OpenCharities

This text was generated using OCR and may contain errors. Check the original PDF to see the document submitted to the regulator.

2022-03-31-accounts

Company Number: 07035894

NORTH YORKSHIRE YOUTH MUSIC ACTION ZONE

A company limited by guarantee and

a registered charity number 1134287

ANNUAL REPORT AND FINANCIAL STATEMENTS

for the year ended

31 March 2022

UNAUDITED

HPH Chartered Accountants 54 Bootham YORK YO30 7XZ

NORTH YORKSHIRE YOUTH MUSIC ACTION ZONE

ANNUAL REPORT AND FINANCIAL STATEMENTS

FOR THE YEAR ENDED 31 MARCH 2022

CONTENTS page
Directors' and Trustees' Annual Report 1 - 16
Independent Examiner's Report 17
Statement of Financial Activities and Income and Expenditure Account 18
Balance Sheet 19
Notes to the Financial Statements 20-28

NORTH YORKSHIRE YOUTH MUSIC ACTION ZONE

DIRECTORS’ AND TRUSTEES’ ANNUAL REPORT

FOR THE YEAR ENDED 31 MARCH 2022

The Directors (who are also the Trustees of the Charity and whose details are shown in the reference and administrative section of this report) are pleased to present their Annual Report together with the Financial Statements of the Charity for the year ended 31 March 2022.

The Financial Statements comply with the Charities Act 2011, the Companies Act 2006, the Memorandum and Articles of Association, and Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019).

The Charity is a Public Benefit Entity.

Objectives and activities

The objects for which the charity is formed shall be to advance the music education of children and young people, primarily but not exclusively in rural North Yorkshire, by:-

North Yorkshire Youth Music Action Zone (“NYMAZ”) works with strategic partners to deliver high quality musicmaking activities for children and young people across rural North Yorkshire. Working across a range of music genres and styles, the company’s projects enable young people to access learning, performance and progression routes opportunities with highly skilled artists and develop new musical, personal and social skills.

The Trustees believe they have complied with the duty in section 17(5) of the Charities Act 2011 to have due regard to guidance published by the Charity Commission in respect of public benefit.

NYMAZ aims to:

1

NORTH YORKSHIRE YOUTH MUSIC ACTION ZONE

DIRECTORS’ AND TRUSTEES’ ANNUAL REPORT

FOR THE YEAR ENDED 31 MARCH 2022

Objectives and activities (continued)

Main Objectives for the Year 2021/22:

Strategies for Implementation

Project Delivery

2

NORTH YORKSHIRE YOUTH MUSIC ACTION ZONE

DIRECTORS’ AND TRUSTEES’ ANNUAL REPORT

FOR THE YEAR ENDED 31 MARCH 2022

Objectives and activities (continued)

Monitoring and Evaluation

Promoting the Charitable Company

Finances

3

NORTH YORKSHIRE YOUTH MUSIC ACTION ZONE

DIRECTORS’ AND TRUSTEES’ ANNUAL REPORT

FOR THE YEAR ENDED 31 MARCH 2022

Objectives and activities (continued)

Statistics, achievements and performance

NYMAZ measures its performance against strategic objectives targets identified in NYMAZ’s Business Plan 20182022, as well as against projected outcomes agreed with funders such as Youth Music. Key targets were met and exceeded in 2020-21 across a range of strategic objectives including:

Successful engagement with children and young people

NYMAZ and its delivery partners have recovered well with engagement figures since Covid-19.

Evidence of impact

Evaluation of Fund C music projects using Youth Music’s Outcomes approach showed that activities delivered against a wide range of musical, social, and personal outcomes for young participants experiencing a range of challenging circumstances from economic deprivation to rural isolation. Sources of evidence from questionnaires were collected from participants, music leaders, parents/carers and professionals, alongside progress assessments, peer obervation notes, case studies and partner reports. We analysed data from across the whole programme which indicated that, in Year 4 of the Fund C Play It Loud grant period, NYMAZ has met or made significant progress towards its projected outcomes. The statistics cited below indicate selected samples of the various evidence we collected to demonstrate impact.

84% of participants felt they improved their knowledge

4

NORTH YORKSHIRE YOUTH MUSIC ACTION ZONE DIRECTORS’ AND TRUSTEES’ ANNUAL REPORT

FOR THE YEAR ENDED 31 MARCH 2022

Objectives and activities (continued)

Evidence of impact (continued)

96% participants felt happy and in a good mood following activity

73% participants strongly agreed they improved at listening/sharing opinions.

100% of music leaders stated that they improved their knowledge and skills, and that their activities will be more young person centred following NYMAZ CPD.

86% of participants say they felt listened to in the sessions they attended.

NYMAZ has worked with 18 music hubs to develop musically inclusive practice. NYMAZ co-delivered youth voice training with alumni from our youth led Plugged In programme to Bradford and North Yorkshire Music Hubs in 2020-21.

The impact of the Paul Hamlyn funded Connect: Resound programme has been huge. One hub reported their engagement online went from fewer than eleven children and young people in 2018, to over 22,000 online participants in 2020/21.

86% of participants stated that they strongly agreed they had been informed of wider musical opportunities and next steps for themselves within the sessions attended to support further musical development.

56 core participants have progressed to other music-making activities/opportunities as a result of participation in the projects

8 core participants have progressed to employment through their project.

All of our project partners have now developed youth voice strategies and cited youth consultation in the development of their project ideas. Partners mentioned that support from NYMAZ, training and peer reflection in creating a youth voice strategy and developing their work has been a catalyst for change in their delivery practice and other partnership opportunities in the future of their delivery

Equality, Diversity and Inclusion is at the heart of our work, and we have supported partners in training to progress against musically inclusive targets.

60% of our participants report that they face barriers to participation.

5

NORTH YORKSHIRE YOUTH MUSIC ACTION ZONE

DIRECTORS’ AND TRUSTEES’ ANNUAL REPORT

FOR THE YEAR ENDED 31 MARCH 2022

Objectives and activities (continued)

Of those core participants that shared their ethnic identity with us, 85% of participants identified as being White British, with the remaining 15% identifying with a range of diverse ethnic backgrounds.

