**Registered Charity Number - 1134242**
**Penzance Baptist Church Trustees Annual Report, Auditor Examination and Accounts For the year ended 31st December 2020**
## **PENZANCE BAPTIST CHURCH**
**TRUSTEES ANNUAL REPORT, ACCOUNTS and INDEPENDENT EXAMINER’S REPORT FOR THE YEAR ENDED 31 DECEMBER 2020**
1
## **Penzance Baptist Church**
**Report of the Trustees for the year 01/01/2020 - 31/12/2020**
## **Reference and Administration Details**
**Charity Name Charity Registration Number**
**Charity’s Principal Address**
Penzance Baptist Church
1134242 Clarence Street Penzance TR18 2NY Cornwall
## **Board of Trustees**
_(Name)_ Mark Fretwell Ralph Hammond Melvin Polglase John Rubens Jonathan Stobbs
_(Office)_ Deacon Deacon Deacon Elder Minister
## **Independent Examiner**
Rev. Michael Coles (BSc) 14 Pengarth Road Falmouth TR11 2TY Cornwall
## **Bank**
Lloyds Penzance P.O. Box 8 Market House Penzance Cornwall TR18 2TN
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## **Structure, Governance and Management**
The governing document of the Penzance Baptist Church as a charity is the Constitution for Grace Baptist Church Charities approved on 1 January 2007, and then adopted as the charity was registered on 10 February 2010. Penzance Baptist Church as a charity is constituted as an association, and the way in which the trustees are selected and appointed is through the means of the church members’ meeting.
## **Objectives and Activities**
The principal object of the church is the advancement of the Christian faith according to Baptist principals in accordance with the church’s Basis of Faith. The church also carries out other charitable purposes in the United Kingdom and/or other parts of the world.
In relation to these objects, our main activities are Sunday services (morning and evening), midweek Bible studies and prayer meetings, evangelistic activities in the community, children’s club, Parent and Toddler group, promotion of mission and matters of social concern, and various informal get-togethers to consider the Christian faith.
## **Achievements and Performance**
Owing to the spiritual nature of the church’s objectives it is difficult to quantify achievements. Until March, the church continued to pursue its regular program and range of activities. However, the impact of the Covid-19 pandemic, government response dramatically altered the way we functioned. This included adapting to online only services during periods of lockdown when meeting in person was suspended, or seeking to work within government guidelines and legislation when gatherings were once again permitted.
Throughout the pandemic, regular Sunday services and mid-week meetings have continued. The establishing of a church YouTube channel which contained recorded broadcasts or live streams of services saw a wide engagement with people. These included not only those who were our own fellowship, but people from across the country and the world. The overwhelming majority of services were taken by the Pastor, as well as the other Elder in the church.
During the summer, when meeting in the building was possible with Covid-19 measures in place, we had visitors almost every week from around the country which was a great encouragement. We also saw a number of new visitors from the locality as well.
During the year under review, the church continued to support Phil and Lydia Evans who were set aside as missionaries to Latvia. They had been working alongside Mezciems International Baptist Church in Riga. With many things accomplished in the work in Riga, the decision was made that their time in that role was coming to a close. They leave Riga with much satisfaction and the gratitude of Mezciems International Baptist. They returned to Penzance towards the end of the year.
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Covid-19 saw the vast majority of regular meetings and outreach suspended for the year. However, different opportunities have arisen, including the distribution of free food packages for families in need in the local community. The decision has been taken to extend this work in the coming year such was the positive response and evident need. We have also had regular free literature tables available at the church during the year.
With the usual Christmas events unable to take place, we sent a Christmas card to the residents in the area around the chapel with some free literature and an invitation to an online carol service. This was broadcast on our YouTube channel and drew many views. Similarly for other special occasions, such as the 218[th] church anniversary, we put together a video telling the story of the history of the church in the community and its impact beyond.
The church continues to be led by a leadership team of Elders and Deacons. Regular leadership meetings have been held for the regular business of the church, but also to make key decisions during such challenging times. This also included providing consistent practical and pastoral care to those in the fellowship throughout the pandemic.
## **Financial Review**
## **Reserves**
The Church has adopted a policy of seeking to hold reserves equivalent to three months regular expenditure, presently a reserve of £14,550. The current total reserve at 31[st] December 2020 is £10,861
## **Risk Management**
The trustees have identified the major risks to which the charity is exposed. These have been reviewed and the trustees are satisfied that adequate systems of control have been established to mitigate these risks.
