St Stephen's Shottermill
Annual Financial Statements of the Parochial Church Council
for the year ended 31st December 2025
(Registered charity number 1134016)
Bankers
CAF Bank
25 Kings Hill Avenue
Kings Hill West Malling Kent ME19 4JQ
Independent Examiner
Mr David Sanders BA (Hons) FCA BFP Sheen Stickland
The Engine House
77 Station Road Petersfield Hampshire GU32 3EL
ST STEPHEN'S SHOTTERMILL ANNUAL REPORT AND FINANCIAL STATEMENTS FOR THE YEAR ENDED 31st DECEMBER 2025
| INDEX | |
|---|---|
| Page | |
| Annual Report | 1to7 |
| Independent Examiner's Report | 8 |
| Statement of Financial Activities | 9 |
| Balance Sheet | 10 |
| NotestoFinancialStatements | 11to20 |
ST STEPHEN'S SHOTTERMILL ANNUAL REPORT FOR THE YEAR ENDED 31st DECEMBER 2025
The Members of the Parochial Church Council (PCC) present their report together with the financial statements for the year ending 31st December 2025. The members of the PCC have adopted the provisions of the Statement of Recommended Practise (SORP) "Accounting and Reporting by Charities” (FRS 102) in preparing the annual report and financial statements of the charity.
Aim and Purposes
St Stephen's Parochial Church Council (PCC) has the responsibility of cooperating with the incumbent, or wardens during a vacancy, in promoting in the ecclesiastical parish, the whole mission of[the] Church, pastoral, evangelistic, social and ecumenical. The PCC is also specifically responsible for the maintenance of the Church and associated buildings of St Stephen's Church, Shottermill, Haslemere.
Objectives and Activities
The PCC is committed to enabling as many people as possible to worship at our church and to become part of our parish community at St Stephen's. The PCC maintains an overview of worship throughout the parish and makes suggestions on how our services can involve the many groups that live within our parish. Our services and worship put faith into practice through prayer and scripture, music and sacrament.
When planning our activities for the year, we have considered the Charity Commission's guidance on public benefit and, in particular, the supplementary guidance on charities for the advancement of religion. In particular, we try to enable ordinary people to live out their faith as part of our parish community through:
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e Worship and prayer; learning about the gospel; and developing knowledge and trust in Jesus.
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e Provision of pastoral care for people living in the parish.
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° Provision of Families, Children's and Young People's work in this parish and with other local churches.
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° Partnering with other organisations, Churches and Charities to meet needs in the local community.
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° Supporting local and global partners.
Achievements and Performance
Worship and prayer
The PCC is dedicated to offering a range of services during the week and over the course of the year. These include: Sunday worship services, midweek pre-school groups, after school kids and youth groups, prayer gatherings, community lunches, community events, eco days, special seasonal events, short courses, weekly groups for adults, school services and assemblies, services & communion in the local care homes, pastoral care (including home visits), funerals and weddings. We continue to stream some Sunday services online.
Page 1 of 20
ST STEPHEN'S SHOTTERMILL ANNUAL REPORT FOR THE YEAR ENDED 31st DECEMBER 2025
All are welcome to attend our regular services. At present there are 95 parishioners on the Church Electoral Roll, 59 of whom are not resident within the parish. The average weekly attendance, across the year was 91 adults and 16 children. Our ‘worshipping community’ is much larger and incorporates the local primary schools who join us for Harvest, Christmas and Easter services. We also take termly school assemblies. Our activities also include a monthly prayer and worship evening (Embers), a weekly Noah's Ark group with kids praise (parents and pre-school children), seasonal gatherings for our ‘Seniors’ group (Prime Time) and various other gathering and fundraising events in the Church.
As well as our regular services, we enable our community to celebrate and thank God at the milestones of the journey through life. Through baptism we thank God for the gift of life, in marriage public vows are exchanged with God's blessing and through funeral services friends and family express their grief and give thanks for the life which is now complete in this world and to commend the person into God's keeping.
Vicar, Curate and Ordinands
Rev Tim Radcliffe, has served as our Vicar since June 2023.
The Rev John Baxter has a permission to officiate (PTO) at Stephen’s and provided cover for Tim, when he took his annual leave.
Alan Thain and Sarah Weldon continue to serve as Licensed Lay Ministers (LLMs).
Deanery Synod
Two members of the PCC, Fiona Short and Jean Leston, sat on the Godalming Deanery Synod during the year. This Deanery Synod provides the PCC with an important link between the parish and the wider structures of the church.
The Church and Associated Buildings
General ongoing maintenance is budgeted to come from general church funds and we have to repair and maintain all our properties: The Church, The Church Rooms of St Stephen's (CROSS), Glover's House Flats 2 and 3 and the ‘curate’s house’ in Sunvale Avenue. The total cost during 2025 was £16,433 (2024 £42,135). Significant items during the year were:
CROSS - £7,626 replace consumer units and new LED hall lighting.
Redevelopment — Further consideration has been given to our plans to redevelop the Church and the Cross. Rev Tim has worked with the PCC this last year, to agree the 1* priority is to improve the Church Hall (the Cross). Taking a phased approach, phase 1 will involve new lighting (completed) and redecoration (early 2026) of the Hall itself. Phase 2 will seek to look at improving accessibility to the building and improving the toilets. Phase 3 will seek to improve the kitchen and potentially increase the space and capacity of the building. Phase3 is still to be agreed and will be done alongside the potential opportunities in the Church building itself. Work was carried out during the year to make safe and improve the outside climbing frames and garden areas.