Strengthening the sector through workforce development

Monitoring and evaluation demonstrated that NYMAZ’s workforce and organisational development activities continue to have strong levels of engagement and contributed to improving quality and standards of music delivery for children and young people both locally in North Yorkshire and nationally through the Connect: Resound project. NYMAZ:

Diversification of income streams:

Year The National Foundation for
Youth Music and associated
Matched Funding		 Other
income		 Turnover
2013-14 74% 26% £202,341
2014-15 57% 43% £196,643
2015-16 49% 51% £333,096
2016-17 71% 29% £224,238
2017-18 61% 39% £244,569
2018-19 47% 53% £337,915
2019-20 49% 51% £341,587
2020-21 53% 47% £296,574
2021-22 74% 26% £217,738

6

NORTH YORKSHIRE YOUTH MUSIC ACTION ZONE

DIRECTORS’ AND TRUSTEES’ ANNUAL REPORT

FOR THE YEAR ENDED 31 MARCH 2022

Objectives and activities (continued)

Advocacy of NYMAZ mission, communicating a strong brand profile & recognition: NYMAZ has continued to maintain and grow its public profile during the last year. We co-founded DiME (Digital Innovation in Music Education) with Wiltshire Music Connect, Music For Youth and Music Mark, and took part in delivering a session at Music Mark’s conference in December 2021 as the launch of this alliance. NYMAZ also delivered a session at the Music Mark alongside partners UCan Play and Norfolk Music Hub: ‘Lessons in Live-streaming’. NYMAZ contributed to a strategic group formed by Music Mark exploring equality, diversity and inclusion. We also spearheaded establishing a North Yorkshire Cultural Education Partnership with other leading organisations from across the county.

Our social media presence has developed an increase in interaction with younger audiences, particularly on Instagram. We have a combined number of 1,102 likes on Facebook for our Ambassadors and NYMAZ pages and 1,461 follows. We have continued to grow our Instagram account in response to consultation with young participants, with 528 followers and an average reach of 1,384 users a month. We have 2,253 Twitter followers.

The NYMAZ website (www.nymaz.org.uk) continues to engage a range of audiences, differentiating between content for young people and for professionals and including a campaigns section supporting the charity’s advocacy work. The website received 490 unique page views on average per month in 2021-22 and an average dwell time across the site of 2 minutes and 24 seconds.

Significant Activities

Youth Music Play It Loud programme (Fund C)

During 2021/22 under the NYMAZ Fund C Programme for North Yorkshire, NYMAZ delivery partners provided a programme of activity through a wide variety of developmental music projects. The programme included provision for children and young people aged 0-25 years old, and with a range of challenging circumstances, with particular emphasis on Youth Music’s priority areas of Early Years, SEND and Cold Spots. The projects are summarised below. 678 sessions were delivered in locations across North Yorkshire.

Musical Cultures: Project exploring a diverse mix of cultures and their musical heritage from around the world with specialist guest practitioners.

Sound Collective : Exploring composition and improvisation through instruments, technology, song-writing and spoken word.

NYMAZ Music Ambassadors: Regular career advice and professional development sessions, with professional experience opportunities attached.

Five a Day: Created by our partners Flash Company CIC, Five a Day early years singing resource was refined and piloted in 16 schools during the year.

All Together Now: Musical sessions for families with SEND children, led by Live Music Now musicians in libraries across North Yorkshire.

Musicians in Residence: Regular sessions and performances for pupils who are experiencing a range of special educational needs between the ages of 3 and 16.

iMuse: One-to-one immersive, sensory sessions with interactive technology engaging SEND participants with sound, music and visuals.

7

NORTH YORKSHIRE YOUTH MUSIC ACTION ZONE DIRECTORS’ AND TRUSTEES’ ANNUAL REPORT

FOR THE YEAR ENDED 31 MARCH 2022

Objectives and activities (continued)

Little Notes: Weekly early years sessions at Harrogate and Ripon libraries.

Mowbray School: Weekly early years sessions with SEND children.

SELFA: A menu of musical projects across the year engaging with young people accessing services at this Skipton based charity.

Orchestras Live: NYMAZ collaborated with NYMAZ in developing an early years digital project with Orchestra of the Age of Enlightenment and SAA-UK. This was released online during 2021-22. NYMAZ also partnered with Orchestras Live to deliver two touring live performances designed for early years audiences.

Big Brass Festival: A 2-day event which was designed in consultation with participants and explored brass techniques alongside New Orleans style jazz and Indian Bollywood music.

Workforce Development

We delivered a varied professional development offer for music leaders and others working in the music and education sectors in North Yorkshire, including the coordination of four professional networks. To date, the networks have a combined membership of 1,071. 3 of these, the NYMAZ SEND Music Network, Early Years Music Network and Music Partner Network, were delivered as part of the Fund C programme.

During 2020-21, we delivered 64 CPD and networking opportunities.

Highlights include:

Strategic Work

Through NYMAZ’s Fund C strategic work, we aim to advocate for the benefits of participatory music for children in challenging circumstances, to champion musically inclusive practice and to influence policy, infrastructure and practice accordingly. Our work in this area has included:

8

NORTH YORKSHIRE YOUTH MUSIC ACTION ZONE

DIRECTORS’ AND TRUSTEES’ ANNUAL REPORT

FOR THE YEAR ENDED 31 MARCH 2022

Objectives and activities (continued)

Connect: Resound

Connect: Resound was a ground-breaking action research project exploring how digital technologies can be used to provide music education and enrichment activities to children living in rurally isolated areas, where transport costs and times challenge traditional methods of provision. The project was led by NYMAZ and delivered in partnership with technical lead UCan Play, Music Education Hubs, music organisations, orchestras and venues, as well as primary, secondary and special schools across England.

