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2020-12-31-accounts

St Leonard’s Church Chesham Bois

TRUSTEES’ ANNUAL REPORT & ACCOUNTS For the Year Ended 31[st] December 2020

Registered Charity Number 1134113

Contents

Trustees’ Annual Report Pages 1-8 Independent Examiner’s Report Page 9 Statement of Financial Activities Pages 10-22

ST LEONARD’S CHURCH, CHESHAM BOIS

TRUSTEES’ ANNUAL REPORT FOR THE YEAR ENDED 31[st] DECEMBER 2020

REGISTERED CHARITY 1134113

OBJECTIVES & ACTIVITIES

The primary object of the PCC is the promotion of the Gospel of our Lord Jesus Christ according to the doctrines and practices of the Church of England.

The PCC has the responsibility of co-operating with the incumbent in promoting in the ecclesiastical parish the whole mission of the Church, pastoral, evangelistic and social.

We focus on Jesus because he defines our identity. The Father shows us what to do, we trust him in all circumstances and we expect to see the Kingdom manifest. We seek to maintain the values, vision and mission of the Parish.

Quinquennial inspection repairs are normally addressed along with other items including ongoing maintenance items.

The PCC also has ongoing maintenance responsibility for the Parish Centre and 37 Milton Lawns and 19 Stubbs End Close.

CHURCH ACTIVITIES

HURCH ACTIVITIES HURCH ACTIVITIES
Sunday
Sunday 8.00am
9.00am
10.00am
10.30am
7.00pm
 BCP Holy Communion (Jan-Mar in Church Building, Apr-Dec online)
Service of the Word (Jul-Oct in Church Building)
Family Worship (Jan-Mar in Church Building)
Family Celebration (Jan-Mar in Beacon School, Apr-Dec online, Sep-
Oct at Restore Hope)
Encounter (Fortnightly in Church Building and Online)
Prayer Meeting (Monthly Online)

A large variety of other meetings and youth and children’s activities take place during the week including other services, fellowship groups and young people’s and children’s meetings as below.

Maryland Pre-School Nursery (Jan-Mar and Jun-Dec) Youth and Children’s activities Home groups Prayer groups

We rely very heavily upon and are indebted to the voluntary effort and resources of our membership, particularly those who support the youth minister and children’s ministers to run all the activities on Sundays as well as during the week. We are grateful for the voluntary effort of the teams that look after the cleaning, flowers, welcome teams and sidesmen and all those others who perform many and varied tasks in and around the parish. During the COVID Restrictions a number of the services moved to an “Online” format, and some of the church activities were also moved to an “online” format or had to be cancelled or postponed, whilst maintaining pastoral connections in lockdown.

Page 1

ST LEONARD’S CHURCH, CHESHAM BOIS TRUSTEES’ REPORT & ACCOUNTS FOR THE YEAR ENDED 31[st] DECEMBER 2020

PUBLIC BENEFIT

The PCC has referred to the guidance in the Charity Commission’s General Guidance on Public Benefit when reviewing its aims and objectives and in planning its future activities. In particular the PCC considers how planned activities will contribute to the aims and objectives it has set.

The Church of St. Leonard’s Chesham Bois has a public duty and charge to the ‘cure of souls’ for the associated ecclesiastical parish. The overall ministry and work of the PCC, the clergy and staff routinely embraces this charge. All services and the majority of activities are accessible and open to our local and wider community with the sermons also available online. As an Anglican Church we serve parishioners through arranging baptism, funeral, and wedding ceremonies which includes wedding preparation. We recognise that in following Jesus it is possible to live in a community that not only builds up and strengthens our members but can also be a blessing to the wider community in which we live. Normal activities would include involvement and integration with Chesham Bois CE School, including curriculum support, pastoral support (including Transforming Lives for Good) and church visits. However, due to COVID Restrictions during a large proportion of 2020, a lot of pastoral and outreach activities had to be scaled back. Remembrance Sunday was held online and Christmas services were able to proceed this year in person and online although on a much smaller scale with limited numbers allowed in the Church building and social distancing restrictions applied. Due to the hard work of all the staff involved, Maryland Pre-School was able to continue as well, but on a reduced timetable. We thank the Maryland Team as they were able to continue to bless the community throughout the year. Other activities in the Parish Centre were greatly reduced due to COVID Restrictions.

ACHIEVEMENTS & PERFORMANCE

The Electoral Roll was updated in April 2020 and recorded 170 members.

In 2020 there were:-

1 Baptism 1 Wedding 11 Funerals

Our understanding is that as Christians, our life together is expressed in community and this is most readily realised in smaller group meetings beyond Sunday services. These groups are committed to realising in practice the values of the church. We have approximately 132 members spread across 7 adult home groups. There are also 2 youth groups, KS4 (meeting twice a week), KS3 (weekly) and 1 children’s group (Preschool – KS2) which started in October.

