St Mary the Virgin, Dover a parish within the Dover Town Benefice
Annual Report & Financial Statements For the Parochial Church Council For the year ended 31 December 2020
Incumbency suspended during vacancy
St Mary’s Vicarage, Taswell Street, Dover CT16 1SE
Bankers:
CAF Bank Ltd 25 Kings Hill Avenue Kings Hill West Malling ME19 4JQ
Lloyds TSB Market Square Dover CT16 1NB
Independent Examiners: McCabe Ford Williams, Chartered Accountants, Charlton House, Dour Street, Dover. CT16 1BL
Registered Charity No: 1134310
The Parochial Church Council of the Ecclesiastical Parish of St Mary-the-Virgin, Dover Parochial Church Council Annual Report for 2020
1. Aim and Purpose
St Mary’s Parochial Church Council (PCC) has the responsibility of co-operating with the Dover Town Team, in promoting in the ecclesiastical Parish the whole mission of the Church, pastoral, evangelistic, social and ecumenical.
The PCC is also specifically responsible for the maintenance of Aycliffe Church Centre, Old Folkestone Road, Aycliffe, and St Mary’s Parish Centre, Dieu Stone Lane, Dover.
2. Objectives and Activities
The PCC is committed to encouraging and nurturing the Christian faith, as expressed in the Dover Town Team Vision set out below. The PCC is committed to enabling as many people as possible to be a part of the parish community of St Mary’s and to put faith into practice through prayer, worship, study and sacrament.
When planning activities, the PCC has considered the Charity Commission’s guidance on public benefit and, in particular, the specific guidance on charities for the advancement of religion. Specific objectives aimed to encourage people to live out their faith as part of the parish community are set out below.
To facilitate this work, it is important for the PCC to maintain the fabric of the Church of St Mary the Virgin, Aycliffe Church Centre and St Mary’s Parish Centre.
2.1 Dover Town Team Vision Statement
First, we want to be spiritually fruitful; to follow Christ and be his disciples. Second, we want our churches to work together in their unique ways to show our love for our God, our neighbours and our community. That will involve inspiring worship; deepening faith; persistent prayer; mutual care, and reaching out with Jesus’ love to those in need.
2.2 St Mary’s Parish Objectives
Our Parish objectives are:
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To increase the regular worshipping congregation, by offering a vibrant, varied worship: both celebrating the traditions of the church, as well as opportunities for contemporary worship.
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To use all church resources to build church life and to engage with the town and community – especially amongst those in need.
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To be actively engaged in local and world justice.
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To be an inviting, welcoming and inclusive Church, offering all opportunities to grow in spirituality and understanding of the Christian faith.
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To achieve greater active involvement of all church members in ministry; and to encourage more people to respond to opportunities for accredited ministries, lay and ordained – especially promoting the Authorised Lay Ministries.
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To demonstrate compassion and care for one another and promote the healing ministry of the Church.
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To underpin all our work by a spirit of generosity, good organisation and sound financial management.
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The Parochial Church Council of the Ecclesiastical Parish of St Mary-the-Virgin, Dover
Parochial Church Council Annual Report for 2020
3. Thomas Toke Charity
The Thomas Toke Charity is a registered charity (no. 252405) whose income is restricted for use on and in St Mary’s churchbuilding. The PCC received £17,823.69 from the charity as reimbursement for qualifying expenditure during 2020.
4. Achievements and Performance
The Electoral Roll stood at 101 on 31 December 2020. Of these 32 lived within the parish and 69 outside. The movement of people away from the area, the closure of the church for much of 2020 and the lack of dedicated clergy has had an effect on parish numbers. The on-going decline in numbers is of concern to the PCC, and we hope to reverse this trend in the coming year, with the anticipated arrival of an interim Dover Town Rector and further development of the Dover Town Benefice.
4.1 Church and other Fabric
The fabric of St Mary's is in very good order, with annual mandatory maintenance and improvement to the fabric, which follows current legislation, under the supervision of Dave Smith, Clerk to the Fabric, and our Architect, John Minter of Lee Evans Partnership LLP, Architect and Town Planners. Our thanks go to Dave, John and all involved in the maintenance of our church buildings.
There are on-going stonework repairs from the last Quinquennial. The estimated cost of this work has been funded by the Toke Charity. This work was scheduled to begin in the spring of 2020, but was delayed due to COVID restrictions. This work is on-going as COVID regulations allow and is expected to be completed in 2021.
