Parish of Swaythling
ANNUAL REPORT OF THE PAROCHIAL CHURCH COUNCIL FOR THE YEAR 2024
Aim and purposes
The Parochial Church Council (PCC) of the Parish of Swaythling has the responsibility of cooperating with the incumbent, the Reverend Peter Dockree, in promoting in the ecclesiastical parish, the whole mission of the church, pastoral, evangelistic, social and ecumenical.
Objectives and activities
The PCC is committed to enabling as many people as possible to worship at our church and to become part of our parish community. The PCC maintains an overview of worship and other activities, making suggestions about how they can involve the many groups that live within our parish, so that all that we do as a parish puts our faith into action.
PCC have summarised the values we felt define us as a Parish with the following statements:
We want to be a growing vibrant worshipping community, living out Christ's example of love and acceptance of all people, providing a safe context in which to explore and question faith, as well as a home for those with strong and committed beliefs
We want to learn to be more flexible, while remaining true to ourselves, so that we can reach out into the community to find where God is at work, and help build the Kingdom.
The PCC also ensures administrative and financial policies and procedures are current and compliant.
Achievements and performance
Parish Life
We wished Joe Sweetnam a fond farewell in November 2024 when he took up the post as Rector of the Mid-Test Benefice. During his time as curate his expertise as a former architect was a welcome asset as he took on co-ordination of the St Mary’s roof project.
The Vicar, Peter Dockree, began a phased return to work in March 2024.
In August 2024 Laura Hewitt stepped down from her role as Parish Administrator (but continued to be part of the music team) and Sophie Pellington and Fiona Waters joined us as the new Parish Administrator and Facilities Coordinator respectively.
Worship - We are continually seeking to be a diverse, vibrant, inclusive and open worshipping community, where those who come feel welcome, connected and met by God’s grace, whether they have never been to church before or are lifelong church goer. In 2024 it has been wonderful to welcome new people to all our different forms of worship.
On a Sunday:
The 8am Book of Common Prayer service at St Mary’s offers quiet traditional worship.
The 10:15am at St Albans continues to be a growing and ever more diverse congregation. We have welcomed new people from the local community, some coming along after being part of our Thursdays Together community and others new to the area. We have continued to develop our musical worship, mixing traditional and contemporary hymns and songs and are particularly grateful to all those who have been part of making this happen.
The 5:30pm “Threshold” at St Mary’s offered an inclusive space for reflection, questions, breaking bread together and community. It often met with very small numbers but there is a real sense that such a space is both needed and deeply valued. However, as numbers had become even more limited, we brought that to a close in April 2024. We have been exploring alternative options for how to continue to offer this sort of space.
Across all of our Sunday services, the average attendance has been 45 adults and 3 children. 20 adults joined but 8 left.
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Parish of Swaythling
From September 2024, it was decided to move our monthly Messy Church service to a Sunday afternoon as it was becoming more challenging to find volunteers for a weekday. Numbers have varied since the change but there are several families who have started to come regularly. The format remains similar but with refreshments being served throughout instead of a meal being served.
Over the year we came together for various services and worship activities to mark special or significant occasions and aimed at being both a comforting presence for those familiar with these services and a missional opportunity to reach those in the community who may be new to them. These included our annual All Souls and observance of Remembrance Sunday (with active involvement of the local Beavers, Cubs and Scouts).
In December Bishop Rhiannon joined us for an “ordinary” Sunday service.
During Holy Week we offered a range of worship and reflection: a creative and reflective service to mark the last hour at the cross, a Taizé service, Stations of the Cross, a Maundy Thursday communion.
We celebrated Easter with an Easter breakfast, followed by lighting the Paschal candle outside on the Easter fire and then moved, accompanied by a Nigerian song of praise, into the church where we continued the service. We had 6 children and 53 adults attending St Alban’s, and 1 child and 16 adults attending St Mary’s.
In Advent we offered two Carol services, at St Alban’s with 52 (7 children and 45 adults) people attending, and St Mary’s with 51 people attending (1 child and 50 adults). The services spoke to different demographics and were well received.