Connect: Resound was originally piloted in North Yorkshire in 2014/15 (funded by the Digital R&D Fund for the Arts) and was then rolled out in 2015/16 to Cornwall, Cumbria, Durham and Darlington, East Riding of Yorkshire, with support from Arts Council England and J Paul Getty Jnr Charitable Trust. Research undertaken by project partners The University of Hull during the pilot and rollout phases demonstrated that online technologies could help Music Education Hubs to overcome the high transport costs and logistical challenges of reaching children in isolated areas.

In 2017-18 NYMAZ secured a strategic grant award (£273,000) from the Paul Hamlyn Foundation Education and Learning Through the Arts: More and Better Fund to extend Connect: Resound until the end of 2021. The funding has enabled a significant number of Music Education Hubs operating in rural areas to embed NYMAZ’s proven method of online learning into their programme of music tuition, thus providing many more children with access to high-quality online instrumental lessons and live broadcasts of professional performances.

Our recent work during Covid-19 restrictions has shown us a leading expert in this field. Our profile has grown as a result, and we will continue to harness this focus on our reputation as a leading voice in digital delivery and online engagement.

During the pandemic, the demand for online delivery increased sharply and NYMAZ responded to this by quickly refreshing and updating our resources and made them available via our website. We also developed a number of webinars from March 2020 onwards and in 2021 we hosted an online festival reaching 104 people, exploring a range of topics over 22 webinars.

Connect: Resound was commissioned to produce four online concerts during 2021-22: Norfolk Music Hub’s Come and Play Day, Virtual Big Sing and Pantomine, plus Orchestras Live’s project in collaboration with Cumbria Music Hub and Manchester Camerata: Encountering Wordsworth.

9

NORTH YORKSHIRE YOUTH MUSIC ACTION ZONE

DIRECTORS’ AND TRUSTEES’ ANNUAL REPORT

FOR THE YEAR ENDED 31 MARCH 2022

Objectives and activities (continued)

Alongside this, Connect: Resound has continued to work with new Hub partners across the country to enable them to embed distance learning in their instrumental teaching, providing support, equipment and training.

NYMAZ Digital Projects Manager, Emily Penn, wrote a report of Connect Resound alongside Philip Flood and Liz Coomb of Sound Connections. This summarised activities, outputs and outcomes from the project, and can be accessed here: http://bitly.ws/tYhk

Over the course of the project, NYMAZ:

The project explored specific areas of music education where access is a factor and where music provision is limited, including:

Organisational and Board Development

The financial year 2021-22 was the fourth year of NYMAZ’s strategic plan for 2018-2022. The Business Plan for 2018-2022, has the following Strategic Objectives:

Performance against targets in the Plan are reviewed by staff and trustees quarterly, with targets reviewed according to the charity’s changing working context. The Board reviews all organisational policies twice annually.

10

NORTH YORKSHIRE YOUTH MUSIC ACTION ZONE

DIRECTORS’ AND TRUSTEES’ ANNUAL REPORT

FOR THE YEAR ENDED 31 MARCH 2022

Objectives and activities (continued)

The organisation continues to benefit from the combined and individual expertise of the Trustees, who have provided leadership and guidance in legal and financial matters, organisational development, business development and the development of the NYMAZ artistic programme.

Financial Review

Total income of the Charitable Company during the year amounted to £217,738, of which £9,410 related to the unrestricted funds and £208,328 to restricted funds.

Total expenditure during the year, all relating to charitable activities, amounted to £291,423, of which £14,041 related to unrestricted funds and £277,382 to restricted funds.

Net expenditure amounted to £73,685 and total funds (reserves) carried forward at the year end amounted to £124,229, of which £91,216 related to the unrestricted funds and £33,013 related to restricted funds.

Principal Funding Sources

The principal funding sources were a grant award from The National Foundation for Youth Music (£205,328) and match funding from delivery partners (£3,000).

The support of our partners, whose match funding comes from a range of sources including participant fees, ticket sales and private donations, continues to be essential to maintaining such a varied programme of activities as the majority of activities are not self-supporting and rely on a mixed economy of funding.

Investment powers and policy

Under the Memorandum and Articles of Association, the Charitable Company has the power to make any investments that the Trustees see fit. However, the Charitable Company did not hold any investments during the year ended 31 March 2022 nor does it have any plans for the immediate future.

Reserves policy

Having regard inter alia to their legal duties of prudence and care the Trustees believe it is prudent for the Organisation to maintain minimum reserves equivalent to at least 3 months' core expenditure and ideally aim to accumulate unrestricted reserves equivalent of at least 6 months' expenditure.

The Trustees feel that it is prudent to maintain a sufficient amount in reserves to:

11

NORTH YORKSHIRE YOUTH MUSIC ACTION ZONE

DIRECTORS’ AND TRUSTEES’ ANNUAL REPORT

FOR THE YEAR ENDED 31 MARCH 2022

Financial Review (continued)

The Charitable Company’s activities are informed by the objectives laid out in its Strategic Plan, with particular emphasis given to its specialism of music, young people and rural isolation. As the Charitable Company's operations are sustained through a combination of multi-year and single year grants, with major funds currently secured to 2021/22, the Trustees also feel that it is prudent to maintain a sufficient amount in reserves to allow time to consider other options to raise money or to cover operational costs or costs associated with winding the Charitable Company down, should sufficient funding no longer be available after that date.

As such, the target level of unrestricted reserves has been set at £70,000 - £80,000 which should enable the organisation to cover 6 months’ core costs, and in the event of any funding shortages in the future allow time to consider other options whilst covering committed and operational costs.

Reserves are to be maintained through generation of surplus from trading activities and sustainability fundraising appeals and events and shall be defined as unrestricted cash and debtors less liabilities. The current reserves figure includes the funds transferred from the consortium in 2010, which have not yet been utilised in full, and continue to allow the Charity to expand its activity levels and cover its core costs, both current and future. The reserves also serve to underpin the charity’s cash flow by balancing seasonal demands on funds made by delivery partners against a limited turnover.

