_**Approved: PCC 18[th] May, Independent Examiner report 25[th] May and APCM 29[th] May 2022**_ 

## **PAROCHIAL CHURCH COUNCIL OF ST JOHN THE BAPTIST BECKENHAM** 

## **FINANCIAL STATEMENTS FOR THE YEAR ENDING 31st DECEMBER 2021** 

||**Page**|
|---|---|
|Independent Examiner’s Report|1|
|Statement of Financial Activities|2|
|Balance Sheet|3|
|Accounting Policies|4 & 5|
|Supporting Tables &||
|Notes to Financial Statements|6 – 9|
|Funds|9- 10|
|Church Organisations Accounts|11|



0 



## **INDEPENDENT EXAMINER’S REPORT TO THE PAROCHIAL CHURCH COUNCIL OF ST.  JOHN THE BAPTIST BECKENHAM** 

This report on the financial statements of the PCC for the year ended 31 December 2020, as set out on the attached pages, is in respect of an examination carried out in accordance with the Church Accounting Regulations 2006 (“the Regulations”) and of the Charities Act 2011 (the Act). 

## **Respective responsibilities of the PCC and the Examiner** 

As members of the PCC you are responsible for the preparation of the financial statements: you consider that the audit requirement of Regulations does not apply.  It is my responsibility to issue this report on those financial statements in accordance with the terms of the Regulations. 

## **Basis of the Report** 

My examination was carried out in accordance with the General Directions given by the Charity Commission under s.145(5)(b) of the Act and to be found in the Church guidance, 2006 edition.  That examination includes a review of the accounting records kept by the PCC and a comparison of the accounts with those records.  It also includes considering any unusual items or disclosures in the financial statements and seeking explanations from you as trustees concerning such matters.  The procedures undertaken do not provide all the evidence that would be required in an audit and consequently I do not express an audit opinion on the view given by the accounts. 

## **Independent Examiner’s Statement** 

During my examination, no matter has come to my attention: 

1. which gives me reasonable cause to believe that in any material respect the requirements, to keep accounting records in accordance with section 130 of the Act: and 

   - to prepare financial statements which accord with the accounting records and comply with the requirements of the Act and the Regulations have not been met; 

or 

2. to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached. 

Signed: _**Tony Catherall**_ Dated: _**25 .05.22 77 Merlin Grove, Beckenham BR3 3HS**_ 

1 



## **PAROCHIAL CHURCH COUNCIL OF ST JOHN THE BAPTIST BECKENHAM** 

## **STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 31st DECEMBER 2021** 

||**See**<br>**Notes/**<br>**tables**|**Unrestricted/**<br>**Designated**<br>**Funds**|**Restricted**<br>**Funds**|**Total**<br>**Funds**|**Total**<br>**Funds**|
|---|---|---|---|---|---|
|||**2021**|**2021**|**2021**|**2020**|
|||£|£|£|£|
|**INCOMING RESOURCES**||||||
|VoluntaryGiving|1|165,139|24,439|189,578|190,716|
|Special Collections|1|0|0|0|4,015|
|Income from Investments|2|221|161|382|618|
|Church & Community<br>Activities|3|84,889|0|84,889|66,918|
|**TOTAL INCOMING**<br>**RESOURCES**||**250,249**|**24,600**|**274,849**|**262,267**|
|**RESOURCES EXPENDED**||||||
|Missionary & Charitable<br>Giving|4|15,100|376|15,476|15,000|
|Church Activities|5|263,427|2,511|265,938|256,557|
|Special Collections|5|0|910|910|3,105|
|**TOTAL RESOURCES**<br>**EXPENDED**||278,527|**3,797**|**282,324**|**274,662**|
|**NET INCOME /**<br>**EXPENDITURE**||**-28,278**|**20,803**|**-7,475**|**-12,396**|
|**Transfers between funds**||||||
|To cash|7|8,600|0|8,600|0|
|From General reserve||-8,600||-8,600||
|From Cash to restricted|7|-2,500|2,500|0|0|
|**NET MOVEMENT OF**<br>**FUNDS**||**-30,778**|**23,303**|**-7,475**|**-12,396**|
|Total funds brought<br>forward from previous<br>year||**164,735**|**46,126**|**210,861**|**223,257**|
|**TOTAL FUNDS CARRIED**<br>**FORWARD**||**133,957**|**69,429**|**203,386**|**210,861**|
|||||||