On Christmas Eve, the Christingle services were well attended, 15 children and 47 adults at St Mary’s, and 27 children, 87 adults at St Alban’s. 44 people attended the midnight communion service at St Mary’s. Then on Christmas Day, 7 people attended 8 O’clock at St Mary’s, and as has become tradition, it was a joy to celebrate at St Albans with the Baptist Church (6 children and 43 adults).
Home communion continued with those unable to get out, by the clergy and Ann Lewin.
The members of our congregation with Bishop's Commission for Mission continued with in their various ministries within the Parish.
Ann Lewin has the BCM (Worship), and leads the Ministry of the Word in the 10.15 service at St Alban’s and devises and leads worship on other occasions. Ann also preaches at intervals. Sarah Dockree and Mary Williams hold a BCM (Pioneering) and continue to be involved in various aspects of parish life, continually seeking to connect the church with the local community and ensure all we offer is reaching as many people as we can in relevant and effective ways. Gwilym Stone also has the BCM (Pioneering) and helped plan and lead some of the Threshold services.
Prayer Corner: -
This space has been used for informal prayer every week, as well as prayers after the Sunday 10:15 service when requested. It has also been used as sensory, quiet, and baby areas at various of our outreach events and is being used for meetings too. The comfortable seating, candles and supply of tissues makes for a place where people can meet intimately with God.
Schools work - The clergy have been invited into all our local schools (Mansbridge, Swaythling, Bassett Green, and Cantell) to take assemblies. Year R from Swaythling Primary visited St Alban’s for their culture week to explore more about Christianity. We had the joy to bring the Easter story to Basset Green and Mansbridge Primary, and welcomed Swaythling Primary to St Alban’s. A group from Year 7 at Cantell to learn more about Christianity and its impact on the community as part of their RE curriculum. During autumn we welcomed Swaythling Primary for their harvest festival. We also had the privilege to share the Christmas story with all three primary schools and Peter Dockree gave the talk at the Cantell Christmas Concert.
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Parish of Swaythling
Peter Dockree and Daniela Eisentraeger continue to work with Southampton City Mission to support an after-school club at Mansbridge. These connections with our local schools have been pivotal in facilitating the growth of other activities for families in the parish. We have also continued to work closely with the family liaison workers at the schools as we seek to support some of the same families. Early in 2024 Peter Dockree stepped down as part of the governing body at Bassett Green, having been a governor at the school for 7 years, and Gwilym Stone continued to be a part of the governing body at Mansbridge.
Thursdays Together - Every Thursday morning we continued to welcome people to St Alban’s for hot drinks and toast, conversation and to offer various items of food to support those finding it difficult to make ends meet. Many came each week, some from time to time. Visitor numbers for food remain at 45-50 each week with several more coming just for company and coffee. At a practical level we provided a range of fresh and long-life foods, including surplus from local supermarkets. Each week limits are suggested based on what stock is available and to ensure fairness. During 2024 we started a regular arrangement with local charity “The Big Difference” who distribute surplus food – collecting fresh fruit and vegetables from them weekly thanks to a donation received.
We work closely with Frontline Debt Advice and Dominic Williams is present most weeks to chat to people as needed, which has proved a vital service for many who come. An opportunity to light candles and place prayers in a box to be prayed during the week was offered during the year and this has been well received, with a real hunger to engage in conversations, and sometimes prayer, with volunteers.
Youthwork and “The Cave”
Over the past year, we have been able to hold monthly Youth events at St Albans. These are run on a Thurs evening from 6.30-8pm for secondary school aged children. This is where young people are invited to come and take advantage of a safe place where they can either take part in activities such as games (both indoor and outdoors), crafts, karioke or to simply chill out. They can also enjoy free food and drink including toasting marsh mellows on the fire pit. Despite us calling it a Youth drop in, we find that most young people come for the whole time.
The Youth events have proved popular and we have seen an increase in the numbers attending quite often being 30+. The aim of these is to continue to build relationships with young people and the Team of volunteers feel encouraged that this has started to happen. We are also encouraged that Cantell school have been so positive about letting pupils know about these events.
We have also started to have the occassional evening meal and get together for the Team. This is a great way of us relaxing, having fun as well as discussing the Youth events and having some training. Mary has done a great job in developing parent consent forms, registers and behavioural policies etc.
Due to the numbers of young people attending having increased, one of the challenges we now face is trying to recruit more volunteers to work as part of the Team. We are praying that God would allow us to find the right people to join the Team.