Page 2

ST LEONARD’S CHURCH, CHESHAM BOIS TRUSTEES’ REPORT & ACCOUNTS FOR THE YEAR ENDED 31[st] DECEMBER 2020

STAFF AND LEADERSHIP

The staff and leadership teams comprise:

Laurie Clow
Chris Clare
Vicky Burton
Ruth Leach
Alice Somervell
Jen & Collin Wallace
Jonny Somervell
Jackie Lambert
Peter Flory
Owen Melville-Thomas
Peter Dendy
Diana Wright
Denise Kolb		 Rector
Associate Minister
Assistant Pastor (Jan-Aug)
Office Manager, Freedom Prayer Coordinator and Rector’s PA
Administrator and Events Coordinator
Junior Church Pastors (Job Share)
Worship Pastor
Licensed Lay Minister
Licensed Lay Minister
Placement Student Youth Ministry
Youth Intern (Jan-Aug)
Prophet
Safeguarding Officer, Community Outreach Coordinator

PCC

The PCC met 7 times during the year. The average level of attendance was 86%. During the latter half of the year in particular, PCC meetings were conducted online. Additional PCC Committees met between meetings and reports were received by the PCC and/or discussed and approved where necessary. Matters considered during the year are tabulated below.

COVID Restrictions and their effect on church gatherings and services Church members well-being during extended periods of COVID lockdown Budgets and expenditure Health and Safety, Risk Assessments and Safeguarding Financial matters including CCT property rentals, staff costs Maryland – intake numbers, staff ratios, staff and children’s well being Mission and our Kingdom Partners Celebrate Weekend at Restore Hope Mission and our Kingdom Partners Alternative venues to the Beacon, and the use of Restore Hope venue facilities Children’s and Youth work Church Property Maintenance Staff Matters including office members PCC Committees Parish Centre redevelopment Church weekend away One-off Financial gifts and support of Church members and other Churches

Page 3

ST LEONARD’S CHURCH, CHESHAM BOIS

TRUSTEES’ REPORT & ACCOUNTS FOR THE YEAR ENDED 31[st] DECEMBER 2020

MISSION & TRAINING

The church membership were involved with the following activities during the course of the year:-

Church Weekend Away (March) Seniors’ Ministry with other churches in Amersham Outreach to various schools, rest homes and organisations in the Parish (Jan-Mar) Freedom Prayer Wedding Preparation Restore Hope Outreach and Food Distribution initiatives Parish Centre Redevelopment Project

These and other activities are fully reported in the APCM Annual Report Booklet.

FINANCIAL REVIEW

The PCC accounts for the year 2020 are attached and have been duly examined and approved.

The accounts indicate a decrease in the level of income in 2020 over 2019 and a decrease in the expenditure of the Council in 2020 over 2019.

The overall normal income is greater than normal expenditure.

The ongoing financial commitments of the PCC are related to the continued ministry of the church, its members and payment of employed staff that support them and to the maintenance and fabric of the buildings.

The Worship Pastor and Parish Administrator reside in 37 Milton Lawns.

From January 2020, one Youth Intern, one Youth placement student, and two Junior Church pastors were housed in 19 Stubbs End Close. Council tax for 19 Stubbs End Close is met by the PCC.

These properties are occupied by annual licences from the Chiltern Christian Trust.

The PCC paid the Parish Share in full in 2020.

The impact of Covid-19 pandemic has been to reduce income both in collections and bankers order as well as rental income on the Parish Centre, there has been a significant increase in cleaning costs, however, there have been savings in terms of rent payable.

RESERVES POLICY

The reserves policy as set in May 2019 is that the PCC will aim to hold in reserve a minimum of £90,000. This is set at a suitable amount to cover general operational expenditure for three months excluding the Parish Share.

In January 2021, the PCC set the reserve policy level at £60,000 following the annual review.

At the end of the 2020 the general unrestricted funds available to the PCC amounted to £70,330.38.

Page 4

ST LEONARD’S CHURCH, CHESHAM BOIS TRUSTEES’ REPORT & ACCOUNTS FOR THE YEAR ENDED 31[st] DECEMBER 2020

STRUCTURE, GOVERNANCE & MANAGEMENT

The Parochial Church Council (PCC) is a corporate body established by the Church of England. The PCC operates under the Parochial Church Council Powers Measure. The PCC became a registered charity with the Charity Commission on the 5[th] February 2010.

Members of the PCC are either ex-officio, elected by the Annual Parochial Church Meeting (APCM) or co-opted in accordance with the Church Representation Rules.

Policies and procedures for Health & Safety, Disability Discrimination legislation and Safeguarding are regularly reviewed. The PCC applies the Diocese of Oxford Safeguarding Policy and the Safeguarding Representative is Denise Kolb.

A review of the major risks and a risk register with action plan exists and is held by the Office Manager.

Illustrative diagram showing the current structures, roles and responsibilities.

Page 5

ST LEONARD’S CHURCH, CHESHAM BOIS TRUSTEES’ REPORT & ACCOUNTS FOR THE YEAR ENDED 31[st] DECEMBER 2020

The PCC operated with eight main committees in 2020.

