OpenCharities

This text was generated using OCR and may contain errors. Check the original PDF to see the document submitted to the regulator. This document is also available as Markdown.

← The Doris Louise Hailes Charitable Trust

2024-10-30-accounts

Trustees’ Annual Report for the period

From 06 April 2024 To 30 October 2024

Charity name: The Doris Louise Hailes Charitable Trust Charity registration number: 1134434

Objectives and Activities

SORP reference
Summary of the purposes of
the charity as set out in its
governing document		 Para 1.17 The Will trust authorizes the trustees to
apply the income or capital to or for the
benefit of such exclusively charitable
objects and purposes in any part of the
world as the trustees may in their absolute
discretion think fit.
Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or
services identified in the
accounts.		 Para 1.17 and
1.19		 In furtherance of the charity’s objects for
the public benefit the trustees provide
grants.
Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit		 Para 1.18 In determining the charity’s activities, the
trustees have had regard to the Charity
Commission’s guidance on public benefit.

Additional information (optional) You may choose to include further statements where relevant about:

SORP reference
Policy on grant making Para 1.38
Policy on social investment
including program related
investment		 Para 1.38
Contribution made by
volunteers		 Para 1.38
Other

Achievements and Performance

SORP reference

Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.		 Para 1.20 During the year under review the charity
made grants totalling £10,870 to the
following charities:

PDSA

RAF Benevolent Fund

RNIB

British Heart Foundation

RSPB

Inflammatory Arthritis UK

Additional information (optional)

You may choose to include further statements where relevant about:

Achievements against
objectives set		 Para 1.41
Performance of fundraising
activities against objectives
set		 Para 1.41
Investment performance
against objectives		 Para 1.41
Other

Financial Review

Review of the charity’s
financial position at the end
of the period		 Para 1.21 At the end of the reporting period the charity
had free reserves of £15,562 (Apr 2024:
£6,486).
In addition to the free reserves the charity
has bank balances of £7,013 (Apr 2024:
£12,546)
and
investments
valued
at
£1,382,630
within
the
expendable
endowment fund which can be released to
support the activities of the charity.
Statement explaining the
policy for holding reserves
stating why they are held		 Para 1.22 The Trustees pursue a policy of maintaining
a free reserve available to be spent in the
furtherance of the charity’s objectives as
well as covering future needs, opportunities,
contingencies and risks.
Amount of reserves held Para 1.22
Reasons for holding zero
reserves		 Para 1.22
Details of fund materially in
deficit		 Para 1.24
Explanation of any
uncertainties about the
charity continuing as a going
concern		 Para 1.23

Additional information (optional) You may choose to include further statements where relevant about:

The charity’s principal sources of funds (including any fundraising) Para 1.47 Investment policy and objectives including any social investment policy adopted Para 1.46

A description of the principal risks facing the charity Para 1.46 Expendable endowment funds are those which are required to be invested to produce Other income, but which may be transferred to unrestricted funds at the discretion of the trustees in order that they may be expended in furtherance of the charity’s objectives. Unrestricted income funds are available for use at the discretion of the trustees in furtherance of the general objectives of the charity and which have not been designated for other purposes.

Structure, Governance and Management

Description of charity’s
trusts:
Type of governing document
(trust deed, royal charter)		 Para 1.25 Will trust dated 5 August 2009
How is the charity
constituted?
(e.g unincorporated
association, CIO)		 Para 1.25 Trust
Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees		 Para 1.25 Trustees are appointed by the existing
trustees.
Additional information (optional)
You may choose to include further statements where relevant about:		 Additional information (optional)
You may choose to include further statements where relevant about:		 Additional information (optional)
You may choose to include further statements where relevant about:
Policies and procedures
adopted for the induction
and training of trustees		 Para 1.51
The charity’s organisational
structure and any wider
network with which the
charity works		 Para 1.51
Relationship with any related
parties		 Para 1.51 No trustee received any remuneration or
was reimbursed any expenses in the year
under review.
HSBC
Trust
Company
(UK)
Limited
(predecessor) was paid £4,785 (Apr 24 -
£11,171)
for
investment
management
services and £6,380 (Apr 24: £7,601) for
investment, custody and administration fees
during the year under review. These fees
are authorised under clause 3 of the Will
trust
Other

Reference and Administrative details

Charity name The Doris Louise Hailes Charitable Trust
Other name the charity uses
Registered charity number 1134434
Charity’s principal address Ludlow Trust Co (Southampton) Ltd
Yarmouth House
1300 Parkway
Solent Business Park
Whiteley
PO15 7AX

Names of the charity trustees who manage the charity

1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20		 Trustee name Office (if any) Dates acted if not for whole
year		 Name of person (or body) entitled
to appoint trustee (ifany)
Ludlow Trust Company
(Southampton)Limited

– Corporate trustees names of the directors at the date the report was approved

Director name

Name of trustees holding title to property belonging to the charity

Trustee name Dates acted if not for whole year
Funds held as custodian trustees on behalf of others
Description of the assets
held in this capacity
Name and objects of the
charity on whose behalf the
assets are held and how this
falls within the custodian
charity’s objects
Details of arrangements for
safe custody and
segregation of such assets
from the charity’s own assets

Additional information (optional)

Names and addresses of advisers (Optional information)