We really know a sense of God blessing these events and the safety of all who attend. We also believe that the church and it's members can play a very important part by praying for these events. We will really appreciate your continued prayers for the young people on our estate and the volunteers who are trying to reach out and engage with them.
Mini Marvels – This group held it’s last meeting in February 2024 due to changes in circumstances for it’s leaders.
Holiday Tuesdays – these were held for 5 weeks of the summer holidays following generous funding from The Listeners Trust. Each week families were able to enjoy a variety of games and activities, inside and outside, including foam archery, pool, table tennis, board games, toddler toys, Lego and basketball, as well as being entertained by facepainters, visiting musicians and a bouncy castle. A home cooked meal was provided each week as well. These events proved really popular with local families.
Crafternoons (renamed Cake, Craft and Chat in September 2024) – these continued fortnightly
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Parish of Swaythling
throughout term time and have become a regular community of people who enjoy meeting together to craft, chat and eat cake! Friendships have been forged and skills shared as well as providing a place for people to come together.
The PCC are immensely grateful to all who give their time and energy to the activities and events which happen in the Parish – whether playing music at a service, keeping the kitchen stocked up, preparing crafts for family events or being at present activities and so many more roles besides – we couldn’t have the impact we do as a Parish without the commitment of so many. Thank you.
Safeguarding
Helen Parker has been Parish Safeguarding Officer since April 2023, Helen has been working with the Parish Safeguarding Administrator to refresh policies and procedures in line with the latest guidance and best practice for the PCC’s adoption.
St Alban's Church
Report on the Fabric, Fixtures and Grounds
The Quinquennial Inspection due for 2023 was postponed to Feb 2024, with the report being received by the PCC in Jan 2025. The PCC will now develop an action plan to address the recommendation in the report. .
We are in the process of applying for a faculty for a shed in the rear car park to store equipment for the youth group, for which a grant was obtained in 2022. The plan is to store equipment like the table tennis, table football and other bits which are currently stored in the church. An application to the Council to grant planning permission is also in progress.
As well as the Parish activities the Church and Community Room are also well used by a range of other community groups, such as City Life Church, Frontline Debt advice, Heart and Voice Choir, Fitness Class, and as concert venue for Southampton University Music Group and others.
St Mary's Church
Report on the Fabric, Fixtures and Grounds
After all the fundraising efforts, the work on the roof took place over the summer, with the renewal of the roofs of the Nave, Chancel, Transepts, and Vestry. Work to renew the Tower Roof has been deferred due to the lack for fund but this will need to be addressed in the next couple of years. At the end of the years issues emerged with the heating system – at the time of writing this report a long term solution to these issues is still to be identified.
Churchyard
A loyal band of helpers meet each week on a Tuesday morning to tend to the churchyard.
The DAC has granted a faculty to enable us to increase the size of the Garden of Remembrance, but work on this has being deferred until after work on the roof is completed due to the placement of scaffolding.
Parish Hall / Community Hall
The parish Hall is well used by our regular lets: Squirrels/Beavers/Cubs/Scouts/Explorers, Brownies, Westfield Drama, Pilates, and Hearing Dogs, plus we have had many one-off users running events ranging from classes for wreath making and cooking to celebration community events.
The roof on the Hall will require replacing soon, as well as other refurbishment such as the female toilets, therefore during 2024 the PCC has been exploring future funding options. The exploration remained ongoing into 2025.
Friends of St Mary’s and Friends of St Alban’s
There were no specific Friends of St Mary’s events, as the focus has been on the Roof Appeal.
There were also no Friends of St Alban’s activities during the year – reflection on how to relaunch and engage with the changing wider community around St Alban’s is needed.
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Parish of Swaythling
Deanery Synod
The Synod met on three occasions during 2024. Presentations topics included the work of Safe Families charity, links with the Church in Myanmar, and getting Grants. Archdeacon Jean attended the May Synod and gave an introductory talk about her work. In October the Synod passing a motion related to National Financial Support for Church Buildings, which was then forwarded to Diocesan Synod. The Synod received regular updates on clergy movements, and feedback from Deanery Representatives on Diocesan Synod.