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ST STEPHEN'S SHOTTERMILL ANNUAL REPORT FOR THE YEAR ENDED 31st DECEMBER 2025
Pastoral care
St Stephen’s continues to provide pastoral care to the community through trained pastoral assistants, clergy visits and school’s work. A team of volunteers also administers communion in local care homes. The church has a pastoral team headed by a trained counsellor that meets monthly and includes three Diocesan trained Pastoral Assistants.
Evangelism
St Stephen’s continues to place high importance on evangelism and making a difference both locally and globally. We have worked hard to “bridge the gap” between Church and the Community, finding different ways to make connections within the parish and further afield. This has included a mixture of activity such as a community lunch (monthly), Alpha course for those interested in exploring faith, Tearfund Quiz night, Ceilidh, Easter Fun Day, Roaming Nativity and hosting services for local schools.
The church continued to give financially to external partners most of which were registered charities. Further details can be seen in the Financial Review Global and Local Partnership Team section.
Ecumenical Relationships
St Stephen’s works closely with other local churches through community service events such as youth work and a ministers’ network.
FINANCIAL REVIEW
Examination of Accounts
Under the Charities Acts, St Stephen’s Shottermill PCC is a registered charity (number 1134016) and with an income of under £250,000 in both of the last two years is not required to have its Accounts examined by an independent professionally qualified accountant, but has opted to do so.
The 2025 Annual Financial Statements of the Parochial Church Council (‘the Accounts’) were prepared by the Treasurer and the independent examination was carried out by Sheen Stickland, Chartered Accountants, 77 Station Road, Petersfield, Hampshire GU32 3FQ.
Assets
The church and surrounding land including the graveyard are not shown as an asset in the Accounts as they are registered in the name of the Diocese and not the PCC.
Leases of Glover’s House Flats 2 & 3 were acquired by St Stephen’s many years ago. Both Flats 2 & 3 are let on a commercial basis. The flats were revalued during the 2023 and the current market value of £430,000 as shown on the Balance Sheet is accepted as realistic by the PCC.
The parish also owns the freehold of a semi-detached residential house at 33 Sunvale Avenue (known as ‘the curate's house’). The PCC accepts the current realistic market value is around £550,000.
The PCC arranges and pays for Employers Liability and contents insurance on both the Church and the CROSS, and pays buildings insurance on 33 Sunvale Avenue directly, and for Glovers House flats via its management company.
The Log Cabin and Storage Sheds were treated as additions during 2018 at their cost of £29,786 and depreciated over their expected life of at least ten years. During 2021 the old AV System was replaced at a cost of £5,250; this enables online streaming of selected services to reach a wider audience.
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ST STEPHEN'S SHOTTERMILL ANNUAL REPORT FOR THE YEAR ENDED 31st DECEMBER 2025
Income
Voluntary income
Voluntary income from donations excluding gift aid was £150,692 (2024 £133,429) which included Special Projects designated giving of £25,557 (2024 £29,991). Income, excluding Special Projects, shows an increase of 20% (2024 -16%) year on year. Income of course is not guaranteed and can fluctuate for many reasons not least of which are people moving away, unemployment, illness, retirement, and new people moving into the area. Quarterly updates are provided to the congregations showing total actual income against budget figures. Finances are discussed regularly at Standing Committee and PCC who review how best to manage our Stewardship activities to further enhance giving from the congregation.
Gift Aid
The Treasurer and Churchwardens continue to ask all givers who are taxpayers to sign a Gift Aid Declaration. Gift Aid allows us to reclaim the income tax already paid to HMRC and is worth 25% of gift aided donations received by the church.
During 2025 Gift Aid amounted to £36,376 (2024 £31,426) which included £1,125 (2024 £1,532) from HMRC's Gift Aid Small Donations Scheme (GASDS).
Some regular and one-off donations are made via employment (GAYE) or from CAF, Stewardship or private trusts — all of which are received ‘gross’ so gift aid and tax reclaims are not involved.
Other income
Other income includes rent from the commercially let Glover’s House Flat 2 £9,600 (2024 £9,600), Flat 3 £10,950 (2024 £10,800), 33 Sunvale Avenue £22,200 (2024 £22,200) and CROSS hall hire £231 (2024 £106). Cross hall hire income from Rainbow Nursery ceased in August 2023 with the nursery’s closure; after refurbishment the hall will be available for hire from early 2026.
Expenditure
Charitable Activities
Charitable Activities totalling £205,100 (2024 £198,212) are broken down into Ministry Expenses £168,958 (2024 £135,472) and Property Expenses £36,142 (2024 £62,740) to give a better understanding of the great variety and nature of expenditure by St Stephen’s.
Parish Share
Parish Share paid was £72,600 (2024 £67,779). As a reminder, Parish Share is our parish’s annual contribution to Guildford Diocese. As well as covering the vicar’s salary and pension contributions (stipend) and vicarage (accommodation), plus any curate’s stipend (but not accommodation), the parish share contributes towards the running of the Diocese and indirectly helps those parishes less fortunate and numerically strong as ourselves. Guildford Diocese is particularly strong in offering subsidised training for ordinands, local ordained ministry, licensed lay ministry, pastoral assistants, worship leaders, occasional preaching, communion assistants — to name but a few and most of which we take advantage of. During 2025 Parish Share was paid at 82% (2024 77%) of the requested amount.