Standing Committee
Chair: Rector
Mission Committee
Chair: Chris Clare
Fabric Committee
Chair: Rector
Personnel Committee
Chair: Karen Willcox (Jan-
Oct) Rector (Nov-Dec)
Safeguarding Committee
Chair: Chris Clare
Finance Committee
Chair: Katie Flory
Parish Centre
Redevelopment
Committee
Chair: Rector
Maryland Committee
Chair: Andrea Hayers		 Standing Committee
Chair: Rector
Mission Committee
Chair: Chris Clare
Fabric Committee
Chair: Rector
Personnel Committee
Chair: Karen Willcox (Jan-
Oct) Rector (Nov-Dec)
Safeguarding Committee
Chair: Chris Clare
Finance Committee
Chair: Katie Flory
Parish Centre
Redevelopment
Committee
Chair: Rector
Maryland Committee
Chair: Andrea Hayers
Standing Committee
Chair: Rector
Mission Committee
Chair: Chris Clare
Fabric Committee
Chair: Rector
Personnel Committee
Chair: Karen Willcox (Jan-
Oct) Rector (Nov-Dec)
Safeguarding Committee
Chair: Chris Clare
Finance Committee
Chair: Katie Flory
Parish Centre
Redevelopment
Committee
Chair: Rector
Maryland Committee
Chair: Andrea Hayers		 Standing committee is the executive committee of the PCC. It has power
to transact the business of the PCC between PCC meetings, subject to any
parameters set by the Council including spending up to £400. Standing
committee shapes the agenda for PCC meetings.
This committee oversees the mission support function of the Church,
supporting individuals, societies and projects at home and overseas. It
recommends the allocation of funds to the PCC and is responsible for the
distribution of these monies.
This committee oversees the repair and maintenance of all the church
properties advising and making recommendations to the PCC.
This committee oversees appointment and support of all staff and
regulates appraisal and training.
This committee oversees the safeguarding of all activities within the
church and ensures it adheres to Diocesan policy and the law.
This committee is responsible for supporting the Treasurer in the
financial management and policies of the church, it advises and
recommends best charity practice and processes to the PCC.
This committee oversees the project for the redevelopment of the
existing Parish Centre/Rectory site and oversees three sub-committees
Parish Centre Redevelopment Committees:
i)
Warrior Prayer/Revelation – Chair: Rector
ii)
Strategy – Chair: Chris Clare
iii)
Implementation – Chair: David Clare
This committee oversees the operational running of the Maryland Pre-
School.

Page 6

ST LEONARD’S CHURCH, CHESHAM BOIS TRUSTEES’ REPORT & ACCOUNTS FOR THE YEAR ENDED 31[st] DECEMBER 2020

REFERENCE & ADMINISTRATIVE DETAILS

Full Name The Parochial Church Council of St. Leonard’s Chesham Bois
Church Address High Bois Lane, Chesham Bois, Amersham, Buckinghamshire, HP6 6DG
Correspondence The Church Office, Parish Centre, Glebe Way, Chesham Bois, Amersham,
Address Buckinghamshire, HP6 5ND
Bank Address TSB Bank, PO Box 373, Leeds, LS14 9GQ
Independent Nicola Anderson FCA FCIE, 189 Baldwins Lane, Croxley Green, Rickmansworth, Herts.
Examiner WD3 3LL
Rector Revd Laurie Clow

MEMBERSHIP OF THE PAROCHIAL CHURCH COUNCIL DURING 2020

Rector (Chairman) Revd Laurie Clow
Self-Supporting Minister Revd Chris Clare
Licensed Lay Ministers Jackie Lambert Peter Flory
Churchwardens Jonathan Coutts ¥ Choi van Rest Cathy Baldwin ∞
PCC Secretary Adrian Dunn
PCC Treasurer Katie Flory
Deanery Representatives Jackie Lambert Peter Flory Monica Bartlett ¥
Lay Representatives Elected
2017 Katie Flory Jenny Robinson Karen Willcox ¥
2018 Monica Bartlett Stuart McLachlan Malcolm Hafner
Alison Greenhalgh
2019 Andrew Silley Yvette Speakman Gabriella Horridge ¥
Edoardo Cavallo Adrian Dunn
2020 Katie Flory Jenny Robinson Adrian Dunn
¥ Until Annual Parochial Church Meeting 21stSeptember 2020
∞ From Annual Parochial Church Meeting 21stSeptember 2020

Page 7

ST LEONARD’S CHURCH, CHESHAM BOIS TRUSTEES’ REPORT & ACCOUNTS FOR THE YEAR ENDED 31[st] DECEMBER 2020

STATEMENT OF TRUSTEES' RESPONSIBILITIES

The members of the Parochial Church Council are required to prepare financial statements each year. These give a true and fair view of the Parochial Church Council’s financial activities during the year and of its financial position at year end. In preparing financial statements giving a true and fair view, the members should follow best practice and:

The members of the Parochial Church Council are responsible for keeping accounting records which disclose with reasonable accuracy the financial position of the Parochial Church Council and which enable them to ascertain the financial position of the Parochial Church Council and ensure that the financial statements comply with the Charities Act 2011 and Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland published on 16 July 2014. They are also responsible for safeguarding the assets of the Parochial Church Council and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.

RELATED PARTY TRANSACTIONS AND TRUSTEES’ REMUNERATIONS

Statements and details of related transactions can be found in Note 10 of the accounts.

Approved by the Parochial Church Council 15[th] March 2021 signed on their behalf.

Choi Van Rest Churchwarden

Page 8

ST LEONARD’S CHURCH, CHESHAM BOIS

TRUSTEES’ REPORT & ACCOUNTS FOR THE YEAR ENDED 31[st] DECEMBER 2020

INDEPENDENT EXAMINER’S REPORT

I report to the Trustees on my examination of the accounts of St Leonard’s Church (charity no. 1134113) for the year ended 31 December 2020 as set out on pages 10 – 22.

Responsibilities and basis of report

As the charity trustees of the charity you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (‘the Act’).

I report in respect of my examination of the charity’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.

Independent examiner’s statement

Since the charity’s gross income exceeded £250,000 your examiner must be a member of a body listed in section 145 of the 2011 Act. I confirm that I am qualified to undertake the examination because I am member of the Institute of Chartered Accountants in England and Wales, which is one of the listed bodies.

