The Parlsh of Ewhurst with Okewood and Forest Green Charity No. 1134020 Trustee5' Report and Unaudlted Accounts 31 Oecember 2022
The Parish of Evthurstwlth Okewood and Forest Green Contents Pages Trustees, Annual Report Independent Examlnerfs Report statement of Flnanclal Actlvltles Balance Sheet Notes to the Accounts 7-16 Page I
The Parish of Ewhur5t wlth Okewood and Forest Green Trustees Annual Report EOFG Parish The trustees present thelr report wfLh the unauded financial statements of the charlty for the year ended 31 December2022. REFERENCE AND ADMINisfRATIVE DETAILS Charlty No. 1134020 Principal Offlee The Rectory The Street Ewhur5t Surrey GU67PX Trustees The followln8 trustee5 served durln8 the year: P. Bennet T. 8rlmelow 8. Bruford M. mAHEWs C. Shepherd C. Ward Trustees Rev Clare Shepherd Wlll Shepherd 8111 Bruford Mlke Bradv Julla Stearnes Tony 8rimelow Shlrley Dlghton Mlchelle Matthews FCCA Amanda George Joanna Cadman Cllve Ward Val Henry Janet Templeman David Steel Jan Jesson Jan Molr Angle Thomas Llz Thorne Llz Tin8lev Jackie Avery Accountants MHM Accountlng Solvtlons 13 Mapledrake5 Close Ewhurst GU67QR Bankers Santander BBAM, Bridle Road, Bootle, Merseyside, GIR OAA. Page 2
The P4rfsh of Ewhutst 0kew(d and Forest Green Trustees Annual Report Investment #Ahi50 CCLA Investment Management Ltd Senator House 85 Queen Victoria Street London EC4V 4Er OBJECTIVES AND ACTivmES The purpose of the charlty as set out In Its govemlng document PL18LIC WORSHIP FOR ALL THE PROVISION OF SACRED SPACE FOR PERSONAL PRAYER ANO CONTEMPLATION PASTORAL WORK. INCLUDING VISITING THE SICK AND THE BEREAVED. TEACHING OF RELIGIOUSASSEM8LIES IN SCHOOLS. PROMOTION OF CHRISTIANITY THROUGH SERMONS AND SMALL GROUPS. RELIGIOUS ASSEMBLIES IN SCHOOLS. PROVISION ACTIVITIES FOA SENIOR cmzENS,PARENTS,TOODLERS. SUPPORTING OTHER CHARITIES IN THE UK & OVERSEAS. The Par15h of Ewhurst wlth Okewood and Forest Green PCC Is a corpofate body e5tabllshed by ihe Church of Erwland and operates under the Parochlal Church Councll Powers,Measure. It ha5 the responsibillty of cTroperatln8 wh the Incumbent, Rev. Clare Shepherd lfrom 01.10.IP4 In promotin8 to the ecclesiastlcal parish the whole mlsslon of the Church: pastornl, evangellstlc, soclal and ecumenlcal. It also has the malntenance re5ponslbllltles for the Church and the Church grounds. The PCC Is re81stered with the Charlty Commlssion. FINANCIAL RÉVIEW A revlew of the charlty's flnanclal pos10n at the year end St•t¢m•nt of truste•s' Miponslbllltl•s In relatlon lo lh• flnandal I•m•ts The charity trustees are responsible for preparSn8 a trustees, annual report and flnanclal statements In accordance w5th appllcable law and United Klngdom Accountln8 Standards Iunlted Klngdom Generallv Accepted Accountlng Practlcel. The trustees are re5ponslble for keeplng proper accountln8 records that dlsclose wlth reasonable accuracv at any tlme the flnanclal posltlon of the charlty and to enable them to ensure that the flnanclal statements comply wlth the Charftles Act 2011, the appllcable Charltles (Accounts and Reports) Re8ulatlon5, and the provlslons of the Trust deed. The Trustee5 are also fesponslble for safeguardlng the assets of the charlty and hence taklng reasonable steps for the preventlon and detectlon of fraud and other Irregularitles. Si8ned on behalf of the charlty's trustees c.ward Trustee 31 December 2022 Page 3
