Charity Registration No. 1134526
IPSWICH & DISS AREA QUAKER MEETING TRUSTEES’ REPORT AND EXAMINED ACCOUNTS
FOR THE YEAR ENDED 31 DECEMBER 2021
IPSWICH AND DISS AREA QUAKER MEETING FINANCIAL STATEMENTS Year ended 31 December 2021
| CONTENTS | Page |
|---|---|
| Legal and Administrative Information | 3 |
| Trustees’ Report | 4 – 12 |
| Statement of Trustees’ Responsibilities | 13 |
| Independent Examiner’s Report to the Trustees | 14 |
| Statement of Financial Activities | 15 |
| Balance Sheet | 16 |
| Notes to the Accounts | 17 – 23 |
| Management Information | 24 – 26 |
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IPSWICH AND DISS AREA QUAKER MEETING FINANCIAL STATEMENTS Year ended 31 December 2021
LEGAL AND ADMINISTRATIVE
| Trustees: | David Coutts | (resigned 31 December 2021) |
|---|---|---|
| Elaine Green, Clerk | ||
| Jen Larner | (resigned 31 December 2021) | |
| Lucy Pollard | ||
| Nicholas Wright, Treasurer (resigned 31 December 2021) | ||
| Charity number: | 1134526 | |
| Registered address: | Quaker Meeting House | |
| St Johns Street | ||
| Bury St Edmunds | ||
| IP33 1SJ | ||
| Accountant and | David Stephens | |
| Independent Examiner: | 13 Newlands Road | |
| Tunbridge Wells, Kent | ||
| TN4 9AS | ||
| Solicitor: | Kerseys Solicitors | |
| 32 Lloyds Avenue | ||
| Ipswich, Suffolk | ||
| IP1 3HD | ||
| Holding Trustee of | Friends Trusts Limited | |
| Property: | Friends House | |
| 173 Euston Road | ||
| London | ||
| NW1 2BJ | ||
| Principal Advisors: | Rathbone Greenbank Investments | |
| 10 Queen Square | ||
| Bristol | ||
| BS1 4NT | ||
| Clark & Simpson Estate Agents | ||
| Well Close Square, | ||
| Framlingham, Suffolk | ||
| IP13 9DU |
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IPSWICH AND DISS AREA QUAKER MEETING FINANCIAL STATEMENTS Year ended 31 December 2021
TRUSTEES’ REPORT
The trustees present a consolidated report and accounts for the year ended 31 December 2021
The accounts comply with the charity’s governing document; have been prepared under the historical cost convention, with the exception of investments, which are included at market value, and are in accordance with applicable accounting standards and the Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable to the UK and Republic of Ireland (FRS 102) issued on 16 July 2014.
1 STRUCTURE, GOVERNANCE AND MANAGEMENT
Ipswich & Diss Area Quaker Meeting is part of the Religious Society of Friends (Quakers) in Britain and is a registered charity that is administered and managed in accordance with the Charity Commission Scheme that was adopted on 29 May 2012 and updated on 7 October 2014. The scheme covers the constituent parts of Ipswich & Diss Area Quaker Meeting, which include:
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Local Meetings at Bury St Edmunds, Diss, Felixstowe, Ipswich, Leiston and Woodbridge.
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Ipswich and Diss Area Meeting Property Charity, which manages the Area Meeting’s four Meeting Houses in Ipswich, Diss, Bury St. Edmunds and Leiston; Burial Grounds in Bredfield, Needham Market, Woodbridge, Diss, Bury St. Edmunds and Leiston; a private house in Diss which is rented out and a warden’s flat within Ipswich Meeting House. The Holding Trustee for these properties is Friends Trusts Limited.
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Agnes Moss Bequest Trust, which is a restricted fund for the use of Diss Local Meeting and consists of 21 St Nicholas Street, Diss, IP22 4LB. The Holding Trustee for this endowed property is Friends Trusts Limited.
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Richard Waynforth Trust, which is a permanent endowment for the relief in need of members and attenders of Ipswich & Diss Area Meeting and, from 7 October 2014, members and attenders of Waveney & Norfolk Area Meeting and Southern East Anglia Area Meeting.
The trustees who served during 2021 are listed on page 3. The Area Meeting appoints new trustees from its 138 members. All trustees receive induction training.
2 PUBLIC BENEFIT, OBJECTIVES AND CHARITABLE ACTIVITIES
The trustees have complied with the duty in section 4 of the Charities Act 2006 to have due regard to guidance published by the Charity Commission on public benefit when reviewing our aims and objectives and in planning our charitable activities.
2.1 General Statement of Public Benefit
Meetings for Worship are held every Sunday at each of our six Local Meetings. Some Meetings for Worship are also held midweek. All these are open to the public and provide opportunities for worship and spiritual growth. Meetings for Worship are also held in prisons, but these are not open to the public.
During the Covid 19 pandemic Meetings for Worship in person have not always been legal or possible. Alternative ways of worship have been found: in gardens, by internet, singly at home at pre-arranged times. These arrangements have been publicly advertised.
The Area Meeting continues to support the vital work of other local, national and international charities through special collections of funds and fundraising events. Chaplaincy support is provided locally to two prisons, a hospital and a university. We run and/or support various activities to promote inter-faith understanding, peace, social justice and equality. All of these activities are our way of putting our faith into action to make a positive impact on the lives of people within both our local and global communities. See Section 2.4 for more details.
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Our four Meeting Houses are available for lettings to community groups, other charities and businesses undertaking charitable activities. As well, 21 St Nicholas Street, Diss, is let to a collective of local craftspeople. This provides a public service by contributing to community cohesion and encouraging the growth of creative businesses. During the Covid 19 pandemic most lettings have not been legal or possible. This has been greatly inconvenient to those groups and considerably decreased our income. We have been able to survive financially by use of the Government's Coronavirus Job Retention Scheme to continue to pay our wardens and cleaners. This scheme ceased on 31 September 2021, though lettings have not recovered their pre-pandemic level.
2.2 Objectives
2.2.1 Ipswich & Diss Area Quaker Meeting and the Local Meetings
The charitable objectives of Ipswich & Diss Area Meeting and its Local Meetings are to support “the furtherance of the religious and other charitable purposes of the Religious Society of Friends (Quakers) in the area of Ipswich and Diss meeting and beyond.”
2.2.2 Ipswich and Diss Area Meeting Property Charity
The charitable objectives of the Ipswich & Diss Area Meeting Property Charity are to support the “meeting houses and burial grounds of the Religious Society of Friends or for such other charitable purposes of the Society as the Ipswich and Diss Area Meeting may direct and the trustees may think suitable: provided that the trustees may allow persons who are not members of the Society to use the meeting houses and premises and the remains of persons who were not members of the Society to be buried in the burial grounds.”
2.2.3 The Agnes Moss Bequest Trust
The charitable objectives of the Agnes Moss Bequest Trust state that “the income arising from the property or from proceeds of sale of the property are to be applied for such purpose or object (within the legal definition of a charitable purpose or object) as the Area Meeting shall direct.” The property referred to is 21 St Nicholas Street in Diss. The Area Meeting has directed that the trust is to be used 1) by Area Meeting for administration of the trust and for property maintenance and repairs of 21 St Nicholas Street and 2) by Diss Local Meeting for general purposes and property maintenance and repairs of Diss Meeting House, its burial ground and the warden’s house.
2.2.4 The Richard Waynforth Trust
The charitable objectives of the Richard Waynforth Trust are to provide “relief in need for members and attenders of the Area Meeting” through grant making. This relief includes paying for household bills, transport to and from Meetings for Worship, essential home refurbishment, household items and electrical appliances, mobility aids, training to get back to work, emergency travel, respite care and home help. The trust also finances attendance at Britain Yearly Meeting, Junior Yearly Meeting and Yearly Meeting Gathering for members and attenders who would otherwise find it financially difficult to attend. On 7 October 2014, the Charity Commission issued a revised scheme that extends the Trust’s area of benefit to include members and attenders of Waveney & Norfolk Area Meeting and Southern East Anglia Area Meeting.
