2023-12-31-accounts - The Parochial Church Council Of The Ecclesiastical Parish Of St John The Baptist Eden Park

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PAROCHIAL CHURCH COUNCIL OF ST JOHN THE BAPTIST BECKENHAM

FINANCIAL STATEMENTS FOR THE YEAR ENDING 31st DECEMBER 2023

	Page
Independent Examiner’s Report	1
Statement of Financial Activities	2
Balance Sheet	3
Accounting Policies	4 & 5
Supporting Tables &
Notes to Financial Statements	6 – 10
Funds	11
Church Organisations Accounts	12

INDEPENDENT EXAMINER’S REPORT TO THE PAROCHIAL CHURCH COUNCIL OF ST. JOHN THE BAPTIST BECKENHAM

This report on the financial statements of the PCC for the year ended 31 December 2023, as set out on the attached pages, is in respect of an examination carried out in accordance with the Church Accounting Regulations 2006 (“the Regulations”) and of the Charities Act 2011 (the Act).

Respective responsibilities of the PCC and the Examiner

As members of the PCC you are responsible for the preparation of the financial statements: you consider that the audit requirement of Regulations does not apply. It is my responsibility to issue this report on those financial statements in accordance with the terms of the Regulations.

Basis of the Report

My examination was carried out in accordance with the General Directions given by the Charity Commission under s.145(5)(b) of the Act and to be found in the Church guidance, 2006 edition. That examination includes a review of the accounting records kept by the PCC and a comparison of the accounts with those records. It also includes considering any unusual items or disclosures in the financial statements and seeking explanations from you as trustees concerning such matters. The procedures undertaken do not provide all the evidence that would be required in an audit and consequently I do not express an audit opinion on the view given by the accounts.

Independent Examiner’s Statement

During my examination, no matter has come to my attention:

which gives me reasonable cause to believe that in any material respect the requirements, to keep accounting records in accordance with section 130 of the Act: and
to prepare financial statements which accord with the accounting records and comply with the requirements of the Act and the Regulations have not been met;

to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.

Signed: Tony Catherall Dated: 16.04.24 77 Merlin Grove, Beckenham BR3 3HS

PAROCHIAL CHURCH COUNCIL OF ST JOHN THE BAPTIST BECKENHAM

STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 31st DECEMBER 2023

	See Tables below	Unrestricted/ Designated Funds	Restricted Funds	Total Funds	Total Funds
		2023	2023	2023	2022
		£	£	£	£
INCOMING RESOURCES
Giving, donations & special collections	Table 1	131,176	7,451	138,627	179,427
Interest & Investment income	Table 2	3,993	902	4,895	972
Church & Community Activities	Table 3	158,067	9,417	167,484	134,134
TOTAL INCOMING RESOURCES		293,236	17,770	311,006	314,533
RESOURCES EXPENDED
Church Missionary & Charitable Gifts	See also Table 4	15,000	0	15,000	15,000
Church Activities	Table 5	221,317	12,289	233,606	233,861
Special Collections	Table 5	0	2,336	2,336	1,912
TOTAL RESOURCES EXPENDED	Table 4 & 5	236,317	14,625	250,942	250,773
NET INCOME / EXPENDITURE		56,919	3,145	60,064	63,760
*Transfers betw.funds*
To Gen’l Resfrom Cash	Table 7	75,000	0	75,000	0
To Designatedfrom Cash	Table 7	20,000	0	20,000	0
From Cash to GR & Desig’d	Table 7	(95,000)	0	(95,000)	0
Total transfers	Table 7	0	0	0	0
NET MOV’T OF FUNDS		56,919	3,145	60,064	63,760
Total funds b/fwd	Table 7	168,175	98,971	267,146	203,386
TOTAL FUNDS CARRIED FORWARD	Table 7	225,094	102,116	327,210	267,146

PAROCHIAL CHURCH COUNCIL OF ST JOHN THE BAPTIST BECKENHAM

BALANCE SHEET

FOR THE YEAR ENDED 31st DECEMBER 2023

		2023	2022
		£	£
FIXED ASSETS
Tangible		2,557,244	2,557,244
Investment		5,967	5,454
Total fixed assets		2,563,211	2,562,698
CURRENT ASSETS
Short term deposits		260,568	161,625
Cash at bank		80,490	138,272
Less transfers due to DRF		0	18,000
Less accounts payable		13,847	15,128
Cash in hand		66,643	105,521
Total Current Assets		327,211	267,146
TOTAL ASSETS		2,890,422	2,829,844
Represented by:
Fixed Asset reserves		2,563,211	2,562,698
Parish Funds: Restricted Designated Unrestricted Total Parish Funds	See also Table 7	102,116 93,889 131,206 327,211	98,971 72,053 96,122 267,146
TOTAL		2,890,422	2,829,844