The Parlsh of Ewhurst with Okewood and Forest Green Statement of Financlal Activitie5 for the year ended 31 Decernber 202Z Independent Examiner's Report to the tfU5tees of The Parlsh of Ewhurst wlth Okewood and Forest Grfi I report to the trustees on my examlnation of the financial statements of The Parish of Ewhurst with Okewood and Forest Green forthe year ended 31 December 2022. Responsibilltles and basis of report As the charity's trustees you are responsible for the preparation of the financial statements in accordance with the requirements of the Charities Act 20111'the 2011 Act,). I report In respect of my examlnation of the charity's financial statements carried out under sectlon 145 of the 2011 Act and in carrying out my examinatlon I have followed all the applicable Directions given by the Charity Commlsslon under Section 14515llbl of the Act. Independ•nt examlner's statement- matter of concern identllSed I have completed my examlnation. I have Identifled matters of concern that give me reasonable cause to believe that the financlal data used to prepare these accounts was not fully compllant wlth the requlrements of the Charltles Act 2011. These concerns relate to matters of.. dlsclosures and Trustee's report not being SORP compliant, reconclllation of fund5, record keeping not enablin8 adequate Information to be extracted. However, the Balance Sheet balances, agrees to the bottom of the Statement of Financlal Activitles and bank. 8ased on the concerns Identlfled, I have not been able to form an oplnlon of the valldlty of the underlyln8 transactions, or appropriateness of their categorlsation wbthin the accounts. We have also been unable to form an oplnlon on the correctness of the fund balances on movements. John Caladine FCCA CTA FCIE Caladine Limited Chantry House 22 Upperton Road Eastbourne East Sussex BN21 IBF Page 4
The Parish of Ewhurst with Okewood and Forest Green Statement of Flnanclal Activities for the year ended 31 December 2022 Unrestricted funds 2022 Reslrlrted Endowment funds fund5 Total fvnds Total funds 2022 2022 2022 2021 Notes Income and endowments Donatlons and legacles Charltable activltles other tradlng aCtleS Investments Other 102,030 574 16.357 8,552 1.000 102,030 3.598 16.357 8,552 19,311 97,104 330 8.087 8,698 133,188 3,024 18,311 Totsl 128,513 21,335 149,848 247,407 Expendlture on: Ralsln8 fund5 Charkable actlvltle5 other 8,799 510 160.390 8,799 3,534 181,301 2,759 3,024 17,264 20,288 io 3.647 3,647 156.9)5 Total 169,699 139,2711 180,4571 150,1XQI 193,634 17,2491 151,0361 159,664 Net galns on Investments Net leypendlturel/lncome Transfers between funds 32,022 1.047 28,375 87,743 50,L 12,312 Net {expendlturel/lncome before other oalnslllosses) Net movement In funds 1130,4571 1,047 78,375 151,0361 100,055 1130,4571 1,047 78,375 151,0361 I[,055 Reconclllatlon of fvnds: Total fund5 brought forward 194,957 8.141 275,211 478.310 378,255 Total fvnds carrled loard 64,500 9,188 353,586 427,274 478.310 Page 5
The Par15h of Ewhurstwlth okwrtd and Forest Gre8n Balance Sheet at 31 December 1022 Charfty No. 1134020 2021 Currnnt isxts Investments Cash at bank and in hand 291.495 135,779 427.274 287,rA)5 211,372 498.377 120.0671 478,310 478.310 Crndltors: Amount fallln8 due within one year 427,274 427,274 427,274 Totsl as* l•ss curnent Ilabllltl•s N•t assets excludln8 p•nslon •t ar lablllty Totsl net Ks•ts 478,310 427,274 478,310 Thè fvnds Oft thwlty R•strl¢led fun Endowment funds Restdcted Income funds 14 353,586 9,188 362,774 275.211 8,141 283,352 Unrn•trfct•d fundi General fvnds Desl8nated funds 14 34,081 30.419 148,938 46,019 194,957 64.500 14 Tot•1 funds 427,274 478,310 Approved the trustees on 31 December 2022 And si8n¢d on ihelr behalf by: C. W•rd Trustee 31 De¢ember 2022 Page 6
