Minutes of the Noah's Ark Preschool Committee Annual General Meeting th Tuesday 7 December 9.30 am via Zoom Present: Wend Land mana Maril n Bidmead Jessica Glover Natalie Rodri uez Amber Atkins Tata ana Konovana Jessica Mcdonald Louisa Butler ies: NiGk Johns Michelle-Louise Philli Terr Ann Webber Ellen Edwards Abbie Summers Minutes of the Last AGM Everyone was asked lo read the minutes of the last meeting. These were accepted - proposed by HÈlen Webb, seconded by Natalie Rodriguez Treasurers Report- A breakdown ofthe accounts was given to each person. These have been audited by Bray Accountants. The accounts were accepted- proposed by Marilyn Bidmead, seconded by Natalie Rodriguez. It was agreed that Bray accounlanls are appointed lo audit our accounts for the year ending 31 August 2022 Proposed by Helen Webb seconded by Jessica Glover Church report- Marilyn gave thanks to everyone, on behalf of the church to everyone involved with the preschool for their support Ihis year. The funding has enabled the Church to continue through a very difficull time for them financially. Wendy thanked everyone at the church for their continued support. er Chair Helen Webb Treasurer Alex Hawkins Dave Russell Holl Botfield Becky Vvinter Staci Smith Manager's report- A brief summary of the year was given by Wendy. We had a very busy year with 22children leaving us for school. The Coronavirus pandemic had continued to be tough on us all. The staff have gone above and beyond as they always do Parents and carers have been very onboard with the changes that will more than likely become the norm now. I wish to extend my personal thanks to Terry-Ann Webber who has been on our committee for 10 years now- long after her own children have moved on to primary school, secondary school and are now in further education. Due to our constitution, Terry-Ann now has to retire from the committee. Thank you for all you have done to support us. I continue to apply for funding where this is available. Any funding we receive, gets spent on new reSoUr￿S for the presGhool. We were able to purchase some large outside equipment from last years grants (unfortunately, we are still awaiting delivery of half of itl Thanks to the committee members for their support during the year. Appointment of Officers & Committee The following asked to be appointed to the committee.. Marilyn 8idmead (Chair), Helen Webb (Treasurer), Nicola Johns (Secretary),., Wendy Land (nominated person), committee members Alex Hawkins Natalie Rodriguez, Michelle Philips, Rebecca Winter, Jessica Glover and Louise Spinks. Proposed by Amber Alkins seconded by Tatajana Konovana Review of Policies- All policies have been reviewed and some small amendments made to names and changes to opening times.. There has been a big amendmenl to the achieving positive behaviour policy. Policies will be available on the website in the near future. Proposed by Marilyn Bidmead, seconded Jessica Glover Setting and Agreeing of fees 202012021 11 was agreed that fees should rise in line with our grant funding that will take effect from April 2022 This has not yet been confirmed by Devon County Council but will be publicised lo parents and carers when il is. Proposed by Helen Webb, seconded by Louise Spinks Constitution - The existing constitution was re-adopled without amendment, proposed by Mayrilyn Bidmead with Helen Webb seconding the proposal. Signed as a true record of the meeting Date Position Minutes lyped by Wendy Land (Manager) in Nicky's absence Noah's Ark Preschool - Accounts for Year ending 31 August 2021 PAYMENTS RECEIPTS Opening Balance 01109120 £29,220.90 Additional Support Funding EYPP money received FundFaising Receipts Grant Fundin9 IEYEFI Interest LunchlExlra Fees other income Unifoirn sales Iloal in £2,955.27 £0.00 £882.43 £90,885.10 £19.91 £23,078.15 £24,558.20 £0.00 Accounts Audit Fundraising Payments General running costs Healing and Lighting InsurancelPSLA membership Nest Payments NI&Tax OFSTED registration Other outgoings PAYE end of year Photocopier staff uniforms TelephonelBroadband Training Uniform costs Wages float out 144.00 -£437.32 -£6,625.17 -£5,273.36 -£1,178.13 -£6,697.05 -£7,608.88 -£50 00 -£35.00 £0.00 -£893.95 -£36.70 -£432.18 -£495.00 £0.00 -£110.540.10 £0.00 Total Receipts £142.379.06 Total Payments -£140.446.84 Overall total For Noah's Ark £171,599.96 Overall total for Noah's Ark -£109,293.72 Closing Balance 3110812021 £31.1 $3.12 £31,153 12 Emergency Fund Balance at 0110912020 Interest Payment in Closing Figure 3110812021 £0.00 £25,658.75 £3.87 £0.00 £25,662.62 Signed ITre95urerl ..￿th￿￿........ Signed lInde￿ndent Examin8rl Date.. Date . .11. NOAHS ARK PRESCHOOL CULLOMPTON STATEMENT OF ASSETS AND LIABILITIES 31st AUGUST 2021 2021 2020 Current a$sets Main bank account Emergency fund 31153 25663 29221 25659 56816 54880 Current Ilabllltles Net current assets 56816 54880 Net assets 56816 54880 CHARITY COMMISSION FOR ENGLAND AND WALES Independent examiner's report on the accounts Seetlon A Independent Examlner's Report Report to the trusteesl members of JJ4145 LJ LLb/L< n*1 è On accounts for the year ended Charlty no (If any) LOLI 11"7f ?rg ) Set out on pages I report to the truste9s on my èxamination of the accounts of the above charlty ("the Trust.) for the year ended ') l LY S Ll. Responsibilities and As the charity trustees of the Trust, you are responsible for the preparation basls of report of the accounts in accordance wlth the requirements of the Charities Act 2011 (Ihe AGt"). I report in respect of my examination of the Trust's accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed Ihe applicable Directions given by lh6 Charity Commission under section 145(5){b) of the Act. I have completed my examination. I confirm that no material matters have come lo my attention (ell￿-￿￿}e10w') in connection with tha Sxamination which gives me cause to believe that in, any material resp8Ct'. accounling records were not kèpt in accordance with section 130 of the Ad or the accounts do not accord with the accounting records Independent examlnerfs statement I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable proper und8rstanding of the accounts to be reached. P188s8 del8te th8 words in the brackets if they do not apply. Slgned: Date: Name: Relevant professlonal quallficatlon{s) or body (If any): Address: Ai ILL IER October 2018 Noah's Ark Preschool - Accounts for Year ending 31 August 2021 PAYMENTS RECEIPTS Opening Balance 01109120 £29,220.90 Additional Support Funding EYPP money received FundFaising Receipts Grant Fundin9 IEYEFI Interest LunchlExlra Fees other income Unifoirn sales Iloal in £2,955.27 £0.00 £882.43 £90,885.10 £19.91 £23,078.15 £24,558.20 £0.00 Accounts Audit Fundraising Payments General running costs Healing and Lighting InsurancelPSLA membership Nest Payments NI&Tax OFSTED registration Other outgoings PAYE end of year Photocopier staff uniforms TelephonelBroadband Training Uniform costs Wages float out 144.00 -£437.32 -£6,625.17 -£5,273.36 -£1,178.13 -£6,697.05 -£7,608.88 -£50 00 -£35.00 £0.00 -£893.95 -£36.70 -£432.18 -£495.00 £0.00 -£110.540.10 £0.00 Total Receipts £142.379.06 Total Payments -£140.446.84 Overall total For Noah's Ark £171,599.96 Overall total for Noah's Ark -£109,293.72 Closing Balance 3110812021 £31.1 $3.12 £31,153 12 Emergency Fund Balance at 0110912020 Interest Payment in Closing Figure 3110812021 £0.00 £25,658.75 £3.87 £0.00 £25,662.62 Signed ITre95urerl ..￿th￿￿........ Signed lInde￿ndent Examin8rl Date.. Date . .11. NOAHS ARK PRESCHOOL CULLOMPTON STATEMENT OF ASSETS AND LIABILITIES 31st AUGUST 2021 2021 2020 Current a$sets Main bank account Emergency fund 31153 25663 29221 25659 56816 54880 Current Ilabllltles Net current assets 56816 54880 Net assets 56816 54880 CHARITY COMMISSION FOR ENGLAND AND WALES Independent examiner's report on the accounts Seetlon A Independent Examlner's Report Report to the trusteesl members of JJ4145 LJ LLb/L< n*1 è On accounts for the year ended Charlty no (If any) LOLI 11"7f ?rg ) Set out on pages I report to the truste9s on my èxamination of the accounts of the above charlty ("the Trust.) for the year ended ') l LY S Ll. Responsibilities and As the charity trustees of the Trust, you are responsible for the preparation basls of report of the accounts in accordance wlth the requirements of the Charities Act 2011 (Ihe AGt"). I report in respect of my examination of the Trust's accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed Ihe applicable Directions given by lh6 Charity Commission under section 145(5){b) of the Act. I have completed my examination. I confirm that no material matters have come lo my attention (ell￿-￿￿}e10w') in connection with tha Sxamination which gives me cause to believe that in, any material resp8Ct'. accounling records were not kèpt in accordance with section 130 of the Ad or the accounts do not accord with the accounting records Independent examlnerfs statement I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable proper und8rstanding of the accounts to be reached. P188s8 del8te th8 words in the brackets if they do not apply. Slgned: Date: Name: Relevant professlonal quallficatlon{s) or body (If any): Address: Ai ILL IER October 2018