**Annual Trustees Report for 2022/23 for the Parish of St. Stephen, Chatham**
**Prepared for the Annual Parochial Church Meeting of St. Stephen’s Church 26[th] April 2023**
## **CONTENTS**
|**1. **|**Reference and Administrative Information**|**Page 3**|
|---|---|---|
|**2. **|**Structure, governance and management**|**Page 4**|
|**a) **|**Organisation of the PCC**|**Page 4**|
|**b) **|**Main Sub-Committees of the PCC**|**Page 4**|
|**3. **|**Electoral Roll report**|**Page 5**|
|**4. **|**Annual Report of the proceedings of the PCC**|**Page 5**|
|**5. **|**Stewardship Committee and Gift Aid**|**Page 7**|
|**6. **|**Fabric, goods and ornaments**|**Page 7**|
|**7. **|**Deanery Synod**|**Page 9**|
|**8. **|**Safeguarding Report**|**Page 9**|
|**9. **|**Risk Assessment**|**Page 10**|
## **Appendices**
- **I. Agenda for Annual Parochial Church Meeting on 26[th] April 2023**
- **II. Minutes of Annual Parochial Church Meeting on 27[th] April 2022**
~ 2 ~
## **1. Reference and Administrative Information**
The Church Representation Rules (Rule 9(1) (b)) require ‘an annual report on the proceedings of the parochial church council and the activities of the parish generally’ to be received by the Annual Parochial Church Meeting (APCM).
## **Parish of St. Stephen, Chatham**
**Incumbent:** Revd. Barry Linney 55 Pattens Lane CHATHAM Kent ME4 6JR
**The Parochial Church Council** St. Stephen’s Church Maidstone Road CHATHAM Kent ME4 6JE
## **Place of Worship**
St. Stephen’s Church Maidstone Road CHATHAM Kent ME4 6JE
## **Bankers for St. Stephen’s Church** :
**Bankers for St. Stephen’s Church** : **Independent Examiner** : CAF Bank Ltd Mr C Clemence 25 Kings Hill Avenue 246 City Way Kings Hill ROCHESTER West Malling Kent Kent ME1 2BN ME19 4JQ
## **Parish Administrator**
Mrs Tracey Pavan
~ 3 ~
## **PCC Membership 2022/23**
Ex-officio:Revd. Barry Linney Carole White (Churchwarden from APCM 2022) Roben Mills (Deanery Synod, retiring 2023) Nigel Rawlins (Deanery Synod, retiring 2023) Elected Membership:Keith Price (retiring 2025) John Chapman (retiring 2023) David Parry (Treasurer) (retiring 2023) Laura Woods (retiring 2024) Brian Micklewright (retiring 2024) Catherine Linney (retiring 2024) Helen Masters (retiring 2024) Sophie Tanner (retiring 2024) Ann Ruby (retiring 2024) – resigned during the year Co-opted: Catherine Cave Other:Judith Edmonds-Magee (Secretary) until August 2022 Wendy Tanner (Secretary) from September 2023
## **2. Structure, governance and management**
## **(a) Organisation of the PCC**
Since the last APCM there have been 6 Regular PCC meetings and no Extraordinary meetings.
## **(b) Main Sub-Committees are as follows**
**Worship** Provides an overview of services and makes suggestions concerning format. **Ministry Team** Those operating with a license from the bishop are: **Licensed Lay Ministers** Helen Beaney Christine Caldecourt The Ministry Team reports to the Worship Committee.
~ 4 ~
**Reader Emeritus** Muriel Treacher **Reader Emeritus** Hilda Macleod
**Children & Youth** Responsible for Sunday Club and the activities of children and young people within the Church.
**Events**
Oversight of Mission and Evangelism activities within and beyond the parish with a focus on events.
**Social**
Organises St. Stephen’s social events. The Social Committee reports to the Finance Committee.
**Fabric**
Responsible for the maintenance and upkeep of the church and the annexe.
**Finance** Day to day running and long term management of the church’s finances.
**Liturgical Review** Reviews the liturgical life of the church and reports to the Worship Committee.
## **3. Electoral Roll Report**
The Electoral Roll was revised ahead of the Annual Parochial Church Meeting. There are currently 120 people on the Electoral Roll (125 in 21/22)
## **4. Annual Report of the proceedings of the PCC 22/23**
The role of Parish Administrator became vacant after nearly 8 years of service by Emma Ovenden. The post was advertised quite widely. Interviews were held on Thursday 4[th] August and Tracey Pavan was appointed in a self-employed capacity.
It has been noted that 2026 will be the 40[th] anniversary of the creation of the close link between St. Stephen’s and the Church in Wesseling in Germany. During the pandemic it has not been possible for members of the congregations to meet. A brief visit was arranged in the Autumn of 2022 and ideas for the anniversary are being discussed.
The annual bereavement service was reinstated in November 2022 after having been cancelled for a couple of years due to COVID.
~ 5 ~
The church put out flags and bunting to celebrate the Queen’s Platinum Jubilee in February 2022.
Sadly, following the death of her Majesty some months later in September 2022, various liturgical and memorial services and actions were carried out.
Revd Linney informed PCC of a new Area Dean – Martyn Saunders
Following lengthy discussions and an interview, Revd Linney requested the PCC to appoint Tatyana Angelova to take on the role of Director of Music in a self-employed capacity. She has agreed to play for two Sundays each month and has also agreed to take on choice of music, new songs and the development of a choir.