2.3 Activities in Relation to the Charity’s Objectives
Ipswich & Diss Area Quaker Meeting performs the following activities in relation to its objectives:
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Arranging and holding public meetings for worship, open to all, in its constituent Local Meetings in Bury St Edmunds, Diss, Felixstowe, Ipswich, Leiston and Woodbridge.
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Holding Area Meetings, using the Quaker business method, at regular intervals in January, March, May, July, September and November each year.
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Taking responsibility for membership of the Area Meeting and hence of the Religious Society of Friends (Quakers) in Britain and maintaining a register of the Area Meeting’s members and attenders.
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Ensuring that all Local Meetings report regularly on their activities and that Local Meeting treasurers and Local Meeting premises committees meet together at least annually.
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Appointing clerks, a treasurer, registering officers, a nominations committee, elders, and pastoral care team co-ordinators.
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Consolidating accounts of its constituent Local Meetings and linked charities.
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Maintaining links with other churches and local faith groups.
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Maintaining links with the Religious Society of Friends (Quakers) in Britain, also known as Britain Yearly Meeting, and Friends Trusts Ltd, which is the trust corporation for the Religious Society of Friends in Great Britain.
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Taking responsibility for the preservation of Area Meeting and Local Meeting records.
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Managing the charity's income and expenditure to meet the proper costs of administering the charity and managing its cash and non-cash assets in keeping with the charity’s ethical investment policy.
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Ensuring ongoing repairs and maintenance are carried out for the Meeting Houses, the wardens’ flat and the private house.
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Ensuring the Meeting Houses, the wardens’ flat and the private house comply with current Health and Safety Regulations, Fire Safety Regulations and other relevant government regulations.
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Ensuring compliance to safeguarding, equal opportunities and data protection legislation.
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Providing adequate Public Liability Insurance for the Local Meetings and Buildings and Contents Insurance coverage for the Meeting Houses and buildings insurance for the wardens’ house and flat.
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Commissioning quinquennial and tree surveys and carrying out the recommended actions for the Meeting Houses and their adjacent burial grounds.
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Inspecting the burial grounds at Bredfield, Needham Market and Woodbridge and taking remedial actions, where required.
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Ensuring compliance to employment regulations and monitoring wardenship and employment matters, including pensions and the Living Wage, at Ipswich, Bury St Edmunds and Diss Meeting Houses.
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Overseeing all building renovations and new development undertaken at the Meeting Houses and the private house.
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Selling, leasing or disposing of all or any part of the charity's property that is not required to be retained to achieve its objectives.
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Co-operating with other charities, voluntary bodies and statutory authorities as required.
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Making relief-in-need grants to provide or pay for goods, services and/or training for members and attenders of Ipswich & Diss Area Meeting, Waveney & Norfolk Area Meeting and Southern East Anglia Area Meeting.
2.4 Charitable Activities for Public Benefit
This section sets out the charitable activities for public benefit as a local church within a national framework. The format adopted reflects the strategic aims of Britain Yearly Meeting, the national body.
2.4.1 Meeting for Worship is the bedrock of living as a Quaker
The year began with the country entering into its third pandemic lockdown, and our Meeting Houses closed again. Those local meetings who could join in worship by video conferencing did so and continued to welcome visitors, some of whom have remained with us after the lockdown restrictions were eased.
By the Spring of 2021, two Meeting Houses opened for a limited number of Friends to meet to worship in person, whilst online worship continued in parallel. Two of our worshipping communities who had been most prevented from gathering to worship but who had continued their personal worship in isolation also began meeting for worship again in person, outdoors in the first instance. For all our communities, some business and social interaction was facilitated as required by video conferencing, and pastoral care groups continued to function by telephone contact throughout the year.
Later in the year, after a further period of closure and hesitancy on the part of our communities, all our Meeting Houses opened again for regular Sunday worship and our two Local Meetings who hire their premises for worship on a Sunday also returned to the in-person offer. Following a good deal of searching Woodbridge Local Meeting finally found a new home in St Mary’s House in the centre of the town and adjacent to their former ‘’home’. Although they resumed meeting in person here when they could, the Meeting has continued with online meeting for worship every week in similar numbers on a regular basis.
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There are some Friends who continue to meet for Sunday worship online, and in Ipswich, Friends worship together as a blended gathering with those in the Meeting House. In Bury St Edmunds, this is organised on alternate Sundays. Woodbridge Meeting experimented with blended worship on the first and third Sundays of the month, but it proved to be a challenge to find Friends to set up and operate the technology. Some worshippers in any case found the technology intrusive and distracting and it has since been decided to discontinue these blended meetings for worship.
Some online weekday evening meetings for worship, established during the pandemic continue to be offered by a number of our local meetings.
In Bury St Edmunds and Ipswich, there is also a lunchtime worship held in those Meeting Houses by small groups of Friends on Tuesday and Wednesday respectively.
2.4.2 Quaker communities are loving, inclusive and all age
It has emerged that our local meeting communities can feel divided when some worship routinely online while others meet in person. This presents new challenges to our unity and inclusivity which each of our communities is concerned to address. Some Friends have also experienced a growing need for spiritual nourishment and the Woodbridge community held a fruitful online discussion to consider how to move forward as a gathered worshipping community in these changed times.
Bury St Edmunds Friends gathered on a number of occasions across the summer to reconnect and spend social time together, once for a socially-distanced picnic in the Meeting House garden, a visit and picnic in Langham Walled Gardens and Quakers also joined the local Churches Together Summer Celebration in the St Edmundsbury Abbey Gardens. Ipswich Friends invited Bury St Edmunds Friends to join their organised picnic in Christchurch Park, Ipswich on a Sunday after their respective Meetings for Worship. Bringing their own food and sharing time together in this way. proved to be a delightfully inclusive and community-building experience.
At the Spring equinox, Ipswich Meeting organised a special meeting of poems and readings with some live music, which was held both in person and online. Ipswich Meeting has also established a monthly learning group that meets in person as well as online on the first Sunday of the month before meeting for worship and their Friday evening online social group meets weekly.
Woodbridge Meeting postponed their planned social activities in 2021, although their walking group continued to meet each month and their poetry group met regularly online.
As well as compiling and distributing newsletters across the Area in 2021, the Area Meeting developed a new website which hosts local pages. It has emerged that our local meeting communities can feel divided when some worship routinely online while others meet in person. This presents new challenges to our unity and inclusivity which each of our communities is concerned to address. Some Friends have also experienced a growing need for spiritual nourishment and the Woodbridge community held a fruitful online discussion to consider how to move forward as a gathered worshipping community in these changed times.
Bury St Edmunds Friends gathered on a number of occasions across the summer to reconnect and spend social time together, once for a socially-distanced picnic in the Meeting House garden, a visit and picnic in Langham Walled Gardens and Quakers also joined the local Churches Together Summer Celebration in the St Edmundsbury Abbey Gardens. Ipswich Friends invited Bury St Edmunds Friends to join their organised picnic in Christchurch Park, Ipswich on a Sunday after their respective Meetings for Worship. Bringing their own food and sharing time together in this way. proved to be a delightfully inclusive and community-building experience.
At the Spring equinox, Ipswich Meeting organised a special meeting of poems and readings with some live music, which was held both in person and online. Ipswich Meeting has also established a monthly learning group that meets in person as well as online on the first Sunday of the month before meeting for worship and their Friday evening online social group meets weekly.
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Woodbridge Meeting postponed their planned social activities in 2021, although their walking group continued to meet each month and their poetry group met regularly online.
As well as compiling and distributing newsletters across the Area and at Woodbridge Local Meeting, in 2021 the Area Meeting developed a new website which hosts local pages.