I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:

  1. Accounting records were not kept in respect of the charity as required by section 130 of the Act; or

  2. The accounts do not accord with those records.

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.

Nicola Anderson FCA FCIE

dated:

189 Baldwins Lane Croxley Green Rickmansworth Hertfordshire WD3 3LL

Page 9

ST LEONARD’S CHURCH, CHESHAM BOIS

TRUSTEES’ REPORT & ACCOUNTS FOR THE YEAR ENDED 31[st] DECEMBER 2020

Note
Income from:
Incoming resources from donors
2(a)
Other voluntary incoming resources
2(b)
Income from charitable and ancillary trading
2(c)
Other ordinary incoming resources
2(d)
Income from investments
2(e)
Total Income from:
Expenditure on:
Grants
3(a)
Activities directly relating to the work of the church
3(b)
Costs of generating funds
3(c)
Total Expenditure on:
Net Income/ (Expenditure) Resources before Transfer
Transfers
Gross Transfer between Funds - In
Gross Transfer between Funds - Out
Net movement in Funds
Reconciliation of Funds
Total Funds Brought Forward
Total Funds Carried Forward		 STATEMENT OF FINANCIAL ACTIVITIES
Unrestricted
Designated
Restricted
Total Funds
Unrestricted
Funds
Funds
Funds
2020
Funds
£
£
£
£
£
266,362.52
1,465.75
32,082.03
299,910.30
346,847.00
1,045.00
0.00
19,780.00
20,825.00
237.07
1,246.63
88,695.49
0.00
89,942.12
2,830.29
0.00
0.00
0.00
0.00
2,000.00
1,185.57
0.00
0.00
1,185.57
998.49
269,839.72
90,161.24
51,862.03
411,862.99
352,912.85
4,500.00
24,780.00
12,920.55
42,200.55
86.30
252,894.37
48,655.46
38,135.54
339,685.37
261,778.27
1,138.84
99,873.96
0.00
101,012.80
1,418.60
258,533.21
173,309.42
51,056.09
482,898.72
263,283.17
11,306.51
-83,148.18
805.94
-71,035.73
89,629.68
75.85
69,324.85
1,194.06
70,594.76
200.00
-25,079.99
-45,514.77
0.00
-70,594.76
-130,161.97
-13,697.63
-59,338.10
2,000.00
-71,035.73
-40,332.29
84,028.01
140,724.63
3,365.00
228,117.64
124,360.30
70,330.38
81,386.53
5,365.00
157,081.91
84,028.01		 Designated
Funds
£
846.00
0.00
116,856.93
36,953.83
0.00
154,656.76
117,815.00
116,512.46
111,825.68
346,153.14
-191,496.38
168,001.97
-38,040.00
-61,534.41
202,259.04
140,724.63		 Restricted
Total Funds
Funds
2019
£
£
60,627.76
408,320.76
62,085.12
62,322.19
0.00
119,687.22
0.00
38,953.83
0.00
998.49
122,712.88
630,282.49
98,454.04
216,355.34
21,014.17
399,304.90
0.00
113,244.28
119,468.21
728,904.52
3,244.67
-98,622.03
500.02
168,701.99
-500.02
-168,701.99
3,244.67
-98,622.03
120.33
326,739.67
3,365.00
228,117.64

Page 10

ST LEONARD’S CHURCH, CHESHAM BOIS

TRUSTEES’ REPORT & ACCOUNTS FOR THE YEAR ENDED 31[st] DECEMBER 2020

BALANCE SHEET

Note
Fixed assets
Photocopier
5
Current assets
Debtors
Cash at bank and in hand
Liabilities
Creditors: Amounts falling due in one year
Net current assets less current liabilities
Total assets less current liabilities
Total net assets less liabilities
Represented by
General Fund
General Reserve for Future Activities Fund
Mission Fund
PCC Maryland Fund
PCC Parish Centre Fund
Parish Centre Redevelopment Project Fund
Parish Centre Redevelopment Build Fund
Gifts Specified by Donor
Parish Events Fund
Church Room Charity
Funds of the church
7		 Unrestricted
£
2,697.00
2,697.00
2,820.87		 Designated
£
0.00
0.00
388.25		 Restricted
£
0.00
0.00
7,771.80
-1,148.66
6,623.14
1,258.14
1,258.14
5,365.00
5,365.00
5,365.00
0.00
0.00
0.00
0.00
0.00
0.00
3,365.00
2,000.00
0.00
0.00
5,365.00		 2020
2019
£
£
2,697.00
0.00
2,697.00
0.00
10,980.92
26,259.04
150,275.81
236,286.37
161,256.73
262,545.41
6,871.82
34,427.77
6,871.82
34,427.77
154,384.91
228,117.64
157,081.91
228,117.64
157,081.91
228,117.64
70,330.38
84,028.01
71,252.24
97,960.54
31.37
9.94
1,614.32
4,308.71
8,221.78
21,518.36
141.82
16,802.08
3,490.00
3,490.00
2,000.00
0.00
0.00
0.00
0.00
0.00
157,081.91
228,117.64
68,124.83 83,299.64
70,945.70
3,312.32
3,312.32
67,633.38
70,330.38
70,330.38
70,330.38
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
70,330.38		 83,687.89
2,301.36
2,301.36
81,386.53
81,386.53
81,386.53
0.00
71,252.24
31.37
1,614.32
8,221.78
141.82
125.00
0.00
0.00
0.00
81,386.53