Page 4 of 20
ST STEPHEN'S SHOTTERMILL ANNUAL REPORT FOR THE YEAR ENDED 31st DECEMBER 2025
Expenditure Detail
Expenditure on charitable activities as a whole was £205,100 (2024 £198,212). Main one-off items of maintenance on property assets are shown in this report above under ‘The Church and Associated Buildings’.
Global and Local Partnership Team
The PCC delegates its outward giving to a PCC sub-committee whose members are drawn from both inside and outside the PCC. The church aims to give a minimum of 10% of its voluntary unrestricted income (excluding designated income), including Gift Aid, allocated by the committee to a range of Christian and secular charities and for projects based locally, nationally and overseas. During 2025 £14,650 (2024 £13,000) was given in the form of gifts and donations.
Other Outward Giving
During 2025 the church made donations out of its income for special causes from time to time, for example at Harvest (Tearfund) and Christmas (Home For Good, Growing Hope). In addition, occasionally collections are taken as leaving presents for members moving away or as fundraising for a particular cause, appeal or charity. In all these cases monies are treated as ‘special collections income and payments’ in the Accounts.
It is worth remembering that we also expend money on a number of causes and projects which are outwardly directed but which are not directly classified as outward giving by St Stephens. Examples of this would be significant parts of the children and youth ministries.
The CROSS (Church Hall)
As shown in note 14 to the Accounts, if measured on a standalone basis the CROSS shows a deficit of £16,944 (2024 deficit £15,872). Rent from Rainbow covered the majority of outgoings and was designed to broadly reflect the costs associated with that building and the proportion of time utilised by the Nursery School; also, with the school occupying the CROSS every weekday this made the hall unavailable for other outside hire. The Nursery School closed on 21* July 2023; previous income was: 2023 £7,410; 2022 £11,115. The PCC replaced most of the old windows with modern sealed unit uPVC windows during 2024 (£5,600); during 2025 consumer unit replacement and new LED lighting (£7,626); leaving redecoration for early 2026 after which the objective is to once again generate income from hall hire.
Funds
Note 13 to the Accounts contains full details of all the church funds. No restricted income was received during 2025 or 2024. The restricted Organ Fund had £1,694 remaining at 31 December 2025 and this amount was transferred to General Fund on that date; faculty permission was received in October 2025 for removal of the redundant organ. The designated Special Projects fund has £127,635 (2024 £136,372) in hand which includes during 2025 gifts totalling £24,875 (2024 £18,250) given with the suggestion, without being a restriction, that they could contribute towards additional children and youth worker staff employment costs which started in September 2024 and continued throughout 2025.
Page 5 of 20
ST STEPHEN'S SHOTTERMILL ANNUAL REPORT FOR THE YEAR ENDED 31st DECEMBER 2025
Reserves Policy
The PCC acknowledges the church is dependent on the Lord and the support of its members and congregations and considers it unnecessary to maintain substantial free reserves. However, it is prudent to maintain the balance on General Fund at a level sufficient to cover day-to-day running expenses of at least three months and this is PCC policy. At the Balance Sheet date free reserves were £167,951 (2024 £121,943).
ADMINISTRATIVE INFORMATION
Structure, Governance and Management
The PCC is a corporate body established by the Church of England. The PCC operates under the Parochial Church Council Powers Measure. The PCC is a Registered Charity, number 1134016.
The method of appointment of PCC members is set out in the Church Representation Rules. At St Stephen's membership of the PCC consists of the incumbent (our vicar), churchwardens, curate, LLMs registered to St Stephen’s, and members elected by those of the congregation who are on the electoral roll of the church. All those who attend our services are encouraged to register on the Electoral Roll and stand for election to the PCC.
The PCC members are responsible for making decisions on all matters of general concern and importance to the parish including deciding on how the funds of the PCC are to be spent. New members receive initial training into the workings of the PCC. The full PCC met 7 times during the year; the PCC appoints a treasurer annually and authorises members of the Standing Committee to deal with Church affairs in-between meetings.
Location
St Stephen's Church is situated in Shottermill, Haslemere. It is part of the Diocese of Guildford within the Church of England. The correspondence address is: The Church Office, St Stephen's Church, Church Road, Haslemere GU27 1NS. Registered charity number 1134016.
Page 6 of 20
ST STEPHEN'S SHOTTERMILL ANNUAL REPORT FOR THE YEAR ENDED 31st DECEMBER 2025
PCC MEMBERSHIP
----- Start of picture text -----
PCC members who have served at any time from 1st January 2025 until the date this report was
approved are:
a
Lay RevTim Radcliffet# | Exofficio |
ChurchwardenLay Reader/LLMReader/LiM/ Lay Vice Chair ||AlanThain JohnSarah Finey# Weldon st|[ExofficioEx-officioExofficio ==||[| Annually
Churchwarden Donna Rigby# Annually
Churchwarden
Deanery Synod Rep Elected (DS)
Deanery Synod Rep Elected (DS) 2027
Noel Fairbairn Annually
PCC Secretary Annually
Jim Honeywood Elected (PCC) | 2025
Simon Burchell Elected (PCC} | 2025 ‘
Elected (PCC) | [2026]
Jane Harding Elected (PCC) | [2026]
Alisdair Walker Elected (PCC) | 2027
Marlon Nolan Elected (PCC)
|Member =——————S—CSCsSY~s Penny Godin Elected (PCC) | 2027
Robert Uffold Elected (PCC) | 2028
Elected (PCC)
----- End of picture text -----*
*Members of the Standing Committee of the PCC at 31 December 2025 # All members of the PCC are trustees of the charity; the vicar and churchwardens as managing trustees are registered with the Charity Commission.