2.4.3 Quakers work collaboratively
Under the pandemic restrictions, our collaborative endeavours have been frustrated.
A number of our Churches Together groups continued in some format or other during 2021 but active collective witness was limited. Churches Together and interfaith groups at which Quakers are represented began to meet in person later in the year.
At Bury St Edmunds Meeting House, as soon as regulations allowed, the local Muslim, Buddhist and Spiritualist worship returned, albeit in smaller numbers that previously. Accordingly, the Spiritualists have reduced the number of their meetings to twice monthly.
2.4.4 All Friends understand and live by Quaker discipline
All our Quaker Meetings have been drawn to reconsider adopting simpler ways of working for the effective holding of our worship and business conduct. Our meetings for business now tend to take place online. Our Quaker discipline in meetings as a consequence of move to the online format has been affected in ways that we have not yet understood and this challenge to our faith life and our expectations of each other remain important to us.
Friends have continued to attend online Woodbrooke Quaker study courses on topics of faith and business, and some have joined new online Quaker groups to exchange views and information on resolving any problems or impacts that emerged out of the different stages of lockdown.
One outcome for us was that the Clerks and Premises Committee Clerk at Leiston Meeting stood down and, for a time, finding replacements appeared difficult. Leiston Friends held a ‘threshing meeting’ in the summer to find a way forward in unity. They consulted the Area Meeting Trustees about the option of selling the Meeting House but without the attached burial ground. This process of threshing and discernment by the Leiston Meeting community revealed how much they valued the Meeting House as fundamental to their faith life. They determined to maintain the coherence of the worshipping group and keep the Meeting House to that end. New Co-Clerks with new vision and fresh energy were appointed. They continue to be supported by Area and Local Meeting Friends, as well as new enthusiastic attenders in worship.
2.4.5 Quakers are well known and widely understood
Beginning during the year as the regulations relaxed, local meetings considered safe ways of reopening to those community groups who had hired our premises. Not all our former regular hirers returned to our Meeting Houses in Ipswich and Bury St Edmunds, but some new groups also approached us. In Leiston, a regular hirer of the car-parking space on weekdays continued throughout the year, and a low level of room letting resumed towards the end of the year.
2.4.6 Quaker values are active in the world
Living out Quaker social witness continued to struggle over this second year of social restrictions. Some Friends wrote letters to the local press about matters of political or social concern. Bury St Edmunds Meeting marked Conscientious Objectors Day with posters outside the Meeting House. On Armed Forces Day several Friends were joined by others to gather on the busy Angel Hill in the town for a silent witness to peace.
Quakers across the Area were actively involved in the preparations for the November COP26 climate conference in Glasgow, for example the Loving Earth Project, the work of local environmental groups and UNA-UK. Others were involved in parts of the Churches’ relay pilgrimage to COP 26. One Friend from Ipswich cycled to Bury St Edmunds and handed over messages about climate concern to Bury Friends,
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some of whom then travelled by train to Cambridge, to pass those messages on to Hartington Grove Meeting. Another group set off from Bury Meeting House by bike and bus to take messages to Sudbury Meeting, and one Friend took the message on to Chelmsford Meeting via Colchester and Maldon Meetings. We were pleased that other Quakers then took the message on to arrive in London in time to catch one the two faith pilgrimages leaving for COP26.
Throughout the year Quakers in this Area continued to donate to causes that they supported. The Quaker charities supported include:
Quaker Homeless Action, Quaker Social Action, Quaker Action on Alcohol and Drugs, Quaker Asylum & Refugee Network and the Quaker Bolivia Link, as well as Friends World Committee for Consultation, Woodbrooke Study Centre, and the Marazion Meeting House restoration fund.
Other good causes supported include:
Leeway (domestic abuse charity), the Afghan Refugees Emergency Appeal, Suffolk Refugee Support, Médecins Sans Frontières, the Red Cross, The Samaritans, MENCAP, Brummana School, Find (Families in Need) and Greenpeace.
SUSTAINABILITY / ENVIRONMENTAL INTERESTS
During 2021, Diss Meeting completed secondary glazing in its worship and children’s rooms, whilst Ipswich Meeting double glazed their large windows in a second room. Bury St Edmunds Quakers began work on a Sustainable Handbook. This Meeting is a member of the WildEast project to restore healthy natural environment across East Anglia and has pledged the Meeting House Garden which can now be seen on the WILDEAST Map Field of Dreams. The garden remained closed to the public in 2021 but once reopened will become again a welcome oasis in the town centre, enjoyed by many of creatures that share our planet. Bury St Edmunds Meeting also joined the Bug life B-Lines project for reversing pollinator and insect decline. The Meeting supported the Wildlife and Countryside Alliance’s campaign for a ‘State of Nature’ legal basis Amendment to the Government’s Environment Bill, with a letter to Bury MP Jo Churchill asking her to support the Amendment.
4. FINANCIAL REVIEW
4.1 Principal Funding Sources and Expenditures
4.1.1 Ipswich & Diss Area Quaker Meeting
Ipswich & Diss Area Quaker Meeting’s annual income is primarily from contributions from the members and attenders of its six Local Meetings, Gift Aid and room lettings in its four Meeting Houses. In 2021, it also received £8,936.76 from the Government's Coronavirus Job Retention Scheme. Additional income occasionally comes from legacies, fundraising and grants. On 1[st] December 2021 the Area Meeting received a legacy of £129,816.50.
The Area Meeting’s support costs include wages for wardens and cleaners, utilities, property repairs and maintenance, furniture and equipment and administration. Governance costs were for accountancy services. Other costs include conferences, payments to other Quaker bodies and outreach and publicity.
4.1.2 Ipswich & Diss Area Meeting Property Charity
Ipswich & Diss Area Meeting Property Charity’s fixed assets are five freehold properties: the Meeting Houses at Bury St Edmunds, Diss, Ipswich (including a warden’s flat) and Leiston as well as a private house in Diss (formerly the warden's house). There are burial grounds at Bury St Edmunds, Diss and Leiston Meeting Houses and former burial grounds at Bredfield, Needham Market and Woodbridge, which is let to Woodbridge Town Council on a repairing lease for 30 years at a peppercorn rent from May 2004. All of the properties and burial grounds are registered with the Land Registry.
The charity also holds a permanently endowed restricted fund, the majority of which has been invested with Rathbone Greenbank. The remainder of the restricted fund’s assets are held with the Co-operative Bank, Ecology Building Society, Triodos Bank and Eastern Savings & Loans. The income from these investments
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contributes towards the charity’s annual expenditure, which consists of quinquennial surveys and buildings, contents and public liability insurance.
The charity is also responsible for annual recoupment payments. In the late 1980s, land belonging to Ipswich & Diss Monthly Meeting United Charities at Tower Ramparts, Ipswich, was sold for the enlargement of the Marks & Spencer store. Of the approximately £125,000 raised, the Charity Commission gave permission for £103,000 to be spent on refurbishment of the three Meeting Houses then in the Monthly Meeting, as follows:
| Date of Scheme | Meeting House | Sum Spent | Annual Repayment |
|---|---|---|---|
| 11.08.1986 | Bury St Edmunds | £16,000 | £144 |
| 09.03.1987 | Ipswich | £30,000 | £270 |
| 13.11.1987 | Leiston | £57,000 | £513 |
Authorisation to spend the funds was on condition that the sums were recouped over a period of 40 years at the rate of 0.9% per annum with the Official Custodian of Charities. These repayments, totalling £927 a year, are payable until 2026/27. The value held with CCLA was £168,564 on 31 December 2021. When the capital and income become accessible in 2026/27, the capital will be added to the endowment fund of the Ipswich & Diss Area Meeting Property Charity.