Dave Smith and the Architect have been working to establish a safe access to the North Valley gutter through a window opening from the tower. The access is required to allow frequent cleaning of the bird fouling that accounts for the valley drain blocking and ingress of water into the Church. They have also completed a new French Drain to carry water from the vestry roof downpipe into an adjacent foul drain at the west end of the vestry, with the aim of eliminating the damp issue in the toilet area as recommended in the last Quinquennial report. This work was delayed due to COVID regulations, but is now complete.
New heating boilers were installed in the Church in November 2020.
The Parish Centre is in good order. The replacement of the Parish Centre’s cracked foyer window was completed in early 2020. The COVID lockdowns in 2020 have given the Parish Centre Manager the opportunity to thoroughly clean the building and its contents, and to undertake minor repairs. The PCC are considering the installation of a commercial grade kitchen in 2021 to increase the hiring opportunities.
The Parish Flat was vacated in 2020, and is in the process of being refurbished prior to being advertised for rental.
It was discovered during the summer 2019 that the Aycliffe Church Centre roof urgently required attention. A decision was taken in January 2020 that the roof was not economically repairable and a working group was established to look into options for Aycliffe – both the building and the congregation. This building does not benefit from any current church endowments and repairs have to be funded via the St Mary’s general funds. However, with the restrictions imposed by COVID regulations, a worsening condition of the building and the dramatic decline in income, the PCC reluctantly agreed to dispose of the building. There are on-going discussions regarding the ownership and disposal of the building in 2021.
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The Parochial Church Council of the Ecclesiastical Parish of St Mary-the-Virgin, Dover
Parochial Church Council Annual Report for 2020
4.2 Worship and Growth
The national lockdown of churches in 2020 as a result of the COVID pandemic closed St Mary’s church for most of the year. On-line services were shared across the Dover Town Benefice using social media, Zoom and YouTube facilities. The Church was able to re-open in July, with COVID precautions in place, offering a programme of Matins and twice monthly Eucharist service on Sundays. The Wednesday Eucharist service was also re-instated. Unfortunately, the Church closed again in November.
Many of the groups that make up the community of St Mary’s and enrich our church life have not met in 2020, following the first national lockdown in March. Messy Church and Tot’s Praise are currently on hold and we hope that these services will restart in 2021. Ignite-D has also been affected by COVID regulations and the church closure.
4.4 Community Engagement and Outreach
St Mary’s engages in outreach and social action within the local community in many different ways.
Whilst the Parish Centre is used for Parish, Group and Deanery activities and meetings, the premises are also made available for hire to community organisations as well as to other charities at discount rates. Regretfully, this year the bookings are down significantly.
The Community Café, run from the Parish Centre by volunteers, has been very successful in attracting many folk, some going through difficult times in their lives, who are not regular church-goers. We hope that this will continue in 2021.
St Mary’s was pleased to be able once again to join with other local churches in using its parish centre as a Night Shelter for the homeless during January and February 2020. Due to COVID requirements, there was no Night Shelter for winter 2020/21. Similarly, it was with regret that we learnt the Dover Soup Kitchen was closed.
St Mary’s assisted in the setting up of a Food Bank in Dover in 2013 and continues as a collection point for donated goods. We support Fair Trade.
The Jack Hewitt Fund, established in 2005, supports youth work within the Dover Deanery. In addition to covering the cost of the on-going organ scholarship (vacant since September 2019) and St Mary’s youth work. Applications for grants are welcomed from youth organisations and individuals based within the Dover area.
Our Pastoral Care Team supports those in our parish who are sick and housebound, under the supervision and organisation of our Pastoral Care Co-ordinator. Much of this support in 2020 has been via telephone contact.
4.5 St Mary’s School
The links with the Church School are very important to St Mary’s and members of the congregation have taken on important roles, including governorship. The School periodically visits the Church for worship at festivals and for their Leavers’ Service. Clergy visit the school weekly to lead Collective Worship and help deliver the RE curriculum.
4.6 Baptisms and Confirmation
During 2020, three children were baptised with no one being confirmed. Our challenge continues to be to explore ways in which we can continue to bring new people into the worshipping life of the church.
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The Parochial Church Council of the Ecclesiastical Parish of St Mary-the-Virgin, Dover
Parochial Church Council Annual Report for 2020
4.7 Music
The music tradition of St Mary’s is a very important part of the life of the Church. Under the leadership of our Director of Music, St Mary’s choir helps lead the worship Sunday by Sunday and participates in a number of additional services throughout the year. With singing being a casualty of the COVID pandemic, the choir has continued to provide uplifting music, thanks to technology, and we thank our Malcolm Munro and all the choir members for their contribution to our worship.