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Parish of Swaythling
Financial review
A great achievement this year has been the completion of the first phase of the roof project. Thanks are due to our Church Architect (Fiona Hudd), and the building company (B & M Clark (Builders) Ltd) for ensuring that the works were kept on budget. There are two more phases to the project: repairing the tower and the interior decoration. Hence, fund raising needs to continue if we are to complete these in a timely manner.
Whilst the General Account shows a small profit, this is entirely due to the non-payment of our Common Mission Fund (CMF) for most of the year. This was agreed by The Diocese to enable the funds to be directed to the roof project. In real terms, the account should be in deficit to the tune of £18,000. Payment of the CMF will resume in 2025.
Gift Aided giving and donations showed a slight increase over last year whilst church collections were somewhat diminished. Fund raising activities were directed mainly at supporting the roof fund and thanks are due to all those who contributed time, effort and money into ensuring the roof replacement could be financed.
The heating system at St Mary’s is beginning to show signs of deterioration. A significant leak in the very old underfloor pipework has been repaired but it is likely that more work will need to be carried out. A decision will no doubt have to be made soon as to whether future repairs should be undertaken or if it would be more cost effective to install new pipework.
The hall once again showed only a small profit. As mentioned last year, the income needs to increase significantly if the necessary refurbishment and repairs to both the interior and exterior of the building are to be undertaken.
Following Laura Hewitt finishing as Parish Administrator, the PCC agreed that the role may be better served by having two people, a Parish Administrator and a Facilities Coordinator. The hours now worked are the same as was being done before but six hours/week were previously done voluntarily by Laura Hewitt on top her paid hours. Whilst this has resulted in some extra expenditure for the parish this arrangement is better aligned to our values.
The role of Treasurer is in the process of being handed over to Mrs Giang Nguyen. It is anticipated that she will fully take over the duties in early Spring 2025.
Following the retirement of Mr Bob Paulley as our Accountant, the appointment of Mr Tim Nutt as Independent Examiner of the Parish accounts was agreed by the PCC.
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Parish of Swaythling
Structure, governance and management
The Parish of Swaythling was created in 1992, combining the parishes of St Mary, South Stoneham and St Alban the Martyr, Burgess Road, Swaythling.
The Vicarage is 357 Burgess Road, Southampton, SO16 3BD. This address also covers St Alban's Church where the Parish Office is situated.
St Mary's Church and the St Mary's Community Hall are situated in St Mary's Church Close, off Wessex Lane, SO18 2ST.
The Parish Website is http://www.swaythlingparish.org.uk and the Parish Facebook page is https://www.facebook.com/#!/SwaythlingParish?fref=ts. The Parish registered with the Charity Commission on 5 February 2010 with the title ‘The Parochial Church Council of the Ecclesiastical Parish of Swaythling' (registered charity number 1134132).
Electoral Roll At the Annual Parochial Church Meeting (April 2024) 92 people were on the roll (87 in 2023).
The Parochial Church Council (PCC) manages the financial affairs of the parish and also, as required under the Parochial Church Councils (Powers) Measure 1956, co-operates with the Minister in promoting in the parish the whole mission of the Church, pastoral, evangelistic, social and ecumenical.
The members of the PCC during the year 1 January to 31 December 2024 were as follows:
Ex Officio
Revd P Dockree, The Vicar (Chair), Revd D Eisentraeger, Revd J Sweetnam (until November)
Churchwardens (St Alban)
Churchwardens (St Mary, South Stoneham)
Mrs J Trussler (until April) Miss A Lewin (from April) Mr G Stone (from April)
Deanery Synod Representatives
Miss A Lewin Mr G Stone (Diocesan Synod) (Secretary)
Elected Members
Mr J Saunders Helen Parker Mrs J Hales Mrs M Mew (Treasurer) Mrs O Wilson (until April) Mrs J Barry Miss L Frankel (from April)
In attendance
Revd Canon B Hartnell (until August) Mrs L Hewitt (until August) S Pellington (from Sept) F Waters (from Sept) G Nguyen (from Sept)
Membership note
vacancies until April for 3 Churchwardens, 1 Deanery Synod Rep, 2 Elected Members of PCC vacancies from April for 2 Churchwardens, 1 Deanery Synod Rep, 1 Elected Members of PCC
In 2020 the APCM had adopted a scheme which varied the membership of the PCC set out in the new Church Representation Rules (in order to maintain the Parish’s pre-existing practice), however in 2024 the PCC felt that the association of the PCC’s elected representatives of the laity with the two Church buildings was no longer representative of the nature of the Parish. As such the PCC recommendation that the APCM updated the scheme to remove this element. The APCM agreed with this recommendation, but maintained the elected places at eight and the term of office as two years.