Income from the Property Charity is at present insufficient to pay for the maintenance costs of the four Meeting Houses, the private house and the warden’s flat, so these expenses are borne by their Local Meetings or from one of three Meeting House Funds:
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The designated AM Meeting Houses Fund is available for all four Meeting Houses as well as the private house at Diss and the warden’s flat at Ipswich. Income comes from donations, Gift Aid and investments with Rathbone Greenbank, Ecology Building Society and Triodos Bank. Funds are also held with the Co-operative Bank. The trustees have agreed that income from this fund’s investments will be spent on capital repairs and maintenance only, and the invested capital will be used only in emergencies.
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The designated Bury St Edmunds Long-Term Meeting House Maintenance Fund has income from donations, Gift Aid and investments with Rathbone Greenbank, Triodos Bank, Ecology Building Society and Eastern Savings & Loan Credit Union. Funds are also held with the Co-operative Bank. The fund is only used for capital building maintenance and repairs at Bury St Edmunds Meeting House, and the invested capital will be used only in emergencies.
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The Agnes Moss Bequest Trust is for the use of Diss Local Meeting (see section 4.1.3).
4.1.3 Agnes Moss Bequest Trust
The income for this permanently endowed restricted fund is from the letting of 21 St Nicholas Street in Diss. DesignerMakers21, a collective of local craftspeople, have been renting 21 St Nicholas Street under threeyear leases starting January 2015 and January 2019. They pay utilities and insurance.
The Agnes Moss Bequest Trust’s annual expenditure can include building repairs and governance costs (e.g., legal and estate agent fees) for 21 St Nicholas Street as well as maintenance and repairs costs for Diss Meeting House, its burial ground and private house.
In addition, the trust must pay the cost of buildings and public liability insurance and utilities and council taxes, when 21 St Nicholas Street has no tenant. Diss Local Meeting may also use the fund for general purposes, when required. All cash assets are held with the Co-operative Bank, Ecology Building Society and Eastern Savings & Loans.
If 21 St Nicholas Street is sold, the proceeds will be invested as a permanent endowment fund with the investment income still being used by Diss Local Meeting for general purposes and maintenance and repairs of the Meeting House, burial ground and the private house.
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4.1.4 Richard Waynforth Trust
The majority of this permanently endowed restricted fund has been invested with Rathbone Greenbank to produce an annual income for relief-in-need grant-making. The remaining funds are held with the Cooperative Bank, Ecology Building Society and Eastern Savings & Loans. In addition to grants, the fund incurs investment management costs and £500 of support costs annually.
4.2 Reserves Policy
Reserves are that part of a charity's unrestricted income that is freely available to spend on any of the charity's purposes, once it has met its commitments and covered other planned expenditure. Charity law requires any income received by a charity to be spent within a reasonable period from receipt. The Charity Commission advises trustees that they should be able to justify the holding of income as reserves, because reserves levels that are too high may tie up money unnecessarily and reserves that are too low can jeopardise a charity's solvency and its future activities. The trustees have used this guidance, plus a financial risks assessment, to set the reserve levels for the Area Meeting, Local Meetings and linked charities.
The levels of reserve funds for the Area Meeting, Local Meetings and linked charities are assessed annually when the Area Meeting trustees and each Local Meeting review their previous year’s annual accounts and confirm their annual budgets for the coming year. Adjustments to the level of reserves are made as necessary, for instance to cope with inflation. Regular reviews of income versus expenditure help identify peaks and troughs in cash flow and give a warning of when reserves might need to be called on. Trustees review the reserves policy itself triennially.
4.2.1 Ipswich & Diss Area Quaker Meeting and the Local Meetings
Restricted funds, which include endowments and restricted income funds, are excluded from the calculation of reserves for Area Meeting and the Local Meetings, because these funds can only be used for particular purposes--not for the overall charitable purposes of the Area Meeting. The restricted funds excluded from the Area Meeting and Local Meeting reserves are the Agnes Moss Bequest Trust, Richard Waynforth Trust and Ipswich & Diss Area Meeting Property Charity.
Although designated funds are unrestricted, the AM Meeting Houses Fund and the Bury St Edmunds LongTerm Meeting House Maintenance Fund are excluded from the calculation of reserves. These funds are earmarked for a particular use and not for Area Meeting’s overall charitable purposes. The Area Meeting’s functional fixed assets (i.e., four Meeting Houses, burial grounds, private house, warden’s flat and 21 St Nicholas Street) are also designated and excluded from the calculation of Area Meeting and Local Meeting reserves.
Any future legacies received for particular purposes, or programme-related investments made solely to fund a planned spending commitment that cannot be met from future income, will be restricted or designated and hence excluded from Area Meeting and Local Meeting reserves.
The equivalent of six months’ expenditure without income has been agreed as the most that Area Meeting and the Local Meetings should hold in reserve. The Area Meeting’s Reserves Policy provides a calculator for determining the amount of reserves that can be retained each year by the Area Meeting and Local Meetings.
Reserves are not used to fund short-term deficits in a cash budget (e.g., reserve funds are not spent before funding is received), but reserves can be used:
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For unforeseen day-to-day operational costs (e.g., employing temporary staff to cover a long-term absence or providing redundancy payments)
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As a temporary source of income to give the trustees or Local Meetings time to develop new sources of income or to cut-back on related expenditure, if income (e.g., contributions from the members and attenders and room lettings) falls below expectations
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For planned commitments, or designations, that cannot be met by future income alone (e.g., plans for a major asset purchase or significant project that requires 'matched funding')
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Amounts held in excess of six months’ expenditure are available for discretionary spending, as agreed by Area Meeting or the Local Meeting. Donations can be made to the Bury St Edmunds Long-Term Meeting House Maintenance Fund, the AM Meeting Houses Fund and Britain Yearly Meeting as well as international and national Quaker and Quaker-related charities.
4.2.2 Ipswich and Diss Area Meeting Property Charity
For the Ipswich & Diss Area Meeting Property Charity’s restricted fund, the designated AM Meeting Houses Fund and the designated Bury St Edmunds Long-Term Meeting House Maintenance Fund, all unspent income is retained as reserves; there is no discretionary spending.
4.2.3 Agnes Moss Bequest Trust
The Agnes Moss Bequest Trust is a restricted fund for the use of Diss Local Meeting, so all unspent income is retained as reserves; there is no discretionary spending.
4.2.4 Richard Waynforth Trust
The Richard Waynforth Trust is a restricted fund, so all income that is not spent on grant making is retained as reserves; there is no discretionary spending. Because the trust had high reserves, on 7 October 2014, the Charity Commissioned issued a revised scheme that extended the Trust’s area of benefit to include members and attenders of Waveney & Norfolk Area Meeting and Southern East Anglia Area Meeting. Trustees regularly review the grant guidelines to ensure that the scheme is applied most effectively.
4.3 Investment Policy
Ipswich & Diss Area Quaker Meeting’s cash assets held in current accounts with the Co-operative Bank and invested in savings accounts with Triodos Bank, Ecology Building Society, Eastern Savings & Loans and CCLA. The restricted, designated and/or endowed funds of the Ipswich & Diss Area Meeting Property Charity and Richard Waynforth Trust are invested with Rathbone Greenbank in line with the Trustee Act 2000 and the trust instrument.
Rathbone Greenbank is instructed to manage all of the investments in such a way as to provide sufficient income to enable the Ipswich & Diss Area Meeting Property Charity and the Richard Waynforth Trust to carry out their purposes effectively both in the short term and over the longer term. Where possible, the value of the assets should be enhanced so as to at least keep pace with inflation over the longer term. To this end, the portfolios are managed as follows:
-
An approximate balance is kept between enhancement of capital and income generation.
-
A “low risk” approach is adopted in the management of the assets of the Richard Waynforth Trust and a ‘lower end of medium risk’ approach for the Property Charity’s portfolio.