5. Plans for the future
Our plans for the future are, like many organisations, uncertain at this time. However, prayerfully we continue to base them upon the vision set out in paragraph 2 above. In particular, the PCC will be investigating the possibilities of:
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Improving the links between the church community and our parish neighbourhoods, the Town of Dover and the seafaring community.
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Designating ourselves The Sailors Church as we develop our ministry to the seafaring community.
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Re-ordering our interior to assist with community engagement and flexilbilty of worship.
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Setting up a Friends of St Mary’s Association to raise funds and build links with our wider community of supporters.
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Planning a stewardship campaign to improve resources of both finance and skills.
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Developing our ministry to children, families and young people in partnership with the other Benefice parishes.
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Considering outreach programmes to all sections of our society, especially to those who have suffered under the COVID restrictions.
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Tending the spiritual life of both churchgoers and non-churchgoers through various kinds of worship, prayer and study.
6. Financial Review
The PCC is responsible for all parish finance, its management and control. Its legal responsibilities include keeping proper and sufficient accounting records, ensuring that its finances are retained under control even when certain duties are delegated, preparing the Annual Accounts and Report, which have to be presented to the Annual Parochial Church Meeting, and arranging for the independent examination of the financial statements.
As part of its discharge of those duties, the PCC monitors its income and expenditure throughout the year, the Treasurer reporting to the Standing Committee and to full meetings of the PCC.
Voluntary giving was severely affected in 2020 by the closure of the church due to Covid-19, decreasing by around 35% compared with the previous year. A decision was taken early in the pandemic not to chase donors for missing payments, nor to invite them to increase their contributions. It was felt inappropriate at a time of so much uncertainty. Nevertheless, some donors who previously used the envelope scheme have set up alternative methods of payment, and some donors have indeed increased their contributions. The PCC plans to address the shortfall in giving early in 2021.
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The Parochial Church Council of the Ecclesiastical Parish of St Mary-the-Virgin, Dover
Parochial Church Council Annual Report for 2020
Expenditure in 2020 was consistent with the previous year and included the installation of new boilers in the church, the replacement of several large panes of glass in the Parish Centre, and the refurbishment of the parish flat between tenants.
St Mary’s once again wishes to express its sincere thanks to Mr Roger Phillips, former Independent Examiner for the PCC, for his time and advice in assisting with the preparation of the attached accounts.
7. Reserves Policy
The PCC reviewed its investment policy in September 2018 and will do so again in September 2021. Its investment objectives seek to provide through investment yields sufficient to allow the PCC, together with other available sources of income, to meet its present and foreseeable funding needs. Whilst not restricting investments to funds specifically described as ‘Ethical’, regard is to be paid to ensure that the PCC’s funds are not invested in activities inconsistent with the Church’s Christian beliefs.
The PCC has adopted a cautious policy in relation to the investment of reserves using the CBF’s Church of England Funds - in view particularly of the CBF’s good reputation for reliable and ethically responsible investment - and Fidelity worldwide investment. The net value of our investments rose by £35,411 during the 12 months to 31[st] December 2020.
8. Volunteers
The PCC would like to thank all those who work so hard in volunteering to take part in the life of St Mary’s, be it cleaning or gardening or in helping with our work in the community.
9. Structure, governance and management
The method of appointment of PCC members is set out in the Church Representation Rules. At St Mary’s, Dover the membership of the PCC consists of the clergy, churchwardens and members elected by those members of the congregation, who are on the electoral roll of the church. All those who attend services are encouraged to register on the Electoral Roll and stand for election to the PCC.
The PCC members are responsible for making decisions on all matters of general concern and importance to the parish including the deciding on how funds of the PCC are to be spent.
The full PCC met 6 times during the year with an average level of attendance of 70%. Due to the COVID regulations a majority of these meetings were held via zoom, and some decisions taken via email.
9.1 Standing Committee
This is the only committee required by law. It has the power to transact business of the PCC between its meetings, subject to any directions given by the Council. During 2020, most of its meetings were held on-line or decisions taken by email discussion.
The full PCC meets every two months and the agendas have been streamlined to allow time for in-depth discussion on policy and significant items, while devolving more detailed matters to the Standing Committee, with the aim of reducing delays in decision making to a minimum. The Standing Committee minutes are reviewed at each PCC meeting. Most of the PCC meetings in 2020 were held on-line with urgent and important decisions being taken via email.
