1111 The Parochial Church Council of St Andrew's, Congresbury with Puxton & Hewish StAnne's End of Year Financial Ststements Year ending 31 December 2022 Charity Commission Number 1134086 Parochial Church Council ofS¢ Aplltrew s, Congresbury Annual Report andAccounts 2022 CONTENTS TrUSt￿s. Report on Flnan￿S..................................................................................... Aim and Purpose........................................................................................................ Administrative Information.......................................................................................... Structure, Governan￿ and Management................................................................... Committees....................................................... ......................................................... PCC Meetings................................ ................................................................ ........... Independent Examinerfs Report................................................................................. Statement of Financial Activities................................................................................. Balan￿ Sheet...................................................................................................,.,....10 Fund Movement by Type.......................................................................................... 11 Notes to the Financial Statements l Treasurerfs Report 1 Accounting Policies.. .13 2 Fixed Assets.............................................................................. .14 3 Notes on Expenditure..................................................................................... 14 4 Creditors.........................,.. ............................................................................14 5 Debtors........................................................................................................... 14 6 Friends of StAndrews Church.....................................................................,.15 Page I Parochial Ch￿Ch Council ofSI Andrew 5, Congresbury Annual Repori andAccounts 2022 TRUSTEES. REPORT ON FINANCES: Following the Pandemic of 2019-2021 we have emerged as a Church committed to being 'One Church Togetherf - which means working closely together across the two churches of St Andrew's, Congresbury and St Andrev/s, Banwell. It has also meant continuing to afternate services week by week- one week Congresbury and one week Banwell, plus continuing to try and integrate the livestream online- community. We are one of about only 300/0 of churches to continue this way of accessing worship mainty due to the far-reaching outreach that the services have had over the years. This desire to be'one Church Together is laudable in many ways in terms of being a missionary community but it continues also to have significant implications for our individual church fInan￿S amongst other things. So we will need to continue to monitor the situation and we are currently in discussion with the Diocese regarding Parish Share arKI other matters. As in my last report, although this is mainty a financial report, it is important to take into account the huge amount of time and volunteer energy that has been given to both churches and to the joint project On￿ again this year. Without the will and hard work of many people much less would have been achieved. Beth Ashton- Hilton (Congresbury PCC Treasurer) is stepping down this year at the April 2023 APCM due to heatth reasons after many years. servi￿. We cannot put into words our debt and gratitude. Thank you. On a financial level, areas that were impacted signfficantly during the year a￿ as follows.. Overall our financial situation is still of grave concern. We have little resep4es and again our income is down year on year and expenditure has increased. Beth has worked hard on limiting expenditure where she can but due to the cost of living crisis and other factors finan￿S still look precarious, partly because Congresbury PCC do not have significant reserves to draw upon. The major financial outgoing of any Anglican Church is the amount paid throughout the year to the Diocese lo cover salaries of Clergy plus other