-
There is a diversified range of bonds and equities, which are quoted on a recognised investment exchange, and unit trusts and Open Ended Investment Companies (OEICs), which are authorised under the Financial Services and Markets Act 2000. The “type” of each investment and individual investments themselves are suitable to meet the purposes of the Ipswich & Diss Area Meeting Property Charity and the Richard Waynforth Trust.
-
Investments within the portfolio comply with the ethical criteria set out in the Ethical Profile Questionnaire supplied by Ethical Screening and signed by the trustees on 22 November 2011. Subsequent updates to the profile questionnaire, including divesting from fossil fuels, have been documented in trustees’ minutes and in the Area Meeting’s Investment Policy. The Area Meeting’s ethical investment criteria are viewed by the trustees biennially.
Both portfolios’ performances are monitored against the returns of the APCIMS Income Index, although this index more likely represents performances of medium risk income portfolios without ethical constraints. The appointed investment manager is a suitably authorised person, within the meaning of the Financial Services and Markets Act 2000, of Rathbone Greenbank.
The investment policy is reviewed every two years, or as required, by the trustees to ensure that it remains compatible with the charity’s objects and requirements, particularly those of the Ipswich & Diss Area Meeting Property Charity and the Richard Waynforth Trust. The investment management services provided by
12 of 26
IPSWICH AND DISS AREA QUAKER MEETING FINANCIAL STATEMENTS Year ended 31 December 2021
Rathbone Greenbank are also formally reviewed every two years, or at such time as deemed appropriate by the trustees.
5 DUE DILIGENCE, RISK MANAGEMENT AND LEGAL COMPLIANCE
The Area Meeting trustees are the managing trustees of the four Meeting Houses, and Friends Trusts Limited is the holding trustee. The Ipswich & Diss Area Meeting Property Charity is responsible for their building, contents and third-party insurance. The third-party insurance also covers Felixstowe and Woodbridge Local Meetings.
The Area Meeting trustees issue a Compliance with Regulations checklist, which has to be completed annually by Local Meetings with Meeting Houses. These Local Meetings are required to report that they have complied with fire, health and safety, gas and electrical regulations as well as the Disability Discrimination Act, employment procedures and other relevant government regulations. From 2020, Local Meetings have also been asked to report on their measures to support the ecological sustainability of their community activities and management of their land and buildings.
For other identified risks and to ensure legal compliance, the Area Meeting follows its formal policies for safeguarding, equality, grant making, data protection, grievances, disciplinary issues, internal financial controls and financial crime, including a fraud policy, fraud response plan and whistle-blowing procedures.
Trustees have a schedule for formally reviewing all Area Meeting policies annually, biennially or when there is a change in legislation. Trustees also ensure that these policies are provided to employees, self-employed staff and Ipswich & Diss Area Meeting members and attenders, as necessary.
STATEMENT OF TRUSTEES’ RESPONSIBILITIES
Law applicable to Charities in England and Wales requires the trustees to prepare Financial Statements for each financial year, which give a true and fair view of the charity’s financial activities during the year and of its financial position at the end of the year. In preparing Financial Statements giving a true and fair view, the trustees should follow best practice and:
-
select suitable accounting policies and then apply them consistently;
-
make judgements and estimates that are reasonable and prudent;
-
state whether applicable accounting standards and statements of recommended practice have been followed, subject to any departures disclosed and explained in the Financial Statements; and
-
prepare the Financial Statements on the going concern basis unless it is inappropriate to presume that the Charity will continue in operation.
The trustees are responsible for keeping accounting records, which disclose with reasonable accuracy the financial position of the Charity and which enable them to ensure that the Financial Statements comply with applicable law and regulations. They are also responsible for safeguarding the assets of the Charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.
On behalf of the board of trustees:
(signed)
Elaine Green Clerk to Trustees
Date: 14[th] July 2022
13 of 26
IPSWICH AND DISS AREA QUAKER MEETING FINANCIAL STATEMENTS Year ended 31 December 2021
To the Trustees of the Ipswich and Diss Area Quaker Meeting
I report on the accounts of the charity for the year ended 31 December 2021, which are set on pages 15 to 26.
Respective responsibilities of trustees and examiner
The charity's trustees are responsible for the preparation of the accounts. The charity's trustees consider that an audit is not required for this year under section 144(2) of the Charities Act 2011 (the 2011 Act) and that an independent examination is needed.
It is my responsibility to:
-
(i) examine the accounts under section 145 of the 2011 Act;
-
(ii) to follow the procedures laid down in the general Directions given by the Charity Commission under section 145(5)(b) of the 2011 Act; and
-
(iii) to state whether particular matters have come to my attention.
Basis of independent examiner’s report
My examination was carried out in accordance with the general Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit and consequently no opinion is given as to whether the accounts present a true and fair view and the report is limited to those matters set out in the statement below.
Independent examiner’s statements
In connection with my examination, no matter has come to my attention:
-
) which gives me reasonable cause to believe that in any material respect the requirements: (i) to keep accounting records in accordance with section 130 of the 2011 Act; and
-
(ii) to prepare accounts which accord with the accounting records and comply with the accounting requirements of the 2011 Act;
-
have not been met; or
-
) to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.
(signed)
David Stephens FCCA 13 Newlands Road Tunbridge Wells, Kent TN4 9AS
Date: 14th July 2022
14 of 26
IPSWICH AND DISS AREA QUAKER MEETING FINANCIAL STATEMENTS Year ended 31 December 2021
| IPSWICH AND DISS AREA QUAKER MEETING FINANCIAL STATEMENTS Year ended 31 December 2021 |
IPSWICH AND DISS AREA QUAKER MEETING FINANCIAL STATEMENTS Year ended 31 December 2021 |
|
|---|---|---|
| STATEMENT OF FINANCIAL ACTIVITIES 2021 |
2020 | |
| Unrestricted funds Restricted funds Endowment funds Total funds |
Unrestricted funds Restricted funds Endowment funds Total funds |
|
| Notes £ £ £ £ |
£ £ £ £ |
|
| Incoming resources | ||
Incoming resources from generated funds |
||
| Donations and legacies 2 172,897 4,807 - 177,704 |
94,234 3,733 - 97,967 |
|
| Activities for generating funds 3 23,224 5,000 - 28,224 |
30,996 5,000 - 35,996 |
|
| Investment income 4 4,546 14,227 - 18,773 |
5,016 14,044 - 19,060 |
|
| Incoming resources from charitable activities | ||
Contributions to conferences 58 - - 58 |
- - - - |
|
| Other incoming resources 6 14,647 - - 14,647 |
22,249 - - 22,249 |
|
| Total incoming resources 215,372 24,034 - 239,406 |
152,495 22,777 - 175,272 |
|
| Resources expended | ||
Cost of generating funds |
||
Investment management costs 3,047 - 11,496 14,543 |
3,007 - 8,080 11,087 |
|
| Charitable activities 5 100,378 20,038 - 120,416 |
115,383 15,602 - 130,985 |
|
| Governance costs 7 900 - - 900 |
1,098 - - 1,098 |
|
| Other resources expended 8 23,802 - - 23,802 |
21,979 - 21,979 |
|
| Total resources expended 128,127 20,038 11,496 159,661 |
141,467 15,602 8,080 165,149 |
|
| Net income for year before transfers 87,245 3,996 -11,496 79,745 |
11,028 7,175 -8,129 10,123 |
|
| Transfers between funds -427 427 - - |
1,573 -1,573 - - |
|
| Net income for the year before other recognised gains and losses 86,812 4,423 -11,496 79,745 |
12,601 5,602 -8,080 10,123 |
|
| Other recognised gains/losses | ||
Gains on investment assets 10,707 24,205 86,791 121,703 |
6,158 12,937 49,883 68,978 |
|
| Net movement in funds 97,525 28,628 75,295 201,448 |
18,759 18,539 149,455 79,101 |
|
| Total funds brought forward 359,830 8,41902 1,189,254 2,390,986 |
341,071 823,363 1,147,451 2,311,885 |
|
| Prior year adjustments - - - - |
- - - - |
|
| Total funds carried forward 457,355 870,530 1,264,549 2,592,434 |
359,830 841,902 1,189,254 2,390,986 |
15 of 26
IPSWICH AND DISS AREA QUAKER MEETING FINANCIAL STATEMENTS Year ended 31 December 2021
BALANCE SHEET as at 31 December 2021
| 2021 Notes £ £ Fixed assets Tangible assets 11 568,595 Investments 12 1,609,353 |
2021 Notes £ £ Fixed assets Tangible assets 11 568,595 Investments 12 1,609,353 |
2020 | |
|---|---|---|---|
| £ - |
|||
| Fixed assets | |||
| Tangible assets 11 |
568,595 | ||
| Investments 12 |
1,501,268 | ||
| 2,177,948 4,414 411,617 |
2,069,863 | ||
| Current assets | |||
| Debtors 13 |
7,591 | ||
| Cash at bank and in hand | 320,326 | ||
| 416,031 | 327,917 | ||
| -1,545 | |||
| Creditors: amounts falling due within one year 14 |
-6,794 | ||
| Net Current Assets | 414,486 | 321,123 | |
| Total assets less current liabilities | 2,592,434 | 2,390,986 | |
| 457,355 870,530 1,264,549 |
|||
| Unrestricted funds 15 |
359,830 | ||
| Restricted funds 15 |
841,902 | ||
| Endowment funds 15 |
1,189,254 | ||
| 16 | 2,592,434 | 2,390,986 |
The accounts were approved by the Board and signed on behalf of the trustees:
(signed)
Nicholas Wright Trustee and Treasurer during 2021
Date: 14[th] July 2022
16 of 26
IPSWICH AND DISS AREA QUAKER MEETING FINANCIAL STATEMENTS Year ended 31 December 2021
NOTES TO THE ACCOUNTS
1. Accounting policies
1.1 Basis of preparation
These accounts have been prepared under the historical cost convention with items recognised at cost or transaction value unless otherwise stated in the relevant notes to these accounts.