These accounts have been approved by the PCC on 15[th] March 2021 and are signed on their behalf by:

Katie Flory Treasurer

Page 11

ST LEONARD’S CHURCH, CHESHAM BOIS TRUSTEES’ REPORT & ACCOUNTS FOR THE YEAR ENDED 31[st] DECEMBER 2020

STATEMENT OF CASH FLOWS

Note
A
B
A
Reconciliation of net income/(expenditure) to net cash flows
Purchase of Fixed Assets
Net income /(expenditure) for year per the statement of financial activities
Dividends, interest and rents from investments
(Increase)/Decrease in debtors
Increase/(Decrease) in creditors
Depreciation of Fixed Assets
Net cash provided by (used in) operating activities
B
Analysis of cash and cash equivalents
Cash in hand
Notice deposits (less than 3 months)
Cash flows from operating activities:
Net cash provided by/ (used in) operating activities
Cashflows from investing activities
Interest
Change in cash in year
Cash at beginning of the year
Cash at end of the year		 2020
2019
£
£
-87,196.13
-101,065.29
1,185.57
998.49
-86,010.56
-100,066.80
236,286.37
336,353.17
150,275.81
236,286.37
-3,596.40
0.00
-71,035.73
-98,622.03
-1,185.57
-998.49
15,278.12
-16,455.58
-27,555.95
15,010.81
899.40
0.00
-87,196.13
-101,065.29
22.80
53.70
150,253.01
236,232.67
150,275.81
236,286.37

Page 12

ST LEONARD’S CHURCH, CHESHAM BOIS TRUSTEES’ REPORT & ACCOUNTS FOR THE YEAR ENDED 31[st] DECEMBER 2020

NOTES TO THE ACCOUNTS

1 ACCOUNTING POLICIES

Basis of Preparation

The accounts (financial statements) have been prepared under the historical cost convention with items recognised at cost or transaction value unless otherwise stated in the relevant note(s) to these accounts. The financial statements have been prepared in accordance with the Statement of Recommended Practice: Accounting and Reporting by Charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) issued on 16 July 2014, the Financial Reporting Standard applicable in the United Kingdom and Republic of Ireland (FRS 102) and the Charities Act 2011.

The charity constitutes a public benefit entity as defined by FRS 102.

The trustees consider that there are no material uncertainties about the Charity’s ability to continue as a going concern.

Funds

General Funds represent the funds of the PCC that are not subject to any restrictions regarding their use and are available for application to the general purposes of the PCC. Funds designated for a particular purpose by the PCC are also unrestricted. The restricted funds are those which are given for specific purposes.

The accounts include all transactions, assets and liabilities for which the PCC is responsible in law. They do not include the accounts of church groups that owe their main affiliation to another body nor those that are informal gatherings of church members.

Income from:

Income from Donors

Collections are recognised when banked by or on behalf of the PCC. Planned giving is recognised only when received.

Income tax recoverable on Gift Aid donations is recognised when the income is recognised.

Grants and legacies to the PCC are accounted for as soon as the PCC is notified of its legal entitlement, the amount due is quantifiable and its ultimate receipt by the PCC is reasonably certain.

Income from charitable and ancillary trading

Rental income from the letting of church premises is recognised when the rental is received.

Income from investments

Bank interest entitlements are accounted for as they are received.

Page 13

ST LEONARD’S CHURCH, CHESHAM BOIS TRUSTEES’ REPORT & ACCOUNTS FOR THE YEAR ENDED 31[st] DECEMBER 2020

Expenditure on:

Liabilities are recognised as resources expended as soon as there is a legal or constructive obligation committing the charity to the expenditure. All expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all costs related to the category.

Grants

Grants and donations are accounted for when paid over, and when allocated by the PCC.

Activities directly relating to the work of the church

The Diocesan parish share is accounted for when paid.

Fixed Assets

Parish Centre

The Parish Centre is held by the Oxford Diocesan Board of Finance for the beneficial ownership of the Rector and Churchwardens. No value is included in the PCC accounts for this asset. In the absence of carrying out a valuation it is not possible to accurately establish the current value of this asset.

Consecrated property and moveable church furnishings

Consecrated and beneficed property is excluded from the accounts by s.10(2)(a)&(c) of the Charities Act 2011. No value is placed on moveable church furnishings held by the Churchwardens on special trust for the PCC and which require a faculty for disposal since the PCC considers this to be unalienable property. All expenditure incurred during the year on consecrated or benefice buildings or moveable church furnishings, whether maintenance or improvement, is written off as expenditure in the SOFA.

Other fixtures, fittings and office equipment

Equipment used within the premises, parish centre or other aspects of the church’s work is capitalised where this cost is more than £2,000 and depreciated over 4 years.

Current Assets

Amounts owing to the PCC at 31st December in respect of fees, rents or other income are shown as debtors less provision for amounts that may prove uncollectable. Short-term deposits include cash held on deposit with the bank.