costs. Forthe year 2022 this figure was set by the Diocese of Bath and Wells for St Andrews to be in the order of £62,426. Under an arrangement and also the 'Parish Share Relief scheme we y￿re able to pay 570h of this figure - £35,426. This has helped us to balan￿ the finances without needing to make any redundanGies at a New Creation (Jolnt Churcn) level. But this position will need to be improved upon in future years in order to meet additional commitments (see below re: writing off the outstanding debt from St Congar's Housing). We are very grateful to the DI0￿Se Finan￿ Team for all their help and support in these matters. In addition, we employ a number of Part-Time employees through a joint Trust th* two chureh•s in th• nam• of °Now Croation ChurGhc?.' Th¢¥c include three-part time administrative staff (one of whom has been on long- Page 2 Parochial Church Council ofst Andrew s, Congresbury Anmial Report andA¢courtss 2022 term sick), a person charged with looking at Communication - physical and online, a part-time Youth and Children's worker, and a new appointment of a Director of Music across both churches. St Andrew's, Congresbury was due to support the New Creation Trust (which pays the Staffj to the tune of £30,000 during Ihe year 2022. but due to a surplus at the end of 2021 {due to the Govemment Furlough Scheme rebate) this was reduced to £19,500 plus an additional £3.300 to cover the lease of the photocopier (the contract for which has now been reviewed - see below). As the lease for the photocopier expired during the year 2021. we were able towards the end of 2022 to negotiate a new printer at a significantly cheaper rate thus reducing our likely costs. This cost will in future be added to the joint funding budget of New Creation and appear as a shared cost between the two churches. Fortunately, as we signed a three-year deal with Octopus Energy our utility bills have remained fairfy stsble during this energy crisis. However, the insurance of both the medieval Church and also the medieval Refectory has increased significantly (up 240A) due to cost of living increases and also a recent reevaluation of rebuild costs. • A major item we will need to address going forward, is how to deal with the outstanding debt to St Andrew's PCC of £41,683.95 owed by the St Congar's Project. This was a Ventu￿ housing project on Glebe Land owned by the PCC which was pursued because the Diocase (al the time) wanted to sell the Vicarage, which is at the heart of the St Andrew's Church area. The hope was to build a numberof communty co-housing units and the profit from these would then finance the local Church purchasing the Vicarage from the Diocese. The Diocese encouraged and supported the project. However, due to archaeological finds Ihe project was put on hold by English Heritage and, although open to challenge. the PCC do notfeel itwould be prudent to pursue such a challenge with limited funds and a significant risk of there being no retum at the end of it. With our current Treasurer needing to step down this year, it will be necessary for the PCC and a new Treasurer to pick up this difficurt issue and work between the Trust and the Diocese as we look to plan for the future. • All in all, mainly due to the reduced amount paid to the Diocese in the Parish Share (approx. £27,000) y￿ will balance the books this year and indeed increase our reserves by approx. £10.000. These are effectively the only easily accessible reserves the PCC has at its disposal and is a long way short of the £25,000 reserves recommended by the Di0￿se. Finally, during the year we re￿iVed a small legacy from a fomer member of the congregation to the tune of £1000 for which we are very grateful. We are very grateful to Mr David Seabright for once again being our independent examiner and for all his constructive advice. And the final word needs to go to Beth Ashton-Hilton who picked up being Treasurer again after the sudden departure of Page 3 Parochial Church Council ofSI Anltrew's, Congresbury Annual Report andAccounts 2022 Mr David Heggie. Beth had a lot of work to do to bring the accounts back into state of order and she has worked tirelessly both to minimise costs and also to work closely with the Banwell Treasurer, and Treasurer