaction costs, and the amount due on redemption being recognised as a charge to the over the period of the relevant borrowing.

Interest expense is recognised on the basis of the effective interest method and is included in interest payable and similar charges.

Borrowings are classified as current liabilities unless the has an unconditional right to defer settlement of the liability for at least twelve months after the reporting date.

Fund structure

Unrestricted income funds are general funds that are available for use at the trustees' discretion in furtherance of the objectives of the charity.

Restricted income funds are those donated for use in a particular area or for specific purposes, the use of which is restricted to that area or purpose.

Pensions and other post retirement obligations

The charity operates a defined contribution pension scheme for employees. The assets of the scheme are held separately from those of the charity. Pension costs charges in the Statement of Financial Activities represent the contributions payable by the charity during the year.

Page 18

Nottinghamshire & Derbyshire Area Quaker Meeting

Notes to the Financial Statements for the Year Ended 31 December 2022 (continued)

2 Income from donations and legacies

Unrestricted
funds Restricted Total Total
General funds 2022 2021
£ £ £ £
Donations and legacies;
Donations from individuals 70,857 11,819 82,676 73,441
Grants, including capital grants;
Governmentgrants - - - 15,096
70,857 11,819 82,676 88,537

3 Income from charitable activities

Unrestricted
funds
Total
Total
General
2022
2021
£
£
£
Catering income 554
554
3
Meeting house hiring 45,865
45,865
15,757
Feed in tariff (Nottingham) 235
235
391
Insurance claim - lost income 21,682
21,682
34,000
Repairs 120
120
-
68,456
68,456
50,151
4
Income from other trading activities
Unrestricted
funds
Total
Total
General
funds
2021
£
£
£
Local fundraisingand street collection income 102
102
145
102
102
145

Page 19

Nottinghamshire & Derbyshire Area Quaker Meeting

Notes to the Financial Statements for the Year Ended 31 December 2022 (continued)

5 Investment income

5
Investment income		 5
Investment income
Unrestricted
funds
Restricted
Total
Total
General
funds
2022
2021
£
£
£
£
Interest receivable and similar
income;
Interest receivable on bank deposits
1,403
767
2,170
1,596
Other income from fixed asset
investments
14,533
31,061
45,594
45,297
15,936
31,828
47,764
46,893
6
Expenditure on raising funds
a)
Investment management costs
Unrestricted
funds
Restricted
Total
Total
General
funds
2022
2021
Note
£
£
£
£
Other investment
management costs;
Amounts payable to property
managers
1,075
2,794
3,869
3,568
Propertyrepairs
1,159
12,893
14,052
6,565
2,234
15,687
17,921
10,133
b)
Other investment management costs
Restricted
Total
Total
funds
2022
2021
Note £
£
£
Other direct costs (insurance) 1,155
1,155
1,084

Page 20

Nottinghamshire & Derbyshire Area Quaker Meeting

Notes to the Financial Statements for the Year Ended 31 December 2022 (continued)

7 Expenditure on charitable activities

Unrestricted

Unrestricted
Total Total
General Restricted 2022 2021
£ £ £ £
Administration 3,158
 -
3,158
2,884
Governance costs 3,934
 -
3,934
4,290
Life of meeting costs 24,670
21,243
45,913
48,138
Maintainingmeetinghouses 99,963
1,000
100,963
95,315
131,725
22,243
153,968
150,627

8 Staff costs

The aggregate payroll costs were as follows:

The aggregate payroll costs were as follows:
2022
2021
£
£
Staff costs during the year were:
Wages and salaries 43,440
43,207
Pension costs 1,683
1,411
45,123
44,618

The monthly average number of persons (including senior management team) employed by the charity during the year was as follows:

year was as follows:
2022
2021
No
No
Staff 9
9

4 (2021 - 4) of the above employees participated in the Defined Contribution Pension Schemes.

Contributions to the employee pension schemes for the year totalled £1,683 (2021 - £1,411).

No employee received emoluments of more than £60,000 during the year

9 Taxation

The charity is a registered charity and is therefore exempt from taxation.

Page 21

Nottinghamshire & Derbyshire Area Quaker Meeting

Notes to the Financial Statements for the Year Ended 31 December 2022 (continued)

10
Fixed asset investments
2022
2021
£
£
Investment properties 654,000
654,000
Other investments 677,636
773,763
1,331,636
1,427,763

Investment properties

Investment properties
Investment
properties

£
Cost or Valuation
At 1 January2022 654,000
Provision
At 31 December 2022
-
Net book value
At 31 December 2022
654,000
At 31 December 2021
654,000
There has been no valuation of investment property by an independent valuer since June 2015.