The PCC agreed to return to the Common Cup on 16[th] October 2022.
A number of the congregation are now receiving communion in their pews which can take time and add some logistical pressures. In addition to already authorised chalice assistants the PCC authorised additional personnel; the total list is now: Ann Ruby, Sue Chapman, Keith Price, Alan Minnerthey, Nigel Rawlins, Christine Caldecourt, John Chapman, Helen Beaney, Helen Masters and Carole White.
The data Projector on the left hand side stopped working. It was well over 10 years old and would not be cost effective to repair. A modern replacement was purchased and is now working well.
Revd Linney informed members that Judith Edmonds-Magee has stepped down from the role of PCC Secretary after a number of years and a vote of thanks was given. The PCC welcomed Wendy Tanner, a member of St Stephen’s congregation, to the role.
Revd Linney stated that use of the Church Car Park by those not allowed to use it can be problematic during the day but especially when playgroup finishes around 3pm. There was discussion around whether we could prevent irregular parking. After considerable discussion it was decided that enough was already being done to address the issue and that no further action would be practical.
Events Committee. The two big ‘events’ managed by the Events Committee: The Horsted Park development and ‘Eye to Eye’ at the Hunstman, were both now complete and had achieved their aim. Whilst this Committee has always been the evangelistic wing of the church, a number of events are now organised through other avenues - Schools, Care Homes, Sunday Club, Friendship club, Creative in Creation,
~ 6 ~
Together Club, etc. The PCC agreed that this Committee can now cease; this would free up £140 from the 2023 budget.
The PCC agreed to go ahead with use of the pastoral room for WARM SPACES on a weekly basis from 12 Noon to 3pm. The first meeting was held on Wednesday 4[th ] January.
The PCC have met six times since the last APCM. These have all been Regular PCC meetings: 18th May 2022, 19[th] July 2022, 15[th] September 2022, 9[th] November 2022, 10[th] January 2023 and 28[th ] March 2023.
## **5. Stewardship Committee and Gift Aid**
The Stewardship Committee ran a successful stewardship campaign in June and July encouraging all members of the congregation to think and pray about their giving. Information was given to everyone detailing the costs of running St. Stephen’s, our present levels of giving, our budget for 2022 and the likely shortfall. Thank you to everyone who responded to the campaign. Our financial position is now more stable, we have had offers of practical help and an increase in the number of people giving regularly.
During the year, 60 members of the congregation participated in the various planned giving schemes of these 47 people were able to give tax efficiently by Gift Aid or Give As You Earn (Charities Aid Foundation).
Successful claims to HMRC for refunds were made in March for Gift Aid and in June for Gift Aid Small Donations (for the tax year 2021/22)
The Gift Aid Small Donations Scheme allows the church to claim back from HMRC an amount equivalent to Gift Aid on a proportion of our collections given in cash if we meet certain conditions and have the records to back up our claim.
## **6. Fabric, goods and ornaments**
Since the last APCM in April 2022 the following work has been completed.
## Church Building
- The lightning conductor system was tested and found to be satisfactory.
- Annual testing of our portable electrical appliances (PAT) was carried out in October. There were no failures.
~ 7 ~
- Annual inspection and servicing of the fire extinguishers was carried out.
- Gutters around the church and annexe were cleared of leaves and standing water.
- The basement boiler room was cleared of unwanted furniture and a miscellaneous clutter of other items accumulated over many years.
- A large quantity of timber remaining from the pulpit and other furniture items was cleared from the bell tower.
- The battery operated light switch in the Parish Office was replaced with a new kinetic light switch.
## Quinquennial work
- The church electrical installation was inspected and tested, and remedial works identified in the report that followed were carried out.
- The cracks in the north east wall behind the side chapel altar have been repaired. Following the advice and practical assistance of Patrick Gilroy, a retired civil engineer and member of this congregation, the plaster in the affected area was removed, and Patrick applied expanded metal lathing over the cracks which was then replastered and repainted. Many Thanks to Patrick and Keith Price for their hard work..
## Annexe
- Maintenance of the wheelchair lift was carried out in two six monthly visits by Kinetic Lift Services.
- Annual inspection and servicing of the fire extinguishers was carried out.
- Fire alarms and emergency lighting were inspected and serviced.
- Annual testing of our portable electrical appliances (PAT) was carried out in October. There was one failure: the data projector in the Upper Rooms store.
- In August, the Servery was completely refurbished following our successful application for a grant of £5000 from The Asda Foundation Investing in Spaces and Places Scheme. Many thanks to Leonie Samways for her support both as a member of this congregation, and in her role as Community Champion at the Chatham Asda Superstore.
- In October, the obsolete heaters in the hall were removed and replaced with a new heating system consisting of three Myson Hi-Line wall mounted fan convector heaters at high level, connected to the existing boiler, and a programmer fitted in the boiler cupboard. A new room thermostat was fitted on the wall in the hall.
~ 8 ~
## Church Grounds
- Grass cutting continued to be carried out in 2022. A new rota has been prepared for 2023. Many thanks to Geoff Gosling, David Gibbons, Nigel Rawlins, Vimbai and family, and Patrick Gilroy for volunteering this year.
## Goods and Ornaments
- Generally, the church goods and ornaments remain in a good state of repair. The Church Property Register has been checked and updated where necessary.