Type of adviser Name Address
Investment Managers HSBC Trust Company
(UK) Limited		 Trust Services, Forum 1, The Forum,
Parkway, Whiteley, PO15 7PA
Bankers HSBC Trust Company
(UK) Limited		 Trust Services, Forum 1, The Forum,
Parkway, Whiteley, PO15 7PA
Accountants Charter Tax Consulting
Limited		 8thFloor, 1 Southampton Street, London
WC2R 0LR
Independent Examiners Blue Spire Limited Cawley Priory, South Pallant, Chichester,
PO19 1SY

Name of chief executive or names of senior staff members (Optional information)

Exemptions from disclosure

Reason for non-disclosure of key personnel details

~~re~~

Other optional information

Declarations

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

Signature(s) ~~jHlepander Mare~~ Full name(s) Alexander Mulroe On behalf of Ludlow Trust Company (Southampton) Limited Position (eg Secretary, Estate Planning Director Chair, etc) ~~a~~ Date 28 August 2025 ~~|~~

The Doris Louise Hailes Charitable Trust The Doris Louise Hailes Charitable Trust The Doris Louise Hailes Charitable Trust The Doris Louise Hailes Charitable Trust The Doris Louise Hailes Charitable Trust 1134434 1134434
Receipts andpayments accounts CC16a
For the period
from
~~ee~~		 06.04.2024
Period start date
~~ee~~		 To
~~ee~~		 30.10.2024
Period end date
Section A Receipts and payments
Unrestricted
funds		 Restricted
funds		 Endowment
funds		 Total funds Last year
to the nearest £ to the nearest £ to the nearest £ to the nearest £ to the nearest £
A1 Receipts
Income from investments 20,940 - - 20,940 36,527
Interest on investments 8,849 - 8,849
Bank interest 190 - - 190 -
- - - - -
- - - - -
- - - - -
- - - - -
Sub total(Gross income for
AR)		 (Gross income for
AR)
29,979		 - - 29,979 36,527
A2 Asset and investment sales,
(see table).
Sale of investments
-
-
257,612
257,612
543,373
-
-
-
-
-
Sub total -
-
257,612
257,612
543,373
Total receipts
29,979
-
257,612
287,591
579,900
~~——_———~~
A3 Payments
Grants awarded 10,870 - - 10,870 28,537
Investment manager fees (VAT inclusive)
- - 4,785 4,785 11,171
Other allocated costs 6,380 - - 6,380 7,601
Independent Examiners fees - - - - 2,712
Cash management fees - - - -
- - - - -
- - - - -
- - - - -
- - - - -
**Sub total ** 17,250 - 4,785 22,035 50,021
A4 Asset and investment
purchases, (see table)
Investmentpurchases
-
-
262,013
262,013
537,427
-
-
-
-
Sub total -
-
262,013
262,013
537,427
Total payments
17,250
-
266,798
284,048
587,448
Net of receipts/(payments)
12,729
- 9,186
3,543
- 7,548
A5 Transfers between funds
- 3,653
3,653
-
-
A6 Cash funds last year end
6,486
- 12,546
19,032
26,580
Cash funds this year end
15,562
-
7,013
22,575
19,032
~~———=—~~
~~SSeaz=~~

CCXX R1 accounts (SS)

28/08/2025

1

Section B Statement of assets and liabilities at the end of the period

Unrestricted Restricted Endowment
Categories Details funds funds funds
to nearest £ to nearest £ to nearest £
B1 Cash funds -
-
7,013
15,562
-
-
-
-
-
15,562
-
7,013
Capital account
Income account
Total cash funds
~~—====~~
(agree balances with receipts and payments (agree balances with receipts and payments
account(s)) OK OK OK
Unrestricted Restricted Endowment
funds funds funds
Details to nearest £ to nearest £ to nearest £
B2 Other monetary assets -
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
~~—=_—=~~
Details Fund to which
asset belongs		 Cost (optional) Current value
(optional)
B3 Investment assets Endowment
-
1,382,630
-
-
-
-
-
-
-
-
Investment portfolio
~~se~~
Details Fund to which
asset belongs		 Cost (optional) Current value
(optional)
B4 Assets retained for the
charity’s own use		 -
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
~~eee~~
Fund to which Amount due When due
Details liability relates (optional) (optional)
Signed by one or two trustees on
behalf of all the trustees
B5 Liabilities
CCXX R2 accounts (SS)		 -
-
-
-
Date of
approval
Print Name
Alexander Mulroe on behalf of Ludlow
Trust Company (Southampton)Limited
Signature
2
28/08/2025
28 August 2025
~~——=~~

Independent Examiner's Report to the Trustees of The Doris Louise Hailes Charitable Trust

I report to the charity trustees on my examination of the accounts of the charity for the year ended 30 October 2024.

Responsibilities and basis of report

As the charity’s trustees you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (‘the Act’).

I report in respect of my examination of the charity’s accounts carried out under section 145 of the Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.

Independent examiner's statement

I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:

  1. accounting records were not kept in respect of the charity as required by section 130 of the Act; or 2. the accounts do not accord with those records.

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.

Geoffrey Frost BSc(Hons) FCA Date 29 August 2025 Blue Spire Limited Cawley Priory South Pallant Chichester West Sussex PO19 1SY

10