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The Parochial Church Council of the Ecclesiastical Parish of St Mary-the-Virgin, Dover
Parochial Church Council Annual Report for 2020
9.2 Safeguarding
Our Parish Safeguarding Co-ordinator and Parish Disclosure Officer ensures that our parish procedures, organisation and pastoral practices comply with Diocesan Safeguarding guidelines and that all those who work with vulnerable adults and children are properly trained and have their DBS certificates issued or renewed.
10. Administrative information
St Mary’s Church is situated in Cannon Street, Dover. Its correspondence address:
St Mary’s Parish Office The Parish Centre Dieu Stone Lane Dover CT16 1BY
The PCC is a body corporate (PCC Powers Measure 1956, Church Representation Rules 2006) and is registered with the Charity Commission under the full title of “The Parochial Church Council of the Ecclesiastical Parish of St Mary the Virgin, Dover” with the Registered Number 1134310.
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The Parochial Church Council of the Ecclesiastical Parish of St Mary-the-Virgin, Dover
Parochial Church Council Annual Report for 2020
10.1 Membership
The members of the PCC for St Mary the Virgin are either ex officio or elected by the Annual Parochial Church Meeting (APCM) in accordance with the Church Representation Rules. As a result of the national lockdown in March 2020, the APCM was postponed until October 2020.
Its membership is as follows:
| Incumbent: | Vacant | |
|---|---|---|
| Licensed Clergy: | The Rev’d Josias De Souza | |
| The Rev’d Sean Sheffield | Left July 2020 | |
| Churchwardens: | Anthony Shilson | |
| Nigel Simmons | ||
| Representatives on the | Terry Sutton | ) |
| Deanery Synod: | James Francis | ) until 31/05/2020 |
| Phillip Janaway | ) | |
| Trish Simmons | From October 2020 | |
| Elected members of the | Deborah Gracie | James Frances |
| PCC from APCM 2019 | Una Mills | Craig Hemingway |
| Lindsay Powell-Williams | Phillip Janaway | |
| Trish Simmons | Anthony Shilson | |
| Barbara Stapleton (Secretary) | Nigel Simmons | |
| Angie Stupple | Terry Sutton | |
| Paul Tingey | ||
| Dave Smith was co-oped as Clerk to the | Joe Yarrow | |
| Fabric in May 2019 | Stephen Yarrow | |
| (Treasurer) | ||
| Elected members of the | Nikki Goodfellow | Craig Hemingway |
| PCC from APCM 2020 | Una Mills | Phillip Janaway |
| Lindsay Powell-Williams | Anthony Shilson | |
| Trish Simmons | Nigel Simmons | |
| Barbara Stapleton (Secretary) | Paul Tingey | |
| Joe Yarrow | ||
| Dave Smith was co-opted as Clerk to the | Stephen Yarrow | |
| Fabric | (Treasurer) | |
| Ex-officio members of | Rev’d Melissa Carter | Rev’d Josias Da Souza |
| the PCC | Rev’d Angie Stupple | Chris Scoble (Lay Reader) |
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The Parochial Church Council of the Ecclesiastical Parish of St Mary-the-Virgin, Dover
Parochial Church Council Annual Report for 2020
This report was approved by the PCC and signed on their behalf by
Anthony Shilson (PCC Chairman)
Stephen Yarrow (Hon Treasurer)
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The Parochial Church Council of the Ecclesiastical Parish of St Mary-the-Virgin, Dover Statement of Financial Activities for the year ended 31 December 2020
| INCOMING RESOURCES Incoming Resources from donors Planned giving Collections Gift Aid tax recovered Other voluntary incoming resources Donations – Toke Other donations Payroll grants Income from investments Bank interest and dividends Income from charitable and ancillary trading activities Parish Centre, flat and belltower Aycliffe Church Centre Focus, bookstall and printing Refreshments Fees Other income (inc fundraising) Special Collections VAT Recovered (LPoWGS) TOTAL INCOMING RESOURCES RESOURCES EXPENDED Grants: Charities and appeals Activities directly relating to the work of the church Diocesan Parish Share Church running expenses Ministry expenses Upkeep of services Buildings maintenance Parish Centre and flat Aycliffe Church Centre Examination Fees TOTAL RESOURCES EXPENDED NET INCOMING/(OUTGOING) RESOURCES GAINS ON INVESTMENTS NET MOVEMENT IN FUNDS BALANCES B/F AT 1 JAN 2020 TRANSFER BETWEEN FUNDS BALANCES C/F AT 31 DEC 2020 |
