Minutes of the Noah's Ark Preschool Committee Annual General Meeting Tuesday 7th December 2023 9.30 am via Zoom Maril n Bidmead Chair Helen Webb Treasurer Heidi Gilbert Kate Love Leonara Osborne Mills Holl Botfield Present: Wend Land Natalie Rodri Alex Partrid Jess McDonald P4linutes of the Last AGM - Everyone was asked to read the minutes ofthe last meeting. These were ac￿pIed - proposed by Marilyn seconded by Natalie Treasurers Report- A breakdown of the accounts was circulated prior to Ihe meeting. These are currently being audited by Bray Accountants. The accounts will be accepted al a later commillee meeting.11 was agreed that Bray accountants are appointed to audit our accounts for the year ending 31 August 2024 Proposed by Marilyn Bidmead, seconded by Helen Webb. Church report - Marilyn thanked the preschool for all the help and support given lo the local families. Pleased to advise that the art installation had been installed and is receiving positive feedback from the ommunity. Thanks lo the preschool for their contribution to the church finances over the last year. Its wonderful to see preschool is thriving. Manager's report- A brief summary of the year was given by Wendy. We had a very busy year wilh 23children leaving us for school. Staff members have moved on and new slaff recruited. Existing staff have worked very had to rebuild the team and lake on new roles. Thanks to all the staff for their support during times of change. The last year was once again very tough financially, mainly due to the low funding level and the high needs of the children as well as addilional administration costs, With rising costs, it is challenging to keep the books balanced. I will continue to look for additional funding streams and make cost savigs wherever possible. Thanks lo the commitlee members for their support during the year. er uez Appointment of Officers & Comrnlttee The following asked lo be appoinled to the committee.. Marilyn Bidmead (Chair). Helen Webb (Treasurer), Wendy Land (nominated person) Alex Partridge. Proposed by ... Kate Lovejoy seconded by Heidi Gilbert Review of Policies- All policies have been reviewed and some small amendments made to names and a reference lo COVID 19 removed this is now dealt with within our infectious diseases policy available on the website in the near future. Proposed by Natalie Rodriguez, seconded by Marilyn Bidmead Setting and Agreeing of fees from April 2024 It was agreed that fees should rise in line with government funding for 3 and 4 year olds. Non funded 2 year old hourly rate will be £1 per hour sbove the /4 year old rate from Apnl 2024. This will be discussed at a committee meeting once the hourly rate is known. Proposed by Marilyn 8idmead. seconded by Natalie Rodriguez Constitution - The exisling constitution was re-adopted without amendment. proposed by Nalalie Rodriguez wrth Helen Webb seconding the proposal. Signed as a true record of the meeting Date ..121iz(21 Name.. Position CHARITY COMMISSION FOR ENGLAND AND WALES Independent examiner's report on the accounts ••• Section A Independent Examiner's Report Report to the trusteasl members of On accounts for the yèar ended Charlty no {If any) Set out on pages I report lo the trustees on my examination of the accounts of the abov8 charlty ("the Trust") for the year ended ? i D y LQ L.3 Rèsponsibilities and As the charity trustees of th8 Trust, you are r&sponsible for lh8 preparation basls of rgport of the accounts in accordance wlth the requlrements of the Charities Act 2011 {"the Act.). I report in respect of my examination of the Trust's accounts carried out under sedion 145 of the 2011 Act and in ¢arying out my axamination, I have followed the applicable Directions given by the Charity Commission under section 145{5)(b) of the Act. I have complet8d my examination. I confirm that no material matters have come to my attention {Other-￿088&bQleW ') In connection with the examination which gives me cause to b81ievè that in. any material resp8Ct'. accounting re¢ords were not kapt In accordance with sedion 130 of the Act or the accounts do not accord with the accounting records Independent examlnerfs statement I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understandlng