of New Creation. Mr Bob Mitchell. Beth is needing to step do1￿ for health reasons after twelve years in the role and we are all immensely gratefvl not just for all her hard work but for her spirit and Commitment to the Vision of trying to be a Church relevant to the twenty-first century age. Thank you, Beth. Matthew Thomson (Chaiman of Trustees) Page 4 Parochial Church Council ofStAndrew's, Congresbury Anrn￿I Reporl andAccounts 2022 AIM and PURPOSE St Andrew's Church is a charity wrthin the Church of England Locking deanery which is part of the diocese of Bath and Wells. comprising the Parish of StAndrew's Congresbury with Puxton and Hewish StAnne's. The charity is registered with the Charity Commission. The Parochial Church Council has the responsibilty of co-operation with the incumbent, in promoting in this Parish, the whole mission of the Church- pastoral. evangelical, spiritual, social and ecumenical. It also has Maintenan￿ responsibilities, not only for the Church, but also ft)r the Refectory. ADMINISTRATIVE INFORMATIO Location: Station Road Congresbury corresponden￿ address: St Andrew's Church Office Station Road Congresbury Bristol BS49 5BN Charity Commission Registration Number. 1134086 Page 5 Parochial Clwch Council of& Andrew s. Congresbury Annual Reporl andAccowits 2022 STRUCTURE GOVERNANCE and MANAGEMENT Members of the Parochial Church Council are either ex-officio or elected by the Annual Parochial Church Meeting in accordan￿ with the Church Representation Rules. During the year, the following served as members of the PCC: Incumbent Rev Matthew Thomson Chair Associate Priest Rev Dr Howard Worsley (From Jan 2017} Mrs RLrth Wratten Mrs Lynda Fell (From APCM 2019) (From APCM 2020) Wardens Assistant Warden Mrs Rosemary Bailey (From APCM 2017) Warden Emeritus Mrs Sonya Stocker (From APCM 2018) Mr David Ashton-Hitton (From APCM 2019) Mrs Beth Ashton-Hilton (From May 2020) Mr David Ashton-Hilton (From Nov 2012) Mrs Ruth Wratten Vacant (From APCM 2017) Secretary Treasurer Diocesan Synod Deanery Synod Elected Members Mr Christopher Foulkes (From APCM 2020) Mrs Margaret Hamilton Mr David Hares (To May 2022) Representing Puxton & Hewish (CO￿pted Nov 2019) (From APCM 2021) (to Feb 2022) (From APCM 2020) (From APCM 2018) (To Jan 2022) Mrs Maria O'Dowd Mr Derek Parrett Mrs Pauline Patch Miss Gemma Stocker Mrs Fran￿S Urwin Ex-officio Members Mrs Kay Friend Mr David Kemp Lay Reader Lay Reader Page 6 Parochial Clnwch Council ofst Andrew's. Congresbury Annual Repori andAccounls 2022 COMMirrEES a) Standin Committee.. This is the only ojmmittee required by law. It has the power to transact the business of the PCC between its meetings, subject to any direction given by the Council. Its membership wnsists of Incumbent, Churchwardens. Assistant Wardens, Secretary. and Treasurer. b) Finan￿ Sub-committee: Reports to PCC: has oversight of financial matters. Chaired by the Treasurer. c) Extemal Givin giving budget. Sub-committee.. Reports to PCC. has oversight of extemal d) Fundraisin Sub-committee: Reports lo PCC. responsible for co- ordinating fundraising. Inactive from May 2013. e) Health & Safe Sub-committee: a. In the absence of a Health & Safety Officer, the Standing Committee acts as the Health & Safety Sul>Committee. b. The PCC as a whole maintains responsibilty for all Health & Safety issues. c. Mr Thomas O'Dowd is our nominated first alder. d. Accidents are to be reported to Ihe Church Administrator who monitors the first aKI book. e. The asbestos register is available for review upon request. f. Risk Assessments are completed for every event. g. The PCC is to ensure that all contractors have their own H&S policy and appropriate insurance. h. The PCC is to ensure that all events NOT sponsored by the PCC have their own Public Liability insurance. Our full policies related to Health & Safety, Risk and Lone Workers are available upon ￿ueSt. P.C.C. MEETINGS The full PCC met on fNe occasions during the year. Addttionally, five unofficial meetings were held jointly with the PCC of St Andrews Banwell. Any business at the joint meetings requiring PCC approval was voted upon by the separate legal bodies. All meetings were held via Zoom or physically with a Zoom option and were quorate. All momb&rs