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Parish of Swaythling
In September the PCC appointed G Nguyen as Treasurer on the basis of a handover between M Mew and G Nguyen taking place at the end of the Parish’s financial year (ie 31[st] Dec).
PCC
The PCC met seven times during the year. The PCC was also able to decide some formal business by correspondence. Some business was conducted through sub committees and groups.
Important elements of standard business considered by the PCC during the year included:
-
regular reports on the Parish's financial situation.
-
matters relating to the church buildings.
-
Safeguarding.
-
Details on these matters is reported in the relevant sections of this report.
Approved by the PCC and signed on their behalf: ____
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General Account
| Receipts Gift Aided giving Tax refunds Non-gift aided giving Donations Church collections Refund of Parish Share overpay Use of St. Mary's Fees Fund raising Community Room Rent of Office Parish hall contribution Refunds - QI Architect Refund from Talk Talk Children's work HMRC furlough Refund of Income Tax Ordination gift Sale of benches Less Payments Clergy expenses CEMES New computer Light, Heat, Water Insurance Maintenance Fees, licences etc Upkeep of Services Parish Share Organist, organ tuning and Choir Cleaning SA and SM Stationery/telephone Major repairs (St Alban) Expenses re fundraising Community Room expenses Parish Office Children's work and outreach Income Tax Gifts - J Sweetnam Xfer to photocopier fund Surplus income over expend |
2024 24673.92 4701.68 110 6036.1 637.9 36159.6 615 1978 3.2 8781.20 1440 2126.07 14943.47 51103.07 786.79 14389.73 5167.01 7259.7 880.12 547.98 1935.82 2501.74 1489.82 8377.12 11.98 887.40 200.00 544.21 44979.42 6123.65 |
2023 23287.39 4974.50 130 4995.77 1182.52 34570.18 45 5506 6.30 6531.02 1440 2141.07 550 16219.39 50789.57 1030.49 5834.26 4799.16 3393.98 513.74 593.34 24852.69 230 1873.02 1286.03 6937.57 260.66 632.8 147.6 -147.6 430.12 52667.86 -1878.29 |
|---|---|---|
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1. Summary of Unrestricted Funds
| Parish Hall Receipts Receipts from users Donations Insurance claim Less Payments Light, heat, water Maintenance Cleaning Insurance Mini Marvels New toilets Magazines Receipts Subscriptions Advertisements Less Payments Photocopier Postage Memorials Receipts Payment Xfer to roof |
Surplus Balance Balance (excess) b/fwd c/fwd 13110.25 220 13330.25 8970.53 772.00 1261.64 1411.24 12415.41 914.84 13189.04 14103.88 0.00 0.00 5320.00 2000.00 2000.00 2325.54 5645.54 |
|---|---|
Page 2 of 7
2. Summary of Restricted Funds
| Surplus | Balance | |||||
|---|---|---|---|---|---|---|
| (excess) | b/fwd | |||||
| Fabric Fund | ||||||
| Receipts | ||||||
| Grave prep | ||||||
| Less payments | ||||||
| Xfer to roof | 7000 | 7777.85 | 777.85 | |||
| Churchyard | ||||||
| Receipts | ||||||
| Payment for | ||||||
| inscriptions | 150 | |||||
| Investments/divs | ||||||
| Donation | ||||||
| City Council grant | ||||||
| Less Payments | 0.00 | |||||
| Inscriptions | ||||||
| Maintenance | 450.00 | -300.00 | 2350.05 | 2050.05 | ||