Restricted Endowment Investment Properties:

These investment properties are administered by a professional estate and lettings agency and form part of the expendable endowment capital of the Matilda Rickman's Gift. Brook Cottage £185,000 Chestnut Bank Cottage £125,000 Woodland Cottage £160,000

Unrestricted Investment Property: Mansfield Bungalow £100,000

Permanent Endowment Investment Property: 25A Ashgate Road £84,000

Page 22

Nottinghamshire & Derbyshire Area Quaker Meeting

Notes to the Financial Statements for the Year Ended 31 December 2022 (continued)

Other investments

Other investments
Unlisted
investments
Total
£
£
Cost or Valuation
At 1 January 2022 773,763
773,763
Revaluation (96,127)
(96,127)
At 31 December 2022
677,636
677,636
Net book value
At 31 December 2022
677,636
677,636
At 31 December 2021
773,763
773,763

Ethical Investment Fund:

Investments are held in the COIF Charities Ethical Investment Fund managed by CCLA Fund Managers Limited and are considered to be Alternative Investment Funds under the European Alternative Investment Fund Managers Directive operative from July 2013.

11 Debtors

11
Debtors
2022 2021
£ £
Trade debtors 1,584 1,049
Prepayments 113 -
Other debtors 4,139 9,021
5,836 10,070
12
Cash and cash equivalents
2022 2021
£ £
Cash at bank 639,981 614,036

13 Creditors: amounts falling due within one year

13
Creditors: amounts falling due within one year
2022
2021
£
£
Trade creditors 289
298
Other creditors 3,130
7,364
3,419
7,662

Page 23

Nottinghamshire & Derbyshire Area Quaker Meeting

Notes to the Financial Statements for the Year Ended 31 December 2022 (continued)

14
Funds
Balance at 1
Incoming
Resources
Other recognised
Balance at 31
January 2022
resources
expended
Transfers
gains/(losses)
December 2022

£
£

£
£

£
£
Unrestricted funds
General
Area General Fund 26,582
8,005
(8,584)
1,373
-
27,376
Designated
Area Building Maintenance 204,329
8,562
(10,000)
-
(19,050)
183,841
Area Property Fund 100,000
-
-
-
-
100,000
Bakewell Meeting 22,374
40,766
(12,143)
(1,000)
-
49,997
Beeston Meeting 1,308
1,393
(1,880)
(200)
-
621
Chesterfield Meeting 43,348
40,968
(32,482)
(45)
-
51,789
Derby Meeting 75,284
22,751
(14,473)
(50)
-
83,512
Fritchley Meeting 7,001
1,260
(1,444)
-
-
6,817
Bingham Meeting 693
-
(115)
(578)
-
-
Mansfield Meeting 20,492
10,674
(17,657)
500
-
14,009
Nottingham Meeting 170,734
20,601
(34,433)
-
-
156,902
Worksop Meeting 1,575
368
(748)
-
-
1,195
Bakewell Building Maintenance Fund 15,882
-
-
-
-
15,882
DerbyBuildingMaintenance Fund 6,779
3
-
-
-
6,782
669,799
147,346
(125,375)
(1,373)
(19,050)
671,347
Total unrestricted funds
696,381
155,351
(133,959)
-
(19,050)
698,723

Page 24

Nottinghamshire & Derbyshire Area Quaker Meeting

Notes to the Financial Statements for the Year Ended 31 December 2022 (continued)

Balance at 1
Incoming
Resources
Other recognised
Balance at 31
January 2022
resources
expended
Transfers
gains/(losses)
December 2022

£
£

£
£

£
£
Restricted funds
N&D Property Maintenance 47,735
5,023
(1,000)
-
-
51,758
N&D Poor Friends 45,215
6,284
(7,464)
-
-
44,035
MR&A Education 60,452
20,771
(19,052)
-
-
62,171
Actingas Agent(BYM) -
11,569
(11,569)
-
-
-
Total restricted funds
153,402
43,647
(39,085)
-
-
157,964
Endowment funds
Permanent
25A Ashgate Road 84,000
-
-
-
-
84,000
Monyash MH & BG Capital 148,370
-
-
-
(18,432)
129,938
232,370
-
-
-
(18,432)
213,938
Expendable
Ladybrook Poor Friends 7,092
-
-
-
(881)
6,211
MR&A Education 565,048
-
-
-
(9,324)
555,724
N&D Poor Friends 36,462
-
-
-
(4,529)
31,933
N&D Property Maintenance 2,808
-
-
-
(349)
2,459
Richardson Capital 349,431
-
-
-
(43,411)
306,020
Toadhole Property 1,213
-
-
-
(151)
1,062
962,054
-
-
-
(58,645)
903,409
Total endowment funds
1,194,424
-
-
-
(77,077)
1,117,347