Page 14

ST LEONARD’S CHURCH, CHESHAM BOIS

TRUSTEES’ REPORT & ACCOUNTS FOR THE YEAR ENDED 31[st] DECEMBER 2020

2 Income From:
2(a) Incoming resources from donors
Income from Individuals
Bankers Orders
Envelopes
One-Off and Irregular Gifts
Collections
Gift Aid Refund
GASDS
Property Rent
Income from Organisations & Trusts
Parish Weekend Contributions
Youth Activities
2(b) Other voluntary incoming resources
Specified Giving
Special Collections
Photocopy Sales
Sundry
Donations
Parish Centre Redevelopment
Celebrate Event
2(c) Income from charitable and ancillary trading
Maryland
Parish Centre
Bookstall
Baptisms
Wedding Fees
Funeral Fees
2(d) Other ordinary incoming resources
Legacies
2(e) Income from investments
Bank Interest
Total Income from:		 Unrestricted
Funds
£
187,866.00
6,240.00
17,150.50
848.36
35,668.92
131.55
7,200.00
11,257.19
266,362.52
295.00
750.00
1,045.00
88.63
135.00
1,023.00
1,246.63
0.00
1,185.57
1,185.57
269,839.72		 Designated
Funds
£
465.75
1,000.00
1,465.75
0.00
86,254.80
2,440.69
88,695.49
0.00
0.00
90,161.24		 Restricted
Funds
£
-257.90
7,188.88
155.55
140.00
23,105.50
1,750.00
32,082.03
13,780.00
6,000.00
19,780.00
0.00
0.00
0.00
51,862.03		 2020
2019
£
£
187,866.00
198,443.00
6,240.00
7,908.00
16,892.60
133,847.16
848.36
4,948.11
43,323.55
54,801.33
287.10
2,228.16
7,200.00
1,200.00
11,397.19
4,945.00
24,105.50
0.00
1,750.00
0.00
299,910.30
408,320.76
13,780.00
31,565.60
0.00
1,287.25
0.00
60.00
295.00
38.05
750.00
139.02
6,000.00
12,290.00
0.00
16,942.27
20,825.00
62,322.19
86,254.80
101,372.56
2,440.69
15,484.37
88.63
577.29
0.00
30.00
135.00
866.00
1,023.00
1,357.00
89,942.12
119,687.22
0.00
38,953.83
0.00
38,953.83
1,185.57
998.49
1,185.57
998.49
411,862.99
630,282.49
Total Funds

Page 15

ST LEONARD’S CHURCH, CHESHAM BOIS

TRUSTEES’ REPORT & ACCOUNTS FOR THE YEAR ENDED 31[st] DECEMBER 2020

Unrestricted
Funds
£
3 Expenditure on:
3(a) Grants
Frontiers - Project 1
Frontiers - Project 2
Church Missionary Society - Coopers
Church Missionary Society - Steve Poulson
Church Missionary Society - Clares
Matana Diocese
Lunchbowl Network
Oak Church
Tree of Life/Portals
Restore Hope
3,000.00
Tear Fund
Christian Aid
British Legion Poppy Appeal
Specified Gifts - Non Mission
1,500.00
Gifts to Individuals
Mission Giving - General
Mission Expenses
4,500.00
Unrestricted
Funds
£
3(b) Activities directly relating to the work of the church
Parish Share
84,630.17
Insurance
4,544.49
Speaker Fees
300.00
Church Building Costs
6,895.89
Worship Services
4,546.52
Churchyard & Field Maintenance
2,280.00
External Rent & Costs
6,479.57
Home Grown Worship
House Group Materials
67.28
Staff Salaries
97,917.97
Staff Training
1,331.36
LLM Costs
Youth Ministry
698.44
Children's Ministry
805.95
Transforming Lives for Good
900.00
Seniors' Ministry
106.61
Rectory
80.00
Safeguarding
4.79
Baptisms
Weddings
230.78
Funerals
1,023.00
Chesham Bois School
681.23
Rector's Discretionary Account
110.00
Lay Training
348.59
Outreach
Living in Freedom/School of the Prophetic		 Designated
Funds
£
3,480.00
6,000.00
3,000.00
3,000.00
3,000.00
3,000.00
3,000.00
300.00
24,780.00
Designated
Funds
£		 Restricted
Funds
£
1,000.00
112.50
250.00
1,589.30
9,968.75
12,920.55
Restricted
Funds
£
822.50
2,137.51		 Total Funds
2020
2019
£
£
4,480.00
5,980.00
6,000.00
7,500.00
0.00
4,500.00
3,000.00
4,500.00
3,000.00
2,500.00
0.00
2,500.00
3,112.50
5,097.70
3,000.00
7,500.00
3,250.00
148,043.40
4,589.30
81.00
0.00
2,444.13
0.00
500.00
0.00
171.66
11,468.75
21,534.25
300.00
3,160.00
0.00
300.00
0.00
43.20
42,200.55
216,355.34
Total Funds
2020
2019
£
£
84,630.17
82,658.13
4,544.49
4,447.80
300.00
0.00
6,895.89
5,309.65
4,546.52
1,719.78
2,280.00
2,060.00
6,479.57
16,307.56
822.50
1,077.20
67.28
0.00
97,917.97
95,864.10
1,331.36
3,880.04
0.00
515.00
2,835.95
2,923.58
805.95
374.03
900.00
0.00
106.61
364.42
80.00
55.00
4.79
783.86
0.00
24.93
230.78
506.78
1,023.00
1,438.00
681.23
628.44
110.00
0.00
348.59
1,617.78
0.00
87.36
0.00
4,327.23

