Underground Youth Centre Memorial Hall, Church Walk, King’s Cliffe, Peterborough. PE8 6XD 01780 470125 Registered Charity Number - 1134410
Annual Report - 1[st] September 2020 to 31[st] August 2021
List of Trustees
Eve Copeland Jeanne Atkinson Stephen Hiller Piers Dacombe (retired during the year)
Structure, Governance and Management
The Constitution was revised and adopted in March 2021
Summary of the objects
The Objective of our organisation is to further develop boys and young men and girls and young women through their leisure-time activities, to help them achieve their physical, mental and spiritual potential and grow to full maturity as individuals, positive members of society and to ensure the conditions of their lives may be improved.
Main activities in relation to these objects
The focus of the Centre shall be for children and young people aged 0-18 within a local radius of King's Cliffe. The use of the facilities of the Centre for any other purpose shall be at the Manager's discretion upon prior approval of the Management Committee.
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Summary
We started our financial year still amidst the Covid pandemic, however we were hopeful of opening up to our children and families towards the end of the calendar year. Unfortunately, we sustained severe flooding in December 2020 which closed our doors again for the foreseeable future. Our wonderful community rallied around us and we owe a huge thanks to the many who helped us in clearing out the Underground, washing and sanitising all items that could be salvaged and storing toys and equipment in their garages and homes. We also took on a storage unit at Eastern Lodge Storage in Wittering, who very kindly allowed us free usage for 6 months. We cannot thank our community enough for their assistance, transport and moral support. We really couldn’t have done it without them.
The Underground required extensive refurbishment after a long period of drying out. Our landlords (the Village Hall) were very helpful in liaising with their insurers organising the refurbishment.
Performance
Due to the pandemic and flooding we haven’t been able to operate apart from a few Tiddler sessions at KC Active.
We again held a virtual Duck Race and thank all those who supported us.
GDPR
During the clear out of the Underground after the flooding, we had a minor data breach.
A small number of registration forms from 2016 were found by a member of the public in a filing cabinet that had been put out for waste collection. Despite our checks, these papers escaped our attention.
The forms were held safely by the member of the public, were not shared and were returned to us responsibly.
We immediately consulted a GDPR specialist, completed an assessment with the ICO, concluding the data breach was low risk and did not need to be formally reported to the ICO.
People
We were sad to say goodbye to Katy Weeks who set up and ran the Underground for 13 years. She has inspired and supported many families during this time and is well-respected in the community. Dawn Hetherington joined us as Administrator in January and brings a wealth of experience to run the ‘back office’.
Outlook for the next 12 months
We look forward to being able to open our doors again once the refurbishment of the Underground is complete and continue our fundraising efforts and, with continued hard work, we hope to be able to minimise the financial impacts of COVID-19.
Support and commitment for our young people and their families from our team, volunteers, and the local community will remain our mission.
Jeanne Atkinson February 2022 (Report for 1 September 2020 to 31 August 2021)
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Financial results
We are pleased to announce no losses for the last financial year. Despite holding very few groups, the overheads and running costs of the Underground Centre continued but we have been able to maintain the balance of accounts by way of the Government Furlough Scheme fundraising and grants and our regular supporters.
We received £1,837 in Insurance monies for the flood, various donations in response to our losses of furniture and equipment due to the flood (some of which is ring fenced) and £625 from our virtual Duck Race.
Our current reserves put us in a strong position for the coming year to enable us to come back better and stronger from a turbulent couple of years.
Our main income continues to come from fundraising events, charitable donations, and grants, and we must continue to strive to raise the necessary funds each year to offer great services.
Jeanne Atkinson Chair of Trustees February 2022
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Appendix A
Underground Centre
Resolutions adopted, agreed by the Charity Commission and signed from September 2020 to March 2022
Constitution adopted 20 July 2009
As amended by resolution dated 1[st] March 2021 (Change to charity name) As amended by resolution dated 1st November 2021 (trustees to include a clause under section 11 in the Constitution to postpone the AGM in special circumstances) As amended by resolution dated 16[th] November (adoption of current objects) As amended by resolution dated 21[ST] February 2022 (adoption of all administrative changes)
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Appendix B
Underground Centre
As amended by resolution dated 1[st] March 2021 (Change to charity name)
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Appendix C
Underground Centre
As amended by resolution dated 1st November 2021 (trustees to include a clause under section 11 in the Constitution to postpone the AGM in special circumstances)
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Appendix D
Underground Centre
As amended by resolution dated 16[th] November (adoption of current objects)
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Appendix E
Underground Centre
As amended by resolution dated 21[ST] February 2022 (adoption of all administrative changes)
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