of both PCCS wer• al80 invited to an event that took the Pla￿ of a PCC Away Day. Those attending spent a Saturday moming exploring and discussing ourjoint vision and ethos. The event was well attended and was felt to be of signrficant value to all. Page 7 Parochial Church Cot4ryciI ofSI Andrew s. Consresbury Annual Report andAccouffjs 2022 INDEPENDENT EXAMINER'S REPORT TO THE PAROCHIAL CHURCH COUNCIL OF ST ANDREWS. CONGRESBURY WITH PUXTON AND HEWISH ST ANNE'S I report on the accounts of St Andrews, Congresbury wf(h Puxton and Hewish St Anne's for the year ended 31 December 2022. which are set out on pages 9 to 15. Respective Responsibilities of Trustees and Examiner The PCC of St Andrew's, Congresbury with Puxton and Hewish St Anne's are responsible for the preparation of the accounts. The PCC consider that an audit is not required for this year under section 144{2) of the Charities Act 2011 (the 2011 Act) and that an independent examination is needed. It is my responsibility to.. examine the accounts under section 145 of the 2011 Acl., follow the procedures laid down in the general Directions given by the Charity Commission under section 145{5)(b) of the 2011 Act., and state whether particular matters have ccxne to my attention. Basi8 of Independent Examinerfs Report My examination was carried out in accordance wrth the general Directions given by the Charty Commission. An examination includes a review of the accounting records and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts and seeking explanations from the members of the PCC as Trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audrt, and consequently no opinion is given as to whether the accounts present a.true and fair vithrf and the report is limited to those matters set out in the ststement below. Indopend•nt Examinerfs Ststemont In connection with my examination, no matter has come to my attention.. which gives me reasonable cause to believe that in any material respect the requirements - to keep accounting records in accordance with seth'on 130 of the 2011 Act: and - to prepare accounts which accord with the accounting records and comply or with the accounts'ng requirements of the 2011 Acl have not been met to which, in my opinion, attention should be drawn in order to enable proper understsnding of the accounts to be reached. David E. Seabright Date: >023 Page 8 Parochial Church Council ofStAndrew's, Congresbury Annual Rew)rt andAccotuUs 2022 Statement of Financial Activitles Unr8strictod Restrict•d nds fund8 Total fund8 Income and end0￿ents from". Donations and legacies Income frorn chalila￿e activit￿$ Other trading ac11￿tieS Investments Other incorne Total Incom• Prior year total funds 72.953 5,231 7.638 536 75.293 8.031 92,940 3.876 7.017 1,391 18,091 123,316 1,940 17,181 108,084 92,822 15,262 Expgndlture on: Expenditu￿ on charttable aclNIIIèB Other expenditure Support costs Totsl exp•nd{￿Tr 12,111 9,087 47 21,246 210 745 77,285 88.441 9,297 793 gB.531 125,613 7,135 134011 N•t Incom• l {•xp•ndlturnl Ixfore tr*n•f•rn Tr•Mf•r• Gross transfers bth¥en ftrnds- in Gross tr8n¥fers behYe¢n fiJnd3- oul Net In¢om• l {•xpendltur¥) tran•f•rn ¢)nty Other r•cognlMd pln• I108• Gains I108s88 on investment a¥sets N•t movèm•nt In fund• Includlng hn•f•rn Total fund• Ixought forward Total lund• ¢•rrl•d fonMrd 15.538 (J,9841 9.552 {10,694) 515 3,395 530 3,910 2,300 12.8651 11671 (5.9051 8,785 17.7311 68.132 93.314 181,447 169,179 87.409 168,212 181,447 Page 9 Parochial Church Council ofStAndrew s. Congresbury Annual Reporl andAccounls 2022 Balance sheet Fixed assets [4 T8r01b￿ assets ritage assets 44.928 1.956 20.888 67.772 47,982 23.875 73,614 Current assety Debtors151 ash at bank and ITr har¥J 5.115 71.649 76.764 4,436 71,061 7S497 Curr8ntA$5ets and Li•bilitles Cr&itors141 8.049 68.061 Lon9 Tenn Assots aftd Llabllltl•• Arnounts fallHwJ due aft8rmorE th￿ year Assets Deblors151 Liabilities Greditors141 41.684 41.684 21.300 Totsl n¢t a888ts le￿ lIakn￿liEs 1W217 161,445 Urtrestrided Desrgnaled 13,213 67,5 1.913 66.218 93.314 Funds of thè church We approve the financial infomiation which comprises the Ststement of Financial Activities, Balance Sheet and the related notes. We acknowledge our responsibility for the financial information, including