----- Start of picture text -----
Approved by the PCC on S | a lavab and signed on their behalf by fay vice-chairman
of the/PCC. es
| iney - Churchwarden
----- End of picture text -----
Page 7 of 20
INDEPENDENT EXAMINER'S REPORT TO THE MEMBERS OF THE PCC OF ST STEPHEN'S SHOTTERMILL
| report to the members of the PCC on my examination of the accounts of the PCC for the year ended 31st December 2025 which consists of the Statement of Financial Activities, the Balance Sheet and notes to the accounts pages 9 to 20.
Respective responsibilities of the PCC and the Examiner
As members of the PCC you are responsible for the preparation of the accounts in accordance with the requirements of the Church Accounting Regulations 2006 (“the Regulations”) and the Charities Act 2011 (‘the Act’).
| report in respect of my examination of the charity’s accounts carried out under section 145 of the Act and in carrying out my examination | have followed ail the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act and to be found in the Regulations.
The members of the PCC consider that an audit is not required for this year under section 144(2) of the Act but although the charity’s gross income is below £250,000, they have opted for an independent examination by a member of a body listed in section 145 of the Act. | confirm that | am qualified to undertake the examination because | am a member of the Institute of Chartered Certified Accountants in England and Wales which is oneofthe listed bodies. |
Independent Examiner's Statement
In have completed my examination. | confirm that no material matters have come to my attention in connection with the examination giving me reasonable cause to believe that, in any material respect:
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(1) accounting records were not kept in respect of the PCC as required by section 130 of the Act; or (2) the accounts do not accord with those records; or
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(3) the accounts do not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a ‘true and fair view’ which is not a matter considered as part of an independent examination
| have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
Mr David Sanders BA (Hons) FCA BFP
Chartered Accountant Sheen Stickland The Engine House 77 Station Road Petersfield GU32 3FQ Date: >Lg | 9 \Vis}oDG
Page 8 of 20
ST STEPHEN'S SHOTTERMILL PCC STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 31st DECEMBER 2025
| Notes | Unrestricted | Restricted | Endowment | Total this | year | Total last | year | |
|---|---|---|---|---|---|---|---|---|
| Funds | Funds | Funds | 2025 | 2024 | ||||
| £ | £ | £ | £ | £ | ||||
| INCOME AND ENDOWMENTS | 3 | |||||||
| Donations and legacies | 3.1 | 187,068 | 0 | 0 | 187,068 | 164,855 | ||
| Charitable activities | 3.2 | 2,095 | 0 | 0 | 2,095 | 1,778 | ||
| Other trading activities | 0 | 0 | 0 | 0 | 0 | |||
| Investment income | 3.3 | 47,782 | 0 | 0 | 47,782 | 48,499 | ||
| Separate material item of income: | ||||||||
| Other income | 3.4 | 3,692 | 0 | 0 | 3,692 | 5,129 | ||
| Total | 240,637 | 0 | 0 | 240,637 | 220,261 | |||
| EXPENDITURE ON | 4 | |||||||
| Raising funds | 44 | 0 | 0 | 0 | 0 | 0 | ||
| Charitable activities | 4.2 | 205,060 | 40 | 0 | 205,100 | 198,212 | ||
| Separate material item ofexpense | ||||||||
| Otherexpense | 43 | 0 | 0 | 0 | 0 | 0 | ||
| Total | 205,060 | 40 | 0 | 205,100 | 198,212 | |||
| NET INCOME | 35,577 | -40 | 0 | 35,537 | 22,049 | |||
| Gains (losses) on investments | 0 | 0 | 0 | 0 | 0 | |||
| Extraordinary items | 0 | 0 | 0 | 0 | 0 | |||
| Transfers between funds | 13 | 1694 | -1694 | 0 | 0 | 0 | ||
| NET MOVEMENT IN FUNDS | 37,271 | -1,734 | 0 | 35,537 | 22,049 | |||
| Reconciliation of funds: | ||||||||
| Tota! funds brought forward | 1,238,315 | 1,734 | 0 | 1,240,049 | 1,218,000 | |||
| TOTAL FUNDS CARRIED | ||||||||
| FORWARD | 1,275,586 | - | 0 | 1,275,586 | 1,240,049 |
Page 9 of 20
ST STEPHEN’S SHOTTERMILL PCC BALANCE SHEET AT 31st DECEMBER 2025
| Notes | Unrestricted | Restricted | Endowment | 31istDecember | 31stDecember | |
|---|---|---|---|---|---|---|
| Funds | Funds | Funds | 2025 | 2024 | ||
| £ | £ | £ | £ | £ | ||
| FIXED ASSETS | ||||||
| Tangibleassets | 9 | 985,960 | 0 | 0 | 985,960 | 988,938 |
| Total FixedAssets | 985,960 0 0 985,960 988,933 I 86 FS8 |
|||||
| CURRENTASSETS | ||||||
| Debtors&prepayments | 10 | 8,287 | i?) | 0 | 8,287 | 10,339 |
| Cashatbank | 289,121 | 0 | (6) | 289,121 | 247,479 | |
| Total Current Assets | ee 297,408 0 0 297,408 257,818 EI EOF O18 |
|||||
| CURRENT LIABILITIES | ||||||
| Creditors& accruals: amounts | ||||||
| fallingduewithinoneyear | 41 | 7,782 | 0 | 0 | 7,782 | 6,707 |
| NetCurrentAssets | 289,626 [0] 0 289,626 251,111 eee eS |
|||||
| TotalAssets lessCurrentLiabilities |
CSaN 1,275,586 0 0 1,275,586 1,240,049 —eee OO |
|||||
| Creditors:amountfallingdue | 0 | 0 | 0 | 0 | 0 | |
| afteroneyear | ||||||
| Provisionsforliabilities&charges | 0 | (8) | 0 | 0 | 0 | |