2 



## **PAROCHIAL CHURCH COUNCIL OF ST JOHN THE BAPTIST BECKENHAM** 

## **BALANCE SHEET FOR THE YEAR ENDED 31st DECEMBER 2021** 

||See<br>Notes/tables|**2021**|**2020**|
|---|---|---|---|
|||£|£|
|**FIXED ASSETS**||||
|Tangible|6|2,557,244|2,393,950|
|Investment|2|6,182|5,408|
|||**2,563,426**|**2,399,358**|
|**CURRENT ASSETS**||||
|Short term deposits||140,519|146,494|
|Cash at bank & in hand||62,867|64,367|
|||**203,386**|**210,861**|
|**NET CURRENT ASSETS**||**203,386**|**210,861**|
|**TOTAL NET ASSETS**||**2,766,812**|**2,610,219**|
|Represented by:||||
|Fixed Asset Reserves||**2,563,426**|**2,399,358**|
|Parish Funds:<br>Restricted<br>Designated<br>Unrestricted<br>**TOTAL PARISH FUNDS**|7<br>7|69,429<br>53,790<br>80,167<br> **203,386**|46,126<br>53,693<br>111,042<br>**210,861**|
|||**2,766,812**|**2,610,219**|



Approved by the Parochial Church Council on         May 2022 and signed on its behalf by: 

David Jones………………………………………………………..................                 (Chair of PCC) 

Andrew Foulds/David Johnson……………………………………………                (Treasurer) 

3 



## **PAROCHIAL CHURCH COUNCIL OF ST JOHN THE BAPTIST BECKENHAM** 

## **ACCOUNTING POLICIES** 

The Financial statements have been prepared in accordance with the Church Accounting Regulations 2006, together with applicable accountancy standards and the Charities SORP 2005. 

The financial statements have been prepared under the historical cost convention except for the valuation of investment assets, which are shown at market value. 

## **FUNDS** 

General Funds represent the funds of the PCC that are not subject to any restrictions regarding their use and are available for application on the general purposes of the PCC.  Funds designated for a particular purpose by the PCC are also unrestricted. 

The purpose of each restricted fund is implied by the fund’s designation.  Restricted funds include a Ministry fund and a Youth fund, both of which may be used to help fund youth worker(s). There is the Vicar’s Discretionary Fund, which receives an annual grant from general church funds. There are also funds for specific congregation appeals and collections, which includes one established in 2019 for maintenance of the sacred garden. In 2021 one was created for donations to Living Well and one for gifts to help set-up the Green Bird café, with the balance of set-up costs being drawn from general funds. 

These accounts include transactions, assets and liabilities for which the PCC can be held responsible. All activities at St John’s Church are consolidated except for those of the Bookstall, Ark, Focus and Link, summary details of which are appended to these notes.  A separate account has been created to cover on-going running costs of the Green Bird café. 

These accounts do not include the accounts of church groups that owe their main affiliation to another body, nor those that are informal gatherings of church members. 

During the year, the church drew £8,600 from funds held in the General Reserve at diocese to meet the anticipated costs of equipment purchased for the reordering of the church, including staging and furniture, TV screens and speakers. In the event, £6,705 was spent against this. 

In addition to existing designated funds, an appeals fund was established during the year, to cover the receipt and payment of monies raised in response to ad hoc appeals; in 2021 the was used for collections for Living Well.  The former Youth Experience fund was re-designated and has handled donations to support the planned appointment of youth and young people’s workers. 