Unrestricted Funds Restricted Endowment Total Funds General Designated Funds Funds 2020 2019 £ £ £ £ £ £ 23,824 – – – 23,824 30,535 1,067 – – – 1,067 2,722 4,316 – – – 4,316 12,254 29,207 – – – 29,207 45,511 17,824 – – – 17,824 6,605 979 – – – 979 2,298 16,854 – – – 16,854 12,992 35,657 – – – 35,657 21,895 6,722 6,596 4,136 – 17,454 18,211 5,796 139 – – 5,935 23,413 – – – – – 1,216 212 – – – 212 563 237 – – – 237 175 2,532 – – – 2,532 1,871 100 – – – 100 1,107 (54) – – – (54) 54 1,025 – – – 1,025 3,176 9,848 139 – – 9,987 31,575 81,434 6,735 4,136 – 92,305 117,192 50 496 – – 546 2,183 72,178 – – – 72,178 70,440 40,535 – – – 40,535 31,722 1,869 – – – 1,869 5,254 544 – 77 – 621 2,945 11,015 – 2,904 – 13,919 23,441 19,712 – – – 19,712 22,721 4,676 – – – 4,676 4,240 768 – – – 768 768 151,297 – 2,981 – 154,278 161,531 151,347 496 2,981 – 154,824 163,714 (69,913) 6,239 1,155 – (62,519) (46,522) 1,518 10,086 987 22,820 35,411 106,231 (68,395) 16,325 2,142 22,820 (27,108) 59,709 74,258 252,767 225,097 330,468 882,590 822,881 269,092 (269,092) – – – – 274,955 – 227,239 353,288 855,482 882,590 |
Unrestricted Funds Restricted Endowment Total Funds General Designated Funds Funds 2020 2019 £ £ £ £ £ £ 23,824 – – – 23,824 30,535 1,067 – – – 1,067 2,722 4,316 – – – 4,316 12,254 29,207 – – – 29,207 45,511 17,824 – – – 17,824 6,605 979 – – – 979 2,298 16,854 – – – 16,854 12,992 35,657 – – – 35,657 21,895 6,722 6,596 4,136 – 17,454 18,211 5,796 139 – – 5,935 23,413 – – – – – 1,216 212 – – – 212 563 237 – – – 237 175 2,532 – – – 2,532 1,871 100 – – – 100 1,107 (54) – – – (54) 54 1,025 – – – 1,025 3,176 9,848 139 – – 9,987 31,575 81,434 6,735 4,136 – 92,305 117,192 50 496 – – 546 2,183 72,178 – – – 72,178 70,440 40,535 – – – 40,535 31,722 1,869 – – – 1,869 5,254 544 – 77 – 621 2,945 11,015 – 2,904 – 13,919 23,441 19,712 – – – 19,712 22,721 4,676 – – – 4,676 4,240 768 – – – 768 768 151,297 – 2,981 – 154,278 161,531 151,347 496 2,981 – 154,824 163,714 (69,913) 6,239 1,155 – (62,519) (46,522) 1,518 10,086 987 22,820 35,411 106,231 (68,395) 16,325 2,142 22,820 (27,108) 59,709 74,258 252,767 225,097 330,468 882,590 822,881 269,092 (269,092) – – – – 274,955 – 227,239 353,288 855,482 882,590 |
|---|---|---|
| 45,511 6,605 2,298 12,992 |
||
| 21,895 18,211 23,413 1,216 563 175 1,871 1,107 54 3,176 |
||
| 31,575 117,192 2,183 70,440 31,722 5,254 2,945 23,441 22,721 4,240 768 |
||
| 161,531 163,714 (46,522) 106,231 |
||
| 59,709 822,881 – |
||
| 882,590 |
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The Parochial Church Council of the Ecclesiastical Parish of St Mary-the-Virgin, Dover
Balance Sheet at 31 December 2020
| Fixed Assets Tangible fixed assets Investment assets Current Assets Debtors Short term deposits Cash at bank and in hand LIABILITIES: AMOUNTS FALLING DUE WITHIN ONE YEAR NET CURRENT ASSETS NET ASSETS FUNDS Unrestricted · General Fund · Designated Fund Restricted Endowment |
2020 £ 67,245 760,754 827,999 1,926 40,829 34,486 77,241 (49,758) 24,483 855,482 274,955 - 274,955 227,239 353,288 855,482 |
2019 £ 66,800 750,343 |
|---|---|---|
| 817,143 | ||
| 8,599 36,693 22,564 |
||
| 67,856 | ||
| (2,409) | ||
| 65,447 | ||
| 882,590 | ||
| 74,258 252,767 |
||
| 327,025 225,097 330,468 |
||
| 882,590 |
Approved by the Parochial Church Council on ……………………………… and signed on its behalf by: Anthony F R Shilson (PCC Chairman) Stephen J Yarrow (Hon Treasurer)
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The Parochial Church Council of the Ecclesiastical Parish of St Mary-the-Virgin, Dover
Notes to the Financial Statements for the year ended 31 December 2020
1. ACCOUNTING POLICIES
The financial statements have been prepared under the historical cost convention except for the valuation of investment assets, which are shown at market value, and in accordance with the Statement of Recommended Practice (SORP) (FRS 102), subject to the “true and fair override” provision, and the Church Accounting Regulations 2006.