As project delivery is supported by grant funding, by income received for services and by a commitment from partners to contribute match funding, the NYMAZ artistic programme cannot by itself make a loss. The Charitable Company's key organisational call on reserves is therefore for operating costs. Every effort is made to restrict these operating costs to match anticipated income, but there remains a need to raise additional amounts each year to ensure all core costs are covered. ……………………………………………………………………………….

Whilst many supporters wish to make a direct contribution to activities, as project delivery increases so there is an increase in the core costs needed to support the artistic programme. It is therefore our policy to make fundraising appeals to support core operational costs and the future long-term sustainability of the Charitable Company and the work we deliver.

Plans for future periods

NYMAZ’s priorities for 2022-23 are to:

12

NORTH YORKSHIRE YOUTH MUSIC ACTION ZONE

DIRECTORS’ AND TRUSTEES’ ANNUAL REPORT

FOR THE YEAR ENDED 31 MARCH 2022

Reference and administrative details

The company was incorporated on 1 October 2009 and received charitable status on 15 February 2010. The Charitable Company commenced its activities effective from 1 April 2010.

A Registered Charity – number 1134287

A Company Limited by Guarantee – number 07035894

Registered Name: North Yorkshire Youth Music Action Zone Working Name: NYMAZ Principal Office and Clements Hall Trading Address Nunthorpe Road York YO23 1BW

Company Secretary Sarah McWatt

Members of the Board, who are Directors for the purpose of company law and Trustees for the purpose of charity law, who served during the year and up to the date of this report are set out below:

Directors and Trustees Sarah Baumann Sarah Beckett Kathryn Belton (Treasurer) Helen Dawson Rebecca Gross Eleanor Gill (Chair) Sophie Rudge Harry Twohig Bankers Unity Trust Bank plc 9 Brindleyplace Birmingham B1 2HB Independent Examiner Sarah Wearing, FCA, DChA HPH Chartered Accountants 54 Bootham York YO30 7XZ

13

NORTH YORKSHIRE YOUTH MUSIC ACTION ZONE

DIRECTORS’ AND TRUSTEES’ ANNUAL REPORT

FOR THE YEAR ENDED 31 MARCH 2022

Structure, Governance and Management

Governing document

North Yorkshire Youth Music Action Zone is a company limited by guarantee governed by its Memorandum and Articles of Association dated 1 October 2009.

Appointment of Trustees

The Directors of the Charitable Company are also Charity Trustees for the purposes of charity law and under the Company’s Articles are known as members of the Board. The Board may at any time co-opt any person as a Director, either to fill a casual vacancy or by way of addition to their number, provided that the maximum of 14 members is not exceeded and the total number of co-opted persons does not exceed one-third of the total number of Directors. Any member co-opted shall remain in office until the next Annual General Meeting, but shall then be eligible for re-election. At the first Annual General Meeting and at each following Annual General Meeting one-third of the Directors shall retire from office.

The Directors to retire shall be those who have been longest in office since their last election or appointment. At the meeting at which a Director retires the Charitable Company may appoint a new Director in place of the retiring Director. If standing for re-election the retiring Director shall be deemed to have been re-elected, unless at the meeting it is expressly resolved not to replace the retiring Director or a resolution for the re-election of the retiring Director shall have been put to the meeting and lost. Directors shall be appointed for a 3-year term of service, after which they can retire and be re-elected. Directors may serve a maximum of 3 consecutive 3-year terms, after which they must retire and shall not be eligible for re-election.

Trustee induction and training

Potential Trustees meet with the Chair of the Board and the Charitable Company’s Director and are invited to attend a Trustee’s meeting as an observer prior to consenting to being put forward for appointment. Due diligence is exercised in checking that there are no reasons as to why they should not be appointed as a Trustee. New Trustees are briefed on their legal obligations under charity and company law, the content of the Memorandum and Articles of Association, the Board and decision-making processes, the business plan and recent financial performance of the Charitable Company. During their induction they meet key members of the Charitable Company and other Trustees. Trustees are encouraged to attend appropriate external training events where these will facilitate the undertaking of their role and relevant external training opportunities are brought to the attention of the Trustees by the Director. We operate a regular appraisal process whereby Trustees can identify specific areas of interest, assess their contribution to the Board and identify skills and areas of knowledge they would like to develop further. Trustees are also encouraged to visit activities delivered by the Charitable Company to facilitate their understanding of the work of the Charitable Company.

Organisation

The Board, which can have no less than 3 but no more than 14 members, administers the Charitable Company. The Board meets quarterly. A Director is appointed by the Trustees to manage the day-to-day operations of the Charitable Company. To facilitate effective operations, the Director has delegated authority, within terms of delegation approved by the Trustees, for operational matters including finance, fundraising, employment and artistic programme related activity.

14

NORTH YORKSHIRE YOUTH MUSIC ACTION ZONE

DIRECTORS’ AND TRUSTEES’ ANNUAL REPORT

FOR THE YEAR ENDED 31 MARCH 2022

Structure, Governance and Management (continued)

Related parties

None of our Trustees receive remuneration or other benefit from their work with the charity. Any connection between a Trustee or senior manager with a contracted artist or organisation must be disclosed to the full Board of Trustees in the same way as any other contractual relationship with a related party. Details of transactions with related parties are contained within the notes to the accounts.

Risk management

The Trustees have a risk management strategy which comprises:

This work has identified that financial sustainability is the major financial risk for the Charitable Company. This risk is managed by ensuring that the Charity has adequate unrestricted cash reserves to cover any short-term cash fluctuations and deficits in income whilst alternative funding sources are sought.

Trustees’ responsibilities in relation to the financial statements

Company law requires the trustees to prepare financial statements that give a true and fair view of the state of affairs of the charity at the end of the financial year and of its surplus or deficit for the financial year. In doing so the trustees are required to:

The trustees are responsible for maintaining proper accounting records which disclose with reasonable accuracy at any time the financial position of the charitable company and enables them to ensure that the financial statements comply with the Companies Act 2006 and applicable charity law. The trustees are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.