## **7 Deanery Synod**
With the joys of lockdown, we didn’t have many physical meetings in the last year. We did have a joint one with a number of other Deaneries at which Bishop Jonathan spoke to us and answered some questions.
The last meeting we actually had was the 7[th] March at Christ Church Luton Road; we had a visiting Speaker, Claire Boxall who was talking about ways churches can reduce their impact on the environment.
We also said goodbye to Helen Burn our former Deanery Chair who is leaving the Deanery.
The next Deanery meeting is Monday 5[th] June 8pm
## **8 Safeguarding Report**
The Office Administrator oversees a central register of all members of the congregation who are required to undertake safeguard training and DBS checks. Safeguard training is undertaken at different levels, dependent on the role within church. The Church Administrator issues training and ensures completion as required. Below is the number of people who have completed courses:
- Foundation: 19
- Basic Awareness: 10
- Leadership: 6
- Level 3: 1
- Raising awareness of domestic abuse: 4
DBS checks are in place and updated as required.
Revd Linney confirmed that he was unaware of any safeguarding issues.
~ 9 ~
**9 Risk Management**
Throughout 2022/23, we have continued to monitor all our activities in order to minimise any instances of risk.
**Signed … ………….… Date ….** 9[th] April 2023
Reverend Barry J Linney, Vicar
**Signed ……Carole White……….. Date ….** 9[th] April 2023….
Carole White, Church Warden
**Signed …………Wendy Tanner……… Date ….** 9[th] April 2023….
Wendy Tanner, Secretary to the Parochial Church Council
~ 10 ~
## **ST. STEPHEN’S CHURCH**
## **CHATHAM**
**Statement of Accounts for Year Ended 31[st] December 2022**
## **INDEPENDENT EXAMINER'S REPORT TO THE MEMBERS / TRUSTEES OF**
## **ST STEPHEN'S CHURCH, CHATHAM, PAROCHIAL CHURCH COUNCIL**
I report on the accounts for the year ended 31[st] December 2022, which are set out on pages 2 to 8.
## **Respective Responsibilities of the Trustees and Independent Examiner**
The charity’s trustees are responsible for the preparation of the accounts.
The charity’s trustees consider that an audit is not required for this year under section 144(2) of the Charities Act 2011 (the 2011 Act) and that an independent examination is needed.
It is my responsibility to:
- Examine the accounts under section 145 of the 2011 Act;
- Follow the procedures laid down in the General Directions given by the Charity Commissioners section 145(5)(b) of the 2011
- Act; and
- State whether particular matters have come to my attention.
## **Basis of Independent Examiner's Report**
My examination was carried out in accordance with the General Directions given by the Charity Commission.
An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit and consequently no opinion is given as to whether the accounts present a ‘true and fair’ view and the report is limited to those matters set out in the statement below.
## **Independent Examiner's Statement**
In connection with my examination, no matter has come to my attention:
1) which gives me reasonable cause to believe that in any material respect the requirements
(a) to keep accounting records in accordance with s. 130 of the 2011 Act; or
- (b) to prepare accounts which accord with the accounting records have not been met; or
2) to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.
Page 1
## **Financial Statements For the Year Ending 31st December 2022 Incoming Resources**
|**Voluntary Income**
Gift Aid Donations
Income Tax recoverable
On Regular Gift-Aided Donations
Gift Aid Small Donations Scheme (Plate)
Non-Tax Efficient Giving
Collections (open plate) at services
Donations and Gift Days
Grants
Donations, appeals for specific capital purposes
Donations for Kitchen Fund
Donation for Together Club
Legacies
**Activities for Generating Funds**
Magazines, Publications and Advertising
Rental for Church and Annexe
Fundraising
Building Project Fundraising
Fees: Weddings, Funerals & Baptisms
**Investment Income**
Income from Investments (Interest)
**Other Income Resources**
Traidcraft
Parish Weekend
Furlough Income (Grant)
Other Parish Income (*)
**Total Income**|**Unrestricted**
**Restricted**
**Total**
**Total**
**Funds**
**Funds**
**2022**
**2021**
**£**
**£**
**£**
**£**
40,116
-
40,116
38,252
9,082
-
9,082
11,031
1,555
-
1,555
1,427
10,073
-
10,073
10,729
3,843
555
4,398
4,338
1,200
-
1,200
25
-
-
-
6,675
**-**
5,927
5,927
-
**-**
1,097
1,097
151
-
-
-
10,000|
|---|---|
||**65,869**
**7,579**
**73,448**
**82,628**|
||120
-
120
160
16,209
-
16,209
9,563
1,447
-
1,447
1,155
-
-
-
-
1,940
1,980
3,920
3,956|
||**19,717**
**1,980**
**21,697**
**14,834**|
|||
||**480**
**31**
**511**
**17**|
||-
73
73
302
-
4,807
4,807
450
-
-
-
2,341
2,986
-
2,986
1,051|
||**2,986**
**4,880**
**7,865**
**4,143**|
|||
||**89,051**
**14,470**
**103,521**
**101,622**|
Figures on this and subsequent pages are rounded to the nearest £1.