## **Annual Return Figures**
Income for 2020 - **£63,460** Expenditure for 2020 - **£58,275**
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Other Optional Inforniation
Public Benefit
The trustees have considered the guidance produced by the Charity Commission on ihe provision
of public benefii and th¢y continn ihal public benefii has been provided by-
Promoting ihe whole mission of the church through the actÉvities for individuals, parents and
toddlers. and the elderls,.
Providing regular public Th'orship that is open to all
Conducling pastoral 'ork including visiting th¢ sick and the bereaved
- Teaching Christianity through sern]ons, course& and small groups
- Providing a youth club with a Christian Ethos
Distributing evangelistic materials
- Taking part in community events
Declaration
The trustees declare that they have approved the trustees. report above.
Signed on behalf of the charity's trustees:
Signature (s)
Rev. JonathAn Stobbs
Chair
Mr. John Rubens
Trustee
Position
Date -
## **Independent Examiner's Report to the members/trustees of Penzance Baptist Church**
I report on the accounts for the year ended 31st December 2020
Respective responsibilities of the Trustees and Independent Examiner
The trustees of the charity are responsible for the preparation of the accounts. They consider that an audit is not required for this year under section 144(2) of the Charities Act 2011 (the 2011 Act) and that an independent examination is needed.
It is my responsibility to:
- examine the accounts under section 145 of the 2011 Act;
- follow the procedures laid down in the General Directions given by the Charity Commissioners section 145(5)(b) of the 2011 Act; and
- state whether particular matters have come to my attention.
## **Basis of Independent Examiner's Statement**
My examination was carried out in accordance with the General Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from the management committee concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in a full audit, and consequently I do not express an audit opinion on the accounts.
## **Independent Examiner's Statement**
In connection with my examination, no matters have come to my attention:
1. which give me reasonable cause to believe that in any material respect the requirements to keep accounting records in accordance with s.130 of the 2011 Act; or to prepare accounts which accord with these accounting records have not been met; or
2. to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.
Michael C Coles B Sc 14 Pengarth Road Falmouth TR11 2TY (Fully trained HMIT) _date_
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## **PENZANCE BAPTIST CHURCH**
## **RECEIPTS AND PAYMENTS**
## **FOR THE YEAR ENDED 31 DECEMBER 2020**
||Notes|Unrestricted|Restricted|2020|2019|
|---|---|---|---|---|---|
|||Funds|Funds|£|£|
|**Receipts**||||||
|_Voluntary receipts_||||||
|Grants and gifts received|2(a)|52,629|935|53,564|53,144|
|_Other receipts_||||||
||2(b)|9,896|-|9,896|9,455|
|Total receipts||62,525|935|63,460|62,599|
|Payments||||||
|_Payments in furtherance of the church’s objectives_||||||
|Direct charitable costs|3|3,025|-|3,025|4,961|
|Mission Support|3|1,493|2,015|3,508|3,963|
|Support costs|3|51,522|-|51,522|55,907|
|||56,040|2,015|58,055|64,831|
|_Governance costs_||220|-|220|1,846|
|Total payments||56,260|-|58,275|66,677|
|Net Receipts/(Payments)||6,265|(1,080)|5,185|(4,078)|
|Transfer between funds||-|-|-|-|
|**Net movement in funds**||**6,265**|**( 1,080)**|**5,185**|**(4,078)**|
|Balances 1 January 2020||26,776|(21,083)|5,693|9,771|
|Adjustment (decrease) in Creditors||(17)|-|(17)|-|
|**Balances 31 December 2020**||**33,024**|**(22,163)**|
**10,861**|**5,693**|
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## **PENZANCE BAPTIST CHURCH**
## **STATEMENT OF ASSETS AND LIABILITIES**
## **AS AT 31 DECEMBER 2020**
1. Fixed Assets
|_The value of the assets owned are:_
Plant/machinery/equipment|£
20,000|
|---|---|
||
20,000|
The Freehold property known as Penzance Baptist Church premises at Clarence Street, together with associated fixtures and fittings are the subject of a separate independent trust held for the exclusive use of the Church. The Church assumes responsibility for all maintenance and running costs.
The Freehold property known as 13 Castle Road, Penzance is the subject of a separate independent trust held for the exclusive use of the Church.
2. Bank and Cash Balances
|_Held at Bank_
Lloyds Bank
Other Assets and Liabilities
_Debts due to the church_
Income tax recoverable
Other debtors and prepayments
_Liabilities due by the church_|2020
2019
£
£
6,684
2,488
6,684
2,488
2020
£
4,177
-------
4,177
Nil|
|---|---|
3. Other Assets and Liabilities
The accounts were approved by the trustees and signed on their behalf on by
The notes on pages 9 -10 form part of these accounts.
