Minutes of the Noah's Ark Preschool Committee Annual General Meeting Wednesday 3, December 2025 9.30 am via Zoom Present: Wend Land (Nomlnated Person) Natalie Rodri uez ichael Amos Beck Braddon ies: Sonia Dave Maril n Bidmead Carla Wetherell Ha le Amos Tara Palfre Roberts Chair Helen Webb Am Cottrell So hie Seatherton Jo Habib Besha Treasurer Minutes of the Last AGM - Everyone was asked to read the minutes of the last meeting. These were accepted - proposed by Marilyn seconded by Natalie Treasurers Report- A breakdown of the accounts was circulated prior to the meeting. These have been checked by Helen (treasurer) before being submitted the independent examiner. Bray Accountants were not able to complete the check of our accounts within our time frame11 was agreed that stuart Clode Accountancy, who acted as our independent examiner this year are appointed to audit our accounts for Ihe year ending 31 August 2025 Proposed by Marilyn Bidmead, seconded by Helen Webb. Church report Marilyn confirmed that she is no longer a Deacon ofthe church but remains a member and will be our liaison between us and the church. The members are continuing to raise funds and awareness of the church through festivals and community events. Marilyn is now a Town Councillor. Managerfs report- A brief summary of the yearwas given by Wendy. Had a challenging year supporting children of Cullompton. Thanks to the staff for all their support through was a very busy and difficult year So pleased with the renovations the church have made to the school room and delighled that we have been able to contribute our bit by replacing the flooring in the school room. Thank you to Robert Norrish carpets for doing such a splendid job on the floor. Thanks to the committee members for their support during the year. Appointment of Officers & Committee The following asked to be appointed to the committee.. Marilyn Bidmead (Chair), Helen Webb (Treasurer), Wendy Land (nominated person) Alex Partridge, Carla Wetherell. Proposed by Hayley Amos Seconded Tara Palfrey Review of Policies - All policies have been reviewed and amended in line with the revisions to the EYFS. The Devon Early years safeguarding policy has been adopted with modifications to suit our setting. New policy and procedure for non allendance had been added. Food and nutrition policy as been updated as well as the emergency lockdown policy and procedure, and whistleblowing policy. All telephone numbers have been checked to ensure they are current and relevant, Policies will be available to all parents via google drive in the near future. Proposed by Natalie Rodriguez, seconded by Marilyn Bidmead Setting and Agreelng of fees from April 2026- It was agreed that fees should rise in line with government funding for 3 and 4 year olds. Non funded 2 year old hourly rate will be £1 per hour above the 3 & 4 year old rate from April 2026 This will be discussed at a committee meeting once the hourly rate from Devon County Council is known, early in the new year. Proposed by Marilyn Bidmead, seconded by Carla Wetherell. Constitution - The existing constitution was re-adopted without amendment, proposed by Natalie Rodriguez with Helen Webb seconding the proposal. Signed as a true record of the meeting Date . Position JTrII.1KJ.￿7.ts... oe¢£.ofvJ CHARITY COMMISSION FOR ENGLAND AND WALES Independent examiner's report on the accounts Section A Independent Examiner's Report Report to the trustees Noah's Ark Preschool On accounts for the year ended 31. August 2025 Charity no {if any) 1134305 8¢t out on pages I report to the trustees on my examination of the accounts of the above charity {"the Trust") for the year ended 3110812025. Responslbilltles and basis of report As Ihe charity's Irusleeg, you are responsible for the preparalion of the accounts in accordance with the requirements of the Charities Act 2011 (￿h0 Act"). I report in respect of my examination of the Trust's a¢countS C8rried out under seclion 145 of the 2011 Act and in carrying out my examination. I have followed all the applicable Directions given by the Charity Commission under section 145{5}Ibl of the Act. Independent examlner's stalement I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination {other than that disclosed below ') which gives me cause to believe that in. any material respect.. the accounting records were not kept in accordance wilh section 130 of the Charities Act., or the accounts did not accord with the accounting records., or the accounts did not Comply with the 8ppli¢able requirements concerning the form and content of accounts set out in the Charities {Accounls and Reports) Regulations 2008 other than any requirement Ihat the accounts give a 'true and fair. view which is not a maller considered as part of an independent examinalion. I have no concerns and have come across no other matters in connection with the examinalion to which attention should be drawn in thig report in order to enable a proper understanding of the accounts to be reached. Ple88e delete the words in the brackets rf they do not apply. Slgned." Date". ic) Name: Relovont profe$8lonal qualificationls) or body {if anyl: 3 Ooooo LoE35r IER Oct 2018 Address: ST￿ 4-