**103,521**
(*) - Other Parish Income includes:
Warm Spaces Grant, Diocesan Energy Grant, Private Photocopying, Coffee income
Page 2
## **Summary of Expenditure Year Ending 31 December 2022**
|**Notes**
Central Parish Clergy & Administration
**2**
Church Requisites
**3**
Running Expenses
**4**
Sundries
**5**
Away Giving
**6**
Special Projects
**7**
Depreciation
**8**
**Unrestricted Expenditure Total**
Special Projects (Restricted)
**7a**
Special Projects (Capital Restricted)
**7b**
**Restricted Expenditure Total**
**Total Expenditure**|**2022**
**2021**
**£**
**£**
59,602
70,875
2,770
2,762
19,855
14,752
65
90
-
970
4,324
-
-
-|
|---|---|
||**86,616**
**89,450**|
||5,588
849
10,020
-|
||**15,608**
**849**|
|||
||**102,224**
**90,299**|
Page 3
**Statement of Financial Activities Year Ending 31st December 2022**
|**Incoming Resources**
Voluntary Income
Activities for Generating Funds
Investment Income
Other Income Resources
**Total Incoming Resources**
**Resources Expended**
Costs of generating voluntary income
Fundraising/trading costs
Church Activities
Governance Costs
Other resources expended
**Total Resources Expended**
**NET INCOMING / (OUTGOING) RESOURCES**
Transfer Between Funds
**NET MOVEMENT IN FUNDS**
**BALANCES BROUGHT FORWARD AT 1ST JANUARY**
**BALANCES CARRIED FORWARD AT 31ST DECEMBER**|**Unrestricted**
**Restricted**
**Total**
**Total**
**Funds**
**Funds**
**2022**
**2021**
**£**
**£**
**£**
**£**
65,869
7,579
73,448
82,628
19,717
1,980
21,697
14,834
480
31
511
17
2,986
4,880
7,865
4,143|
|---|---|
||**89,051**
**14,470**
**103,521**
**101,622**|
||65
-
65
90
-
-
-
-
86,301
15,608
101,908
89,959
250
-
250
250
-
-
-
-|
||**86,616**
**15,608**
**102,224**
**90,299**|
||2,435
-1,138
1,298
11,323
1,783
-533
1,250
0|
||**4,218**
**-1,670**
**2,548**
**11,323**|
||**41,562**
**8,125**
**49,687**
**38,364**
**45,780**
**6,454**
**52,235**
**49,687**|
Note: Unrestricted funds are for the day to day running of the church.
Restricted funds can only be used for the purpose for which it was given and cannot be 'raided' for other purposes.
Page 4
## **St. Stephen's Parish Church Balance Sheet 31st December 2022**
|**Notes**
**Current Assets**
Debtors & Prepayments
**9**
Diocesan & CBF Accounts
**10**
Bank Current Account - HSBC
Bank Current Account - CAF
Cash in Hand
**Total (b)**
**Current Liabilities**
Creditors - Amounts falling due within one year
**11**
**Total (c)**
**Net Current Assets / (Liabilities) (b) - (c).**
**Total Assets Less Current Liabilities (b) - (c).**
Creditors - Amounts falling due after one year
**12**
**Total Net Assets**
**Funds**
Unrestricted
General
Designated
**13**
Total
Restricted
**13**
**Total Funds**|**2022**
**2021**
**£**
**£**
-
-
38,065
27,891
485
391
13,620
21,340
65
65|
|---|---|
||**52,235**
**49,687**|
||-
-|
||**-**
**-**|
||52,235
49,687|
||52,235
49,687
-
-|
||**52,235**
**49,687**|
||20,566
16,327
25,214
25,235|
||**45,780**
**41,562**|
||6,454
8,125|
||**52,235**
**49,687**|
Approved by the Parochial Church Council and signed on their behalf
dated The notes on Pages 6 to 8 form part of these accounts
Page 5
## **St. Stephen's Parish Church Notes to the Accounts Year Ending 31st December 2022**
## **1 Accounting Policies**
## **a) Basis of Accounting**
The financial statements have been prepared in accordance with the Church Accounting Regulations 2006 together with applicable accounting standards and the SORP 2005.
The financial statements have been prepared under the historical cost convention. They include all transactions, assets and liabilities for which the PCC is responsible in law. They do not include the accounts of church groups that owe their main affiliation to another body, nor those that are informal gatherings of church members.
## **b) Depreciation**
Furniture, Fittings and Organ 5% per annum on cost
## **c) Consecrated Property and Moveable Church Furnishings**
Consecrated and beneficed property of any kind is excluded from the accounts in accordance with s.10(2)(a) and (c) of the Charities Act 2011
Moveable church furnishings held by the vicar and Churchwardens on special trust for the PCC, and which require a faculty for disposal, are accounted as inalienable property unless consecrated. They are listed in the church's
All expenditure incurred in the year on consecrated or beneficed buildings, individual items under £1,000 or on the repair of moveable church furnishings acquired before 1 January 2000 is written off.