| Flower Fund | ||||||
| Receipts | 10.00 | |||||
| Less Payments | 431.14 | -421.14 | 421.14 | 0.00 | ||
| Special Funds | ||||||
| St Albans Organ | 729.69 | 729.69 | ||||
| St Mary's Organ | -240.00 | 134.16 | -105.84 | |||
| Roofincome | see note* | 166424.74 | ||||
| Roofexpenditure | 198042.03 | -31617.29 | 37406.45 | 5789.16 | ||
| Make Lunch/Messy Church | ||||||
| Receipts | 1820.62 | |||||
| Less Payments | 282.83 | |||||
| 1537.79 | 1544.61 | 3082.40 | ||||
| Missions and Charities | ||||||
| Receipts | ||||||
| Donations | ||||||
| Less payments | ||||||
| Expenses | ||||||
| To Charities | 0.00 | 182.21 | 182.21 |
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| Photocopier Receipts Printing service sheets Transfer from Police grant Transfer from General Fund Less payments Photocopier maint. Stevens South Stoneham Fund Receipts Deposit interest Payments Transfer to Roof Friends of St. Mary's Fund Receipts Membership fees & events Payments Xfer to roof Concert Friends of St. Albans Fund Receipts Membership fees & events Payments HG Electricals Young Legacy Receipts Abel Solicitor Outgoings St Albans Building Project |
6.50 544.21 550.71 550.71 0.00 0.00 0.00 20000.00 23052.87 3052.87 60000.00 0.00 71766.59 11766.59 984.00 -984.00 4289.65 3305.65 0.00 10000.70 10000.7 |
|---|---|
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| St. Albans Building Project | ||||
|---|---|---|---|---|
| Receipts | ||||
| Refund of VAT | ||||
| Payments | ||||
| Seymour & Bainbridge | ||||
| B&M Clark | ||||
| Xfer to Gen Fund | ||||
| 0 | 1654.40 | 1,654.40 | ||
| 3rd Millenium Grant | ||||
| Income | 1,435.00 | |||
| Payments | 1,469.88 | -34.88 | 2810.81 | 2,775.93 |
| The Cave | ||||
| Receipts | ||||
| Expenses | ||||
| Craft & refreshment | 35.40 | |||
| -35.40 | 2360.59 | 2,325.19 | ||
| Youth Project | ||||
| Receipts | ||||
| Donation | ||||
| Expenditure | ||||
| Equip & refreshment | 777.22 | |||
| -777.22 | 3820.72 | 3,043.50 | ||
| Teachers' Lunch | ||||
| Receipts | ||||
| Expenditure | ||||
| 0.00 | 498.55 | 498.55 | ||
| Fairbairn | 3,000.00 | |||
| Expenses | 399.99 | 2600.01 | 2,600.01 | |
| Fisher | 2,400.00 | 1,660.55 | ||
| xfer to Gen Acct | 700.00 | |||
| Gardening | 39.45 |
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Williams Legacy Income
Expenditure
15,000.00
3. Summary of Reserves
| Balance brought forward CBF Interest Transfer from Gen. Fund Current Assets CBF Deposit Account Main NatWest Bank Account Net Assets Represented by 1. Unrestricted Funds 2. Restricted Funds 3. Reserves Other Assets Gift Aid account Fees account |
11824.66 4469.37 6123.65 |
22417.68 11206.14 101150.42 112356.56 19749.42 70189.46 22417.68 112356.56 70 2172.17 |
|---|---|---|
*roof income + £6000 from HIHCT
NOTE: We should leave about £4k in the Roof fund for 2.5% retention to be paid in June/July 2025
We should expect an invoice from Radley House (possibly £2000).
Reminder: have only paid one Parish Share amount to date this year.
Note: We will receive a sum of money in the region of £50k in approx. July of 2025. This is a legacy from Robin Kelley and will be for the use of St Mary's Church.
