## **PAROCHIAL CHURCH COUNCIL OF ST JOHN THE BAPTIST BECKENHAM** 

## **FINANCIAL STATEMENTS FOR THE YEAR ENDING 31st DECEMBER 2022** 

||**Page**|
|---|---|
|Independent Examiner’s Report|1|
|Statement of Financial Activities|3|
|Balance Sheet|4|
|Accounting Policies|5 & 6|
|Supporting Tables &||
|Notes to Financial Statements|7 – 11|
|Funds|12|
|Church Organisations Accounts|13|



0 



## **INDEPENDENT EXAMINER’S REPORT TO THE Parochial Church Council of St John the Baptist Beckenham** 

This report on the financial statements of the PCC for year ending the 31[st] December 2022 as set out on the attached pages is in respect of an examination carried out in accordance with the Church Accounting Regulations 2006 (“the Regulations”) and the Charities Act 2011 (“the Act”). 

Respective responsibilities of the PCC and the Examiner 

As members of the PCC you are responsible for the preparation of the financial statements: you consider that the audit requirement of Regulations does not apply. It is my responsibility to issue this report on those financial statements in accordance with the terms of the Regulations. 

Basis of the Report 

My examination was carried out in accordance with the General Directions given by the Charity Commission under s.145(5)(b) of the Act and to be found in the Church guidance 2006 edition. 

That examination includes a review of the accounting records kept by the PCC and a comparison of the accounts with those records.  It also includes considering any unusual items or disclosures in the financial statements and seeking explanations from you as trustees concerning such matters. The procedures undertaken do not provide all the evidence that would be required in an audit and consequently I do not express an audit opinion on the view given by the accounts. 

## Independent Examiner’s statement 

In connection with my examination, no matter has come to my attention: 

1. Which gives me reasonable cause to believe that in any material respect the requirements 

   - To keep accounting records in accordance with section 130 of the Act and 

   - To prepare financial statements which accord with the accounting records and comply with the requirements of the Act and the Regulations have not been met; or 

- 2   To which in my opinion attention should be drawn in order to enable a proper understanding of the accounts to be reached. 

I have registered my concerns that over the last year Rev David Jones has been paying significant sums out of his personal bank account then reclaiming these as expenses. It was explained that this was due to the treasurer often working aboard and thus there was the difficulty in paying many bills on time. In 2023 the church has employed a Finance Facilitator and there is a new treasurer, who are dealing with most of Church finances. 

1 



In addition (and not formally part of these accounts) Rev. Jones opened a Green Bird Café which the church contributed a large amount to set up.  The Café bank account is in his sole name and he does not see the need to change this. 

He manages the café and it staffed mainly by Church volunteers. The income last year was over was £30,000. 

signed 1[st] October 2023 

Tony Catherall 77 Merlin Grove Beckenham BR3 3HS 

2 



## **PAROCHIAL CHURCH COUNCIL OF ST JOHN THE BAPTIST BECKENHAM** 

## **STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 31st DECEMBER 2022** 

||**See**<br>**Tables**<br>**below**|**Unrestricted/**<br>**Designated**<br>**Funds**|**Restricted**<br>**Funds**|**Total**<br>**Funds**|**Total**<br>**Funds**|
|---|---|---|---|---|---|
|||**2022**|**2022**|**2022**|**2021**|
|||£|£|£|£|
|**INCOMING RESOURCES**||||||
|Giving, donations &<br>special collections|Table 1|140,972|38,455|179,427|189,578|
|Interest & Investment<br>income|Table 2|665|307|972|382|
|Church & Community<br>Activities|Table 3|134,134|0|134,134|84,889|
|**TOTAL INCOMING**<br>**RESOURCES**||**275,771**|**38,762**|**314,533**|**274,849**|
|**RESOURCES EXPENDED**||||||
|Church Missionary &<br>Charitable Gifts|See also<br>Table 4|15,000|0|15,000|15,476|
|Church Activities|Table 5|225,553|8,308|233,861|265,938|
|Special Collections|Table 5|0|<br>1,912|1,912|910|
|**TOTAL RESOURCES**<br>**EXPENDED**|Table 4 &<br>5|**240,553**|**10,220**|**250,773**|**282,324**|
|**NET INCOME /**<br>**EXPENDITURE**||**35,218**|**28,542**|**63,760**|**-7,475**|
|**_Transfers betw.funds_**||||||
|_From Gen’l  Res to Cash_||_0_|_0_|_0_|_-8,600_|
|_To Cashfrom Gen’l Res_||_0_|_0_|_0_|_8,600_|
|_To Designatedfrom Cash_|Table 7|_18,000_|_0_|_0_|_0_|
|_Out Cash to Designated_|Table 7|_-18,000_|_0_|_0_|_0_|
|_Out Cash to Restricted_|Table 7|_-1,000_|_1,000 _||_0_|
|**NET MOV’T OF FUNDS**||**34,218**|**29,542**|<br>**63,760**|**-7,475**|
|Total funds b/fwd|Table 7|**133,957**|**69,429**|**203,386**|**210,861**|
|**TOTAL FUNDS CARRIED**<br>**FORWARD**|Table 7|**168,175**|**98,971**|**267,146**|**202,771**|