|**2**
**Central Parish Clergy & Admin**
Diocesan Parish Share Contribution
Vicar's Expenses & Visiting Priests
Wages/Salaries - Organists & Administrator
Administration (see page 9)
Governance Costs (incl Accounts Examination)
Fees to Diocese
Parsonage House Costs
Assistant Staff Expenses
**3**
**Church Requisites**
Upkeep of Services (see page 9)
**4**
**Running Expenses**
Insurance
Church (see page 9)
Church Utilities (Gas, Electric, Water) (see page 9)
Annexe (see page 9)
Church Grounds
Fundraising Costs (Raffle Licence, Fair Costs)
Mission and Evangelism Projects (see Page 9)
Support Costs (see page 9)|**2022**
**£**
40,000
1,155
9,530
3,525
250
1,578
3,544
20
**59,602**
2,770
**2,770**
1,899
2,989
2,348
11,110
-
-
-
1,509
**19,855**|**2021**
**£**
49,133
1,023
10,393
3,744
250
2,919
3,413
-|
|---|---|---|
|||**70,875**|
|||2,762|
|||**2,762**|
|||1,698
4,019
2,626
5,501
-
-
149
759|
|||**14,752**|
Page 6
## **St. Stephen's Parish Church Notes to the Accounts Year Ending 31st December 2022**
|**5**
**Sundries**
Stewardship
**6**
**Away Giving**
Church Overseas
Missionary Giving
Home Missions
Secular Charities
**7**
**Special Projects (Designated)**
Education & Training
Quinquennial Repairs
**7a**
**Special Projects (Restricted)**
Restricted fund raising costs
Holiday Club
Remembrance Book
Restricted Away Giving
Together Club - Davis Estate
Traidcraft
Youth Events
Parish Weekend
Church Youth Project
**7b**
**Special Projects (Capital) Restricted Funds**
Building Project
Building project funds in current a/c|**2022**
**£**
65
**65**
-
-
-
-
**-**
-
4,324
**4,324**
-
-
-
816
1,940
-
300
2,532
-
**5,588**
10,020
-
**10,020**|**2021**
**£**
90|
|---|---|---|
|||**90**|
|||-
-
20
950|
|||**970**|
|||-
-|
|||**-**|
|||-
-
-
649
200
-
-
-
-|
|||**849**|
|||-
-|
|||**-**|
Page 7
## **St. Stephen's Parish Church Notes to the Accounts Year Ending 31st December 2022**
|**9**
**Debtors and Prepayments**
**10**
**All Accounts**
Diocesan Board of Finance and CCLA
Greenway (CCLA)
Church Repair Fund (Rochester DBF)
Building Project a/c (CCLA)
Savings Account (CCLA)
Current Account (HSBC)
CAF Bank
**Total All Accounts**
**11**
**Sundry Creditors (unpresented cheques)**
**12**
**Diocesan Loan**
**13**
**Restricted & Designated Funds**
**Designated**
Church Repair Fund (Designated)
Training & Education Fund (Designated)
**Restricted**
Building Maintenance Fund
Building Project Fund
Church Redecoration
Church Youth Project
Holiday Club
Kitchen Fund
Parish Weekend
Fees to DBF
Remembrance Book
Together Club (Davis Estate)
Traidcraft
**Total Restricted + Designated**
**14**
**Fund Movements**
Balance at 31 December 2021
Plus Incoming resources
Less Resources expended
Plus Transfers In from other Accounts
Less Transfers Out to other accounts
Balance at 31 December 2022|**General**
**(HSBC)**
**391**
1,409
65
-
1,250|**2022**
**£**
-
**-**
20,685
4,529
2,395
10,456
**38,065**
485
13,620
**52,170**
-
**-**
-
**-**
4,529
20,685
**25,214**
-
2,395
248
20
-
2,725
123
-
983
-
**6,454**
**31,668**
**CAF Bank**
**CCLA Savings**
**21,340**
**292**
101,615
164
100,909
-
10,574
15,000
19,000
5,000|**2021**
**£**
-
**-**
20,416
4,819
2,364
292
**27,891**
391
21,340
**49,622**
-
**-**
-
**-**
4,819
20,416
**25,235**
-
2,364
3,402
548
-
671
450
113
-
576
-
**8,125**
**33,360**
**CCLA**
**Greenway**
**CCLA**
**Building**
**Diocesan**
**Quinq'l**
**Petty**
**Cash**
**Total**
**20,416**
**2,364**
**4,819**
**65**
**49,687**
269
31
34
-
**103,521**
-
-
-
-
**100,974**
-
-
4,000
-
**29,574**
-
-
4,324
-
**29,574**|
|---|---|---|---|
||**485**|**13,620**
**10,456**|**20,685**
**2,395**
**4,529**
**65**
**52,235**|
Page 8
## **Notes to Notes**
|**Note 2 - Administration**
Credit Card Annual Fee
Other Admin
Photocopier / Good News
Postage
Stationery & Postage
Telephone / Broadband
**Note 3 - Upkeep of Services**
AV System maintenance and operation
Licences (copyright, etc)
Sacristan
Worship / Music (incl Piano tuning)
**Note 4 - Church (excl Utilities)**
Cleaning - salary & materials
Fire extinguisher servicing
Maintenance / Repairs
Other Church
Portable Appliance Testing
Window Cleaner
**Note 4 - Church Utilities**
Utilities (Gas & Electricity)
Water
**Note 4 - Annexe**
Annexe Cleaning - salary & materials
Annexe Fire extinguisher servicing
Annexe Maintenance / Repairs
Annexe Portable Appliance Testing
Lift Maintenance
Other Annexe
Utilities (Gas & Electricity) Annexe
Water - Annexe
Window Cleaner - Annexe
**Note 4 - Mission and Evangelism Projects**
General Mission/Outreach
Messy Church
Website Costs
Youth Projects (Good Friday workshop, etc)
**Note 4 - Support Costs**
Children and Youth
Flowers
Ministry Team
Other Support (incl Gifts)
Social Committee
Subscriptions|**2022**
**2021**
**£**
**£**
32
32
1,239
271
2,014
2,537
-
-
-
602
240
302|
|---|---|
||**3,525**
**3,744**|
||1,356
1,244
720
852
695
607
-
60|
||**2,770**
**2,762**|
||1,606
1,752
-
312
943
1,414
21
-
180
180
240
360|
||**2,989**
**4,019**|
||2,232
2,520
115
106|
||**2,348**
**2,626**|
||2,849
2,697
-
156
234
-
90
90
240
1,064
6,424
-
1,116
1,260
58
53
100
180|
||**11,110**
**5,501**|
||-
93
-
-
-
56
-
-|
||**-**
**149**|
||470
161
634
501
285
27
62
41
28
-
30
30|
||**1,509**
**759**|
Page 9
## **ST. STEPHEN’S CHURCH**
## **CHATHAM**
**Statement of Accounts for Year Ended 31[st] December 2022**
## **INDEPENDENT EXAMINER'S REPORT TO THE MEMBERS / TRUSTEES OF**
## **ST STEPHEN'S CHURCH, CHATHAM, PAROCHIAL CHURCH COUNCIL**
I report on the accounts for the year ended 31[st] December 2022, which are set out on pages 2 to 8.
