## **THE YORK DIOCESAN MINISTERS’ RELIEF (2009) FUND**
## **FINANCIAL STATEMENTS 31 DECEMBER 2022**
## **INDEX**
||**Page**|
|---|---|
|Trustees’ Report|1-3|
|Report of the Independent Examiner|4|
|Statement of Financial Activities|5|
|Balance Sheet|6|
|Notes to the Accounts|7-8|
**CHARITY NUMBER 1134193**
## **THE YORK DIOCESAN MINISTERS’ RELIEF (2009) FUND**
## **Trustees’ Annual Report for the year ended 31 December 2022**
## **Reference and administration details**
**Charity name** The York Diocesan Ministers’ Relief (2009) Fund **Registered charity number** The charity was created under a scheme dated 4 September 2009. On 31 December 2009 The York Diocesan Ministers’ Relief Fund, The Diocese of York North Riding Charitable Fund (1114377) and York West Riding Charitable Society (1002028) gifted their assets to the charity. The registered charity number is 1134193. **Charity’s principal address** Diocesan House Amy Johnson Way Clifton Moor York YO30 4XT
## **Names of the charity trustees who manage the charity**
The charity is administered by its managing trustees. During 2022 and to the date of this report, except where indicated, the trustees were as follows:
**Ex Officio trustees:** The Venerable SJ Rushton - Archdeacon of York The Venerable AC Broom - Archdeacon of the East Riding The Venerable A Bloor - Archdeacon of Cleveland Canon PJ Warry - Diocesan Secretary
**Nominated trustees:**
Mr MA Griggs Mr J Longbottom
**Co-opted trustees:** Mrs HS Truefitt
## **Structure, governance and management**
**Type of governing document**
Scheme of the Charity Commissioners dated 4 September 2009.
## **Objectives and activities**
**Summary of the objects of the charity set out in its governing document**
The object of the charity is to relieve need, hardship and distress among clergy and licensed lay workers who reside or serve in or who have resided or served in the Diocese of York and among persons who are dependant relatives of or who have acted as housekeepers to any member of the clergy or licensed lay worker who is or was qualified as aforesaid.
1
## **THE YORK DIOCESAN MINISTERS’ RELIEF (2009) FUND**
## **Statement of trustees’ responsibilities**
T he trustees are responsible for preparing the trustees’ report and the financial statements in accordance with applicable law and United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practice).
The law applicable to charities in England & Wales requires the trustees to prepare financial statements for each financial year which give a true and fair view of the state of affairs of the charity [and the group] and of the incoming resources and application of resources of the charity [and the group] for that period. In preparing these financial statements, the trustees are required to:
- select suitable accounting policies and then apply them consistently;
- observe the methods and principles in the Charities SORP (FRS102);
- make judgements and estimates that are reasonable and prudent;
- state whether applicable accounting standards have been followed, subject to any material departures disclosed and explained in the financial statements; and
- prepare the financial statements on the going concern basis unless it is inappropriate to presume that the charity will continue in business.
The trustees are responsible for keeping proper accounting records that disclose with reasonable accuracy at any time the financial position of the charity and enable them to ensure that the financial statements comply with the Charities Act 2011, applicable accounting regulations. They are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.
The trustees are responsible for the maintenance and integrity of the charity and financial information included on the charity’s website. Legislation in the United Kingdom governing the preparation and dissemination of financial statements may differ from legislation in other jurisdictions
## **Achievements and performance**
## **Achievements**
During the year the trustees made 63 grants (2021: 20) to beneficiaries totalling £71,361 (2021: £28,446). The market value of the trust’s investments decreased by £225,478 to £1,679,245 offsetting much of the large gain from the previous year.
## **Financial Review**
The total value of the fund decreased by £246,708 which was mainly due to a significant decrease in the value of the Trust’s investments but also an increase in the level of grants paid out. The total reserves at 31 December 2022 were £1,746,908 of which £225,811 was unrestricted and £1,521,097 was permanent endowment.
## **Reserves**
The level of unrestricted reserves (£225,811 at 31 December 2022) is considered by the trustees to be sufficient to allow them to make grants under the charity’s primary object, that is for the relief of need, and also under its secondary object, that is in order to further the religious and other charitable work of the Church of England in the area of benefit.