Approved by the Parochial Church Council on 21st March 2024 (subject to final adjustments & independent Examiner approval) and signed on its behalf by:

pp David Jones……………………………………………………….................. (A. Clayton, Lay Chair of PCC)

Gill Clayton…………………………………………… ................................ (Treasurer)

PAROCHIAL CHURCH COUNCIL OF ST JOHN THE BAPTIST BECKENHAM

ACCOUNTING POLICIES

The Financial statements have been prepared in accordance with the Church Accounting Regulations 2006, together with applicable accountancy standards and the Charities SORP 2005.

The financial statements have been prepared under the historical cost convention except for the valuation of investment assets, which are shown at market value.

FUNDS

General Funds represent the funds of the PCC that are not subject to any restrictions regarding their use and are available for application on the general purposes of the PCC. Funds designated for a particular purpose by the PCC are also unrestricted.

The purpose of each restricted fund is implied by the fund’s designation. Restricted funds include a Ministry fund and a Youth fund, both of which may be used to help fund children & family/youth worker(s). There is the Vicar’s Discretionary Fund, which receives an annual grant from general church funds. There are also funds for specific congregation appeals and collections, which includes one established in 2019 for maintenance of the sacred garden. In 2021 one was created for donations to Living Well (inc. The Larder) and one for gifts to help set-up the Green Bird café, with the balance of set-up costs being drawn from general funds. As from October 2023, this fund holds the income and costs of all Green Bird activities.

These accounts include transactions, assets and liabilities for which the PCC can be held responsible. All activities at St John’s Church are fully consolidated (including the Green Bird café as from November 2023) except for those of the Bookstall, summary details of which are appended to these accounts (Table 8).

The accounts do not include the accounts of any church groups that are informal gatherings of church members, nor those that owe their main affiliation to another body.

INCOMING RESOURCES

Voluntary Income

Collections are recognised when received by or on behalf of the PCC.
Amounts receivable under Gift Aid declaration are recognised only when honoured by the donor.
Income Tax recoverable on Gift Aid donations is recognised when claimed.
Income raised by fairs and other similar events are accounted for gross.

Income from Church Activities

Rental income from letting the church halls, flat, and 21 Glanfield Road is accounted for when due and received.
Fees due to the PCC for weddings and funerals are accounted for when received.

Income from Investments

Dividends and interest are accounted for when due and notified.

Investment Gains and Losses

Realised gains and losses are recognised when investments are sold.

Unrealised gains and losses are accounted for on revaluation of investments at 31 December.

RESOURCES USED

Grants

Grants and Donations are accounted for when paid or transferred to Restricted Funds.

Costs directly related to the work of the Church

The Parish Pledge is accounted for when due.

FIXED ASSETS

Consecrated property and movable church furnishings

Consecrated and beneficed property is excluded from the accounts by s.96(2)(a) of the Charities Act 1993.
No value is placed on movable church furnishings held by the church wardens on special trust for the PCC and requiring a faculty for disposal since these are considered to be inalienable property.
All expenditure incurred during the year on consecrated or beneficial buildings and movable church furnishings, whether maintenance or improvements, is written off.

Other land and buildings

Other freehold land and buildings held on behalf of the PCC for its own purposes is valued at market or insurance value.

Other fixtures, fittings and office equipment

Equipment used within the church premises is either written off in the year in which the asset is acquired or written down on a straight-line basis over 4 years.

CURRENT ASSETS

Cash on Deposit is held either with the Diocese or with CAF Bank (Gold account).