## **Respective Responsibilities of the Trustees and Independent Examiner**
The charity’s trustees are responsible for the preparation of the accounts.
The charity’s trustees consider that an audit is not required for this year under section 144(2) of the Charities Act 2011 (the 2011 Act) and that an independent examination is needed.
It is my responsibility to:
- Examine the accounts under section 145 of the 2011 Act;
- Follow the procedures laid down in the General Directions given by the Charity Commissioners section 145(5)(b) of the 2011
- Act; and
- State whether particular matters have come to my attention.
## **Basis of Independent Examiner's Report**
My examination was carried out in accordance with the General Directions given by the Charity Commission.
An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit and consequently no opinion is given as to whether the accounts present a ‘true and fair’ view and the report is limited to those matters set out in the statement below.
## **Independent Examiner's Statement**
In connection with my examination, no matter has come to my attention:
1) which gives me reasonable cause to believe that in any material respect the requirements
(a) to keep accounting records in accordance with s. 130 of the 2011 Act; or
- (b) to prepare accounts which accord with the accounting records have not been met; or
2) to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.
Page 1
## **Financial Statements For the Year Ending 31st December 2022 Incoming Resources**
|**Voluntary Income**
Gift Aid Donations
Income Tax recoverable
On Regular Gift-Aided Donations
Gift Aid Small Donations Scheme (Plate)
Non-Tax Efficient Giving
Collections (open plate) at services
Donations and Gift Days
Grants
Donations, appeals for specific capital purposes
Donations for Kitchen Fund
Donation for Together Club
Legacies
**Activities for Generating Funds**
Magazines, Publications and Advertising
Rental for Church and Annexe
Fundraising
Building Project Fundraising
Fees: Weddings, Funerals & Baptisms
**Investment Income**
Income from Investments (Interest)
**Other Income Resources**
Traidcraft
Parish Weekend
Furlough Income (Grant)
Other Parish Income (*)
**Total Income**|**Unrestricted**
**Restricted**
**Total**
**Total**
**Funds**
**Funds**
**2022**
**2021**
**£**
**£**
**£**
**£**
40,116
-
40,116
38,252
9,082
-
9,082
11,031
1,555
-
1,555
1,427
10,073
-
10,073
10,729
3,843
555
4,398
4,338
1,200
-
1,200
25
-
-
-
6,675
**-**
5,927
5,927
-
**-**
1,097
1,097
151
-
-
-
10,000|
|---|---|
||**65,869**
**7,579**
**73,448**
**82,628**|
||120
-
120
160
16,209
-
16,209
9,563
1,447
-
1,447
1,155
-
-
-
-
1,940
1,980
3,920
3,956|
||**19,717**
**1,980**
**21,697**
**14,834**|
|||
||**480**
**31**
**511**
**17**|
||-
73
73
302
-
4,807
4,807
450
-
-
-
2,341
2,986
-
2,986
1,051|
||**2,986**
**4,880**
**7,865**
**4,143**|
|||
||**89,051**
**14,470**
**103,521**
**101,622**|
Figures on this and subsequent pages are rounded to the nearest £1.
