Minutes of the Noah's Ark Preschool Committee Annual General Meeting th Wednesday 11 December 2024 9.25 am via Zoom Present: Wend Land Natalie Rodri Alex Partrid Tara Palfre Minutes of the Last AGM - Everyone was asked to read the minutes of the last meeting. These were accepted - proposed by Marilyn seconded by Natalie mana er Maril n Bidmead Carla Wetherell Leonara Osborne Mills Chair Helen Webb Treasurer Karls Newbon Am Cottrell uez Treasurers Report- A breakdown ofthe accounts was circulated prior to the meeting.These have been checked by Helen {Ireasurer) before being submitted lo Bray Accountants. It was agreed that Bray accountants are appointed lo audit our accounts for the year ending 31 August 2025 Proposed by Marilyn Bidmead, seconded by Helen Webb. Church report - Marilyn thanked the preschool for all the help and support given to the local families. Church finances continue to be challenging - continuing lo make savings wherever possible. Very grateful for the contribution made lo the church from Preschool. The deacons recognise the valuable conlribution having the preschool within the walls of the church means to the community and families of Cullompton. The church family have recently had an influx of new people visiting and becoming members. Manager's report- A brief summary of the year was given by Wendy. We had a very busy year with a record 32 children leaving us for school. Staff members have moved on and new staff recruited. Existing staff have worked very had to rebuild the team and take on new roles. Thanks lo all the staff for their support during times of change. The last year was once again a challenging year. We have a very good reputation locally for supporting children with additional needs. We are very grateful for the continued support of the Church communily for their use of the hall and allowing us additional rooms upstairs for a staff room so that we can have a dedicated sensory room for the children to use when they need it. In the process of selling up a new streamlined website, which will hopefully be up and running in the new year. Thanks to the committee members for their support during the year. Appointment of Officers & Committee The following asked to be appointed lo the committee.. Marilyn Bidmead {Chair), Helen Webb {Treasurer), Wendy Land Inominaled person) Alex Partridge, Carla Wetherell Proposed by Leonara Osborne Mills- Seconded Tara Palfrey Review of Policies- All policies have been reviewed and some small amendments made websiles and telephone numbers have been updated. The safeguarding policy has been updated in line with the Devon County Council websile. We've added information to the policy about sick child on the premises. A timescale for return is discussed with the Parenucarer on collection from preschool. Policies will be available on the website in Ihe near future. Proposed by Natalie Rodriguez, seconded by Marilyn Bidmead Setting and Agreeing of fees from April 2025 11 was agreed that fees should rise in line with government funding for 3 and 4 year olds. Non funded 2 year old hourly rate will be £1 per hour above the 3 & 4 year old rate from April 2025. This will be discussed al a commiltee meeting once the hourly rate from Devon County Council is known, early in the new year. Proposed by Marilyn Bidmead, seconded by Carla Welherell. Constitution - The existing constitution was re-adopted without amendment, proposed by Natalie Rodriguez with Helen Webb seconding the proposal. Signed as a true record of the meeting Date 28(1.{￿2s Name,.. Position Miv&JMdtsGtl￿￿￿s1￿s5lC￿?j•ll Noah's Ark Preschool - Accounts for Year ending 31 August 2024 RECEIPTS PAYMENTS Opening Balance 01109123 £25,402.85 Additional Support Funding EYPP money received Fundraising Money in Grant Funding IEYEFI Interest LunchlExlra Fees other income £10,360.23 £2,881.01 £385.72 £163,036.10 £459.92 £11,400.62 £000 Accounts Audit Fundraising Payments General running Costs Healing and Lighting InsurancelPSLA membership Nest Payments NI&Tax OFSTED registration Other oulgoings Photocopier TelephonelBroadband Training Wages -£150.00 -£227.63 -£9.097.18 -£7,738 11 -£115.91 -£9,294.44 -£13,444.32 -£50.00 -£72.00 -£638.30 -£528 26 -£464.00 135,855.25 Total Payments -£177.675.40 Total Receipts £188,523.60 Overall total for Noah's Ark 141,424.35 Overall total For Noah's Ark £213,926.45 Closing Balance 3110812024 £36,251.05 £0.00 £36,251.05 Redundancy fund- held in CCLA account Balance al 3110812023 £26,592.87 Interest £1,39140 Payment in £0.00 Closing Figure 3110812024 £27,984.27 £10,848.20 Signed Ilndepsndent Examinerl Signed (Treasurer) .￿￿￿knO￿￿............... CHARITY COMMISSION FOR ENGLAND AND WALES Independent examiner's report on the accounts Section A Independent Examiner's Report Report to the truste881 members of hJK)1g1.14 On accounts for the year ended Charity no lif any) ii:J-'k)Ii ) Set out on pages I report to the trustees on my examination of the accounts of the above charity ('the Trust'} for the year ended ? I l) L.t. Responsibilities and As the charity trustees of the Trust, you are responsible for the preparation basis of report of the accounts in accordance with the requirernents of the Charities Act 2011 ( the Act.). I report in respect of my exarnination of the Trust's accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed the applicable Directions given by the Charity Commission under section 145{5)Ib) of the Act. I have completed my examination. I confirm that no material matters have come to my attention lolh8r_than.thatdisclosed below ') in connection with the examination which give5 me cause lo believe that in, any material respect-. accounting records were not kepl in accordance with section 130 of the Act or the accounts do not accord with the accounting records Independent examiner's statement I have no concerns and have come across no other matters in Connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached. Pleas8 delete the words in the brackets if th8y do not apply. Slgned: Date: Name: I/Lt)14[ Relevant professional qualification(sl or body lif any): Address: IER October 2018 NOAHS ARK PRESCHOOL CULLOMPTON STATEMENT OF ASSETS AND LIABILITIES 315t AUGUST 2024 2024 2023 Current assets Main bank account Emergency fund 36251 27984 25403 26593 64235 51996 Current Ilabllltles Nèt current assets 64235 51996 Net assets 64235 51996 Noah's Ark Preschool - Accounts for Year ending 31 August 2024 PAYMENTS RECEIPTS Opening Balance 01109123 £25,402.85 Additional Support Funding EYPP money received Fundraising Money in Grant Funding IEYEFI Interest LunchlExlra Fees other income £10,360.23 £2,881.01 £385.72 £163.036.10 £459.92 £11,400.62 £0.00 Accounts Audit Fundraising Payments General Tunning costs Healing and Lighting InsurancelPSLA membership Nest Payments NI&Tax OFSTED registration other oulgoings Photocopier TelephonelBroadband Training Wages -£150.00 -£227.63 -£9,097.18 -£7.738.11 -£115.91 9,294.44 -£13,444.32 -£50.00 -£72.00 -£638.30 -£528.26 -£464.00 -£135,855.25 Total Payments -£177,675.40 Total Receipts £188,523.60 Overall total for Noah's Ark -£141,424.35 Overall total For Noah's Ark £213,926.45 Closing Balance 3110812024 £36,251.05 £0.00 £36,251.05 Redundancy fund- held in CCLA account Balance al 3110812023 £26,592.87 Interest £1,391.40 Payment in £0.00 Closing Figure 3110812024 £27,984.27 £10,848.20 Signed IlndÈpendenl Examinerl Signed (Treasurer) .klNkkn)okn.b... ... 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