## **INCOMING RESOURCES** 

Voluntary Income 

- Collections are recognised when received by or on behalf of the PCC. 

- Amounts receivable under Gift Aid declaration are recognised only when honoured by the donor. 

- Income Tax recoverable on Gift Aid donations is recognised when claimed. 

- Income raised by fairs and other similar events are accounted for gross. 

4 



## Income from Church Activities 

- Rental income from letting the church halls, flat, and 21 Glanfield Road is accounted for when due and received. 

- Fees due to the PCC for weddings and funerals are accounted for when received. 

## Income from Investments 

- Dividends and interest are accounted for when due and notified. 

## Investment Gains and Losses 

- Realised gains and losses are recognised when investments are sold. 

- Unrealised gains and losses are accounted for on revaluation of investments at 31 December. 

## **RESOURCES USED** 

## Grants 

- Grants and Donations are accounted for when paid or transferred to Restricted Funds. 

## Costs directly related to the work of the Church 

- The Parish Pledge is accounted for when due. 

## **FIXED ASSETS** 

## Consecrated property and movable church furnishings 

- Consecrated and beneficed property is excluded from the accounts by s.96(2)(a) of the Charities Act 1993. 

- No value is placed on movable church furnishings held by the church wardens on special trust for the PCC and requiring a faculty for disposal since these are considered to be inalienable property. 

- All expenditure incurred during the year on consecrated or beneficial buildings and movable church furnishings, whether maintenance or improvements, is written off. 

## Other land and buildings 

- Other freehold land and buildings held on behalf of the PCC for its own purposes is valued at market or insurance value. 

## Other fixtures, fittings and office equipment 

- Equipment used within the church premises is either written off in the year in which the asset is acquired or written down on a straight-line basis over 4 years. 

## **CURRENT ASSETS** 

- Cash on Deposit is held either with the Diocese or with CAF Bank (Gold account). 

5 



## **PAROCHIAL CHURCH COUNCIL OF ST JOHN THE BAPTIST BECKENHAM** 

## **SUPPORTING TABLES & NOTES TO THE FINANCIAL STATEMENTS** 

## **For the year ended 31st December 2021** 

## **1. Voluntary Income** 

This includes all planned and other giving as follows: 

||**TABLE 1**|**TABLE 1**|**Unrestricted/designated**<br>**Funds**|**Restricted**<br>**Funds**|**Total**|**Funds**|
|---|---|---|---|---|---|---|
||**Voluntary Income**||**2021**|**2021**|**2021**|**2020**|
||||£|£|£|£|
||**Planned Giving**||||||
||Gift Aid donations||93,911|0|93,911|91,983|
||Offeringenvelopes||5,527|0|5,527|8,535|
||GivingincludingTax||200|0|200|2,200|
||Tax recovered||34,290|366|34,656|25,887|
||||||||
||**Other Giving**||||||
||Cash collections||1,733|0|1,733|3,678|
||Sundry donations<br>_(unrestricted)_||29,478|0|29,478|46,733|
||||||||
||Sundry donations<br>_(restricted)_<br>_Funds exclude tax recovered via_<br>_Gift Aid shown in Tax recovered_<br>_line above:_||||||
||LivingWell||0|376|376|0|
||Youth||0|21,297|21,297|0|
||Sacred Garden||0|0|0|8,146|
||MinistryFund||0|2,400|2,400|3,554|
||Special Collections||0|0|0|4,015|
||||||||
||**TOTAL GIVING**||**165,139**|**24,439**|**189,578**|**194,731**|



A full analysis of Restricted, Designated and Unrestricted Funds is shown on page 10 