The Parlsh of Ewhurst wlth Okewood and Forest fjreen Notes to the Aciounts forthe year ended 31 December 2022 l Ac¢ountlng pollcies Basi$of preparation The financial statements have been prepared In accordance with Statement of Recomrnended Prartice.. Accountlng and Reporting by Charlties preparing thelr accounts in accordance with the Financlal Reporting Standard appllcable In the UK and Republic if Ireland IFRS 1021 issued on 16 July 2014 and the Flnancial Reporting Standard appllcable in the Unlted Klngdom and Republlc of Ireland IFRS 1021 and the Charities Act 2011. Chan8e In bas15 of accountln8 or to prèuious accounts There has been no change to the accounting pollcles Ivaluatlon rules and method of accountlngl since last year and no changes have been made to accounts for prevSous years. Fund accountlng Unrestrlcted funds These are avallable for use at the dlscretlon of the trustees In furtherance of the general objects of the charlty. These are unrestricted funds earmarked by the trustees for partlcular purposes. These are unrestrlcted funds whlch include a revoluatlon reserye representlng the restatement of Investment a55et5 at their market values. These are available for use subject to restrictions Imposed by the donor or throuBh terms of an appeal. Deslgnated funds Revaluatlon fund5 Restrlcted funds Income Recognltlon of Income Income Is Included in the Statement of Flnancial AttivStle5 ISOFAI when the charlty becomes entStled to, and virtually certain to rece6ve, the Income and the amount of the Income can be measured wlth sufflclent rellablllty. Income wlth lted Where Income has related expendlture the Income and related expendlture Is expendlture reported 8ross In the SOFA. Donatlons ènd legacles Voluntary Income recelved by way of grants, donations and 8ifts1s Included In the the SOFA when recelvable and only when the Charity has uncondltlonal entltlement to the Income. Tax recla5ms on Income from tax reclaim5 is intluded In the SOFA at the Same tlme as the donatlons and glfts 8fftldonation to whlch It relates. Donated services These are only included in income Iwlth an equivalent amount in expendlturel and facllltles where the beneflt to the Charlty Is reasonably quantifiable, measurable and material. Volunteer help The value of any volunteer help recelvèd Is not Included In the accounts. Investment income This is included In the accounts when receivable. Galnslllossesl on This includes any galn or loss resultlng from revaluin8 investments to market value revaluatlon of fixed at the end of the year. a55ets Gainslllossesl on Investment assets Thls Includes any gain or loss on the sale of investments. Page 7
The Parish of Ewhurst with Okewood and Forest Green Noles to the Accounts Expenditure Recognition of expenditure Expenditure is recogntsed on an accruals basis. Expendr(ure includes anyVATwhich cannot be fully recovered, and is reported as part of the expenditure to whlch it relates. These comprise the costs associated with attracting voluntary income, fundraising trading costs and investment management costs. These comprise the costs Incurred by the Chaflty In the delivery of tts acllvities and services In the furtherance of Its object5, includlng the making of grants and governance costs. Expendlture on raising funds Expenditure on charitable activities Grants payable All grant expendllure Is accounted for on an actual paid basis plus an accrual for 8rants that have been approved bythe tTU5tees at the end of the year but not yet paid. These include those costs assoclated with meetlngthe constitutional and stotutory requlrements of the Charltvi Includlng any auditlindependent examlnatlon fee5, cost5 Ilnked to the strate8lc management of the Charlty, together wlth a share of other admln15tration cost5. These are support costs not allocated to a