of the accounts to be reach8d. Please deletè the wonls in the brackets if thgy do not apply. signed: Date: Name: Relevant professlonal quallflcation(s) or body (If any): Address: IER October 2018 NOAHS ARK PRESCHOOL CULLOMPTON STATEMENT OF ASSETS AND LIABILITIES 31st AUGUST 2023 2023 2022 Current assets Main bank account Emergency fund 25403 26593 18498 25749 51996 44247 Current liabilities Net ¢urrent assels 51996 44247 Not assets 51996 44247 Noah's Ark Preschool - Accounts for Year ending 31 August 2023 RECEIPTS PAYMENTS Opening Balance 01109122 £18.497.64 Additional Support Funding EYPP money received Fundraising Money in Grant Funding IEYEFI Interest LunchlExlra Fees other income £17,124 54 £5,715.56 £727.32 £139,718.95 £85.06 £7.585 13 £441.89 Accounts Audit Fundraising Payments General running costs Healing and Lighting In5urancelPSLA membership Nest Payments NI&Tax OFSTED registration Other oulgoings Photocopier Staff uniforms Te1ephonelBroadband Training Wages -£150.00 -£29123 -£7,644.11 -£6,833.89 -£1,336.51 -£8,770.80 -£14,056 09 -£50.00 £0.00 -£534.78 £0.00 -£351.70 -£189.69 -£124,284.44 Total Payments -£164,493.24 Total Receipt5 £171,398.45 Overall total for Noah's Ark -£139,090.39 Overall total For Noah's Ark £189,896.09 Closing Balance 3110812023 £25,402.85 £0.00 £25,402.85 Redundancy fund- held in CCLA account Balance al 0110912022 £25,749.18 Interest £843.69 Payment in £0.00 Closing Figure 3110812023 £26.592.87 Signed Ilndependenl Examiner) Dale... Dale CHARITY COMMISSION FOR ENGLAND AND WALES Independent examiner's report on the accounts ••• Section A Independent Examiner's Report Report to the trusteasl members of On accounts for the yèar ended Charlty no {If any) Set out on pages I report lo the trustees on my examination of the accounts of the abov8 charlty ("the Trust") for the year ended ? i D y LQ L.3 Rèsponsibilities and As the charity trustees of th8 Trust, you are r&sponsible for lh8 preparation basls of rgport of the accounts in accordance wlth the requlrements of the Charities Act 2011 {"the Act.). I report in respect of my examination of the Trust's accounts carried out under sedion 145 of the 2011 Act and in ¢arying out my axamination, I have followed the applicable Directions given by the Charity Commission under section 145{5)(b) of the Act. I have complet8d my examination. I confirm that no material matters have come to my attention {Other-￿088&bQleW ') In connection with the examination which gives me cause to b81ievè that in. any material resp8Ct'. accounting re¢ords were not kapt In accordance with sedion 130 of the Act or the accounts do not accord with the accounting records Independent examlnerfs statement I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understandlng of the accounts to be reach8d. Please deletè the wonls in the brackets if thgy do not apply. signed: Date: Name: Relevant professlonal quallflcation(s) or body (If any): Address: IER October 2018 NOAHS ARK PRESCHOOL CULLOMPTON STATEMENT OF ASSETS AND LIABILITIES 31st AUGUST 2023 2023 2022 Current assets Main bank account Emergency fund 25403 26593 18498 25749 51996 44247 Current liabilities Net ¢urrent assels 51996 44247 Not assets 51996 44247 Noah's Ark Preschool - Accounts for Year ending 31 August 2023 RECEIPTS PAYMENTS Opening Balance 01109122 £18.497.64 Additional Support Funding EYPP money received Fundraising Money in Grant Funding IEYEFI Interest LunchlExlra Fees other income £17,124 54 £5,715.56 £727.32 £139,718.95 £85.06 £7.585 13 £441.89 Accounts Audit Fundraising Payments General running costs Healing and Lighting In5urancelPSLA membership Nest Payments NI&Tax OFSTED registration Other oulgoings Photocopier Staff uniforms Te1ephonelBroadband Training Wages -£150.00 -£29123 -£7,644.11 -£6,833.89 -£1,336.51 -£8,770.80 -£14,056 09 -£50.00 £0.00 -£534.78 £0.00 -£351.70 -£189.69 -£124,284.44 Total Payments -£164,493.24 Total Receipt5 £171,398.45 Overall total for Noah's Ark -£139,090.39 Overall total For Noah's Ark £189,896.09 Closing Balance 3110812023 £25,402.85 £0.00 £25,402.85 Redundancy fund- held in CCLA account Balance al 0110912022 £25,749.18 Interest £843.69 Payment in £0.00 Closing Figure 3110812023 £26.592.87 Signed Ilndependenl Examiner) Dale... Dale