6 



## **2. Income from Investments** 

|**TABLE 2**|**Unrestricted**<br>**& designated**<br>**Funds**|**Restricted**<br>**Funds**|**Total Funds**|**Total Funds**|
|---|---|---|---|---|
|**Income from Investments**|**2021**|**2021**|**2021**|**2020**|
|Bank Accounts|0|4|4|24|
|Diocesan Accounts|221|<br>0|<br>221|443|
|CBF – Share Income|0|157|157|151|
|**TOTAL INCOME FROM**<br>**INVESTMENTS**|**221**|<br>**161**|<br>**382**|**618**|
||||||



- This represents interest from bank accounts and sums deposited with the Rochester Diocesan Board of Finance 

- CBF share income relates to a holding of 264 income shares in the CBF Investment Funds.  The Rochester Diocesan Society and Board of Finance is the custodian trustee.  The total book value of these shares is £200. 

- The income is credited to the (restricted) Fabric Fund. 

## **3. Church & Community Activities** 

|**TABLE 3**|||
|---|---|---|
|**Income from Church & Community Activities**|**2021**|**2020**|
||£|£|
|Church Flat Lettings|8,660|8,040|
|21 Glanfield Road Lettings|18,004|15,890|
|Hall Rentals|52,702|41,039|
|Fees – Weddings & Funerals|2,301|601|
|Youth / CYFA|0|260|
|Contributions and refunds|3,222|1,088|
|**TOTAL INCOME FROM CHURCH & COMMUNITY ACTIVITIES**|**84,889**|**66,918**|



7 



## **4. Missionary & Charitable Giving** 

|**TABLE 4**|**Unrestricted**<br>**Funds**|**Restricted**<br>**Funds**|**Total**|**Funds**|
|---|---|---|---|---|
|**Missionary & Charitable Giving**|**2021**|**2021**|**2021**|**2020**|
||£||£|£|
|Open Doors|5,000|0|5,000|5,000|
|MissionaryAviation Fellowship|5,000|0|5,000|5,000|
|Christians Against Poverty|5,000|0|5,000|5,000|
|Street Pastors|100|0|100|0|
|Living Well|0|376|376|0|
|**TOTAL MISSIONARY &**<br>**CHARITABLE GIVING**|**15,100**|**376**|**15,476**|**15,000**|



## **5. Expenditure on Ministry, the running & maintenance costs of the Church,** 

**Halls, Office and other activities** _NB excludes some Green Bird running costs_ 

|**TABLE 5**|**Total**|**Funds**|
|---|---|---|
|**Church Activities - Expenditure**|**2021**|**2020**|
||£|£|
|Diocesan Pledge|114,000|114,000|
|Ministry: Housing and expenses|41,039|35,954|
|Ministry: general running expenses of ministry|32,751|23,888|
|Church & Halls running and administration|49,066|41,643|
|Cleaning|5,944|4,041|
|21 Glanfield Road insurance|544|479|
|Maintenance & Repair|12,151|9,235|
|Music|957|1,142|
|Training|270|0|
|Re-ordering|6,705|-|
|**Sub-total(unrestricted)**|**263,427**|**232,347**|
|Sacred Garden_(restricted)_|1,211|22,527|
|Vicar’s Discretionary Fund_(restricted)_|1,300|1,684|
|Ministry Fund_(restricted)_|0|0|
|Special collections_(restricted)_|910|3,105|
|**CHURCH ACTIVITIES EXPENDITURE - TOTAL**|**266,848**|**256,557**|
||||



A full analysis of Restricted, Designated and Unrestricted Funds is shown on page 10 

8 



## _Staff Costs_ 

During the year, the PCC employed a part-time Church Office Administrator, a parttime Halls Bookings Administrator, and a part-time Cleaning Supervisor. 

The total cost of salaries, pension & related social security costs and overtime in the year was £24,686 (2020: £22,202). 

## _Pension Builder Scheme_ 

The PCC participates in the Pension Scheme section of CWPF for lay staff. The scheme is administered by the Church of England Pension Board. The pension costs charged in the year are contributions payable. 