The Trustees have determined that should unrestricted reserves reduce to £80,000 it will be necessary for them to reconsider this decision and to prioritise grants which are focussed on the relief of need, hardship and distress. In selecting the £80,000 floor, the Trustees are mindful of the need to have in reserve sufficient funds available to meet the needs of occasional cases that require a larger than average grant.
As the year end reserves are significantly above this level, the Trustees continue to seek additional grant making opportunities.
2
THE YORK DIOCESAN MINISTERS, RELIEF {20091 FUND
Trustees, Annual Report for the year ended 31 De¢ember2022 ttont'd)
Public Benefit
The Trustees a aware of the Charity Commission's guidancè on public benefit and have had regard
to il in their administration of the trust. The Trustees believe that the objectives of the trust meet the
public benefit requirements and that the actiwties for the year are in accordance with the objectives.
Declaration
The trustees declare that they have approved the trustees, report above.
Signed on behalf of the trustees
Canon P J War
14.kw
2023
## **THE YORK DIOCESAN MINISTERS’ RELIEF (2009) FUND**
## **Independent Examiner’s Report to The Trustees of The York Diocesan Ministers’ Relief (2009) Fund**
I report to the Trustees on my examination of the accounts of The York Diocesan Ministers’ Relief (2009) Fund for the year ended 31 December 2022 which are set out on pages 5 to 8.
## **Respective responsibilities of trustees and examiner**
As the Charity trustees you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (“the 2011 Act”). The trustees are satisfied that an audit is not required for this year under section 144(2) of the Charities Act 2011 (the 2011 Act) and have chosen instead to have an independent examination.
I report in respect of my examination of the Trust’s accounts as carried out under section 145 of the 2011 Act. In carrying out my examination I have followed the requirements of the applicable Directions given by the Charity Commission under section 145(5)(b) of the 2011 Act.
## **Independent examiner’s statement**
I have completed my examination. I confirm that no matters have come to my attention giving me cause to believe that in any material respect:
1. accounting records were not kept in respect of the charity as required by section 130 of the 2011 Act; or
2. the accounts do not accord with those records; or
3. the accounts do not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a true and fair view which is not a matter considered as part of an independent examination.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
Sally Appleton FCA Saffery LLP Mitre House North Park Road Harrogate HG1 5RX
Date: 15 September 2023
4
## **THE YORK DIOCESAN MINISTERS' RELIEF (2009) FUND**
## **STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDING 31 DECEMBER 2022**
|Notes
**Income and endowments from:**
Investments
3
**Total income**
**Expenditure on:**
Charitable activities
4
Governance costs
4
**Total expenditure**
**Net income before investment gains/(losses)**
Gains/(losses) on investments:
**Net movement in funds**
Funds brought forward 1 January
Funds carried forward 31 December|Unrestricted
Permanent
**Total**
Total
Funds Endowment
**2022**
2021
Funds
£
£
**£**
£
50,960
-
**50,960**
48,367|
|---|---|
||50,960
-
**50,960**
48,367|
||71,361
-
**71,361**
28,446
829
-
**829**
1,994|
||72,190
-
**72,190**
30,440|
||(21,230)
-
**(21,230)**
**17,927**
(21,235)
(204,243)
**(225,478)**
239,661|
||(42,465)
(204,243)
**(246,708)**
257,588|
||268,276
1,725,340
**1,993,616**
1,736,028|
||225,811
1,521,097
**1,746,908**
1,993,616|
The Charity's income and expenditure all relates to continuing operations. Included with the comparative amounts are unrealised gains on investments of £217,090 which relate wholly to the permanent endowment funds. All other comparative amounts relate to the unrestricted funds.
5
THE YORK DIOCESAN MINISTERS, RELIEF (2009) FUND
BALANCE SHEET AS AT 31 DECEMBER 2022
Notes Unrestn'cted Endowment
Funds
Funds
Total
2022
Total
2021
Flxed assets
Investments
158,148 1.521,097 1.679,245 1,904,723
158,148 1,521,097 1.679.245 1,904.723
Current assets
Debt015 and acctU8d interest
Deposits
Cash at bank
69.437
326
69.763
69.437
326
69.763
90.567
326
90,893
Creditors
Arnounts falling due wthin one y8ar
12,100}
{2,1001
I2,0}
Net current assats
67,663
67.663
88.893
Net assets
225811
1.521,097 1,746 908 1993.618
Funds of the charity
Un$t[itted
Permanent endowment
225.811
225.811
268.276
1,521.097 1,521,097 1.725,340
225,811
1,521.097 1.748.908 1.993,616
Induded within comparative arnounts a Invesbnenl 8$S¢ts of £1.725.340 relating to permanent endowTnent fvnds.