| NETASSETS | 1,275,586 0 i¢) 1,275,586 1,240,049 ered |
|||||
| represented by: | ||||||
| FUNDSOFTHECHARITY | 13 | |||||
| Generalfund | 167,951 | 0 | 0 | 167,951 | 124,942 | |
| Designatedfunds Restricted incomefunds |
* 1,107,635 0 |
0 0 |
0 0 |
1,107,635 - |
1,116,373 1,734 |
|
| Endowmentfunds | ; if) |
0 | (e] | 0 | ||
| TOTALFUNDS | 1,275,586 0 y 1,275,586 ~ISSaSa—LES———————£&£{[——>T$—£>—————$—[—[—>—[—[—$—$—$—$—$—$>£—{=—=—>—*=Z=—~LH>_—EEEEE |
1,240,049 SEES |
Signed by two trustees on behaif of afl the trustees:
----- Start of picture text -----
J) John Finey - Churchwarden Date
Donna Rigby -Lge4, Date ,
----- End of picture text -----
Page 10 of 20
ST STEPHEN'S SHOTTERMILL PCC NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31st DECEMBER 2025
Note 1 Summary of significant accounting policies
a) General information and basis of preparation.
The PCC is a registered charity in England. The nature of the charity's operations and principal activities are shown in the annual report.
The charity constitutes a public benefit entity as defined by FRS 102. The financial statements have been prepared in accordance with Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland issued in October 2019, the Financial Reporting Standard applicable in the United Kingdom and Republic of Ireland (FRS 102) the Charities Act 2011, and UK Generally Accepted Practice.
The charity has taken advantage in the provisions in the Charities SORP for smaller charities, not to prepare a statement of cash flows.
The financial statements are prepared on a going concern basis under the historical cost convention, modified to include certain items at fair value. The financial statements are presented in sterling which is the functional currency of the charity and rounded to the nearest £.
The significant accounting policies applied in the preparation of these financial statements are set out below. These policies have been consistently applied to all years presented unless otherwise stated.
b) Funds
Unrestricted funds are available for use at the discretion of the trustees in furtherance of the general objectives of the charity and which have not been designated for other purposes.
Designated funds comprise unrestricted funds that have been set aside by the trustees for particular purposes. The aim and use of each designated fund is set out in the notes to the financial statements.
Restricted funds are funds which are to be used in accordance with specific restrictions imposed by donors or which have been raised by the charity for particular purposes. The cost of raising and administering such funds are charged against the specific fund. The aim and use of each restricted fund is set out in the notes to the financial statements.
Note 2 Accounting policies
This standard list of accounting policies has been applied by the charity. Where a different or additional! policy has been adopted then this is detailed in the notes below.
INCOMING RESOURCES
Recognition of incoming resources. These are included in the Statement of Financial Activities (SOFA) when:
-
° the charity becomes entitled to the resources; ° the trustees are virtually certain they will receive the resources; and
-
° the monetary value can be measured with sufficient reliability.
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ST STEPHEN'S SHOTTERMILL PCC NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31st DECEMBER 2025
Incoming resources with related expenditure. Where incoming resources have related expenditure (as with fundraising or contract income) the incoming resources and related expenditure are reported gross in the SOFA.
Grants and donations. Grants and donations are only included in the SOFA when the charity has unconditional entitlement to the resources.
Tax reclaims on donations and gifts. Incoming resources from tax reclaims are included in the SOFA at the same time as the gift to which they relate.
Gifts in kind. Gifts in kind for sale or distribution are included in the accounts as gifts only when sold or distributed by the charity. Gifts of assets are included at market value.
Donated services and facilities. These are only included in incoming resources (with an equivalent amount in resources expended) where the benefit to the charity is reasonably quantifiable, measurable and material. The value placed on these resources is the estimated value to the charity of the service or facility received.
Volunteer help. The value of any voluntary help received is not included in the accounts but is described in the trustees’ annual report.
Investment income. This is included in the accounts when receivable.
Investment gains and losses. This includes any gain or loss on the sale of investments and any gain or loss resulting from revaluing investments to market value at the end of the year.
EXPENDITURE AND LIABILITIES
Liability recognition. Liabilities are recognised as soon as there is a legal or constructive obligation committing the charity to pay out resources.