## **6. Tangible Fixed Assets** 

|**TABLE 6**|||
|---|---|---|
|**Buildings**|**Value**<br>**2021**|**Value**<br>**2020**|
||£|£|
|21 Glanfield Road|622,244|458,950|
|Large Hall & Flat|325,000|325,000|
|New Halls|1,610,000|1,610,000|
|**TOTAL VALUE**|**2,557,244**|**2,393,950**|



- The value of 21 Glanfield Road is based on its insurance value as at December 2021. 

- The Large Hall is shown at its book value in 1997.  As this is a functional property used by the PCC for its activities there is no need to undertake a market valuation. 

- The New Halls value is based on the insurance value at December 2017. 

## **7. Funds and Reserves** 

See Table 7 below. 

As at 31st December 2021, funds determined by the PCC as restricted (inc Youth fund) totalled £69,429. 

£53,790 has been designated by the PCC for specific property-related purposes and is held at the diocese in Diocesan Repair Funds. 

The remaining General Funds (unrestricted) total £80,167. 

9 



|**TABLE 7**|**Balance**<br>**at 1.1.21**|**Income**<br>**2021**|**Transfer**<br>**in : 2021**|**Transfer**<br>**Out: 2021**|**Expenditure**<br>**2021**|**Balance**<br>**at**<br>**31.12.21**|
|---|---|---|---|---|---|---|
|**FUNDS**|£|£|£|£|£|£|
||||||||
|**Restricted Funds**|||||||
|Ministry Fund|33,911|2,404|0|0|0|36,315|
|Special Collections Fund|910|0|0|0|910|0|
|Living Well|0|418|0|0|376|42|
|Youth Fund|5,000|21,621|0|0|0|26,621|
|Sacred Garden Fund|3,586|0|0|0|1,211|2,375|
|Fabric Fund|1,903|157|0|0|0|2,060|
|Vicar’s Discretionary Fund|816|0|2,500|0|1,300|2,016|
|**Total Restricted Funds**|**46,126**|**24,600**|**2,500**|**0**|**3,797**|<br>**69,429**|
||||||||
|**Designated Funds**<br>(Diocesan Repair Funds)|||||||
|Church DRF|25,088|47|0|0|0|25,135|
|Halls DRF|21,851|38|0|0|0|21,889|
|21 Glanfield Road DRF|6,754|12|0|0|0|6,766|
|**Total Designated Funds**|**53,693**|**97**|**0**|**0**|**0**|**53,790**|
||||||||
|**General Funds**|||||||
|General Reserve|58,890|124|0|8,600|0|50,414|
|CAF Cash|52,152|250,028|8,600|2,500|278,527|29,753|
|**Total General Funds**|**111,042**|**250,152**|**8,600**|**11,100**|**278,527**|**80,167**|
||||||||
|**TOTAL FUNDS**|**210,861**|**274,849**|**11,100**|**11,100**|<br>**282,324**|**203,386**|
||||||||



10 



## **PAROCHIAL CHURCH COUNCIL OF ST JOHN THE BAPTIST BECKENHAM** 

## **CHURCH ORGANISATIONS ACCOUNTS 2021** 

## **(not included in the above statements)** 

|**TABLE 8**|||||
|---|---|---|---|---|
|**Organisation**|**Opening Balance**|**Income**<br>**received**|**Expenditure**|**Closing Balance**|
||**at 1.1.21**|**2021**|**2021**|**At 31.12.21**|
||£|£|£|£|
|**St  John’s**<br>**Bookshop**|**3,751**|<br>**1,095**|**1,295**|**3,551**|
|**Ark**|**616**|**0**|**616**|**0**<br>(transferred to<br>General Funds)|
|**Focus**|**510**|**179**|<br>**689**|**0**<br>(transferred to<br>General Funds)|
|**Link**|**220**|**306**|<br>**526**|**0**<br>(transferred to<br>General Funds)|
||||||
|**Green Bird café**<br>_where not included in_<br>_main accounts_||**TO COME**|||



11