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## **PENZANCE BAPTIST CHURCH**
## **NOTES TO THE ACCOUNTS**
## **FOR THE YEAR ENDED 31 DECEMBER 2020**
## **1. Accounting Polices**
The accounts have been prepared on a receipts and payments basis with a statement of assets and liabilities.
## **2. Incoming Resources**
|_(a) Voluntary receipts_
Grants and gifts received
Tax recovered
_(b) Other incoming resources_
Sales of books and CD’s
Rent from 13 Castle Road
Utility Refund
**Charitable Activity Costs**
_Direct charitable costs_
Sunday School & Young People
Local evangelism
Audio Ministry & web site
_Less_: Creditors
_Mission Support_
UK Mission
Overseas Mission|Unrestricted
Restricted
Total
Total
Funds
Funds
2020
2019
£
£
£
£
46,727
935
47,662
45,553
5,902
-
5,902 7,591
52,629
935
53,564 53,144
14
-
14 118
9,235
-
9,235 9,337
647
-
647
-
63,460
-
63,460 62,599
Unrestricted
Restricted
Total
Total
Funds
Funds
2020
2019
£
£
£
£
-
-
-
48
1,401
-
1,401
2,251
1,624
-
1,624
2,662
3,025
-
3,025
4,961
-
-
3,025
-
3,025
4,961
1,188
-
1,188
1,438
305
2,015
2,320
2,525
1,493
2,015
3,508 3,963|
|---|---|
||
|
## **3. Charitable Activity Costs**
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||Unrestricted|Restricted|Total|Total|
|---|---|---|---|---|
||Funds|Funds|2020|2019|
||£|£|£|£|
|_Support Costs_|||||
|Ministry costs|43,090|-|43,090|46,697|
|Property & Repairs|7,496|-|7,496|7,765|
|Equipment purchases|115|-|115|560|
|Other administration|821|-|821|885|
||51,522|-|51,522|55,907|
## **4. Employees**
The church had one employee (2019: 1 employee) whose remuneration and expenses were not in excess of £60,000. No remuneration or trustee expenses were paid to any other trustee during the year nor to any person connected to them.
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I iepNt the y¢•r eth 3 ly lknynbtr 2020
R•1iv¢ wibiliiies of the Tntstecs and In4kpetht Lx•miner
The trwl¢es ofth¢ wibk for tht lkney consider
4udit is requtred f(Y this yrw undff ser11( 1442) of th¢ C'h•tilia 20111th¢
2011 Acl) awj iNlcFthknt exlminthm is neoknj.
h is my ffsrmmsibility kn:
• cxamine the accounL8 ler sffli(m 14$ of thc 2011 Ad:
• follow the laid th)wn in the (ienernl Direclion$ 8iv¢n by the L'hwily
CLwnmt8sionets yeciion 145(5Xb) of the 2011 Acl: and
B*#kn of l•deptmde•i Ex••l•erfi Si*¢emeA¢
My exwnin*ion w&8 rIth4 (xrt in rrtyxd with the C*nernl Th'recli(wYJ glven by ihe ('harity
Commission. An examinalion include5 A review of the ¥wunlinB re¢th k¢w ihe ch•rily
wxl i compariwn of the xcounis r*esented with IlK>se rcrdS. It alyo includes LOTh4tdeMion
of •ny wiusual items or diseli)sur¢s in the account& arml Yeking CKplAn10fi4 fmm Ihe
man4rment CMillet ncerning any such maii¢rs. 'The pr(Kedure5 vthrtJkLn dii not
provide Ill the cvidcnce that would be requij in • full audiL and c4xwuen(ly l not
an wdil Opini on the Irawnts.
IpdepudtDt ExA•l••rf• S¢•temeNI
which 8ive me rt•s(m•bl¢ lo belicvc in any malerijl w the rtquirnmcnt#
to keep ac¢ounting records in a¢cordance with $. 1.10 Df the 201 l Act. or
to prrywe xcounts which Kc4)rd with lh xciwntin8 records hAve not been w or
to which. in my opinion. arteniion should be drnwn in (Yder to cnable
4mderstsndin8 of the a¢oJunts ¢0
Michael C Coles B Sc
14 Pengarth Rj
Falm(Mrth
TRI 12TY
(Fully tr*iA¢d HMID