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Independ•nt Ex•mln•rfs r•port to the trusto•s of The P•rothl•l Churth Councll ol th• E¢cl•slastltal Partsh 01 Sw•ythllni I report to the trustees on my examination of the accounts of The Parochlal Church Council of the Ecclesiastical Parish of Swaythlin& Southampton ('the PCC) for the year ended 31 December 2024. Responslbllttles and basts of report As the charity trustees of the PCC. you are re5ponslble for the preparation of the accounts in accordance with the requirements of the Charities Act 20111'the ACV). I report in respect of my examination of the PCCS accounts carried out under section 145 of the 2011 Act and in carryin8 Out my examination I have followed all the applicable Dirertions given by the Charity Commission under sertion 145(5)(b) of the Act. Independent Examinerfs statement I have completed my examination and I confirm that no materlal matters have come to my attention in connection with the examination giving me cause to believe that in any material respect: l. accounting records were not kept in respect of the PCC as required by section 130 of the Act," or 2. the accounts do not accord with those records. I have no concems and have come across no other matters in connertion with the examination to which attentton should be drawn In this report in order to enable a proper understanding of the accounts to be reached. Name: Tim Nutt Signed: Date". 7 Marth 2025 Page7of7
General Account
| Receipts Gift Aided giving Tax refunds Non-gift aided giving Donations Church collections Refund of Parish Share overpay Use of St. Mary's Fees Fund raising Community Room Rent of Office Parish hall contribution Refunds - QI Architect Refund from Talk Talk Children's work HMRC furlough Refund of Income Tax Ordination gift Sale of benches Less Payments Clergy expenses CEMES New computer Light, Heat, Water Insurance Maintenance Fees, licences etc Upkeep of Services Parish Share Organist, organ tuning and Choir Cleaning SA and SM Stationery/telephone Major repairs (St Alban) Expenses re fundraising Community Room expenses Parish Office Children's work and outreach Income Tax Gifts - J Sweetnam Xfer to photocopier fund Surplus income over expend |
2024 24673.92 4701.68 110 6036.1 637.9 36159.6 615 1978 3.2 8781.20 1440 2126.07 14943.47 51103.07 786.79 14389.73 5167.01 7259.7 880.12 547.98 1935.82 2501.74 1489.82 8377.12 11.98 887.40 200.00 544.21 44979.42 6123.65 |
2023 23287.39 4974.50 130 4995.77 1182.52 34570.18 45 5506 6.30 6531.02 1440 2141.07 550 16219.39 50789.57 1030.49 5834.26 4799.16 3393.98 513.74 593.34 24852.69 230 1873.02 1286.03 6937.57 260.66 632.8 147.6 -147.6 430.12 52667.86 -1878.29 |
|---|---|---|
Page 1 of 7
1. Summary of Unrestricted Funds
| Parish Hall Receipts Receipts from users Donations Insurance claim Less Payments Light, heat, water Maintenance Cleaning Insurance Mini Marvels New toilets Magazines Receipts Subscriptions Advertisements Less Payments Photocopier Postage Memorials Receipts Payment Xfer to roof |
Surplus Balance Balance (excess) b/fwd c/fwd 13110.25 220 13330.25 8970.53 772.00 1261.64 1411.24 12415.41 914.84 13189.04 14103.88 0.00 0.00 5320.00 2000.00 2000.00 2325.54 5645.54 |
|---|---|
Page 2 of 7
2. Summary of Restricted Funds
| Surplus | Balance | |||||
|---|---|---|---|---|---|---|
| (excess) | b/fwd | |||||
| Fabric Fund | ||||||
| Receipts | ||||||
| Grave prep | ||||||
| Less payments | ||||||
| Xfer to roof | 7000 | 7777.85 | 777.85 | |||
| Churchyard | ||||||
| Receipts | ||||||
| Payment for | ||||||
| inscriptions | 150 | |||||
| Investments/divs | ||||||
| Donation | ||||||
| City Council grant | ||||||
| Less Payments | 0.00 | |||||
| Inscriptions | ||||||
| Maintenance | 450.00 | -300.00 | 2350.05 | 2050.05 | ||
| Flower Fund | ||||||
| Receipts | 10.00 | |||||
| Less Payments | 431.14 | -421.14 | 421.14 | 0.00 | ||
| Special Funds | ||||||
| St Albans Organ | 729.69 | 729.69 | ||||
| St Mary's Organ | -240.00 | 134.16 | -105.84 | |||
| Roofincome | see note* | 166424.74 | ||||
| Roofexpenditure | 198042.03 | -31617.29 | 37406.45 | 5789.16 | ||