3 



## **PAROCHIAL CHURCH COUNCIL OF ST JOHN THE BAPTIST BECKENHAM** 

## **BALANCE SHEET FOR THE YEAR ENDED 31st DECEMBER 2022** 

|||**2022**|**2021**|
|---|---|---|---|
|||£|£|
|**FIXED ASSETS**||||
|Tangible||2,557,244|2,557,244|
|Investment||5,454|6,182|
|**Total fixed assets**||**2,562,698**|**2,563,426**|
|**CURRENT ASSETS**||||
|Short term deposits||161,625|140,518|
|Cash at bank||138,272|68,276|
|Less transfers to DRF||18,000|0|
|Less accruals||15,128|5,408|
|Cash in hand||105,521|62,867|
|**Total Current Assets**||**267,146**|**203,386**|
|**TOTAL ASSETS**||**2,829,844**|**2,766,812**|
|_Represented by: _||||
|Fixed Asset reserves||**2,562,698**|<br>**2,563,426**|
|**Parish Funds:**<br>Restricted<br> Designated<br>Unrestricted<br>**Total Parish Funds**|See also<br>Table 7|98,971<br>72,053<br>96,122<br>**267,146**|<br>69,429<br>53,790<br>80,167<br>**203,386**|
|**TOTAL**||**2,829,844**|**2,766,812**|



Approved by the Parochial Church Council on 12th April 2023 and signed on its behalf by: 

David Jones………………………………………………………..................                 (Chair of PCC) 

Andrew Foulds/David Johnson……………………………………………                (Treasurer) 

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## **P PAROCHIAL CHURCH COUNCIL OF ST JOHN THE BAPTIST BECKENHAM** 

## **ACCOUNTING POLICIES** 

The Financial statements have been prepared in accordance with the Church Accounting Regulations 2006, together with applicable accountancy standards and the Charities SORP 2005. 

The financial statements have been prepared under the historical cost convention except for the valuation of investment assets, which are shown at market value. 

## **FUNDS** 

General Funds represent the funds of the PCC that are not subject to any restrictions regarding their use and are available for application on the general purposes of the PCC.  Funds designated for a particular purpose by the PCC are also unrestricted. 

The purpose of each restricted fund is implied by the fund’s designation.  Restricted funds include a Ministry fund and a Youth fund, both of which may be used to help fund children & family/youth worker(s). There is the Vicar’s Discretionary Fund, which receives an annual grant from general church funds. There are also funds for specific congregation appeals and collections, which includes one established in 2019 for maintenance of the sacred garden. In 2021 one was created for donations to Living Well and one for gifts to help set-up the Green Bird café, with the balance of setup costs being drawn from general funds. 

These accounts include transactions, assets and liabilities for which the PCC can be held responsible. All activities at St John’s Church are consolidated except for those of the Bookstall and the Green Bird cafe, summary details of which are appended to these notes (Table 8).  A separate account has been created to cover on-going running costs of the Green Bird café. 

These accounts do not include the accounts of any church groups that are informal gatherings of church members, nor those that owe their main affiliation to another body. 

## **INCOMING RESOURCES** 

## Voluntary Income 

- Collections are recognised when received by or on behalf of the PCC. 

- Amounts receivable under Gift Aid declaration are recognised only when honoured by the donor. 

- Income Tax recoverable on Gift Aid donations is recognised when claimed. 

- Income raised by fairs and other similar events are accounted for gross. 

## Income from Church Activities 

- Rental income from letting the church halls, flat, and 21 Glanfield Road is accounted for when due and received. 

- Fees due to the PCC for weddings and funerals are accounted for when received. 

## Income from Investments 

- Dividends and interest are accounted for when due and notified. 

## Investment Gains and Losses 

- Realised gains and losses are recognised when investments are sold. 