These accounts have been prepared in accordance with the Statement of Recommended Practice: Accounting and Reporting by Charities and with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS102) issued on 16 July 2014.
These are consolidated accounts that include the Area Meeting, the Ipswich and Diss Property Charity, the Agnes Moss Bequest Trust, the Richard Waynforth Trust and the six Local Meetings at Bury St Edmunds, Diss, Felixstowe, Ipswich, Leiston and Woodbridge.
1.2 Incoming resources
All incoming resources are included in the statement of financial activities when the charity is entitled to the income and the amount can be quantified with reasonable accuracy.
1.3 Resources expended
Expenditure is recognised on an accruals basis as a liability is incurred. Expenditure includes any VAT which cannot be fully recovered, and is reported as part of the expenditure to which it relates.
Costs of generating funds comprise the costs associated with investment management and the investment property. Charitable expenditure comprises those costs incurred by the charity in the delivery of its activities and services for its beneficiaries. It includes both costs that can be allocated directly to such activities and those costs of an indirect nature necessary to support them. Governance costs include those costs associated with meeting the constitutional and statutory requirements of the charity and include the accountancy fees and costs linked to the strategic management of the charity.
All costs are allocated between the expenditure categories of the Statement of Financial Activities on a basis designed to reflect the use of resources.
1.4 Taxation
The charity is exempt from tax on its charitable activities.
1.5 Accumulated funds
Unrestricted funds are available for use at the discretion of the trustees in furtherance of the general objectives of the charity. Included within unrestricted funds are designated funds, which have been put aside at the discretion of the trustees for specific charitable activities.
Restricted funds are subject to restrictions on their expenditure imposed by the donor or through the terms of an appeal. Endowment funds are permanent; income from these funds is normally unrestricted, except for the Richard Waynforth and Agnes Moss Bequest Endowments.
1.6 Investments
Investments are shown at market value. Differences arising on closing market value are taken to the Statement of Financial Activities as an unrealised movement. Income arising from investments is accounted for on an accruals basis.
1.7 Tangible fixed assets
Depreciation is provided on all tangible fixed assets at rates calculated to write off the cost, less estimated residual value, of each asset over its expected useful life as follows: Freehold property - 2% on cost. However, the trustees consider the valuation of the freehold property to be significantly higher than cost and therefore no depreciation has been provided.
17 of 26
IPSWICH AND DISS AREA QUAKER MEETING FINANCIAL STATEMENTS Year ended 31 December 2021
| NOTES TO THE ACCOUNTS (continued) 2021 2020 |
NOTES TO THE ACCOUNTS (continued) 2021 2020 |
NOTES TO THE ACCOUNTS (continued) 2021 2020 |
|---|---|---|
| £ £ |
||
| 2. Donations and legacies |
||
| Donations 31,028 32,063 |
||
| Gift Aid 4,420 4,891 |
||
| Legacies 129,817 41,854 |
||
| Other income 12,439 19,159 |
||
| 177,704 97,967 |
||
| 3. Activities for generating funds |
||
| Fundraising 154 - |
||
| Hiring of rooms 28,059 35,872 |
||
| Book and literature sales 11 124 |
||
| 28,224 35,996 |
||
| 4. Investment income |
||
| Interest received 251 542 |
||
| Dividends 18,522 18,518 |
||
| 18,773 19,060 |
||
| 5. Charitable activities |
||
| Wages - wardens, cleaning etc. (Note 10) 33,061 46,172 |
||
| Heat, light and insurance 12,633 16,248 |
||
| Property rental 904 314 |
||
| Property repairs & maintenance 17,790 16,814 |
||
| Capital repairs 25,894 10,762 |
||
| Furniture & equipment repairs and replacements 2,678 5,720 |
||
| Conference costs (excluding T&S) 705 1,080 |
||
| Travel & subsistence 44 121 |
||
| Outreach and publicity 1,668 979 |
||
| Sundry administrative costs 3,708 2,058 |
||
| Grants/Loans 21,331 30,717 |
||
| 120,416 130,985 |
||
| Number ofgrants/loans made | 14 | 37 |
| An analysis of the grants is as follows: | ||
| Individuals 9,588 |
||
| Britain Yearly Meeting 1,000 |
||
| Quaker Charities 743 |
||
| NonQuaker Charities 10,000 |
||
| 21,331 | ||
Grants to individuals are all made from the Richard Waynforth Trust under the terms of that trust (see paragraph 2.2.4 of the Trustees' Report).
The Area Meeting requires all room hirers to have public liability insurance in order to hire the Area Meeting’s premises.
18 of 26
IPSWICH AND DISS AREA QUAKER MEETING FINANCIAL STATEMENTS Year ended 31 December 2021
| NOTES TO THE ACCOUNTS (continued) | 2021 | 2020 |
|---|---|---|
| £ | £ | |
| 6. Other incoming resources |
||
| Receipts as agent - Britain Yearly Meeting | 13,341 | 17,659 |
| Receipts as agent - Britain Yearly Meeting Gift Aid | - | 2,669 |
| Receipts as agent - Special Collections | 1,306 | 1,921 |
| 14,647 | 22,249 | |
| 7. Governance costs |
||
| Independent Examination | 900 | 900 |
| Bank charges | - | - |
| Administration | - | 198 |
| 900 | 1,098 | |
| 8. Other resources expended |
||
| As agent - Britain Yearly Meeting | 13,341 | 17,659 |
| As agent - Britain Yearly Meeting Gift Aid | - | 2,669 |
| As agent - Special collections | 1,306 | 1,921 |
| Britain YearlyMeeting- Local MeetingFunds | 9,155 | -270 |
| 23,802 | 21,979 |
An analysis of the resources received and expended as acting as agent follows:
| Acting as agent | Received | Expended | |
|---|---|---|---|
| £ | £ | ||
| BYM | 13,341 | 13,341 | |
| Quaker Charities | 501 | 501 | |
| Non Quaker Charities | 805 | 805 | with £195 reflected in 2021 creditors |
9. Trustees
No trustee received any remuneration during this year nor had any personal interest in any contracts or transactions, including related-party transactions, entered into by the charity.