**103,521**
(*) - Other Parish Income includes:
Warm Spaces Grant, Diocesan Energy Grant, Private Photocopying, Coffee income
Page 2
## **Summary of Expenditure Year Ending 31 December 2022**
|**Notes**
Central Parish Clergy & Administration
**2**
Church Requisites
**3**
Running Expenses
**4**
Sundries
**5**
Away Giving
**6**
Special Projects
**7**
Depreciation
**8**
**Unrestricted Expenditure Total**
Special Projects (Restricted)
**7a**
Special Projects (Capital Restricted)
**7b**
**Restricted Expenditure Total**
**Total Expenditure**|**2022**
**2021**
**£**
**£**
59,602
70,875
2,770
2,762
19,855
14,752
65
90
-
970
4,324
-
-
-|
|---|---|
||**86,616**
**89,450**|
||5,588
849
10,020
-|
||**15,608**
**849**|
|||
||**102,224**
**90,299**|
Page 3
**Statement of Financial Activities Year Ending 31st December 2022**
|**Incoming Resources**
Voluntary Income
Activities for Generating Funds
Investment Income
Other Income Resources
**Total Incoming Resources**
**Resources Expended**
Costs of generating voluntary income
Fundraising/trading costs
Church Activities
Governance Costs
Other resources expended
**Total Resources Expended**
**NET INCOMING / (OUTGOING) RESOURCES**
Transfer Between Funds
**NET MOVEMENT IN FUNDS**
**BALANCES BROUGHT FORWARD AT 1ST JANUARY**
**BALANCES CARRIED FORWARD AT 31ST DECEMBER**|**Unrestricted**
**Restricted**
**Total**
**Total**
**Funds**
**Funds**
**2022**
**2021**
**£**
**£**
**£**
**£**
65,869
7,579
73,448
82,628
19,717
1,980
21,697
14,834
480
31
511
17
2,986
4,880
7,865
4,143|
|---|---|
||**89,051**
**14,470**
**103,521**
**101,622**|
||65
-
65
90
-
-
-
-
86,301
15,608
101,908
89,959
250
-
250
250
-
-
-
-|
||**86,616**
**15,608**
**102,224**
**90,299**|
||2,435
-1,138
1,298
11,323
1,783
-533
1,250
0|
||**4,218**
**-1,670**
**2,548**
**11,323**|
||**41,562**
**8,125**
**49,687**
**38,364**
**45,780**
**6,454**
**52,235**
**49,687**|
Note: Unrestricted funds are for the day to day running of the church.
Restricted funds can only be used for the purpose for which it was given and cannot be 'raided' for other purposes.
Page 4
## **St. Stephen's Parish Church Balance Sheet 31st December 2022**
|**Notes**
**Current Assets**
Debtors & Prepayments
**9**
Diocesan & CBF Accounts
**10**
Bank Current Account - HSBC
Bank Current Account - CAF
Cash in Hand
**Total (b)**
**Current Liabilities**
Creditors - Amounts falling due within one year
**11**
**Total (c)**
**Net Current Assets / (Liabilities) (b) - (c).**
**Total Assets Less Current Liabilities (b) - (c).**
Creditors - Amounts falling due after one year
**12**
**Total Net Assets**
**Funds**
Unrestricted
General
Designated
**13**
Total
Restricted
**13**
**Total Funds**|**2022**
**2021**
**£**
**£**
-
-
38,065
27,891
485
391
13,620
21,340
65
65|
|---|---|
||**52,235**
**49,687**|
||-
-|
||**-**
**-**|
||52,235
49,687|
||52,235
49,687
-
-|
||**52,235**
**49,687**|
||20,566
16,327
25,214
25,235|
||**45,780**
**41,562**|
||6,454
8,125|
||**52,235**
**49,687**|
Approved by the Parochial Church Council and signed on their behalf
dated The notes on Pages 6 to 8 form part of these accounts
Page 5
## **St. Stephen's Parish Church Notes to the Accounts Year Ending 31st December 2022**
## **1 Accounting Policies**
## **a) Basis of Accounting**
The financial statements have been prepared in accordance with the Church Accounting Regulations 2006 together with applicable accounting standards and the SORP 2005.
The financial statements have been prepared under the historical cost convention. They include all transactions, assets and liabilities for which the PCC is responsible in law. They do not include the accounts of church groups that owe their main affiliation to another body, nor those that are informal gatherings of church members.
## **b) Depreciation**
Furniture, Fittings and Organ 5% per annum on cost
## **c) Consecrated Property and Moveable Church Furnishings**
Consecrated and beneficed property of any kind is excluded from the accounts in accordance with s.10(2)(a) and (c) of the Charities Act 2011
Moveable church furnishings held by the vicar and Churchwardens on special trust for the PCC, and which require a faculty for disposal, are accounted as inalienable property unless consecrated. They are listed in the church's
All expenditure incurred in the year on consecrated or beneficed buildings, individual items under £1,000 or on the repair of moveable church furnishings acquired before 1 January 2000 is written off.