Exemption

This report has been prepared in accordance with the special provisions of the Companies Act 2006 applicable to small companies.

15

NORTH YORKSHIRE YOUTH MUSIC ACTION ZONE

DIRECTORS’ AND TRUSTEES’ ANNUAL REPORT FOR THE YEAR ENDED 31 MARCH 2022

Approved by the Board and signed on their behalf by:

Sarah McWatt

Company Secretary

30 September 2022

16

INDEPENDENT EXAMINER’S REPORT TO THE TRUSTEES OF

NORTH YORKSHIRE YOUTH MUSIC ACTION ZONE

I report to the charity trustees on my examination of the accounts of the Company for the year ended 31 March 2022.

This report is made solely to the charitable company’s trustees, as a body, in accordance with Chapter 3 of Part 16 of the Companies Act 2006 and the charitable company’s trustees as a body in accordance with section 154 of the Charities Act 2011. My independent examiner’s work has been undertaken so that I might state to the charitable company’s trustees those matters I am required to state to them in an independent examiner’s report and for no other purpose. To the fullest extent permitted by law, I do not accept or assume responsibility to anyone other than the charitable company, the charitable company’s members as a body and the charitable company’s trustees as a body for my independent examiner’s work, for this report, or for the opinions I have formed.

Responsibilities and basis of report

As the charity’s trustees of the Company (and also its directors for the purposes of company law) you are responsible for the preparation of the accounts in accordance with the requirements of the Companies Act 2006 (‘the 2006 Act’).

Having satisfied myself that the accounts of the Company are not required to be audited under Part 16 of the 2006 Act and are eligible for independent examination, I report in respect of my examination of your charity’s accounts as carried out under section 145 of the Charities Act 2011 (‘the 2011 Act’). In carrying out my examination I have followed the Directions given by the Charity Commission under section 145(5) (b) of the 2011 Act.

Independent examiner’s statement

Since the Charity’s gross income exceeded £250,000 your examiner must be a member of a body listed in section 145 of the 2011 Act. I confirm that I am qualified to undertake the examination because I am a member of the Institute of Chartered Accountants England and Wales, which is one of the listed bodies.

I have completed my examination. I confirm that no matters have come to my attention in connection with the examination giving me cause to believe:

  1. accounting records were not kept in respect of the Company as required by section 386 of the 2006 Act; or

  2. the accounts do not accord with those records; or

  3. the accounts do not comply with the accounting requirements of section 396 of the 2006 Act other than any requirement that the accounts give a ‘true and fair view which is not a matter considered as part of an independent examination; or

  4. the accounts have not been prepared in accordance with the methods and principles of the Statement of Recommended Practice for accounting and reporting by charities applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102).

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.

Sarah Wearing, FCA, DChA HPH, Chartered Accountants 54 Bootham YORK YO30 7XZ

30 September 2022

17

NORTH YORKSHIRE YOUTH MUSIC ACTION ZONE

STATEMENT OF FINANCIAL ACTIVITIES AND INCOME AND EXPENDITURE ACCOUNT

FOR THE YEAR ENDED 31 MARCH 2022

Note
Income and endowments from:
Donations and legacies
3
4
Other trading activities
5
Investment income
Other income
Total
Expenditure on:
Charitable activities
7
Total
Net (expenditure) / income
Transfers between funds
10 & 11
Net movement in funds
Reconciliation of funds:
Total funds brought forward
Total funds carried forward
Grants and match funding from
charitable activities		 Unrestricted
Funds
£
-
-
8,947
463
-		 Restricted
Funds
£
-
208,328
-
-
-		 Total
2022
£
-
208,328
8,947
463
-		 Total
2021
£
180
294,600
1,140
558
96
9,410 208,328 217,738 296,574
14,041 277,382 291,423 231,567
14,041 277,382 291,423 231,567
(4,631)
3,839		 (69,054)
(3,839)		 (73,685)
-		 65,007
-
(792)
91,417		 (72,893)
106,497		 (73,685)
197,914		 65,007
132,907
£ 90,625 £ 33,604 £ 124,229 £ 197,914

The notes on pages 20 to 28 form part of these financial statements.

The statement of financial activities includes all gains and losses recognised in the year. All income and expenditure derive from continuing activities.

18

NORTH YORKSHIRE YOUTH MUSIC ACTION ZONE

BALANCE SHEET

AS AT 31 MARCH 2022

Company number: 07035894

Note
Current assets:
Debtors
8
Cash at bank and in hand
Total current assets
Liabilities:
Creditors: amounts falling due
within one year
9
Net current assets
Total net assets
The funds of the charity:
Unrestricted funds
11
Designated funds
11
Restricted funds
10
Total charity funds		 £
£
58,492
193,139
251,631
(127,402)
124,229
£ 124,229
82,936
7,689
33,604
£ 124,229
2022		 £
£
58,492
193,139
251,631
(127,402)
124,229
£ 124,229
82,936
7,689
33,604
£ 124,229
2022		 £
£
26,847
278,854
305,701
(107,787)
197,914
£ 197,914
91,417
-
106,497
£ 197,914
2021		 £
£
26,847
278,854
305,701
(107,787)
197,914
£ 197,914
91,417
-
106,497
£ 197,914
2021
251,631
(127,402)		 305,701
(107,787)
£ 124,229 £ 197,914
82,936
7,689
33,604		 91,417
-
106,497
£ 124,229 £ 197,914

In the directors' and trustees' opinion the Charitable Company was entitled under section 477 of the Companies Act 2006 ('the Act') to exemption from the audit of its financial statements for the year ended 31 March 2022. No notice from members requiring an audit has been deposited under section 476 of the Act in relation to its financial statements for the financial period. The directors and trustees are responsible for ensuring that the Charitable Company keeps accounting records which comply with section 386 of the Act and for preparing financial statements which give a true and fair view of the state of affairs of the Charitable Company as at the end of each financial period and of its income and expenditure for each period in accordance with the requirements of sections 394 and 395 of the Act and which otherwise comply with its requirements, so far as applicable to the Charitable Company.