Funds
General funds represent the funds of the PCC that are not subject to any restrictions regarding their use and are available for application on the general purposes of the PCC. Funds designated for a particular purpose by the PCC are also unrestricted.
The accounts include all transactions, assets and liabilities for which the PCC is responsible in law. They do not include the accounts of church groups that owe their main affiliation to another body or those that are informal gatherings of church members.
Incoming resources
Voluntary income and capital sources
Collections are recognised when received by or on behalf of the PCC.
Planned giving receivable under Gift Aid is recognised only when received.
Income tax recoverable on Gift Aid is recognised when the income is received.
Grants and legacies to the PCC are accounted for as soon as the PCC is notified of its legal entitlement, the amount due is quantifiable and its ultimate receipt by the PCC is reasonably certain.
Funds raised by sales and similar events are accounted for gross.
Sales of books and magazines from the church bookstall are accounted for gross.
Services provided by volunteers are not valued or recognised as income.
Other income
Rental from the letting of church premises is recognised when the rental is due.
Income from investments
Dividends are accounted for when due and payable. Interest entitlements are accounted for as they are received. Tax recoverable on such income is recognised in the same accounting year.
Gains and losses on investments
Realised gains or losses on investments are recognised when investments are sold. Unrealised gains or losses are accounted for on revaluation of investments on 31 December.
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The Parochial Church Council of the Ecclesiastical Parish of St Mary-the-Virgin, Dover
Notes to the Financial Statements for the year ended 31 December 2020 (continued)
Resources expended
Grants
Grants and donations are accounted for when paid over, or when awarded, if that award creates a binding obligation on the PCC.
Government Grants relating to revenue are recognised in income on a systematic basis over the periods in which the PCC recognises the related costs for which the grant is intended to compensate.
Activities relating to the work of the Church
The diocesan parish share is accounted for when paid. Any parish share unpaid at 31 December is provided for in these accounts as an operational (though not a legal) liability and is shown as a creditor in the Balance Sheet.
Fixed assets
Consecrated property and movable church furnishings
Consecrated and beneficed property of any kind is excluded from the accounts by s.10(2)(a) and (c) the Charities Act 2011.
Movable church furnishings held by the Vicar and Churchwardens on special trust for the PCC, and which require a faculty for disposal, are accounted for as inalienable property unless consecrated. They are listed in the church’s inventory which can be inspected at any reasonable time. For inalienable property acquired prior to 2004 there is insufficient cost information available and therefore such assets are not valued in the accounts. Items acquired since 1 January 2002 have been capitalised and depreciated in the accounts over their currently anticipated useful economic life (initially over four years) on a straight line basis.
All expenditure incurred in the year on consecrated or beneficed buildings, individual items under £1000 or on the repair of movable church furnishings acquired before 1 January 2002, is written off.
Other fixtures, fittings and office equipment
Equipment used within the church premises is depreciated on a straight line basis over four years. Individual items of equipment with a purchase price of £1000 or less are written off when the asset is acquired.
Investments
Investments are valued at market value at 31 December.
Current assets
Amounts owing to the PCC at 31 December in respect of fees, rents or other income are shown as debtors less provision for amounts that may prove uncollectable.
Short-term deposits include cash held on deposit either with the CBF Church of England Funds or at the bank.