5 



- Unrealised gains and losses are accounted for on revaluation of investments at 31 December. 

## **RESOURCES USED** 

## Grants 

- Grants and Donations are accounted for when paid or transferred to Restricted Funds. 

## Costs directly related to the work of the Church 

- The Parish Pledge is accounted for when due. 

## **FIXED ASSETS** 

## Consecrated property and movable church furnishings 

- Consecrated and beneficed property is excluded from the accounts by s.96(2)(a) of the Charities Act 1993. 

- No value is placed on movable church furnishings held by the church wardens on special trust for the PCC and requiring a faculty for disposal since these are considered to be inalienable property. 

- All expenditure incurred during the year on consecrated or beneficial buildings and movable church furnishings, whether maintenance or improvements, is written off. 

## Other land and buildings 

- Other freehold land and buildings held on behalf of the PCC for its own purposes is valued at market or insurance value. 

## Other fixtures, fittings and office equipment 

- Equipment used within the church premises is either written off in the year in which the asset is acquired or written down on a straight-line basis over 4 years. 

## **CURRENT ASSETS** 

- Cash on Deposit is held either with the Diocese or with CAF Bank (Gold account). 

6 



## **PAROCHIAL CHURCH COUNCIL OF ST JOHN THE BAPTIST BECKENHAM** 

## **SUPPORTING TABLES & NOTES TO THE FINANCIAL STATEMENTS** 

## **For the year ended 31st December 2022** 

## **1. Voluntary Income** 

This includes all planned and other giving as follows: 

|**TABLE 1**|**Unrestricted**<br>**/designated**<br>**Funds**|**Restricted**<br>**Funds**|**Total**|**Funds**|
|---|---|---|---|---|
||**2022**|**2022**|**2022**|**2021**|
||£|£|£|£|
||||||
|**Giving **_(unrestricted)_|||||
|Regular giving - SO & Churchsuite<br>_(Annualgifts in Sundry donations below)_|86,096||86,096|93,911|
|Offeringenvelopes|5,068||5,068|5,527|
|Cash collections|2,807||2,807|1,733|
|Gifts where tax included|1,425||1,425|200|
|Sundrydonations|18,132||18,132|24,478|
|Total tax recovered|27,444|5,281|32,725|34,656|
||||||
|**Sundry donation income** _(restricted)_|||||
|Children & Youth Fund||24,812|24,812|21,297|
|MinistryFund||2,400|2,400|2,400|
|Special Collections||912|912|0|
|Sacred Garden||0|0|0|
|LivingWell||50|50|376|
|Legacies||5,000|5,000|5,000|
|_Note: Funds exclude tax recovered via Gift_<br>_Aid which is shown in Total tax recovered line)_|||||
|**TOTAL GIVING**|**140,972**|**38,455**|**179,427**|**189,578**|



A full analysis of Restricted, Designated and Unrestricted Funds is shown on page 10 

7 



## **2. Income from Investments** 

|**TABLE 2**|**Unrestricted**<br>**& designated**<br>**Funds**|**Restricted**<br>**Funds**|**Investments**<br>**(restricted)**|**Total Funds**|**Total Funds**|
|---|---|---|---|---|---|
|**Interest & Investment**<br>**income**|**2022**|**2022**|**2022**|**2022**|**2021**|
|Bank Accounts|103|145|0|248|4|
|Diocesan Accounts|562|0|0|562|221|
|CBF – Share Income (to<br>Fabric fund(_restricted)_|0|0|162|162|157|
|**TOTAL INCOME FROM**<br>**INVESTMENTS**|**665**|**145**|**162**|**972**|**382**|



- This represents interest from bank accounts and sums deposited with the Rochester Diocesan Board of Finance 

- CBF share income relates to a holding of 264 income shares in the CBF Investment Funds.  The Rochester Diocesan Society and Board of Finance is the custodian trustee.  The total book value of these shares is £200, with a current valuation of **£5,454** . 

- The income is credited to the (restricted) Fabric Fund. 