The financial statements have been prepared in accordance with the special provisions of the Companies Act 2006 applicable to small companies.

Approved by the Board on 30 September 2022 and signed on its behalf by:

Eleanor Gill Director and Trustee

The notes on pages 20 to 28 form part of these financial statements.

19

NORTH YORKSHIRE YOUTH MUSIC ACTION ZONE

NOTES TO THE FINANCIAL STATEMENTS

FOR THE YEAR ENDED 31 MARCH 2022

1. ACCOUNTING POLICIES

a) Legal Entity

North Yorkshire Youth Music Action Zone is regulated by the Charities Commission (1134287), limited by guarantee and is registered in England and Wales. The address of the registered office and principal place of business is Clements Hall, Nunthorpe Road, York, YO23 1BW.

In the event of the charity being wound up, the liability in respect of the guarantee is limited to £1 per member of the charity.

b) Basis of Preparation

The financial statements have been prepared in accordance with Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic or Ireland (FRS 102) (effective 1 January 2019) - (Charites SORP (FRS 102)), the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS102) and the Companies Act 2006.

North Yorkshire Youth Music Action Zone meets the definition of a public benefit entity under FRS 102. Assets and liabilities are initially recognised at historical cost or transaction value unless otherwise stated in the relevant accounting policy note(s).

c) Preparation of the accounts on a going concern basis

Future investment will require more diversification in our income sources to maintain an equal balance of funding from Youth Music against other sources. NYMAZ has received confirmation of a rollover year of funding from Youth Music which will support us until 31 March 2023. This is calculated at a rate of 85% of our current annual award. Moving forwards, NYMAZ aspires to achieve a minimum £1 for £1 balance in investment against Youth Music grant income. The charity is aware of an increase in need for funding across the sector as a result of the pandemic, with lockdown limiting income generating activities for many organisations. NYMAZ will prioritise fundraising over the next 18 months to ensure that the charity can continue to deliver against its targets at the same level as recent years. Due to the confirmed funding position to March 2023, alongside the Charity’s level of unrestricted reserves, the Trustees are satisfied that there are no material uncertainties arising in relation to going concern.

d) Income

Income is recognised when the charity has entitlement to the funds, any performance conditions attached to the item(s) of income have been met, it is probable that the income will be received and the amount can be measured reliably.

Grant income from government and public bodies, whether ‘capital’ grants or ‘revenue’ grants, and matched funding, is recognised when the charity has entitlement to the funds, any performance conditions attached to the grants have been met, it is probable that the income will be received and the amount can be measured reliably and is not deferred.

Income from donations and fundraising is included in the period in which it is received.

Interest on funds held on deposit is included when receivable and the amount can be measured reliably by the charity; this is normally upon notification of the interest paid or payable by the Bank.

20

NORTH YORKSHIRE YOUTH MUSIC ACTION ZONE

NOTES TO THE FINANCIAL STATEMENTS - CONTINUED

FOR THE YEAR ENDED 31 MARCH 2022

1. ACCOUNTING POLICIES (continued)

e) Fund Accounting

Unrestricted funds are funds which can be used in accordance with the charitable objects at the discretion of the directors/trustees.

Restricted funds are funds which are subject to specific trusts, either declared by the donor when making the donation or grant conditions, or accepted by the donor in responding to a specific appeal.

f) Expenditure and Irrecoverable VAT

Expenditure is recognised once there is a legal or constructive obligation to make a payment to a third party, it is probable that settlement will be required and the amount of the obligation can be measured reliably. Expenditure is classified under the following activity headings:

Expenditure on charitable activities relates to activities undertaken to further the purposes of the charity and includes their associated support costs.

Support costs include central functions and governance costs, and have been allocated to activities on a basis consistent with the use of those resources, e.g. allocation of staff costs by time spent and other costs by their usage. Governance costs include those incurred in the governance of the charitable company and its assets and primarily associated with constitutional and statutory requirements.

Irrecoverable VAT is charged as a cost against the activity for which the expenditure was incurred.

g) Operating Leases

Rentals payable under operating leases are charged on a straight line basis over the lease term.

h) Tangible Fixed Assets

Tangible fixed assets with a value greater than £2,000 are depreciated using a suitable basis over their estimated useful lives as follows:

Musical instruments 3 years straight line basis Office equipment 4 years straight line basis

i) Debtors

Trade and other debtors are recognised at the settlement amount due after any trade discount offered. Prepayments are valued at the amount prepaid net of any trade discounts due.

j) Cash at bank and in hand

Cash at bank and cash in hand includes cash and short term highly liquid investments with a short maturity of three months or less from the date of acquisition or opening of the deposit or similar account.

k) Creditors and provisions

Creditors and provisions are recognised where the charity has a present obligation resulting from a past event that will probably result in the transfer of funds to a third party and the amount due to settle the obligation can be measured or estimated reliably. Creditors and provisions are normally recognised at their settlement amount after allowing for any trade discounts due.

21

NORTH YORKSHIRE YOUTH MUSIC ACTION ZONE

NOTES TO THE FINANCIAL STATEMENTS - CONTINUED

FOR THE YEAR ENDED 31 MARCH 2022

1. ACCOUNTING POLICIES (continued)

l) Financial instruments

The charity only has financial assets and financial liabilities of a kind that qualify as basic financial instruments. Basic financial instruments are initially recognised at transaction value and subsequently measured at their settlement value with the exception of bank loans which are subsequently measured at amortised cost using the effective interest method.

2. LIABILITY OF MEMBERS

North Yorkshire Youth Music Action Zone is a company limited by guarantee. The liability of each member is limited to a sum not exceeding £1.