| Make Lunch/Messy Church | ||||||
| Receipts | 1820.62 | |||||
| Less Payments | 282.83 | |||||
| 1537.79 | 1544.61 | 3082.40 | ||||
| Missions and Charities | ||||||
| Receipts | ||||||
| Donations | ||||||
| Less payments | ||||||
| Expenses | ||||||
| To Charities | 0.00 | 182.21 | 182.21 |
Page 3 of 7
| Photocopier Receipts Printing service sheets Transfer from Police grant Transfer from General Fund Less payments Photocopier maint. Stevens South Stoneham Fund Receipts Deposit interest Payments Transfer to Roof Friends of St. Mary's Fund Receipts Membership fees & events Payments Xfer to roof Concert Friends of St. Albans Fund Receipts Membership fees & events Payments HG Electricals Young Legacy Receipts Abel Solicitor Outgoings St Albans Building Project |
6.50 544.21 550.71 550.71 0.00 0.00 0.00 20000.00 23052.87 3052.87 60000.00 0.00 71766.59 11766.59 984.00 -984.00 4289.65 3305.65 0.00 10000.70 10000.7 |
|---|---|
Page 4 of 7
| St. Albans Building Project | ||||
|---|---|---|---|---|
| Receipts | ||||
| Refund of VAT | ||||
| Payments | ||||
| Seymour & Bainbridge | ||||
| B&M Clark | ||||
| Xfer to Gen Fund | ||||
| 0 | 1654.40 | 1,654.40 | ||
| 3rd Millenium Grant | ||||
| Income | 1,435.00 | |||
| Payments | 1,469.88 | -34.88 | 2810.81 | 2,775.93 |
| The Cave | ||||
| Receipts | ||||
| Expenses | ||||
| Craft & refreshment | 35.40 | |||
| -35.40 | 2360.59 | 2,325.19 | ||
| Youth Project | ||||
| Receipts | ||||
| Donation | ||||
| Expenditure | ||||
| Equip & refreshment | 777.22 | |||
| -777.22 | 3820.72 | 3,043.50 | ||
| Teachers' Lunch | ||||
| Receipts | ||||
| Expenditure | ||||
| 0.00 | 498.55 | 498.55 | ||
| Fairbairn | 3,000.00 | |||
| Expenses | 399.99 | 2600.01 | 2,600.01 | |
| Fisher | 2,400.00 | 1,660.55 | ||
| xfer to Gen Acct | 700.00 | |||
| Gardening | 39.45 |
Page 5 of 7
Williams Legacy Income
Expenditure
15,000.00
3. Summary of Reserves
| Balance brought forward CBF Interest Transfer from Gen. Fund Current Assets CBF Deposit Account Main NatWest Bank Account Net Assets Represented by 1. Unrestricted Funds 2. Restricted Funds 3. Reserves Other Assets Gift Aid account Fees account |
11824.66 4469.37 6123.65 |
22417.68 11206.14 101150.42 112356.56 19749.42 70189.46 22417.68 112356.56 70 2172.17 |
|---|---|---|
*roof income + £6000 from HIHCT
NOTE: We should leave about £4k in the Roof fund for 2.5% retention to be paid in June/July 2025
We should expect an invoice from Radley House (possibly £2000).
Reminder: have only paid one Parish Share amount to date this year.
Note: We will receive a sum of money in the region of £50k in approx. July of 2025. This is a legacy from Robin Kelley and will be for the use of St Mary's Church.
Page 6 of 7
Independ•nt Ex•mln•rfs r•port to the trusto•s of The P•rothl•l Churth Councll ol th• E¢cl•slastltal Partsh 01 Sw•ythllni I report to the trustees on my examination of the accounts of The Parochlal Church Council of the Ecclesiastical Parish of Swaythlin& Southampton ('the PCC) for the year ended 31 December 2024. Responslbllttles and basts of report As the charity trustees of the PCC. you are re5ponslble for the preparation of the accounts in accordance with the requirements of the Charities Act 20111'the ACV). I report in respect of my examination of the PCCS accounts carried out under section 145 of the 2011 Act and in carryin8 Out my examination I have followed all the applicable Dirertions given by the Charity Commission under sertion 145(5)(b) of the Act. Independent Examinerfs statement I have completed my examination and I confirm that no materlal matters have come to my attention in connection with the examination giving me cause to believe that in any material respect: l. accounting records were not kept in respect of the PCC as required by section 130 of the Act," or 2. the accounts do not accord with those records. I have no concems and have come across no other matters in connertion with the examination to which attentton should be drawn In this report in order to enable a proper understanding of the accounts to be reached. Name: Tim Nutt Signed: Date". 7 Marth 2025 Page7of7