the appropriateness of the accounting basis, and for providing David E. Seabright with all information and explanations necessary for the compilation of the indeperKlent examination. Matthew Thomson Chairman, on behaFf of the PCC Date". ql Page 10 Parochial Clttlrch Council ofSI Andrew's. Congresbury Anrn￿1 Repori andAccount$ 2022 Fund movement by type 8ulldlng- B￿ldIng fuThl R8stnfAed Sulrtotal for B￿1￿1￿9 99 ChurchDrv- Church furnl Dtr¥ignated su￿1 for ChurchDr 3A91 3,996 016¢roUon-Vl*s Dl•¢r•¢ioMr R•$Ir￿ted Sub.totsl for Thscrnwon 4.157 4.157 723 723 1S 1151 4.818 4.618 F•eOrgan- F•••-Organhl Reylrict8d S￿￿10t81 for F••Orq•n F•oStlp•nd. Feo•4Up•nd ReslrLtsd 8ubtoi•l for F•08￿p•m￿ G•n•ral. G9nV￿ lund Unr88trictgd 8ulAot•l lor G•n•rnl 1.913 91.097 13.36SI 13.213 Gymk￿n3. Gymkhan• 3•r•¥ol• R•stri￿ed $ulAotal forGymkhan• 1,510 1,610 R•strictad Su￿10t01 for In¥Y•tm•nt 2.78 12.7Bn 23.076 20.888 L•nd.Bulld- Frn•hold l•nd •nd I D•#ignaled Fl•slricted Su￿10181 for ￿n￿-BUIld 25.834 4&128 19.895 762 44.7S7 LCACTS. Lov• co￿￿1￿ry. W R•stridgd Sub-tot•l for LC-ACTS 130 130 130 LC*vents. Lov• C¢xwrMbury- É Rb5tricted Sub-total lor L¢4v•nt• 545 1112 LOQCABIN- Log Cabln Restricted Sv&t•tal fr>r LOaCA￿￿ 18.285 18,265 rBho11. Mvjhall ftmd Restr￿ed Sub-totsl for M4r¥hall 782 7B2 ISODI 1,086 N£rgotJon. N•w Cmlfjon Reslrthd 8u&tot81 for N¢r•aiion 3.303 Pr•yG4r4on. Pr•yor G•rd•n donao R•stricted su￿*0101 for PrayQ•rd J,316 3.315 S¢h-Blble*- ￿bloO for•chool l• R8strKted SulAot81 forS¢h-Blblgs 397 397 1.074 Page 11 Parochial Church Council ofS¢ Andrew's, Congresbury Annual Report andAccounfs 2022 Speeial. Spe¢ial Projects fun Designal•d Restrided Sub-total for Special Op•nlThJ Outyolng T￿&f￿8 Galn8lloss•s Closing 42.428 1.724 43,899 1.872 2.126 $0.057 Sundaysch. Sunday S¢hool lund Restn"¢#ed Su&total for 8unday4ch 4.835 4.835 258 5.198 6.198 621 T•mp- Non-chur¢h to Restri￿ed SulAotal forT•mp 542 $42 4.333 4.333 Toybox.Toybtsx IWKI Re$trict8d Sub-totsl lor Toybox 432 432 77 334 Zambla. Zambl•. Tr*v•l Sub• Restricted Sub-total for Z•mbla 123 123 123 Grand t¢tsi 168 213 Page 12 Porochial Church Council ofStAndrew's. Congresbury Annual Report andAccounts 2022 Notes to the Financial Statements l Treasurevs Report For the year endlng 31 D8¢ember 2022 ACCOUNTING POLICIES: Tho 13nancial statèrnenls have been prepargd in accordarKx with the Churd) Aeeounting Regulations 1997 as arnended by the Churc* Accounting (Amendment) RegLtlaiions 2LK)1 togethèr wtth the appl￿ble aCC￿UnI.n9 standard$ and the charit￿$ SORP. financial statements have been prepar•1 underthe Nstryi¢o1 cost ¢>)nvention exw l)r the valuation of investsn¥nt 888et8. which are shown 8t market ¥￿Ue. Ro8frrrfes pollcy We alm to have 20% of ￿J1 annual eXF*nthluTe ￿aIlable for running f))$l$ and c))nlingenaes for emèrgenties. This would amount to awoxim8tety £25.1￿. At 31 D8cemb&r 2022 wé held £13,213 in unrestriLX•d fund8 and £39.511 in des¢'gnated fvnds. Fun¢ts Unrestri¢t•d fvnd$ repre￿nt the fvnd8 oflh• PCC thgt aro to any r*st￿n¥ warding their us• 8nd afe available for ap￿se￿I￿) on the general purposes of th• PCC. Fun(J8 da6wfi8d as Desi9natod have b•on 68t for a partir#Jlar purp08e by tho PCC. bui are for trartsftrr tty 9?n•ral use at the PCC'S dl6uet1c￿. Incomlna re￿11¢08 Collections are rewnlsed aThJ aWi8d to tho accoun￿9 ywvA)en or on beharfof th¢ PCC. Planned gNing recaved undèr Gift Aid is reo)gni8•J and app41￿ to th8 ￿coUn￿ng yegr when re¢ep4ed, Income tax recovary4￿ ¢)n Gfft Aid donatlons is re£x)gnised durlng ￿ yoar lo whlth they apply. Recovery of tsx forthe J8$1 month acwuntedlorand a¢¢n￿d as S{￿ asthe PCC is advised by the GIftAld Secretary that a claim has b99n filed aThJ the amountlsl of suth d8kn. Grants and Its thg PCC are aC￿lAt￿￿ for as soon as the PCC 18 nOtffi8d of its legal grrtttbmenl, the amoLmt du• ￿ qu8nttfiable and its ulbmats recept ty the PCC is r•g$￿0bty certain. Fund8 r4i88d by events have been accx)unted tr gro Incomo from Inve•tmonts DNid6nds gre Acctsunted for vthen duw poy8tle. Interest enbdements are accounted for as th•y ￿U8. Tax recover8￿• on 8(K* income is rw1￿￿ in the Same ￿lUn11r￿a year. Galns and lo••os on Invo$tm•nts Roallsed gai)8 or losses arg ro¢ogni8ed when irbvesI￿ are Unreali8•d 9ain$ or b)SBes are ac