partlcular attlvtly. Governance costs other expendlture Twtlan The charlty Is exempl from tax on Its charltable aC(Ivltle5. Freehold Investment property Investment propertles are measured Inltlally at cost and 5ub5equently at falr value at each balance Sheet date and are not depreclated. All gain5 QT losses are taken to the Statement of Flnanclal ActSvltles a5 they arlse, Stock5 Stock is Included at the lower of cost or net realisable value. Donated Items of stock are recognlsed at falr value whlch Is the amount the charlty would have been willing to pay for the Items on the open market. Trade and other debtors Trade and other debtors are recogni5ed at the settlement amount due after any trade d55count offered. Prepayments are valued at the amount prepald net of any trade dlscount5 due. Cash and cash equlvalents Cash and cash equrvalerts comprlse cash at bank and on hand, demand deposits wlth banks and other short-term highly Ilquld investments with orlginal maturities of three month5 or less and bank overdrafts. In the statement of financlal posltion, bank overdrafts are shown withln borrowinE5 or current Ilablllties. In the Statement of Cash Flow5, cash and cash equlvalents are shown net of bank overdrafts that are repayable on demand and form an Sntegral part of the company'5 cash managemerrt. Trade and other ¢redltors Short term credltors are measured at the transaction price. Other creditors and provlslons are reco8nlsed where the charlty has a present obligation resultlng from a past event that will probably resuft in the transfer of funds to a thlrd party and the amount due to settle the obllgation can be measured or estimated rellably. Creditors and provlslons are normally recognised 3t their settlement amount after allowing for any trade discounts due. Page 8
The Parl$h of Ewhur5t with Okewood and Forest Green Notes to the Account5 Research and development Expenditure on research and development is written off In the year in whlch It Is Incurred. Forelgn currenci85 Monetary assets and liabilities denomlnated In currencie5 Other than the functlonal currency of the charity are translated at the rates of exchange prevailing at the end of the reporting perlod. Transactions In currencies other than the functional currency of the Charity are recorded at the rate of exchange on the date that the transaction occurred. All exchange differences are are taken Into account In arrlvlng at net incomelexpendlture. Leased assets Where the charlty enters Into a lease whlch entalls taklng substantlally all the rlsks and rewards of ownership of an asset. the lease 15 treated as a flnance lease. Leases which do not transfer substantialty all the rlsks and rewards of ownershlp to chartty are cla551fled as operating leases. Asset5 held under flnance leases are Inltlally recogn15ed as assets of the charlty at their fair value at the Inceptlon of the lease or, W lower, at the present value of the mlnlmum lease payments, The correspondlng liablllty to the lessor is included in the balance sheet date as a flnance lease obligatlon, Lease payments are apportloned between flnance expenses and reductlon of the lease obllgatlon so as to chieve a constant rate of Interest on the remainlng balance of the Ilablllty. Flnance expenses are recognlsed immedlately, unless they are dlrectly attributable to qualifyln8 assets. in which case they are capitallsed In accordance wr(h the charity's pollcy on borrowlng costs. Assets held under flnance leases are depreclated In the same way as owned assets. Operatlng lease payments are recognlsed as an expense on a stralght-llne ba$15 overthe lease term. In the event that lease incentlves