Apprtsved by the Board of Trustees and authtsrised for issue on Iq NIÉ 2023 and signed on behalf of the Board by..
Canon P J Wary
The notes on page5 7 to 8 forrn part of these accounts
## **THE YORK DIOCESAN MINISTERS’ RELIEF (2009) FUND**
## **Notes to the accounts for the year ended 31 December 2022**
## **1. Basis of preparation**
2019 2018
## **1.1 Basis of accounting**
These accounts have been prepared on the basis of historical cost (except that investments are shown at market value) in accordance with:
- The Statement of Recommended Practice for Charities (SORP 2019);
- the Charities Act 2011; and
- Financial Reporting Standard (FRS) 102.
## **2. Accounting policies**
## **FUNDS**
**Unrestricted Funds** These funds comprise those which the trustees are free to use in accordance with the charitable objects. **Endowment Fund** This fund represents those assets which must be held permanently by the charity, principally investments. Income arising on the endowment fund can be used in accordance with the objects of the charity and is included as unrestricted income. Any capital gains or losses on the investments form part of the fund. **INCOMING RESOUCES Investment income** This is included in the accounts when receivable **Interest receivable** Interest is included on an accruals basis
## **EXPENDITURE AND LIABILITIES**
**Grants payable** Expenditure on grants is recorded once the fund has made an unconditional commitment to pay the grant and this has been communicated to the beneficiary or the grant has been paid.
## **ASSETS**
**Investment gains and losses** Investments held as fixed assets are included at market value at the year end. Any gain or loss on revaluation is taken to the Statement of Financial Activities.
7
## **THE YORK DIOCESAN MINISTERS' RELIEF (2009) FUND**
## **Notes to the accounts for year ended 31 December 2022 (continued)**
31 DECEMBER 2022
|**3. Income and endowments from:**
**Investments**
Dividends
Interest
**Total income**
**4. Expenditure on:**
**Charitable activities**
Grants payable
62 grants to individuals (2021: 20)
1 grant to institution (2021: 0)
**Governance costs**
Admin expenses
**Total expenditure**|Unrestricted
Endowment
**Total**
Total
Funds
Funds
**2022**
2021
£
£
**£**
£
49,981
-
**49,981**
48,328
979
-
**979**
39|
|---|---|
||50,960
-
**50,960**
**48,367**|
||56,361
-
**56,361**
28,446
15,000
-
**15,000**
-|
||71,361
-
**71,361**
28,446|
||829
-
**829**
1,994|
||829
-
**829**
1,994|
|||
||72,190
-
**72,190**
**30,440**|
## **5. Trustee expenses**
No expenses were paid to any trustees in either 2022 or 2021. No other payments were made to any trustees, persons closely connected to them or related parties.
## **6. Paid employees**
There are no specific employees of the charity or related costs.
## **7. Creditors**
|||
|---|---|
|**7. Creditors**
Grants awarded
Other creditors
**8. Fixed asset investments**
**Quoted investments**
Market value at 1 January
Purchases at cost
Disposal at opening market value
Revaluation
Market value at 31 December
Historic Cost
**9. Fund movements**
**2022**
Balance at 1 January 2022
Incoming resources
Resources expended
Revaluation
Balance at 31 December 2022
**2021 comparatives**
Balance at 1 January 2021
Incoming resources
Resources expended
Revaluation
Balance at 31 December 2021|**2022**
2021
£
£
(1,500)
(2,000)
(600)
-
(2,100)
(2,000)
**2022**
2021
**£**
£
**1,904,723**
1,665,062
**-**
-
**-**
-
**(225,478)**
239,661
**1,679,245**
1,904,723
**992,932**
992,932
Unrestricted
Permanent
**Total**
fund
endowment
**funds**
fund
£
£
**£**
268,276
1,725,340
**1,993,616**
50,960
-
**50,960**
(72,190)
-
**(72,190)**
(21,235)
(204,243)
**(225,478)**|
||**225,811**
**1,521,097**
**1,746,908**|
||£
£
**£**
227,778
1,508,250
**1,736,028**
48,367
-
**48,367**
(30,440)
-
**(30,440)**
22,571
217,090
**239,661**|
||**268,276**
**1,725,340**
**1,993,616**|
8