Governance costs. Include costs of the preparation and examination of statutory accounts, the costs of trustee meetings and cost of any legal advice to trustees on governance or constitutional matters.
ASSETS
Tangible fixed assets for use by charity. These are capitalised if they can be used for more than one year, and cost at least £1,000. They are valued at cost or a reasonable value on receipt.
Investments. Investment assets are included at trustees’ best estimate of market value.
Depreciation. Leasehold and freehold properties are not depreciated. Office equipment is fully depreciated over three years. Fixtures and fittings are fully depreciated over ten years or the life of the asset if less.
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ST STEPHEN'S SHOTTERMILL PCC NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31st DECEMBER 2025
Note 3 Income; all funds consolidated
| 2025 | 2024 | |||
|---|---|---|---|---|
| £ | £ | £ | £ | |
| 3.1 Donations and legacies | ||||
| Donations - CAF, GAYE & trusts | 2,378 | 3,362 | ||
| Donations - gift aid monthly | 118,602 | 117,642 | ||
| Donations - no gift aid monthly | 4,837 | 6,942 | ||
| Cash collections | 2,393 | 3,307 | ||
| One off gifts - gift aid | 21,360 | 260 | ||
| One off gifts - no gift aid | 1,122 | 1,916 | ||
| Legacies | 0 | 0 | ||
| Tax recoverable | 36,376 | 187,068 | 31,426 | 164,855 |
| 3.2 Charitable Activities | ||||
| Cross hall hire | 231 | 106 | ||
| Service fees | 564 | 396 | ||
| Special collections income | 1,040 | 1,067 | ||
| Special Projects activities | 260 | 2,095 | 209 | 1,778 |
| 3.3 Investment Income | ||||
| Bank interest | 5,032 | 5,899 | ||
| Glovers House Flat 2 income | 9,600 | 9,600 | ||
| Glovers House Flat 3 income | 10,950 | 10,800 | ||
| 33 Sunvale Avenue | 22,200 | 47,782 | 22,200 | 48,499 |
| 3.4 Other Income | ||||
| Rainbow fee income | - | 348 | ||
| Church Grant towards Mission | 3,000 | 4,000 | ||
| Other income | 692 | 3,692 | 781 | 5,129 |
| 240,637 | 220,261 |
Page 13 of 20
ST STEPHEN'S SHOTTERMILL PCC NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31st DECEMBER 2025
Note 4. Expenditure; all funds consolidated
| 2025 | 2024 | ||||
|---|---|---|---|---|---|
| £ | £ | £ | £ | ||
| 4.1 COST OF RAISING FUNDS | |||||
| Stewardship costs | 0 | 0 | |||
| 4.2a MINISTRY EXPENSES | |||||
| Parish Contribution to Diocese | 72,600 | 67,779 | |||
| Salaries & NIC | |||||
| Youth & Children’s Pastor | 28,000 | 9,240 | |||
| Pre-Shool Pastor | 8,300 | 2,767 | |||
| Church Administrator | 23,397 | 20,990 | |||
| Pension contributions | 1,533 | 889 | |||
| Payroll bureau | 806 | 62,036 | 623 | 34,509 | |
| Personal Expenses | |||||
| Vicar | 585 | 373 | |||
| Pastors | 72 | 657 | 214 | 587 | |
| Parish Ministry | |||||
| Church Services | |||||
| Worship & music group | 1,022 | 2,186 | |||
| Publicity & website |
905 | 701 | |||
| Clergy fees | 0 | 0 | |||
| Speakers fees, gifts, travel | 45 | 79 | |||
| Upkeep ofService | 1,478 | 3,450 | 1,892 | 4,858 | |
| CommunityOutreach | |||||
| Community resources | - | 97 | 379 | ||
| Social & Hospitality | 1,864 | 1,767 | 2,047 | 2,426 | |
| Youth & Children's work | |||||
| Noah's Ark | i¢) | 0 | |||
| Youth and Children's work | 1,610 | 919 | |||
| Training, books & resources | 693 | 2,303 | 93 | 1,012 | |
| Training, books& materials | |||||
| Ordinand training grants | 0 | 0 | |||
| Training - courses, accom & travel | 364 | $76 | |||
| Books and resource materials | 634 | 998 | 342 | 918 | |
| Mission & Giving | |||||
| Special collections payments | 1,040 | 1,067 | |||
| Home | 3,150 | 3,250 | |||
| Overseas | 11,500 | 15,690 | 9,750 | 14,067 | |
| Church Office | |||||
| Office telephone | 679 | 638 | |||
| Office sundry costs | 35 | 29 | |||
| Copy costs and paper supplies | 1,424 | 872 | |||
| Bank charges | 60 | 60 | |||
| Postage & carriage | 27 | 46 | |||
| Stationery & office equipment | 164 | 232 | |||
| Computer expenses & software | 2,420 | 2,476 | |||
| Staff recruitment & DBS checks | 38 | 305 | |||
| Independent Examiner fee | 1,632 | 1,680 | |||
| Depreciation of assets | 2,978 | 9,457 | 2,978 | 9,316 | |
| 168,958 | 135,472 | ||||
| Page14of20 |