Page 16

ST LEONARD’S CHURCH, CHESHAM BOIS TRUSTEES’ REPORT & ACCOUNTS FOR THE YEAR ENDED 31[st] DECEMBER 2020

Housing - 19 Stubbs End Close
Housing - 37 Milton Lawns
Staff Expenses
General Staff Costs
Office Costs
IT Hardware, Software & Website
Equipment Depreciation (Photocopier)
Subscriptions & Affiliations
Recruitment
Independent Examination Fee
Publicity
Unchained Newsheet
General Miscellaneous
General Catering
Collaborative Ministries including Celebrate
Parish Centre Redevelopment
Parish Weekend
3(c) Costs of generating funds
Maryland
Parish Centre
Bookstall
Bank Charges
Total Expenditure on:		 Unrestricted
Funds
£
17,508.48
7,345.50
2,133.08
1,052.20
2,742.89
2,001.93
899.40
170.00
71.94
800.00
2,724.30
543.73
828.02
90.26
252,894.37
Unrestricted
Funds
£
358.11
780.73
1,138.84
258,533.21		 Designated
Funds
£
48,368.56
286.90
48,655.46
Designated
Funds
£
80,289.69
19,584.27
99,873.96
173,309.42		 Restricted
Funds
£
6,000.00
29,175.53
38,135.54
Restricted
Funds
£
0.00
51,056.09		 Total Funds
2020
2019
£
£
17,508.48
17,939.71
7,345.50
7,994.59
2,133.08
2,695.40
1,052.20
1,147.00
2,742.89
4,223.42
2,001.93
731.94
899.40
0.00
170.00
190.00
71.94
372.20
800.00
800.00
2,724.30
211.99
543.73
69.00
828.02
578.27
90.26
327.33
0.00
17,603.80
54,368.56
117,449.58
29,462.43
0.00
339,685.37
399,304.90
Total Funds
2020
2019
£
£
80,289.69
92,580.58
19,584.27
19,245.10
358.11
728.21
780.73
690.39
101,012.80
113,244.28
482,898.72
728,904.52

Page 17

ST LEONARD’S CHURCH, CHESHAM BOIS TRUSTEES’ REPORT & ACCOUNTS FOR THE YEAR ENDED 31[st] DECEMBER 2020

Categorisation of Grants (3a)

7 grants totalling £21,530.00 were made to Overseas Mission

6 grants totalling £15,633.05 were made to Home Mission

1 grant totalling £3,112.50 was made to Relief & Development Agencies 0 grants totalling £0.00 were made to other charities

7 grants totalling £1,925.00 were to made to individuals

STAFF COSTS (including Maryland)
Salaries
Social security costs
Pension costs
Interns
Administrative Staff
Management Staff
Operational Staff
Maryland Play Assistants		 2020
2019
£
£
171,696.51
181,158.48
2,694.86
3,938.07
1,951.68
1,608.94
176,343.05
186,705.49
1
1
3
3
5
5
1
1
7
8
17
18

4 STAFF COSTS (including Maryland)

5 FIXED ASSETS FOR USE BY THE PCC

The PCC does not hold any land or buildings.

Diocesan House holds conveyance documents for the Parish Centre dated 8th September 1938 which shows that the title is held in trust by the Oxford Diocesan Board of Finance for the beneficial ownership of the Rector and Churchwardens.

In August 2020, the PCC renewed the licence to occupy 37 Milton Lawns for a further 12 months at a rent of £600 per month.

In September 2020, the PCC renewed a licence to occupy 19 Stubbs End Close for 12 months at a rent of £1,000 per month.

Page 18

TRUSTEES’ REPORT & ACCOUNTS FOR THE YEAR ENDED 31[st] DECEMBER 2020

ST LEONARD’S CHURCH, CHESHAM BOIS

FIXED ASSETS
Cost
At 1st January 2020
Additions - Photocopier
Disposals
At 31st December 2020
At 1st January 2020
Charge for the Year
Disposals
At 31st December 2020
Net Book Value
At 31st December 2020
Depreciation		 2020
2019
£
£
0.00
0.00
3,596.40
0.00
0.00
3,596.40
0.00
0.00
0.00
899.40
0.00
0.00
0.00
899.40
0.00
2,697.00
0.00

6 CAPITAL COMMITMENTS

In 2017 the PCC authorised the following expenditure which was unspent at the year end:

£4,000 for a new sound system in the church building. Of this, none was spent by 31[st] December 2020, £0 had been contracted for leaving £4,000 authorised, but not contracted.