3. DONATIONS AND LEGACIES

DONATIONS AND LEGACIES
Unrestricted Restricted Total Total
Funds Funds 2022 2021
£ £ £ £
Donations and gifts - - - 180

All grants and donations relate to unrestricted funds.

4. GRANTS AND MATCH FUNDING FROM CHARITABLE ACTIVITIES

Matched Funding
Paul Hamlyn Foundation Grant
Potterspury Lodge Trust Grant
The National Foundation for Youth Music Grant		 Unrestricted
Funds
£
-
-
-
-		 Restricted
Funds
£
160,000
48,328
-
-		 Total
2022
£
160,000
48,328
-
-		 Total
2021
£
160,015
32,335
68,250
34,000
£ - £ 208,328 £ 208,328 £ 294,600

In 2021, income from charitable activities amounting to £294,600 related to restricted funds.

5. INCOME FROM OTHER ACTIVITIES

INCOME FROM OTHER ACTIVITIES
Unrestricted Restricted Total Total
Funds Funds 2022 2021
£ £ £ £
Earned Income: Music workshops, training
and consultancy £ 8,947 £ - £ 8,947 £ 1,140

In 2021, all income from other activities related to unrestricted funds.

22

NORTH YORKSHIRE YOUTH MUSIC ACTION ZONE

NOTES TO THE FINANCIAL STATEMENTS - CONTINUED

FOR THE YEAR ENDED 31 MARCH 2022

6. STAFF COSTS AND TRUSTEES' REMUNERATION

STAFF COSTS AND TRUSTEES' REMUNERATION
Wages and salaries
Social security costs
Employer pension
The average monthly number of employees for the year was as follows:
Management and administration		 Total
2022
£
78,327
3,148
2,021		 Total
2021
£
70,053
1,571
1,806
£ 83,496 £ 73,430
3 4

During the year no employees were paid emoluments amounting to £60,000 or more (2021 - none).

No remuneration was paid to any of the Trustees. No Trustees were reimbursed for expenses in the year (2021 - £nil).

The key management personnel of the charity comprise the trustees and the Company Secretary. The total employee benefits of the key management personnel were £38,300 (2021 - £38,114).

7. TOTAL EXPENDITURE
basis of
allocation
Costs directly allocated to charitable activities
Youth Music Programme delivery costs
direct
Paul Hamlyn Foundation delivery costs
direct
Potterspury Lodge delivery costs
direct
Staff salaries
direct
Support costs allocated to charitable activities
Staff training & development
usage
Office expenses and telephone
usage
Premises costs
usage
Meetings costs
usage
Insurance costs
usage
Staff travel and accommodation
usage
ICT costs
usage
Organisational development
usage
Post and delivery
usage
Fees and subscriptions
usage
Freelance costs
usage
Bookkeeping fees
usage
Statutory accounts & examination fees
usage
Bank charges
usage
Miscellaneous expenses
usage
Total expenditure		 Unrestricted
Funds
£
-
-
-
14,041
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-		 Restricted
Funds
£
126,165
54,824
8,472
69,455
135
426
750
847
632
1,727
1,189
1,523
197
1,666
960
5,712
2,268
131
303		 Total
2022
£
126,165
54,824
8,472
83,496
135
426
750
847
632
1,727
1,189
1,523
197
1,666
960
5,712
2,268
131
303		 Total
2021
£
72,918
48,975
23,036
73,430
-
471
-
266
645
-
1,564
1,633
129
640
-
5,327
2,160
132
241
£ 14,041 £ 277,382 £ 291,423 £ 231,567

In 2021, expenditure amounting to £218,277 related to restricted funds.

23

NORTH YORKSHIRE YOUTH MUSIC ACTION ZONE

NOTES TO THE FINANCIAL STATEMENTS - CONTINUED

FOR THE YEAR ENDED 31 MARCH 2022

7. TOTAL EXPENDITURE (continued)

Governance costs

Governance costs included in total expenditure above are made up as follows:

Governance costs included in total expenditure above are made up as follows:
Statutory accounts and examination fees
AGM costs		 Total
2022
£
2,268
-
£ 2,268		 Total
2021
£
2,160
50
£ 2,210

8. DEBTORS

Trade debtors
Prepayments
Accrued income		 Unrestricted
Funds
£
-
-
-		 Restricted
Funds
£
12,029
45
46,418
£ 58,492		 Total
2022
£
12,029
45
46,418
£ 58,492		 Total
2021
£
10,545
-
16,302
£ - £ 26,847

All debtors relate to restricted funds.

9. CREDITORS: amounts falling due within one year

CREDITORS: amounts falling due within one year
Trade creditors
Deferred income
Tax and social security
Accruals		 Unrestricted
Funds
£
-
-
-
-		 Restricted
Funds
£
61,762
61,200
2,172
2,268
£ 127,402		 Total
2022
£
61,762
61,200
2,172
2,268
£ 127,402		 Total
2021
£
18,296
72,000
-
17,491
£ - £ 107,787

All creditors relate to restricted funds.

Deferred income relates to pre year end receipt of funding relating to 2021/22.

24

NORTH YORKSHIRE YOUTH MUSIC ACTION ZONE

NOTES TO THE FINANCIAL STATEMENTS - CONTINUED

FOR THE YEAR ENDED 31 MARCH 2022

10. RESTRICTED FUNDS

RESTRICTED FUNDS
Balance b/f
Current year
01/04/2021
£
33,472
55,977
17,048
£ 106,497
Potterspury Lodge Grant & associated
match funding
The National Foundation for Youth
Music & associated match funding
Paul
Hamlyn
Foundation
Grant
&
associated match funding		 Incoming
Resources
£
205,328
3,000
-
£ 208,328		 Resources
Transfers
Expended
between funds
£
£
(200,196)
(5,000)
(60,138)
1,161
(17,048)
-
£ (277,382)
£ (3,839)		 Balance c/f
31/03/2022
£
33,604
-
-
£ 33,604

All totals carried forward have been approved by relevant funders. The c/f amounts relate to activities that have been allocated to 2022/23 due to grant financial years not matching the NYMAZ financial year, with exception of The National Foundation for Youth Music and associated match funding. This carry forward relates to a limited number of activities and associated costs being rescheduled to the 2022/23 financial year.