10. Employees
All employees are part-time; the average monthly number of employees during the year was:
| Employed Meeting House wardens and cleaners Wages and salaries PAYE and National Insurance Pension contributions |
2021 2020 |
2021 2020 |
|---|---|---|
| 6 | 7 |
|
| £ £ 28,792 39,857 1,941 3,752 2,327 2,563 |
||
| 33,060 46,172 |
No employee’s annual remuneration was £60,000 or more. Redundancy or termination payments of £1,476.84 were made. No employee contracts are with or are paid by a related party. The pension scheme is with The People's Pension and is offered to all employees. Total pay is used as the definition of salary for pension contributions. The Area Meeting and employee each make a 4.0% pension contribution.
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IPSWICH AND DISS AREA QUAKER MEETING FINANCIAL STATEMENTS Year ended 31 December 2021
NOTES TO THE ACCOUNTS (continued)
11. Tangible fixed assets
| 11. Tangible fixed assets |
|
|---|---|
| Cost and Net Book Value | Freehold property |
| At 1 January 2021 and 31 December 2021 | 568,595 |
The above amount represents the sum spent on the extension of Bury St Edmunds Meeting House. The four Meeting Houses, six burial grounds, warden’s house in Diss and warden’s flat within Ipswich Meeting House are not shown in the accounts. Although no historical cost is available for these properties, the valuations of the four Meeting Houses, the private house and warden’s flat for insurance purposes in 2021/22 are:
| Bury St Edmunds Meeting House 1,486,814 Insurance value Diss Meeting House 729,668 Insurance value Diss Private House 304,466 Insurance value Ipswich Meeting House & Warden’s Flat 1,249,070 Insurance value Leiston Meeting House 612,752 Insurance value |
Bury St Edmunds Meeting House 1,486,814 Insurance value Diss Meeting House 729,668 Insurance value Diss Private House 304,466 Insurance value Ipswich Meeting House & Warden’s Flat 1,249,070 Insurance value Leiston Meeting House 612,752 Insurance value |
|---|---|
| 12. Fixed asset investments |
Cash Investments Investment Property Total |
| £ £ £ £ |
|
| At 1 January 2021 Additions Disposals Revaluation At 31 December 2021 Historical cost |
- 1,266,268 235,000 1,501,268 |
| - - - - |
|
| - - - - |
|
| - 108,085 - 108,085 |
|
| - 1,374,353 235,000 1,609,353 |
|
| - 868,203 - 868,203 |
|
Investments are valued by reference to listed investments. An investment with COIF Charities Ethical Investment Fund (accumulation units) represents 12.3% of the listed investments.
The investment property relates to 21 St Nicholas Street in Diss and is revalued by the trustees annually at open market value, as advised by Clark & Simpson Estate Agents and with £5,000 added without advice by Trustees in 2021.
| 13. | Debtors | Total 2021 | Total 2020 |
|---|---|---|---|
| £ | £ | ||
| Gift Aid to be claimed from HMRC | 4,414 | 7,559 | |
| Other | debtors andprepayments | - | 32 |
| Total | 4,414 | 7,591 | |
| 14. | Creditors: amounts falling due within one year | Total 2021 | Total 2020 |
| - | £ | ||
| Other | creditors and accruals | 1,545 | 6,794 |
| Total | 1,545 | 6,794 |
20 of 26
IPSWICH AND DISS AREA QUAKER MEETING FINANCIAL STATEMENTS Year ended 31 December 2021
NOTES TO THE ACCOUNTS (continued)
| 15. Movement in funds |
At 1 January 2021 |
Prior year adjustment |
Net movement in funds |
Transfers between funds |
At 31 December 2021 |
|---|---|---|---|---|---|
| £ | £ |
£ | £ | £ | |
| Unrestricted funds | |||||
| Bury St Edmunds Local Meeting | 45,228 | - |
119,926 | -9,354 | 155,800 |
| Diss Local Meeting | 218 | - |
3,645 | -1,103 | 2,760 |
| Felixstowe Local Meeting | 3,780 | - |
1,187 | -800 | 4,167 |
| Ipswich Local Meeting | 58,461 | - |
-2,676 | -5,673 | 50,112 |
| Leiston Local Meeting | 18,327 | - |
851 | -486 | 18,692 |
| Woodbridge Local Meeting | 5,881 | - |
349 | -1,199 | 5,031 |
| Area Meeting | 13,432 | - |
-24,461 | 26,860 | 15,831 |
| Bury St Edmunds MH Maintenance Fund | 109,531 | - |
4,736 | -7,745 | 106,522 |
| Ipswich and Diss Property – General | 14,882 | - |
-1,594 | -927 | 12,361 |
| AM MeetingHouse | 90,090 | - |
-4,011 | - | 86,079 |
| 359,830 | - |
97,952 | -427 | 457,355 | |
| Restricted funds | |||||
| Agnes Moss Bequest | 21,814 | - |
-635 | - | 21,179 |
| Richard Waynforth Fund | 108,059 | - |
4,631 | -500 | 112,190 |
| Bury St Edmunds MH Maintenance Fund | 568,595 | - |
- | - | 568,595 |
| PropertyCharityRecoupment Fund | 143,434 | - |
24,205 | 927 | 168,566 |
| 841,902 | - |
28,201 | 427 | 870,530 | |
| Endowment funds | |||||
| Agnes Moss Bequest | 235,000 | - |
- | - | 235,000 |
| Richard Waynforth Fund | 788,472 | - |
63,802 | - | 852,274 |
| PropertyCharityFund | 165,782 | - |
11,493 | - | 177,275 |
| 1,189,254 | - |
75,295 | - | 1,264,549 | |
| 2,390,986 | - |
201,448 | - | 2,592,434 |
The Bury St Edmunds Maintenance Fund consists of unrestricted, but designated, funds and restricted funds held within the Property Charity. The Property Charity consists of unrestricted funds, restricted funds and restricted endowment funds. The restricted endowment fund is invested with Rathbone Greenbank. This portfolio also includes investments for the designated Bury St Edmunds Maintenance Fund and the designated AM Meeting Houses Fund. The trustees have agreed that the income from these Funds’ investments will be spent on capital repairs and maintenance only, and the invested capital will be used only in emergencies.