Page 25

Nottinghamshire & Derbyshire Area Quaker Meeting

Notes to the Financial Statements for the Year Ended 31 December 2022 (continued)

Balance at 1
Incoming
Resources
Other recognised
Balance at 31
January 2022
resources
expended
Transfers
gains/(losses)
December 2022

£
£

£
£

£
£
Total funds
2,044,207
198,998
(173,044)
-
(96,127)
1,974,034

Page 26

Nottinghamshire & Derbyshire Area Quaker Meeting

Notes to the Financial Statements for the Year Ended 31 December 2022 (continued)

Balance at 1
Incoming
Resources
Other recognised
Balance at 31
January 2021
resources
expended
gains/(losses)
December 2021

£
£

£

£
£
Unrestricted funds
General
Area General Fund 26,658
7,074
(7,150)
-
26,582
Designated
Area Building Maintenance 189,720
8,602
(12,190)
18,197
204,329
Area Property Fund 100,000
-
-
-
100,000
Bakewell Meeting 17,637
14,870
(10,133)
-
22,374
Beeston Meeting 1,023
1,252
(967)
-
1,308
Chesterfield Meeting 25,138
43,314
(25,104)
-
43,348
Derby Meeting 74,813
13,689
(13,218)
-
75,284
Fritchley Meeting 7,394
911
(1,304)
-
7,001
Bingham Meeting 693
-
-
-
693
Mansfield Meeting 20,367
17,332
(17,207)
-
20,492
Nottingham Meeting 175,328
32,277
(36,871)
-
170,734
Worksop Meeting 1,599
468
(492)
-
1,575
Bakewell Building Maintenance Fund 15,828
54
-
-
15,882
DerbyBuildingMaintenance Fund 6,776
3
-
-
6,779
636,316
132,772
(117,486)
18,197
669,799
Total unrestricted funds
662,974
139,846
(124,636)
18,197
696,381

Page 27

Nottinghamshire & Derbyshire Area Quaker Meeting

Notes to the Financial Statements for the Year Ended 31 December 2022 (continued)

Balance at 1
Incoming
Resources
Other recognised
Balance at 31
January 2021
resources
expended
gains/(losses)
December 2021

£
£

£

£
£
Restricted funds
N&D Property Maintenance 50,600
4,958
(7,823)
-
47,735
N&D Poor Friends 43,756
5,959
(4,500)
-
45,215
MR&A Education 50,374
20,506
(10,428)
-
60,452
Actingas Agent(BYM) -
14,457
(14,457)
-
-
Total restricted funds
144,730
45,880
(37,208)
-
153,402
Endowment funds
Permanent
25A Ashgate Road 84,000
-
-
-
84,000
Monyash MH & BG Capital 130,763
-
-
17,607
148,370
214,763
-
-
17,607
232,370
Expendable
Ladybrook Poor Friends 6,250
-
-
842
7,092
MR&A Education 556,141
-
-
8,907
565,048
N&D Poor Friends 32,135
-
-
4,327
36,462
N&D Property Maintenance 2,475
-
-
333
2,808
Richardson Capital 307,963
-
-
41,468
349,431
Toadhole Property 1,069
-
-
144
1,213
906,033
-
-
56,021
962,054
Total endowment funds
1,120,796
-
-
73,628
1,194,424

Page 28

Nottinghamshire & Derbyshire Area Quaker Meeting

Notes to the Financial Statements for the Year Ended 31 December 2022 (continued)

Balance at 1 Incoming Resources Other recognised Balance at 31
January 2021 resources expended gains/(losses) December 2021
£ £ £ £ £
Total funds 1,928,500 185,726 (161,844) 91,825 2,044,207
Unrestricted funds
Endowment funds

Page 29

Nottinghamshire & Derbyshire Area Quaker Meeting

Notes to the Financial Statements for the Year Ended 31 December 2022 (continued)

The specific purposes for which the funds are to be applied are as follows:

Unrestricted funds:

The Area Meeting General Fund can be used for any of N&DAQM charitable purposes;

The Area Meeting Building Maintenance Fund is to help Local Meetings maintain and administer their Meeting Houses and can be used for any of N&DAQM charitable purposes;

Local Meeting funds can be used for any of N&DAQM charitable purposes in the area covered by each Local Meeting;

Both Derby and Bakewell Local Meetings have designated building funds to help maintain their Meeting Houses.