PAROCHIAL CHURCH COUNCIL OF ST JOHN THE BAPTIST BECKENHAM

SUPPORTING TABLES & NOTES TO THE FINANCIAL STATEMENTS

For the year ended 31st December 2023

1. Voluntary Income

This includes all planned and other giving as follows:

TABLE 1	Unrestricted /designated Funds	Restricted Funds	Total	Funds
	2023	2023	2023	2022
	£	£	£	£

Giving (unrestricted)
Regular giving - SO & Churchsuite (Annualgifts in Sundry donations below)	80,414		80,414	86,096
Offeringenvelopes	2,907		2,907	5,068
Weeklycollections	5,680		5,680	2,807
Gifts where tax included	2,450		2,450	1,425
Sundrydonations	18,154		18,154	18,132
Total tax recovered	20,901	852	21,753	32,725

Sundry donation income (restricted)
Children & Youth Fund		1,532	1,532	24,812
Ministry Fund		2,400	2,400	2,400
Special Collections	670	2,342	3,012	912
Sacred Garden		300	300	0
Living Well / The Larder		25	25	50
Legacies		0	0	5,000

TOTAL GIVING	131,176	7,451	138,627	179,427

Note: Sundry donation income excludes tax recovered via Gift Aid which is shown in Total tax recovered line

A full analysis of Restricted, Designated and Unrestricted Funds is shown on page 11

2. Income from Investments

TABLE 2	Unrestricted & designated Funds	Restricted Funds	Investments Income (restricted)	Total Funds	Total Funds
Interest & Investment income	2023	2023	2023	2023	2022
Bank Accounts	289	739	0	1,028	248
Diocesan Accounts	3,704	0	0	3,704	562
CBF – Share Income (to Fabric fund(restricted)	0	0	163	163	162
TOTAL INCOME FROM INVESTMENTS	3,993	739	163	4,895	972

This represents interest from bank accounts and sums deposited with the Rochester Diocesan Board of Finance
CBF share income relates to a holding of 264 income shares in the CBF Investment Funds. The Rochester Diocesan Society and Board of Finance is the custodian trustee. The total book value of these shares is £200, with a current valuation of £5,967. The income is credited to the (restricted) Fabric Fund.

3. Church & Community Activities

TABLE 3
	2023		2022
Income from Church & Community Activities	£		£
	Unrestricted	Restricted
Lettings income
Church flat lettings	9,983		9,500
21 Glanfield Road lettings	14,880		17,856
Hall rental	125,288		98,691
sub-total	150,151		126,047

Other income
Outreach events income	4,430	1,186	3,314
Fees – weddings & funerals	1,476		1,368
Contributions and refunds_(exclgrants)_	0		879
Grants_(Energy Support & Warm Space)_& miscellaneous	550		2,027
Donation to church from Green Bird funds	1,460		500

Green Bird café income (now consolidated) Comprises GB trading income from 21.11.23 & other cash receipts		8,231	n/a
TOTAL INCOME FROM CHURCH & COMMUNITY ACTIVITIES	158,067	9,417	134,135

4. Expenditure - Church Missionary & Charitable Gifts

TABLE 4	Unrestricted Funds	Restricted Funds	Total	Funds
Missionary & Charitable Giving	2023	2023	2023	2022
	£		£	£
Open Doors	5,000	0	5,000	5,000
MissionaryAviation Fellowship	5,000	0	5,000	5,000
Christians Against Poverty	5,000	0	5,000	5,000
TOTAL CHURCH MISSIONARY & CHARITABLE GIFTS	15,000	0	15,000	15,000

5. Expenditure on Ministry, the running & maintenance costs of the Church, Halls, Office and other activities

Note: excludes Green Bird trading costs prior to November 2023

TABLE 5	Total	Funds
Church Activities Expenditure	2023	2022
*Unrestricted:*	£	£
Administration Church Office Insurance_- church & halls_ - 21 Glanfield Road Administration sub-total	12,082 7,155 648 19,885	9,666 6,811 616 17,093
Buildings (church & halls) Bin collection Cleaning Maintenance & repair Utilities Buildings sub-total	0 3,034 21,332 20,665 45,031	1,141 2,038 15,065 16,289 34,533

Ministry @Home Children, Youth and School(inc Messy Church) Toddlers Communications/Media, Worship/Sound Life Groups at St John’s Outreach: Socials Special events Other Outreach Outreach total Pastoral team Safeguarding Church Refreshments Training VDF Other_(=All2gether) _Ministry subtotal	34 1,817 inc in Green Bird below 4,878 47 3,636 7,306 1,839 12,781 340 38 609 350 0 531 21,425	138 1,812 400 7,236 57 2,227 6,757 n/a 8,984 653 0 inc in socials above 4,142 0 inc above 23,422
Staffing Clergy/Ministry expenses Clergy/Ministry - housing & related expenses Staff salaries & pension (inc adj from 2022) Finance administration Staffing sub-total	2,817 6,689 48,783 5,200 63,489	4,354 18,394 32,312 0 55,060
Diocesan Pledge	69,289	95,378
Other Special collections top-up Quinquennial inspection fee Music	2,000 198 inc above	n/a n/a 67
Sub-total (unrestricted)	221,317	225,553
*Restricted:*
Children & Youth Fund	1,752	5
MinistryFund	2,676	3,254
Special collections	2,336	1,912
Sacred Garden	1,739	1,125
LivingWell/The Larder	0	0
Vicar’s DiscretionaryFund	1,200	988
Green Bird café trading expenditure (from 21.11.23)	4,922	2,937
Sub-total (restricted)	14,625	10,220
CHURCH ACTIVITIES EXPENDITURE – TOTAL	235,942	235,773