## **3. Church & Community Activities** 

|**TABLE 3**|||
|---|---|---|
|**Income from Church & Community Activities**|**2022**|**2021**|
||£|£|
|_Lettings income_|||
|Church flat lettings|9,500|8,660|
|21 Glanfield Road lettings|17,856|18,004|
|Hall rental|98,691|52,702|
|_sub-total_|_126,051_|_79,366_|
||||
|_Other income_|||
|Outreach events income|3,314|0|
|Fees – weddings & funerals|1,368|2,301|
|Contributions and refunds_(excl grants)_|879|3,222|
|Grants_(Energy Support & Warm Space)_|2,027|0|
|Donation from Green Bird café|500|0|
|**TOTAL INCOME FROM CHURCH & COMMUNITY ACTIVITIES**|**134,135**|**84,889**|



8 



## **4. Expenditure - Church Missionary & Charitable Gifts** 

|**TABLE 4**|**Unrestricted**<br>**Funds**|**Restricted**<br>**Funds**|**Total**|**Funds**|
|---|---|---|---|---|
|**Missionary & Charitable Giving**|**2022**|**2022**|**2022**|**2021**|
||£||£|£|
|Open Doors|5,000|0|0|5,000|
|MissionaryAviation Fellowship|5,000|0|0|5,000|
|Christians Against Poverty|5,000|0|0|5,000|
|Street Pastors|0|0|0|100|
|**TOTAL CHURCH MISSIONARY &**<br>**CHARITABLE GIFTS**|**15,000**|**0**|**15,000**|**15,100**|



## **5. Expenditure on Ministry, the running & maintenance costs of the Church, Halls, Office and other activities** 

_NB excludes most Green Bird running costs, which are held in a separate Green Bird account (see Table 8)_ 

|**TABLE 5 **|**Total**|**Funds**|
|---|---|---|
|**Church Activities Expenditure**|**2022**|**2021**|
|**_Unrestricted:_**|£|£|
|**Administration**<br>Church Office<br>Insurance_- church & halls_<br>- _21 Glanfield Road_<br>_Administration sub-total_|9,666<br>6,811<br>616<br>_17,093_|4,837<br>_6,151_<br>544|
|**Buildings** _(church & halls)_<br>Bin collection<br>Cleaning<br>Maintenance & repair<br>Utilities<br> _Buildings sub-total_|1,141<br>2,038<br>15,065<br>16,289<br>_34,533_|_(in cleaning)_<br>5,944<br>12,151<br>13,392|
|**Ministry**<br>@Home<br>Children, Youth and School<br>Communications/Media<br>Home Groups<br>Outreach<br>Pastoral team<br>Safeguarding|138<br>1,812<br>4,563<br>57<br>6,757<br>653<br>0|417<br>2,060<br>8,061<br>0<br>16,936<br>0<br>0|



9 



|Social & Church Refreshments<br>Toddlers<br>Training<br>Subscriptions<br>VDF<br>Other<br> _Ministry subtotal_|2,227<br>400<br>4,142<br>0<br>0<br>2,673<br>_23,422_|0<br>0<br>270<br>1,936<br>0<br>3,341<br>_33,021_|
|---|---|---|
|**Staffing**<br>Clergy/Ministry expenses<br>Clergy/Ministry -  housing & related expenses<br>Staff salaries & pension<br>_Staffing sub-total_|4,354<br>18,394<br>32,312<br>_55,060_|7,819<br>33,220<br>24,686|
|**Diocesan Pledge**|95,378|114,000|
|**Other**<br>Re-ordering<br>Music|<br>0<br>67|6,705<br>957|
|**Sub-total (unrestricted)**|**225,553**|**263,427**|
|**_Restricted:_**|||
|Children & Youth Fund|5|0|
|MinistryFund|3,254|0|
|Special collections|1,912|910|
|Sacred Garden|1,125|1,211|
|LivingWell|0|376|
|Vicar’s DiscretionaryFund|988|1,300|
|Green Bird café equipment|2,937|0|
|**Sub-total (restricted)**|**10,220**|**3,797**|
|**CHURCH ACTIVITIES EXPENDITURE – TOTAL**|**235,773**|**267,224**|



A full analysis of Restricted, Designated and Unrestricted Funds is shown on page 10 

## _Staff Costs_ 

During 2022, the PCC employed part-time staff covering the following roles: a Church Office Administrator, a Halls Bookings Administrator, a personal assistant to the Vicar, a Cleaning Supervisor and a Media/Communications facilitator 

The total cost of salaries, overtime, pension and related social security costs in the year was £32,312 (2021: £24,686). 

## _Pension Builder Scheme_ 

The PCC participates in the Pension Scheme section of CWPF for lay staff. The scheme is administered by the Church of England Pension Board. The pension costs charged in the year are contributions payable. 