21 of 26
IPSWICH AND DISS AREA QUAKER MEETING FINANCIAL STATEMENTS Year ended 31 December 2021
NOTES TO THE ACCOUNTS (continued)
Net movement in funds, included in the above, is as follows:
| Incoming | Resources | Gains and | Net | |
|---|---|---|---|---|
| resources | expended | losses | movement | |
| in funds | ||||
| £ | £ | £ | £ | |
| Unrestricted funds | ||||
| Bury St Edmunds Local Meeting | 151,763 | 31,837 | - | 119,926 |
| Diss Local Meeting | 13,669 | 10,024 | - | 3,645 |
| Felixstowe Local Meeting | 3,660 | 2,473 | - | 1,187 |
| Ipswich Local Meeting | 15,912 | 18,588 | - | -2,676 |
| Leiston Local Meeting | 6,649 | 5,798 | - | 851 |
| Woodbridge Local Meeting | 7,891 | 7,542 | - | 349 |
| Area Meeting | 9,645 | 34,106 | - | -24,461 |
| Bury St Edmunds MH Maintenance Fund | 905 | 609 | 4,440 | 4,736 |
| Ipswich and Diss Property – General | 2,603 | 6,024 | 1,827 | -1,594 |
| AM Meeting House | 2,676 | 11,127 | 4,440 | -4,011 |
| 215,373 | 128,128 | 10,707 | 97,952 | |
| Restricted funds | ||||
| Agnes Moss Bequest | 9,815 | 10,450 | - | -635 |
| Richard Waynforth Fund | 14,219 | 9,588 | - | 4,631 |
| Bury St Edmunds MH Maintenance Fund | - | - | - | - |
| Property Charity Recoupment Fund | - | - | 24,205 | 24,205 |
| 24,034 | 20,038 | 24,205 | 28,201 | |
| Endowment funds | ||||
| Agnes Moss Bequest | - | - | - | - |
| Richard Waynforth Fund | - | 11,496 | 75,298 | 63,802 |
| Property Charity Fund | - | - | 11,493 | 11,493 |
| - | 11,496 | 86,791 | 75,295 | |
| 239,407 | 159,662 | 121,703 | 201,448 | |
| 16. Analysis of net assets between funds |
- | - | - | - |
| - | - | - | - | |
| Fund balances at 31 December 2021 are: | ||||
| Fixed assets | - | 568,595 | - | 568,595 |
| Fixed asset investments | 118,182 | 226,624 | 1,264,548 | 1,609,354 |
| Current assets | 340,720 | 75,310 | - | 416,030 |
| Creditors: amounts due within one year | -1,545 | - | - | -1,545 |
| 457,357 | 870,529 | 1,264,548 | 2,592,434 |
22 of 26
IPSWICH AND DISS AREA QUAKER MEETING FINANCIAL STATEMENTS Year ended 31 December 2021
NOTES TO THE ACCOUNTS (continued)
17. Local Meeting and Linked Charity Statement of Financial Activities, Balance Sheet and Summary Finances
| Bury St Diss Felixstowe Ipswich Leiston Wood- Area Agnes Richard Property Total |
|
|---|---|
Edmunds LM LM LM LM LM bridge LM Meeting Moss Waynforth Charity |
|
| £ £ £ £ £ £ £ £ £ £ £ |
|
| Income | 151,763 13,669 3,660 15,912 6,649 7,891 9,645 9,815 14,219 6,184 239,407 |
| Expenses | -31,837 -10,024 -2,473 -18,588 -5,798 -7,542 -34,106 -10,450 -21,085 -17,759 -159,662 |
| Gain/loss on investments | - - - - - - - - 75,299 46,404 121,703 |
| Transfers within funds | -9,354 -1,103 -800 -5,673 -486 -1,199 26,860 - -500 -7,745 - |
| Surplus for year | 110,572 2,542 387 -8,349 365 -850 2,399 -635 67,933 27,084 201,448 |
| Brought forward balance | 45,228 218 3,780 58,461 18,327 5,881 13,432 256,814 896,531 1,092,314 2,390,986 |
| Prior year adjustments | - - - - - - - - - - - |
| Closing balance | 155,800 2,760 4,167 50,112 18,692 5,031 15,831 256,179 964,464 1,119,398 2,592,434 |
| Fixed assets | - - - - - - - - - 568,595 568,595 |
| Investments | - - - - - - - 235,000 910,333 464,020 1,609,353 |
| Cash | 154,380 2,299 3,569 49,609 18,261 4,749 16,657 21,179 54,131 86,783 411,617 |
| Debtors | 1,429 591 598 560 431 282 524 - - - 4,415 |
| Creditors | -9 -130 - -57 - - -1,350 - - -1,546 |
| Net Assets | 155,800 2,760 4,167 50,112 18,692 5,031 15,831 256,179 964,464 1,119,398 2,592,434 |
23 of 26
IPSWICH AND DISS AREA QUAKER MEETING FINANCIAL STATEMENTS Year ended 31 December 2021
IPSWICH & DISS AREA QUAKER MEETING MANAGEMENT INFORMATION FOR THE YEAR ENDED 31 DECEMBER 2021
The following pages do not form part of the statutory financial statements.
24 of 26
IPSWICH AND DISS AREA QUAKER MEETING FINANCIAL STATEMENTS Year ended 31 December 2021
DETAILED STATEMENT OF FINANCIAL ACTIVITIES
| Unrestricted funds Restricted funds Endowment funds Total 2021 Incoming resources £ £ £ £ Voluntary income Contributions for LM funds 24,151 - - 24,151 Contributions for AM funds 3,324 - - 3,324 Gift Aid reclaimed 4,420 - - 4,420 Legacies received 129,817 - - 129,817 Grants & donations 11,151 1,288 - 12,439 Other sources 34 3,519 - 3,553 |
Total 2020 |
|---|---|
| £ | |
| 24,867 | |
| 5,036 | |
| 4,891 | |
| 41,854 | |
| 19,159 | |
| 2,160 | |
| 172,897 4,807 - 177,704 Activities for generating funds Fundraising 154 - - 154 Hiring of rooms 23,059 5,000 - 28,059 Book and literature sales 11 - - 11 |
97,967 - 35,872 124 |
| 23,224 5,000 - 28,224 Investment income Rents and expenditure recovered - - - - Interest received 221 30 - 251 Dividends 4,325 14,197 - 18,522 |
35,996 - 542 18,518 |
| 4,546 14,227 - 18,773 Incoming resources from charitable activities - Contributions to conferences 58 - - 58 |
19,060 - |
| 58 - - 58 Other incoming resources Contributions for BYM funds 13,341 - - 13,341 Gift Aid for BYM - - - Receipts as agent - special collections 1,306 - - 1,306 |
- 17,659 2,669 1,921 |
| 14,647 - - 14,647 |
22,249 |
| Total incoming resources 215,372 24,034 - 239,406 |
175,272 |
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IPSWICH AND DISS AREA QUAKER MEETING FINANCIAL STATEMENTS Year ended 31 December 2021
DETAILED STATEMENT OF FINANCIAL ACTIVITIES (continued)
| DETAILED STATEMENT OF FINANCIAL ACTIVITIES (continued) | |
|---|---|
| Unrestricted funds Restricted funds Endowment funds Total 2021 Resources expended £ £ £ £ |
Total 2020 |
| £ | |
| Investment property costs - - - - |
- |
| Investment management costs 3,047 - 11,496 14,453 Charitable activities Wages – wardens, cleaning etc. 33,061 - - 33,061 Heat, light and insurance 10,335 2,298 - 12,633 Property rental 904 - - 904 Property repairs & maintenance 17,790 - - 17,790 Capital repairs 17,742 8,152 - 25,894 Furn. & equip. repairs and renewals 2,678 - - 2,678 Conference costs (excl T&S) 705 - - 705 Travel & subsistence 44 - - 44 Outreach and publicity 1,668 - - 1,668 Sundry administrative and other costs 3,708 - - 3,708 Grants/loans to institutions 11,743 - - 11,743 Grants to individuals - 9,588 - 9,588 |
11,087 |
| 46,172 | |
| 16,248 | |
| 314 | |
| 16,814 | |
| 10,762 | |
| 5,720 | |
| 1,080 | |
| 121 | |
| 979 | |
| 2,058 | |
| 22,250 | |
| 8,467 | |
| 100,378 20,038 - 120,416 Governance costs Accountancy 900 - - 900 Bank charges - - - - Administration - - - - |
130,985 |
| 900 | |
| - | |
| 198 | |
| 900 - - 900 Other resources expended BYM contributions 13,341 - - 13,341 BYM Gift Aid - - - - Special contributions 1,306 - - 1,306 BYM – Local Meeting Funds 9,155 9,155 |
1,098 |
| 17,659 | |
| 2,669 | |
| 1,921 | |
| -270 | |
| 23,802 - - 23,802 |
21,979 |
| Total resources expended 128,127 20,038 11,496 159,661 |
165,149 |
| Net income 87,245 3,996 -11,496 79,745 |
10,123 |
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