Restricted and Endowment funds:

The N&D Property Maintenance Fund is used for maintaining Meeting Houses and Burial Grounds;

The N&D fund for Poor Friends is used for the relief of Poor Friends and attenders of meetings linked to the Area Meeting;

The MR&A (Matilda Rickman & Ashover) Education fund is used for education in recognised Quaker educational institutions or the education of Friends in general; The Acting as Agent (BYM) Fund covers funds, including gift aid, collected on behalf of Britain Yearly Meeting;

The income from the Richardson Capital Fund can either be used for Poor Friends and attenders of meetings linked to the Area Meeting or maintaining Meeting Houses and Burial Grounds at trustees discretion. The income is split between the N&D Fund for Poor Friends and the N&D Property Maintenance Fund. (the 2022 basis was allocated 50:50 between each fund);

The income from the Ladybrook Fund is merged into the N&D fund for Poor Friends and can be used for the relief of Poor Friends and attenders of meetings linked to the Area Meeting;

The income from the Toadhole Property Fund is merged into the N&D Property Maintenance Fund and used for maintaining Meeting Houses and Burial Grounds.

Permanent Endowment funds:

25A Ashgate Road is let as a private dwelling. The property, now treated as an investment property, forms part of the endowed Local Meeting House. Income from the fund is applied to the Chesterfield Local Meeting;

The Monyash Meeting House and Burial Ground Capital Fund, was formed with the proceeds of the sale of this endowed property. Income from the fund is applied to the Area Meeting Building Maintenance Fund.

Page 30

Nottinghamshire & Derbyshire Area Quaker Meeting

Notes to the Financial Statements for the Year Ended 31 December 2022 (continued)

15 Analysis of net assets between funds

15
Analysis of net assets between funds
Unrestricted
Endowment
2022
General
Restricted
Permanent
Expendable
Total funds
£
£
£

£
£
Fixed asset investments 234,289
-
213,939
883,408
1,331,636
Current assets 467,063
158,754
-
20,000
645,817
Current liabilities (2,629)
(790)
-
-
(3,419)
Total net assets
698,723
157,964
213,939
903,408
1,974,034
Unrestricted
Endowment
2021
General
Restricted
Permanent
Expendable
Total funds
£
£
£

£
£
Fixed asset investments 253,339
-
232,371
942,053
1,427,763
Current assets 445,680
158,426
-
20,000
624,106
Current liabilities (2,638)
(5,024)
-
-
(7,662)
Total net assets
696,381
153,402
232,371
962,053
2,044,207

Page 31

Nottinghamshire & Derbyshire Area Quaker Meeting

Notes to the Financial Statements for the Year Ended 31 December 2022 (continued)

16 Related party transactions

There were no related party transactions in the year.

17 Functional Property

17
Functional Property
Book Value Insured Value
£ £
Property
Derby Meeting House and Burial Ground (Unrestricted) 250,000 1,083,074
Fritchley Meeting House (Unrestricted) 50,000 260,182
Bakewell Meeting House and Burial Ground (Endowment) 340,000 903,387
Chesterfield Meeting House (Endowment) 340,000 1,262,188
Mansfield Meeting House (Endowment) 250,000 1,033,086
Nottingham Meeting House and Burial Ground (Endowment) 460,000 2,658,284
Toadhole Furnace Burial Ground (Endowment) 100 -
1,690,100 7,200,201
18 3rd party funds
Incoming (Resources
Opening balances
resources		 expended) Closing balances
£ £ £ £
Actingas Agent - 736 (736) -
- 736 (736) -

19 Trustees remuneration and expenses

No trustees have received any reimbursed expenses or any other benefits from the charity during the year.

Page 32

Nottinghamshire & Derbyshire Area Quaker Meeting

Notes to the Financial Statements for the Year Ended 31 December 2022 (continued)

2

Donations and Grants 2022
Donations and grants to: £
Individual Friends 9,694
Britain Yearly Meeting 12,800
Quaker Charities 8,750
Non - Quaker Charities 950
Acting as agent 2022
Acting as agent: £
Britain Yearly Meeting 11,569
Quaker Charities * 371
Non - Quaker Charities * 1,332

Independent examiner's fees

21

During the period, the fees payable (excluding VAT) to the charity’s independent examiner Community Accounting Plus are analysed as follows:

Accounting Plus are analysed as follows:
2022
2021
£
£
Independent examination 1,950
1,750
Other financial services 828
1,244
2,778
2,994

Page 33