10 



## **6. Tangible Fixed Assets** 

|**TABLE 6**|||
|---|---|---|
|**Buildings**|**Value**<br>**2022**|**Value**<br>**2021**|
||£|£|
|21 Glanfield Road|622,244|622,244|
|Large Hall & Flat|325,000|325,000|
|New Halls (‘Cornerstone’)|1,610,000|1,610,000|
|**TOTAL VALUE**|**2,557,244**|**2,557,244**|



- The value of 21 Glanfield Road is based on its insurance value as at December 2021. 

- The Large Hall is shown at its book value in 1997.  As this is a functional property used by the PCC for its activities there is no need to undertake a market valuation. 

- The New Halls value is based on the insurance value at December 2017. 

## **7. Funds and Reserves** 

See Table 7 below. 

As at 31st December 2022, funds determined by the PCC as restricted (including fabric fund investment) totalled **£98,971.** 

**£72,053** has been designated by the PCC for specific property-related projects and is held in Diocesan Repair Funds at the diocese on behalf of St John’s. 

The remaining General Funds (unrestricted) total **£96,122** including Stripe & GoCardless funds (still to be credited to CAF account at year end). 

11 



|**TABLE 7**|**Balance**<br>**at 1.1.22**|**Income**<br>**2022**|**Expenditure**<br>**2022**|**Transfers**|**Balance**<br>**at 31.12.22**|
|---|---|---|---|---|---|
|**FUNDS**|£|£|£|£|£|
|**Restricted Funds**||||||
|Fabric Fund|2,060|162|0|0|2,222|
|MinistryFund|36,315|3,095|3,254|0|36,156|
|LivingWell|42|62|0|0|104|
|Special Collections Fund|0|912|1,912|1,000|0|
|Children & Youth Fund|26,621|29,531|5|0|56,147|
|Sacred Garden Fund|2,375|0|1,125|0|1,250|
|Vicar’s Discretionary Fund|2,016|0|987|0|1,028|
|Legacies|n/a|5,000|0|0|5,000|
|Green Bird equipment|||2,937||(2,937)|
|**Total Restricted Funds**|**69,429**|**38,762**|**10,220**|**1,000**|<br>**98,971**|
|**Designated Funds**<br>(Diocesan Repair Funds)||||||
|Church DRF|25,135|123|0|8,000|33,258|
|Halls DRF|21,889|107|0|8,000|29,996|
|21 Glanfield Road DRF|6,766|33|0|2,000|8,799|
|**Total Designated Funds**|**53,790**|**263**|**0**|**18,000**|**72,053**|
|**General Funds**||||||
|General Reserve|50,414|298|<br>0|0|50,712|
|CAF Cash (unrestricted)|29,753|275,210|240,553|-19,000|45,410|
|**Total General Funds**|**80,167**|**275,508**|**240,553**|**-19,000**|<br>**96,122**|
|**TOTAL FUNDS**|**203,386**|**314,533**|**250,773**|**0**|**267,146**<br>|
|_Above includes 2022_<br>_Unrestricted Stripe £361.12_<br>_& Go Cardless £14.34  =_<br>_£375.46_||||||



12 



## **PAROCHIAL CHURCH COUNCIL OF ST JOHN THE BAPTIST BECKENHAM** 

## **CHURCH ORGANISATIONS ACCOUNTS 2022** 

(not included in the above statements) 


**----- Start of picture text -----**<br>
TABLE 8<br>Organisation  Opening Balance  Income  Expenditure &  Closing<br>received  donations  Balance<br>at 1.1.22  2022  2022  At 31.12.22<br>£  £  £  £<br>St  John’s  3,551  1,379  1,481  3,449<br>Bookshop<br>Ark  0  -  -  -<br>Focus   (residual monies<br>Link  now transferred to<br>General Funds)<br>Green Bird café    564  30,409  18,287   8,942<br>where not included  plus donations<br>in main church  includes  to local needs<br>accounts  Opening  2,680<br>Balance  donation to St<br>See also Note 2  John’s  500<br>below.<br>Total  21,467<br>**----- End of picture text -----**<br>


## **Memo:** 

1. Information on the above organisations is included for information only and their funds have not been separately audited. 

2. Within the Church accounts, in relation to the Green Bird café, there are the following sums: 

   - £400 of income resulting from the Government Warm Space grant 

   - £500 received by way of donation from the Green Bird café (see above) 

   - £2,937 of expenditure, which was incurred on behalf of the Green Bird café, principally rental of the coffee machine during 2022 (see Tables 5 & 7).  Coffee machine rental costs are now being paid directly from café funds. 

Note: £960 of income was received during January as a result of transfers from the Green Bird café; these will go into the church’s 2023 accounts. 

13