ST STEPHEN'S SHOTTERMILL PCC NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31st DECEMBER 2025
Note 4. Expenditure (continued); all funds consolidated
| 2025 | 2024 | ||||
|---|---|---|---|---|---|
| £ | £ | £ | £ | ||
| 4.2b PROPERTY EXPENSES | |||||
| Church Property Expenses | |||||
| Repairs & maintenance | 2,217 | 16,375 | |||
| Cleaning | 1,439 | 1,565 | |||
| Electricity | 2,066 | 2,357 | |||
| Gas | 3,542 | 4,240 | |||
| Water | 267 | 242 | |||
| Insurance | 2,390 | 11,921 | 2,348 | 27,127 | |
| CROSS Property Expenses | |||||
| Electricity | 1,601 | 1,552 | |||
| Gas | 1,240 | 1,579 | |||
| Water | 814 | 849 | |||
| Insurance | 1,593 | 1,565 | |||
| Cleaning | 2,601 | 1,941 | |||
| Repairs & maintenance | 9,326 | 17,175 | 8,492 | 15,978 | |
| Other Property Expenses | |||||
| Flat 2 | 1,720 | 7,905 | |||
| Flat 3 | 2,923 | 3,638 | |||
| Vicarage | 2,156 | 2,367 | |||
| Sunvale - repairs & maintenance | 247 | 7,046 | 5,725 | 19,635 | |
| 36,142 | 62,740 |
Page 15 of 20
ST STEPHEN'S SHOTTERMILL PCC NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31st DECEMBER 2025
Note 4 Expenditure (continued); all funds consolidated
| 2025 | 2024 | |
|---|---|---|
| £ | £ | |
| EXPENDITURE SUMMARY | ||
| 4.1 Cost of Raising Funds | 0 | 0 |
| 4.2 Charitable Activities | ||
| 4.2a Ministry expenses | 168,958 | 135,472 |
| 4.2b Property expenses | 36,142 | 62,740 |
| 205,100 | 198,212 | |
| 4.3 Other Expenses | 0 | 8) |
| Total expenditure | 205,100 | 198,212 |
| 5. SUPPORT COSTS | 2025 | 2024 |
| £ | £ | |
| Totalsupportcosts | 0 | 0 |
6. DETAILS OF CERTAIN ITEMS OF EXPENDITURE
6.1 Trustee Expenses
Details of the amount of any payment or reimbursement of outof-pocket expenses made to trustees or to a third party for expenses incurred by trustees.in the performance of their duties.
| 2025 | 2024 | |
|---|---|---|
| £ | £ | |
| Number of trustees who were paid expenses | 1 | 1 |
| Vicar | 585 | 373 |
| £585 | £373 | |
| 6.2 Independent Examination fees | ||
| 2025 | 2024 | |
| £ | £ | |
| IndependentExaminationfees | £1,632 | £1,680 |
Independent Examination fees
Page 16 of 20
ST STEPHEN'S SHOTTERMILL PCC NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31st DECEMBER 2025
7. PAID EMPLOYEES
| 7.1 Staff Costs | 2025 | 2024 |
|---|---|---|
| £ | £ | |
| Wages & salaries | 59,697 | 32,572 |
| Employer's NIC | 425 | |
| Employer's pension contributions | 1,533 | 889 |
| 61,230 | 33,886 |
No employees received total employee benefits of more than £60,000
7.2 Staff Numbers
Average number of employees engaged
in each of the following activities:
| Average number of employeesemployees engaged each of thethe following activities: |
||
|---|---|---|
| 2025 | 2024 | |
| Fundraising | 0 | 0 |
| Charitible Activities | 3 | 1 |
| Governance | 0 | 0 |
| 3 | 1 |
8. GRANT MAKING
None.
Page 17 of 20
ST STEPHEN'S SHOTTERMILL PCC NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31st DECEMBER 2025
9. TANGIBLE ASSETS
| 9. TANGIBLE ASSETS | |||||
|---|---|---|---|---|---|
| Leasehold | Freehold | Office | Fixtures and | Total | |
| Property | Property | Equipment | Fittings | ||
| £ | £ | £ | £ | £ | |
| Ist January 2025 b/fwd | 430,000 | 550,000 | 0 | 8,938 | 988,938 |
| Additions | 0 | 0 | 0 | 0 | 0 |
| Revaluations | 0 | 0 | 0 | 0 | 0 |
| Disposals | 0 | 0 | 0 | 0 | 0 |
| Depreciation | ) | 0 | 0 | 2,978 | 2,978 |
| 31stDecember2025c/fwd | 430,000 | 550,000 | 0 | 5,960 | 985,960 |
The PCC owns the leasehold of Glovers House flats 2 & 3; both flats are let at a commercial rent. During 2023 a valuation of the two flats resulted in a market value uplift of £50,000. The historical cost of the leasehold property is £260,000.
The PCC also owns the freehold of 33 Sunvale Avenue, Haslemere, Surrey GU27 1PJ which is used by curates when training in the parish, but during 2025 was let at a commercial rent. All properties have been revalued in the past three years and the PCC are satisfied this is still a reasonable guide to current market value.
The two leasehold flats and the freehold house are investment assets of the parish, however their actual use changes trom time to time with a combination ot accommodation tor a curate, accommodation tor church employees, and commercial lets.