A full analysis of Restricted, Designated and Unrestricted Funds is shown on page 11

Staff Costs

During 2023, the PCC employed part-time staff covering the following roles: a Church Office Administrator, a Halls Bookings Administrator, a personal assistant to the Vicar, a Cleaning Supervisor, a Children’s & Family worker and a Media/Communications facilitator. The total cost of salaries, overtime, pension and related social security costs in the year was £48,783 (2022: £32,312).

Pension Builder Scheme

The PCC participates in the Pension Scheme section of CWPF for lay staff. The scheme is administered by the Church of England Pension Board. The pension costs charged in the year are contributions payable.

6. Tangible Fixed Assets

TABLE 6
Buildings	Value 2023	Value 2022
	£	£
21 Glanfield Road	622,244	622,244
Large Hall & Flat	325,000	325,000
New Halls (‘Cornerstone’)	1,610,000	1,610,000
TOTAL VALUE	2,557,244	2,557,244

The value of 21 Glanfield Road is based on its insurance value as at December 2021.
The Large Hall is shown at its book value in 1997. As this is a functional property used by the PCC for its activities there is no need to undertake a market valuation.
The New Halls value is based on the insurance value at December 2017.

7. Funds and Reserves

See Table 7 below.

As at 31st December 2023, funds determined by the PCC as restricted (including fabric fund investment) totalled £102,116.

£93,889 has been designated by the PCC for specific property-related projects and is held in Diocesan Repair Funds at the diocese on behalf of St John’s.

The remaining General Funds (unrestricted) total £131,206, including Stripe & GoCardless funds (still to be credited to CAF account at year end).

TABLE 7	Balance at 1.1.23	Income 2023	Expenditure 2023	Transfers	Balance at 31.12.23
FUNDS	£	£	£	£	£
Restricted Funds
Fabric Fund	2,222	163	0	0	2,385
MinistryFund	36,156	4,925	2,676	0	38,406
LivingWell	104	25	0	0	129
Special Collections Fund	0	2,343	2,336		6
Children & Youth Fund	56,147	1,784	1,752	0	56,179
Sacred Garden Fund	1,250	300	1,739	0	(189)
Vicar’s Discretionary Fund	1,028	0	1,200		(172)
Legacies	5,000	0	0	0	5,000
Green Bird café restricted fund	(2,937)	8,231 From 21.11. & other receipts	4,922 From 21.11.23	0	372
Total Restricted Funds	98,971	17,771	14,625	0	102,116
Designated Funds (Diocesan Repair Funds)
Church DRF	33,258	945	0	20,000	54,203
Halls DRF	29,996	842	0	0	30,838
21 Glanfield Road DRF	8,799	247	198	0	8,848
Total Designated Funds	72,053	2,034	198	20,000	93,889
General Funds
General Reserve	50,712	1,670	0	75,000	127,382
CAF Cash (unrestricted)	45,410	289,533	236,120	(95,000)	3,824
Total General Funds	96,122	291,203	236,120	(20,000)	131,206
TOTAL FUNDS	267,146	311,008	250,943	0	327,211

PAROCHIAL CHURCH COUNCIL OF ST JOHN THE BAPTIST BECKENHAM

CHURCH ORGANISATIONS ACCOUNTS 2023

(not included in the above statements)

TABLE 8
Organisation	Opening Balance	Income received	Expenditure	Closing Balance
	at 1.1.23	2023	2023	At 31.12.23
	£	£	£	£
St John’s Bookshop	3,449 *After bank* *correction* 880	563	683	760

Memo:

Information on the above is included for information only and bookstall funds have not been separately audited.
As noted in earlier statements and tables, Green Bird café transactions were fully consolidated within the St John’s accounts from 21[st] November 2023.