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The Parochial Church Council of the Ecclesiastical Parish of St Mary-the-Virgin, Dover
Notes to the Financial Statements for the year ended 31 December 2020 (continued)
2. FIXED ASSETS FOR USE BY THE PCC
| Freehold | Fittings | |||
|---|---|---|---|---|
| land and | and | |||
| 2(a) Tangible fixed assets | buildings | equipment | Total | |
| £ | £ | £ | ||
| ACTUAL/DEEMED COST | At 1 January 2020 | 85,000 | 137,446 | 222,446 |
| Additions | - | 6,880 | 6,880 | |
| Disposals | - | (16,274) | (16,274) | |
| At 31 December 2020 | 85,000 | 128,052 | 213,052 | |
| DEPRECIATION | At 1 January 2020 | 25,500 | 130,146 | 155,646 |
| Charge for the year | 1,700 | 4,735 | 6,435 | |
| Eliminated on disposal | - | (16,274) | (16,274) | |
| At 31 December 2020 | 27,200 | 118,607 | 145,807 | |
| NET BOOK VALUE | At 31 December 2020 | 57,800 | 9,445 | 67,245 |
| At 31 December 2019 | 59,500 | 7,300 | 66,800 | |
| he freehold land and buildings comprise the Parish Centre. For accounting purposes, the historical cost of this | ||||
| roperty is deemed to be the cost as | stated by the Architects in the letter of December 1974 and has not been | |||
| pdated. The fittings and equipment | are used in St Mary’s Church, the Aycliffe Church Centre and the Parish Centre. | |||
| 2(b) Investment fixed assets | ||||
| Movements in the year: | ||||
| £ | ||||
| Market value – 1 January 2020 | 750,343 | |||
| **Proceeds of sale of shares *** | (25,000) | |||
| Annual revaluation adjustment | 35,411 | |||
| Market Value – 31 December 2020 | 760,754 | |||
| Holdings of shares held were: | 1 Jan 2020 | 31 Dec 2020 | ||
| CBF Church of England Investment Fund Income Shares /* | 27,309 | 27,956 | ||
| CBF Church of England Property Fund Income Shares*** | 29,736 | 0 | ||
| Fidelity Extra Income Fund Y – Acc | 27,330 | 27,330 | ||
| M&G Corporate Bond I Inc **** | 99,632 | 101,843 | ||
| M&G Strategic Corporate Bond Fund I Inc **** | 3,712 | 3,825 | ||
| Threadneedle UK Equity Income RDR Z Inc **** | 23,604 | 24,461 | ||
| Threadneedle UK Monthly Income RDR Z Inc **** | 23,669 | 24,582 |
The freehold land and buildings comprise the Parish Centre. For accounting purposes, the historical cost of this property is deemed to be the cost as stated by the Architects in the letter of December 1974 and has not been updated. The fittings and equipment are used in St Mary’s Church, the Aycliffe Church Centre and the Parish Centre.
-
1,256 shares sold in September 2020
-
** 1,903 shares purchased in Sept 2020 (see ***)
-
*** 29,736 shares sold in Sept 2020, transferred to Inv Fund
-
**** Dividends reinvested
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The Parochial Church Council of the Ecclesiastical Parish of St Mary-the-Virgin, Dover
Notes to the Financial Statements for the year ended 31 December 2020 (continued)
3. ANALYSIS OF NET ASSETS BY FUND
| Unrestricted Restricted Funds Funds £ £ Fixed Assets for Church use 67,245 – Investment Fixed Assets 218,307 189,159 Current Assets 39,161 38,080 Current Liabilities (49,758) – Fund balance 274,955 227,239 4. DEBTORS 2020 £ Prepayments 691 Tax Refunds 1,235 Grants - 1,926 5. LIABILITIES: AMOUNTS FALLING DUE WITHIN ONE YEAR 2020 £ Accruals of Parish Share 48,118 Accruals of utilities and other costs 1,640 Payments received in advance - 49,758 6. FUND DETAILS Restricted funds Balance Incoming Resources Transfers b/f Resources Expended £ £ £ £ Fabric Fund 10,889 4,027 (794) – Nora Eades Bequest 12,938 55 (77) – Blair Bequest 3,501 14 (798) – Dickinson Bequest 4,316 18 (1,296) – Sanders Bequest 16 – (16) – Saddleton Bequest 188,172 – – – Turnpenny Bequest 5,265 22 – – 225,097 4,136 (2,981) - |
Unrestricted Restricted Funds Funds £ £ Fixed Assets for Church use 67,245 – Investment Fixed Assets 218,307 189,159 Current Assets 39,161 38,080 Current Liabilities (49,758) – Fund balance 274,955 227,239 4. DEBTORS 2020 £ Prepayments 691 Tax Refunds 1,235 Grants - 1,926 5. LIABILITIES: AMOUNTS FALLING DUE WITHIN ONE YEAR 2020 £ Accruals of Parish Share 48,118 Accruals of utilities and other costs 1,640 Payments received in advance - 49,758 6. FUND DETAILS Restricted funds Balance Incoming Resources Transfers b/f Resources Expended £ £ £ £ Fabric Fund 10,889 4,027 (794) – Nora Eades Bequest 12,938 55 (77) – Blair Bequest 3,501 14 (798) – Dickinson Bequest 4,316 18 (1,296) – Sanders Bequest 16 – (16) – Saddleton Bequest 188,172 – – – Turnpenny Bequest 5,265 22 – – 225,097 4,136 (2,981) - |