are received to enter into operating leases, such incentlves are recognlsed as a Ilablllty. The aggreBate beneflt of Incentlves Is recognlsed as a redurtion of rental expense on a slr3lght-Ilne basls. P•nsSon costs The charlty operates a deflned contributlon plan for its employees. A deflned cgntributlon plan Is a penslon plan under whlch the charlty pays fixed contrlbutlon5 into a separate entlty. Once the contrlbutlons have been paid the charlty has no further payments obll8atlons. The contributlons are recognlsed as expenses when they fall due. Amount5 not pald are shown In accruals in the balance sheet. The assets of the plan are held separately from the charity In Independently admlnlstered funds. Recelpt of donated goods, fo¢llltles and se*vl¢es All donated goods, facllities and services received are recognised within incoming resources and expendlture at an e5tlmate of the value to the charity. Page 9
The Parish of Ewhurst wlth Okewood and Forest Green Note5 to the Accounts 2 Statement of Flnanclal Artivities- prlor year Unrestrlcted lunds Restrlrted Endowment funds funds Total funds 2021 2021 2021 2021 Income and endowments from: Donatlons and legacies Charitable artivities other trading activitles Investments Other 97.104 330 97,104 330 8,087 8,698 133,188 8,087 8,698 84,891 30,277 18,020 Tatal 199,110 30.277 18,020 247,407 Expendlture on: Ralslng funds Other 2,759 139,425 2,759 156,905 2.393 15,087 15,087 Total 142,184 2,393 159,664 Net Income 56.925 27,885 2,933 87,743 12,312 Transfers between funds 12,312 Net Income before oth•r inslllossesl Other 8alns and losses: Net movement In funds ICkry,055 69,237 27,885 2,933 69.237 27,885 2,933 100,055 Reconclll•tlon of funds: Tot81 funds brought fon¥ard Total funds carrled forward 97,043 8,934 272.278 378,25S 166,280 36,819 275,211 478,310 3 Income from donatlons Jnd le8acles Unrestrlcted Total Total 2021 2022 Planned Glvlng tax efflclent Planned Glvlng Collectlons Glft Aid 62,674 3,062 4,993 31,301 102,030 62,674 3,062 4,993 31,301 102,030 6S,183 2,642 18,000 11,279 97.104 Page 10
The Parish of Ewhurst wlth okewood and Foresi Green Notes lo the Accounts 4 Income from charllable actlvltles Unrestricted Restricted Total Total 2021 Special Collectlons Fund Ralsing 3,024 3,024 574 313 574 17 574 3,024 3,598 330 5 Income from other tradlng actlvitles Unrestrlcted Totsl Total 2022 2021 Weddlngs, Funera15 etc Magazine Ark 9,903 6,000 454 9,903 6,OLKI 454 4,330 3,351 406 16,357 16,357 8,087 6 Income from Investments Unrestrlcted Total Total 2021 2022 Interest 8,552 8,552 8,552 ,552 8,698 8,698 7 Other Income Umestrlcted ResCled Tot•1 2022 Total 2021 Legacles Grants 77,149 18,020 20,709 17,310 133,188 Other Donatlons 18,311 18,311 18,311 19,311 i.DJo 8 Expendlture on r•l$ln8 funds Uniestrlcted Total 2022 Total 2021 Fundrolslng trodlng costs Weddings, Funerals etc Magazine S,397 3,402 8,799 5,397 3.402 8,799 2,759 2.759 Pa8e 11
The Parish of Ewhurst wlth Okewood and Forest Green Notes to the Accounts 9 Expendlture on charitable artmtles Unrestricted Restricted Total 2022 Total 2021 Expenditure on chorltuble qrtwities Speclal Collectlons 6overnonce costs 510 3,024 3,534 510 3,024 3,534 ID Other expendIre Vnrestrlcted Restrlrted Endowment Totsl Total 2021 2022 Muslc 2.178 78,612 3,979 1,914 8,951 56,176 8,580 160,390 2,178 78,612 5,893 1,914 14,951 69,173 8.590 181,301 2,563 72,918 4,120 1,164 8,S30 64,172 3,438 Is6,5 Parish Share Servlce Costs 1.914 Minstry Expenses Employee costs Premlses costs 6,CK)O 9,350 3,647 General admlnlstratlve costs 17,264 3,647 li stsff costs 2022 2021 8,377 Salaries and waBes Soclal securlty costs Pension costs 13,988 731 232 14,951 153 8,530 No employee recelved emoluments In excess of £60,O¢XI. The avera8e monthly number of full tlme equlvalent employees durlng the year was as follow5: 2022 2021 Number Numbei Parlsh Office 12 Current asset Investments 2022 2021 Listed Investments 291,495 291,495 287,¢KJ5 287,005 Page 12