10. DEBTORS AND PREPAYMENTS
| 10. DEBTORS AND PREPAYMENTS | ||
|---|---|---|
| 2025 | 2024 | |
| £ | £ | |
| Recoverable Gift Aid | 4,761 | 5,905 |
| Prepayments and accrued income | 3,526 | 4,434 |
| 8,287 | 10,339 | |
| 11. CREDITORS AND ACCRUALS | ||
| Amounts falling due within oneyear | 2025 | 2024 |
| £ | £ | |
| Accruals and deferred income | 7,782 | 6,707 |
| 7,182 | 6,707 |
12. TRANSACTIONS WITH RELATED PARTIES
None
Page 18 of 20
ST STEPHEN'S SHOTTERMILL PCC NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31st DECEMBER 2025
13. SUMMARY OF FUNDS AND MOVEMENTS
The following funds were in existence during the year and showed movements:
Fund name Type of fund Use of fund Organ Fund Restricted Repair and maintenance of church organ Glovers Flats Designated Market value of two flats owned by the church Sunvale Designated Market value of residential property owned by the church Special Projects Designated Special! projects as specified by PCC from time to time General Fund Undesignated General purposes
Classification of Funds Restricted Donations given for a specific purpose; funds can be used only for this purpose. Designated General donations which the PCC wishes to earmark for particular uses and which can be reallocated by them as the need arises. Undesignated General donations which are used for any charitable activity.
Movements in Funds 2025
| Movements in Funds | 2025 | |||||
|---|---|---|---|---|---|---|
| b/forward | Income | Revaluation | Expenditure | Transfers | c/forward | |
| Fund name | 01.01.25 | 31.12.25 | ||||
| £ | £ | £ | £ | £ | £ | |
| Organ | 1,734 | 0 | 0 | -40 | -1,694 | 0 |
| Glovers | 430,000 | 0 | 0 | 0 | 0 | 430,000 |
| Sunvale | 550,000 | 0 | 0 | 0 | 0 | 550,000 |
| Projects | 136,372 | 35,189 | 0 | -43,926 | 0 | 127,635 |
| General | 121,943 | 205,448 | 0 | -161,134 | 1,694 | 167,951 |
| 1,240,049 | 240,637 | 0 | -205,100 | 0 | 1,275,586 |
During the year a Faculty was obtained permitting removal and disposal of the redundant organ at scrap value; the remaining £1,694 was trasferred to general funds.
Movements in Funds 2024
| Movements in Funds | 2024 | |||||||
|---|---|---|---|---|---|---|---|---|
| b/forward | Income | Revaluation | Expenditure | Transfers | c/forward | |||
| Fund name | 01.01.24 | 31.12.24 | ||||||
| £ | £ | £ | £ | £ | £ | |||
| Organ | 1,734 | 0) | 0 | 0 | 0 | 1,734 | ||
| Glovers | 430,000 | 0 | 0 | 0 | 0 | 430,000 | ||
| Sunvale | 550,000 | 0 | 0 | 0 | 0 | 550,000 | ||
| Projects | 108,096 | 40,283 | 0 | -12,007 | 0 | 136,372 | ||
| General | 128,045 | 179,978 | 0 | -186,080 | 0 | 121,943 | ||
| 1,217,875 | 220,261 | 0 | -198,087 | 0 | 1,240,049 |
Page 19 of 20
ST STEPHEN'S SHOTTERMILL PCC NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31st DECEMBER 2025
14. ADDITIONAL DISCLOSURES
The following are significant matters that are not shown elsewhere in the Financial Statements:
14. CROSS CHURCH HALL
| 2025 | 2025 | 2024 | ||||
|---|---|---|---|---|---|---|
| £ | £ | |||||
| Rent received externally | 231 | 106 | ||||
| Maintenance and repairs | 9,326 | 8,492 | ||||
| Gas, electricity and water | 3,655 | 3,980 | ||||
| Insurance | 1,593 | 1,565 | ||||
| Cleaning and waste disposal | 2,601 | 1,941 | ||||
| 17,175 | 15,978 | |||||
| Deficit for the year | -16,944 | -15,872 | ||||
| 15. COMPARATIVE FIGURES 2024 BY FUND | TYPE | |||||
| Unrestricted | Restricted | Endowment | ‘Total | |||
| Funds | Funds | Funds | 2024 | |||
| Income and Endowments | £ | £ | £ | £ | ||
| Donations and legacies | 164,855 | 0 | 0 | 164,855 | ||
| Charitable activities | 1,778 | 0 | (e) | 1,778 | ||
| Investment income | 48,499 | 0 | ) | 48,499 | ||
| Other income | 5,129 | 0 | 0 | 5,129 | ||
| Total | 220,261 | 0 | 0 | 220,261 | ||
| Expenditure on | ||||||
| Raising funds | - | 0 | 0 | - | ||
| Charitable activities | 198,212 | 0 | 0 | 198,212 | ||
| Otherexpenses | - | 0 | 0) | - | ||
| Total | 198,212 | 0 | 0 | 198,212 | ||
| Net Income | 22,049 | 0 | 0 | 22,049 | ||
| Gains (losses) on investments | - | 0) | ) | - | ||
| Net movement in funds | 22,049 | 0 | 0 | 22,049 | ||
| Funds brought forward | 1,216,266 | 1,734 | Q | 1,218,000 | ||
| Totalfundscarriedforward | 1,238,315 | 1,734 | Q | 1,240,049 |
Page 20 of 20