Page 19

ST LEONARD’S CHURCH, CHESHAM BOIS

TRUSTEES’ REPORT & ACCOUNTS FOR THE YEAR ENDED 31[st] DECEMBER 2020

7 FUNDS

7a FUND DETAILS 2020

Restricted Funds
Specified Giving
Parish Events Fund
Church Room Charity Fund
Parish Centre Redevelopment Project Fund
Parish Centre Redevelopment Build Fund
Unrestricted Funds
Designated
Mission Fund
Parish Events Fund
General Reserve for Future Activities
PCC Maryland Fund
PCC Parish Centre Fund
Parish Centre Redevelopment Project Fund
Parish Centre Redevelopment Build Fund
General
7b FUND DETAILS 2019
Restricted Funds
Specified Giving
Parish Events
Church Room Charity Fund
Parish Centre Redevelopment Project Fund
Parish Centre Redevelopment Build Fund
Unrestricted Funds
Designated
Mission Fund
Parish Events
General Reserve for Future Activities
PCC Maryland Fund
PCC Parish Centre Fund
Parish Centre Redevelopment Project Fund
Parish Centre Redevelopment Build Fund
General		 Opening
Balances
£
0.00
0.00
0.00
0.00
3,365.00
3,365.00
9.94
0.00
97,960.54
4,308.71
21,518.36
16,802.08
125.00
84,028.01
224,752.64
228,117.64
Opening
Balances
£
0.00
0.00
120.33
0.00
0.00
120.33
6,229.47
0.00
31,006.71
2,269.23
49,439.09
113,314.54
0.00
124,360.30
326,619.34
326,739.67		 Income
£
15,743.05
30,118.98
0.00
6,000.00
0.00
51,862.03
278.25
1,000.00
0.00
83,607.30
5,275.69
0.00
0.00
269,839.72
360,000.96
411,862.99
Income
£
75,261.01
17,024.77
0.00
437.10
29,990.00
122,712.88
758.50
0.00
36,953.83
101,460.06
15,484.37
0.00
0.00
352,912.85
507,569.61
630,282.49		 Expenditure
£
13,743.05
31,313.04
0.00
6,000.00
0.00
51,056.09
24,780.00
286.90
0.00
80,289.69
19,584.27
48,368.56
0.00
258,533.21
431,842.63
482,898.72
Expenditure
£
74,760.99
17,024.77
120.33
937.12
26,625.00
119,468.21
36,940.00
0.00
0.00
92,580.58
19,245.10
116,512.46
80,875.00
263,283.17
609,436.31
728,904.52		 Closing
Transfers
Balances
£
£
0.00
2,000.00
1,194.06
0.00
0.00
0.00
0.00
0.00
0.00
3,365.00
1,194.06
5,365.00
24,523.18
31.37
-713.10
0.00
-26,708.30
71,252.24
-6,012.00
1,614.32
1,012.00
8,221.78
31,708.30
141.82
0.00
125.00
-25,004.14
70,330.38
-1,194.06
151,716.91
0.00
157,081.91
Closing
Transfers
Balances
£
£
-500.02
0.00
0.00
0.00
0.00
0.00
500.02
0.00
0.00
3,365.00
0.00
3,365.00
29,961.97
9.94
0.00
0.00
30,000.00
97,960.54
-6,840.00
4,308.71
-24,160.00
21,518.36
20,000.00
16,802.08
81,000.00
125.00
-129,961.97
84,028.01
0.00
224,752.64
0.00
228,117.64

Page 20

ST LEONARD’S CHURCH, CHESHAM BOIS TRUSTEES’ REPORT & ACCOUNTS FOR THE YEAR ENDED 31[st] DECEMBER 2020

7 FUNDS (Cont’d)

Restricted Funds

Specified Giving is money given to St Leonard’s to pass on to individuals or other charities or for specific purposes. The Church Room Charity Fund is for work in the Moor area of our parish and has now been exhausted and closed. The Parish Centre Redevelopment Build Fund (Capital) was created to facilitate management of the funds required for the Parish Centre site build phase.

The Parish Centre Redevelopment Project Fund was created to facilitate management of the funds required for the Parish Centre site project phase.

Unrestricted - Designated Funds

The Mission Fund is the money tithed by St Leonard’s for mission activities. The Mission Committee handles its distribution.

The General Reserve for future activities was created to hold funds for long term projects.

The PCC Maryland Fund was created to hold designated grants received by the pre-school as well as rolling profits or losses.

The PCC Parish Centre Fund was created to hold the operational rolling profits or losses as well as to build up funds to do repairs and major works as may be needed given the age of the building.

The Events Fund was created to facilitate management of Parish Events.

The Parish Centre Redevelopment Project Fund was created to facilitate management of the funds required for the Parish Centre Parish Centre site project phase.

The General Fund holds the operating monies of the PCC.

8 PARISH CENTRE REDEVELOPMENT PROJECT FUNDS

Opening Balance
Income
Gifts
Gift Aid
In Memoriam
Expenditure
Specialist Consultants
Planning Consultants
Project Management
Architect
Other
Transfers
Transfers From Other Funds
Fund Balance		 2020
2019
£
£
16,802.08
113,314.54
6,000.00
330.00
0.00
107.10
0.00
500.02
6,000.00
937.12
32,514.16
36,941.32
5,685.60
7,387.80
5,046.00
30,350.40
10,140.00
42,480.00
982.80
290.06
54,368.56
117,449.58
31,708.30
20,000.00
141.82
16,802.08

Page 21

ST LEONARD’S CHURCH, CHESHAM BOIS TRUSTEES’ REPORT & ACCOUNTS FOR THE YEAR ENDED 31[st] DECEMBER 2020

9 PARISH CENTRE REDEVELOPMENT BUILD FUNDS

Opening Balance
Income
Gifts
Gift Aid
Expenditure
Seed tithe to Tree of Life
Transfers
Transfer From General Fund (Designation of Unrestricted Gift)
Transfer from PCC Parish Centre Fund
Fund Balance
10 RELATED PARTY TRANSACTIONS AND TRUSTEES REMUNERATIONS		 2020
2019
£
£
3,490.00
0.00
0.00
24,440.00
0.00
5,550.00
0.00
29,990.00
0.00
107,500.00
0.00
107,500.00
0.00
50,000.00
0.00
31,000.00
3,490.00
81,000.00
3,490.00
3,490.00
No Lay PCC members were paid mileage expenses
1 PCC member was paid for the book-keeping of Maryland Pre-School
Total giving of PCC members and their spouses		 2020
2019
£
£
0.00
0.00
970.00
1,243.00
51,237.20
58,799.40

All related parties have signed “Interested Party Declarations” which are on file with the PCC Secretary.

Page 22