The Parish of Ewhurst wilh Okewood and Fwest Green Notes to the Accounts 13 Creditors: amounts falling due within one year 2022 2021 Accruals 20,067 Page 13
The Parish of Ewhurst with Okewood and Forest Green Notes to the Accounts 14 Movement In funds Incoming resource5 At31 December 2022 Resource5 Gross transfers lincludlng At l January other 2022 galns/los$es1 expended Restrlcted funds: Endowment funds: ProjectlBulldlng fund Restoratlon Restrlcted Roof Property Fund Capltal Fund The Trust Fund Re5toratlonlFabrlc Flxed Securlties Fund Okewood Village Hall Capltal Fund (Bank) Total 14,696 116,0461 21,935 237,855 619 301 14,998 13,675 22,123 237,718 619 29,721 11371 1,740 1,740 416 12,296 50,C 353,586 411 15,740 13,6471 50,OCKI 50,OCM) 275,211 32,022 13.6471 Restrlcted Inccwnefvnd5: Choir Fund JIM Jennln8s Bell Fund Restoratlon PCC Embroldery Fund Graves Maintenance Fund Youth Okewood Pastoral Care 574 8CQ 574 8C(I 2,168 393 20,542 1143741 393 939 2,949 2,486 939 793 11.9141 1,828 2,486 Totol 8,141 21,335 120,2881 9,188 Unrestrlcted funds: General funds 148,938 67,905 1151,0361 131,7261 34,081 Deslinated funds: Outward Giving Okewood Trees Mlnlstry Fund wffi 3,024 13,0241 7,867 31,450 6,702 17,8671 114,1461 3,739 118,2741 18,312 16,0001 19,6381 118,6621 29,616 Total 46,019 21,335 30.419 Totsl fvnds 478,310 142,598 1193,6341 427,274 Purposes and restrictSons In relatlon to the funds- Endowment funds.. ProjectlBuildin8 lund Restoration Restricted Given to Build the tollets and room at Ewhurst Given for black bèetle in the Beams In Ewhurst Page 14
The Parish of Ewhurst with Okewood and Forest Green Notes to the Accounts Roof Property Fund Capital Fund The Trust Fund RestorationlFabrlc Flxed Securities Fund Given to maintain the Roof of St Peter and St Paul Given to Ewhurst for the upkeep of the Capital Given to Ewhur5t forthe upkeep of the Capital Glven to Bulld the room at Ewhur5t Given to malntaln the restordtion and Fabric at Ewhurst Okewood Vlllage Hall Restricted funds: Cholr Fund JIM Jennings Bell Fund Restoratlon PCC Embroidery Fund Graves Maintenance Fund Youth Okewood Pastoral Care Kept separately In the a separate trust of trustees to run the Village Hall Given to replace robes when needed at St Peter and St Paul Given to replacelmaintain Bells at St Peter and St Paul PCC restrlcted for emergencles on capltal PCC restrirted for emergencles on capital Gfven for speclflc graves at St Peter and St Paul Glven to help njn Youth activates Glven to help wlth tralnin8 at Okewood for Pastoral Care De51gnated funds.. Outward Gfvlng Okewood Trees Mlnlstry Fund wffi Outward Gfvlng Insurance Money for the Tree damage Given for outreach Ministry Grant Glven to put Wlfl Into the Parlsh 15 An•lysls ol net assets between funds Unrestrlcted funds Restrkted Endowment fvnds fvnds Tol•l Net current assets 64,5(MJ 9,188 427,274 Page 15
The Parish of Ewhurrt with Okewood and Forest Green Notes to the Accounts 17 Commitrnents Operntlnq lease commltments Annual commltment5 under non-cancellable operating leases are as folb)ws: 2022 Land and bulldln85 2022 2021 Land and buildings 2021 Other Other Operatlng leases wtth explry date: Penslon commltments 2022 2021 The penslon cost charge to the charlty amounted to: Page 16
The Parish of Ewhurst with Okewood and Forest Green Detailed Statement of Financial Artivities Pa8e 17