|**2**
**Central Parish Clergy & Admin**
Diocesan Parish Share Contribution
Vicar's Expenses & Visiting Priests
Wages/Salaries - Organists & Administrator
Administration (see page 9)
Governance Costs (incl Accounts Examination)
Fees to Diocese
Parsonage House Costs
Assistant Staff Expenses
**3**
**Church Requisites**
Upkeep of Services (see page 9)
**4**
**Running Expenses**
Insurance
Church (see page 9)
Church Utilities (Gas, Electric, Water) (see page 9)
Annexe (see page 9)
Church Grounds
Fundraising Costs (Raffle Licence, Fair Costs)
Mission and Evangelism Projects (see Page 9)
Support Costs (see page 9)|**2022**
**£**
40,000
1,155
9,530
3,525
250
1,578
3,544
20
**59,602**
2,770
**2,770**
1,899
2,989
2,348
11,110
-
-
-
1,509
**19,855**|**2021**
**£**
49,133
1,023
10,393
3,744
250
2,919
3,413
-|
|---|---|---|
|||**70,875**|
|||2,762|
|||**2,762**|
|||1,698
4,019
2,626
5,501
-
-
149
759|
|||**14,752**|
Page 6
## **St. Stephen's Parish Church Notes to the Accounts Year Ending 31st December 2022**
|**5**
**Sundries**
Stewardship
**6**
**Away Giving**
Church Overseas
Missionary Giving
Home Missions
Secular Charities
**7**
**Special Projects (Designated)**
Education & Training
Quinquennial Repairs
**7a**
**Special Projects (Restricted)**
Restricted fund raising costs
Holiday Club
Remembrance Book
Restricted Away Giving
Together Club - Davis Estate
Traidcraft
Youth Events
Parish Weekend
Church Youth Project
**7b**
**Special Projects (Capital) Restricted Funds**
Building Project
Building project funds in current a/c|**2022**
**£**
65
**65**
-
-
-
-
**-**
-
4,324
**4,324**
-
-
-
816
1,940
-
300
2,532
-
**5,588**
10,020
-
**10,020**|**2021**
**£**
90|
|---|---|---|
|||**90**|
|||-
-
20
950|
|||**970**|
|||-
-|
|||**-**|
|||-
-
-
649
200
-
-
-
-|
|||**849**|
|||-
-|
|||**-**|
Page 7
## **St. Stephen's Parish Church Notes to the Accounts Year Ending 31st December 2022**
|**9**
**Debtors and Prepayments**
**10**
**All Accounts**
Diocesan Board of Finance and CCLA
Greenway (CCLA)
Church Repair Fund (Rochester DBF)
Building Project a/c (CCLA)
Savings Account (CCLA)
Current Account (HSBC)
CAF Bank
**Total All Accounts**
**11**
**Sundry Creditors (unpresented cheques)**
**12**
**Diocesan Loan**
**13**
**Restricted & Designated Funds**
**Designated**
Church Repair Fund (Designated)
Training & Education Fund (Designated)
**Restricted**
Building Maintenance Fund
Building Project Fund
Church Redecoration
Church Youth Project
Holiday Club
Kitchen Fund
Parish Weekend
Fees to DBF
Remembrance Book
Together Club (Davis Estate)
Traidcraft
**Total Restricted + Designated**
**14**
**Fund Movements**
Balance at 31 December 2021
Plus Incoming resources
Less Resources expended
Plus Transfers In from other Accounts
Less Transfers Out to other accounts
Balance at 31 December 2022|**General**
**(HSBC)**
**391**
1,409
65
-
1,250|**2022**
**£**
-
**-**
20,685
4,529
2,395
10,456
**38,065**
485
13,620
**52,170**
-
**-**
-
**-**
4,529
20,685
**25,214**
-
2,395
248
20
-
2,725
123
-
983
-
**6,454**
**31,668**
**CAF Bank**
**CCLA Savings**
**21,340**
**292**
101,615
164
100,909
-
10,574
15,000
19,000
5,000|**2021**
**£**
-
**-**
20,416
4,819
2,364
292
**27,891**
391
21,340
**49,622**
-
**-**
-
**-**
4,819
20,416
**25,235**
-
2,364
3,402
548
-
671
450
113
-
576
-
**8,125**
**33,360**
**CCLA**
**Greenway**
**CCLA**
**Building**
**Diocesan**
**Quinq'l**
**Petty**
**Cash**
**Total**
**20,416**
**2,364**
**4,819**
**65**
**49,687**
269
31
34
-
**103,521**
-
-
-
-
**100,974**
-
-
4,000
-
**29,574**
-
-
4,324
-
**29,574**|
|---|---|---|---|
||**485**|**13,620**
**10,456**|**20,685**
**2,395**
**4,529**
**65**
**52,235**|
Page 8
## **Notes to Notes**
|**Note 2 - Administration**
Credit Card Annual Fee
Other Admin
Photocopier / Good News
Postage
Stationery & Postage
Telephone / Broadband
**Note 3 - Upkeep of Services**
AV System maintenance and operation
Licences (copyright, etc)
Sacristan
Worship / Music (incl Piano tuning)
**Note 4 - Church (excl Utilities)**
Cleaning - salary & materials
Fire extinguisher servicing
Maintenance / Repairs
Other Church
Portable Appliance Testing
Window Cleaner
**Note 4 - Church Utilities**
Utilities (Gas & Electricity)
Water
**Note 4 - Annexe**
Annexe Cleaning - salary & materials
Annexe Fire extinguisher servicing
Annexe Maintenance / Repairs
Annexe Portable Appliance Testing
Lift Maintenance
Other Annexe
Utilities (Gas & Electricity) Annexe
Water - Annexe
Window Cleaner - Annexe
**Note 4 - Mission and Evangelism Projects**
General Mission/Outreach
Messy Church
Website Costs
Youth Projects (Good Friday workshop, etc)
**Note 4 - Support Costs**
Children and Youth
Flowers
Ministry Team
Other Support (incl Gifts)
Social Committee
Subscriptions|**2022**
**2021**
**£**
**£**
32
32
1,239
271
2,014
2,537
-
-
-
602
240
302|
|---|---|
||**3,525**
**3,744**|
||1,356
1,244
720
852
695
607
-
60|
||**2,770**
**2,762**|
||1,606
1,752
-
312
943
1,414
21
-
180
180
240
360|
||**2,989**
**4,019**|
||2,232
2,520
115
106|
||**2,348**
**2,626**|
||2,849
2,697
-
156
234
-
90
90
240
1,064
6,424
-
1,116
1,260
58
53
100
180|
||**11,110**
**5,501**|
||-
93
-
-
-
56
-
-|
||**-**
**149**|
||470
161
634
501
285
27
62
41
28
-
30
30|
||**1,509**
**759**|
Page 9