Endowment Total Fund £ £ – 67,245 353,288 760,754 – 77,241 – (49,758) 353,288 855,482 2019 £ 541 4,810 3,248 8,599 2019 £ - 2,192 217 2,409 Gains/ Balance (Losses) c/f £ £ – 14,122 – 12,916 – 2,717 – 3,038 – - 987 189,159 – 5,287 987 227,239 |
Total £ 67,245 760,754 77,241 (49,758) |
|---|---|---|---|
| 855,482 | |||
| 225,097 4,136 (2,981) - |
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The Parochial Church Council of the Ecclesiastical Parish of St Mary-the-Virgin, Dover
Notes to the Financial Statements for the year ended 31 December 2020 (continued)
Restricted funds (continued)
The Restricted funds comprise the following:
a) Fabric Fund: for the upkeep and development of the fabric of the church.
b) Nora Eades bequest: for the upkeep and replacement of altar hangings and associated items.
c) Blair bequest: for the purposes of the choir.
d) Dickinson bequest: for the upkeep of the church memorial garden.
e) Sanders bequest: for the needs of the organ fund and the choir.
f) Saddleton bequest: for the maintenance and repair of the fabric of the church.
g) Turnpenny bequest, for the choir.
Endowment funds
| Dover St Mary General Investment Fund St James's Parish Hall funds M P Laurie Endowment |
2020 2019 £ £ 93,584 87,539 118,121 110,491 141,583 132,438 353,288 330,468 |
|---|---|
The Endowment funds comprise the Dover St Mary General Investment Fund and two St James’s Parish Hall funds, the income from all of which can be used for general purposes. The income from the M P Laurie Endowment is restricted to the Fabric Fund.
Designated/Undesignated Funds : The PCC passed a resolution by majority vote at its meeting on 15 September 2020 (held via Zoom) ‘to return all Designated Funds to the General Fund before 31 December 2020. The PCC will consider creating newly designated funds after the APCM in April 2021’.
7. SALARY COSTS
The PCC employed four people (1.5 equivalent). Their gross wages and salaries amounted to £33,823.27
Included in this is the Dover Town Group Administrator, Mrs Jill Sarjeant. This particular salary cost was reimbursed to St Mary’s PCC by the Diocese of Canterbury in the form of a payroll grant of £16,240.00. Mrs Sarjeant’s fixed-term contract ended on 31 October 2020 and was not renewed. There were no additional National Insurance or pension costs.
Mrs Trish Simmons, a member of the PCC, continued to be employed as Parish Centre Manager on a 12-month fixed term contract at a salary of £8,320.00 per annum. No other member of the PCC received remuneration or expenses for their duties, save the refund of any costs incurred on behalf of the church.
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The Parochial Church Council of the Ecclesiastical Parish of St Mary-the-Virgin, Dover
Notes to the Financial Statements for the year ended 31 December 2020 (continued)
8. GOVERNMENT GRANTS
During the year the PCC has received government grants due to the Covid-19 pandemic. The PCC received the Coronavirus Job Retention Scheme grant, a revenue based grant, which has been credited to the Statement of Financial Activities to match the related employment costs. The sum of £614 was receivable in the year.
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The Parochial Church Council of the Ecclesiastical Parish of St Mary-the-Virgin, Dover
Independent Examiner’s Report to the Members of The Parochial Church Council of St Mary The Virgin, Dover
I report on the accounts for the year ended 31 December 2020 which are set out on pages 9 to 16.
Responsibilities and basis of report
As the charity trustees of the Charity you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (the “Act”).
I report in respect of my examination of the Charity’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
Independent examiner’s statement
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
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1) accounting records were not kept in respect of the Charity as required by section 130 of the Act; or
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2) the accounts do not accord with those records; or
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3) the accounts did not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a ‘true and fair’ view which is not a matter considered as part of an independent examination.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
Ian Derek Pascall FCA McCabe Ford Williams Chartered Accountants Charlton House Dour Street DOVER Kent CT16 1BL
Date: 2021
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