During the year, £5,000 has been transferred from the Youth Music fund to the Connect Resound fund, representing the contribution from Youth Music to this project during 2021-22. £4,430 has also been transferred from the Connect Resound fund to the unrestricted fund, representing the Connect Resound project’s agreed contribution to core costs 2021-22.

Balance b/f Incoming Resources Transfers Balance c/f
Comparative year 01/04/2020 Resources Expended _between funds _ 31/03/2021
£ £ £ £ £
The National Foundation for Youth
Music & associated match funding 7,716 171,015 (135,259) (10,000) 33,472
Paul
Hamlyn
Foundation		 Grant &
associated match funding 23,918 89,585 (54,236) (3,290) 55,977
Potterspury Lodge Grant & associated
match funding 10,550 34,000 (27,502) - 17,048
Other public funding / commissioned
work (additional projects) 1,280 - (1,280) - -
£ 43,464 £ 294,600 £ (218,277) £ (13,290) £ 106,497

25

NORTH YORKSHIRE YOUTH MUSIC ACTION ZONE

NOTES TO THE FINANCIAL STATEMENTS - CONTINUED

FOR THE YEAR ENDED 31 MARCH 2022

10. RESTRICTED FUNDS (continued)

The National Foundation for Youth Music and associated Matched Funding

This represents annual Fund C monies received from the National Foundation for Youth Music as funding for service delivery. The terms of the funding agreement stipulate that this funding is restricted and cannot be used to build up the Charitable Company's reserves. This also represents matching of funds from delivery partners.

Paul Hamlyn Foundation Grant and associated Matched Funding

This fund represents funding received for the next phase of Connect Resound, funded for four years from the Paul Hamlyn Foundation until 2022.

Potterspury Lodge Grant and associated

This funding supports a 3-year programme of music activities for children with SEND in North Yorkshire.

Arts Council England Grant and associated Matched Funding

This funding is from Arts Council England’s Project Grants fund, and will support three musical residencies across North Yorkshire over the course of 12 months, as well as three live stream concerts, exploring music from diverse genres.

11. UNRESTRICTED FUNDS

General funds
Balance at 1 April
Incoming resources
Resources expended
Transfers between funds (see note 10)
Balance at 31 March
Designated funds
Balance at 1 April
Incoming resources
Transfers
Balance at 31 March		 Total
2022
£
91,417
1,130
(14,041)
4,430		 Total
2021
£
89,443
1,974
(13,290)
13,290
£ 82,936 £ 91,417
Total
2022
£
-
8,280
(591)		 Total
2021
£
-
-
-
£ 7,689 £ -

Digital Projects Seed funding

The designated funds represent seed funding allocated as match for future digital project activity applications, supporting work planned to take place 2023-26. During the year £591 was transferred from this fund to cover final expenditure on the Connect Resound project.

26

NORTH YORKSHIRE YOUTH MUSIC ACTION ZONE

NOTES TO THE FINANCIAL STATEMENTS - CONTINUED

FOR THE YEAR ENDED 31 MARCH 2022

12. ANALYSIS OF NET ASSETS BETWEEN FUNDS

Unrestricted funds
Designated funds
Restricted funds
2021 Comparatives
Unrestricted funds
Restricted funds		 Current
assets
£
82,936
7,689
161,006		 Current
liabilities
£
-
-
(127,402)		 Total
2022
£
82,936
7,689
33,604
£ 251,631 £ (127,402) £ 124,229
Current
assets
£
91,417
214,284		 Current
liabilities
£
-
(107,787)		 Total
2021
£
91,417
106,497
£ 305,701 £ ( 107,787) £ 197,914

13. RELATED PARTIES

Flash Company Arts Limited CIC and Rebecca Denniff Music

During the year expenditure was incurred to Flash Company Arts Limited CIC amounting to £7,575 and to Rebecca Denniff Music amounting to £520 for programme delivery. At the year end £3,000 was due to Flash Company Arts Limited CIC and £170 was due to Rebecca Denniff Music. Rebecca Lucy Gross is a Director and Trustee of NYMAZ, she is a director of Flash Company Arts Limited CIC and the sole proprietor of Rebecca Denniff Music.

There were no other related party transactions.

14. TAX STATUS

As a registered charity, North Yorkshire Youth Music Action Zone is exempt from the payment of income and corporation tax on its income falling within sections 466 to 493 of the Corporation Tax Act 2010.

27

NORTH YORKSHIRE YOUTH MUSIC ACTION ZONE

NOTES TO THE FINANCIAL STATEMENTS - CONTINUED

FOR THE YEAR ENDED 31 MARCH 2022

15. COMPARATIVE STATEMENT OF FINANCIAL ACTIVITIES

Income and endowments from:
Donations and legacies
Other trading activities
Investment income
Other income
Total
Expenditure on:
Charitable activities
Total
Net (expenditure) / income
Transfers between funds
Net movement in funds
Reconciliation of funds:
Total funds brought forward
Total funds carried forward
Grants and match funding from charitable
activities		 Unrestricted
Funds
£
180
-
1,140
558
96		 Restricted
Funds
£
-
294,600
-
-
-		 Total
2021
£
180
294,600
1,140
558
96		 Total
2020
£
1,000
335,031
4,435
741
380
1,974 294,600 296,574 341,587
13,290 218,277 231,567 352,733
13,290 218,277 231,567 352,733
(11,316)
13,290		 76,323
(13,290)		 65,007
-		 (11,146)
-
1,974
89,443		 63,033
43,464		 65,007
132,907		 (11,146)
144,053
£ 91,417 £ 106,497 £ 197,914 £ 132,907

Significant carry forward of funds is a result of decreased activity during 2020-21 due to the pandemic. These funds will be carried forward to support activity which will be completed during 2021-22.

28