SOUTHWICK CHRISTIAN COMMUNITY CHURCH
ANNUAL REPORT AND FINANCIAL STATEMENTS FOR THE YEAR ENDED
31[ST] DECEMBER 2022
Registered Charity Number 1134003
SOUTHWICK CHRISTIAN COMMUNITY CHURCH
CONTENTS
Page 1 Legal and Administrative Information Page 3 Trustees Annual Report Page 7 Independent Examiner’s Report to the Trustees Page 9 Statement of Financial Activities Page 10 Balance Sheet Page 11 Notes to the Financial Statements
SOUTHWICK CHRISTIAN COMMUNITY CHURCH
LEGAL AND ADMINISTRATIVE INFORMATION
CHARITY NUMBER: 1134003
START OF FINANCIAL YEAR: 1[ST] JANUARY 2022 END OF FINANCIAL YEAR: 31[ST] DECEMBER 2022
REGISTERED CHARITY ADDRESS: 1–5 ROMAN CRESCENT,
SOUTHWICK,
WEST SUSSEX
BN42 4TY
PRIMARY BANKERS: BARCLAYS BANK Plc.,
LEICESTER
LE87 2BB
INDEPENDENT EXAMINER: HAINES and CO.,
28/29 CARLTON TERRACE,
PORTSLADE, BRIGHTON
BN41 1UR
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Trustees’ Annual Report
Year ending 31[st] December 2022
Reference & Administrative Details
Charity Name: Southwick Christian Community Church.
Charity Registration Number: 1134003
Trustees:
-
Rev. Lynda Hulcoop (Minister) 1 Jan - 30 Jun
-
Mr. James Benka-Coker (Elder, Chairperson) Mrs. Janice Dale (Elder, Safeguarding Officer) Mr. Brian Box (Secretary) Mr. Tony Byrne (Elder) Mrs. Isobel Edwards (Elder) Mrs. Isa George (Treasurer, outgoing) 1 Jan - 31 Dec Mrs. Anne Andrews
No other persons served as Charity Trustees during 2022.
Structure, Governance and Management
The approved governing document is a Trust Deed (approved 2[nd] November 2009) based on a Congregational Federation template. A local constitution outlining operation procedures at SCCC was prepared; this was unanimously agreed and accepted at the Annual Church (General) Meeting on 3[rd] May 2011.
The Congregation Federation Ltd is the Property and Holding Trustee.
SCCC appoints local Managing Trustees, including a Treasurer and a Secretary, all of whom hold office for a renewable three-year term.
Election & subsequent re-election is at the recommendation of the membership, Nomination by the Trust & the confirmation of a Church Member’s meeting.
The spiritual governance of the Church is managed by an Eldership (who are also Trustees).
The Minister is normally the senior and presiding Elder in these meetings.
The Charity also appoints a Safeguarding Officer, Health and Safety Officer and Building Management Officer, who are honorary officers advising the Trust.
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The Trust is also responsible for appointing, managing & remunerating employees where considered necessary to further its activities. Over the course of 2022 there were 6 part-time employees involved in Administration, Caretaking/cleaning, Coffee Shop Supervision & Youth/Family work (in addition to the Minister, a salaried Office Holder for the first 6 months of the year) .
The Trust is also extremely grateful to the “army” of unsalaried volunteers both within and outside of the membership of the church, who supported and assisted in the day-to-day execution of tasks that helped us to achieve our objectives over the year – particularly in pastoral care of others in church & group leadership, worship, Coffee shop duties, compassionate & evangelistic outreach to our community & beyond, and Youth/Family programmes.
Objectives and Activities
The Charity’s objectives are those set out in the governing document and local church constitution.
The Charity seeks to advance the Christian faith according to general biblical principles as well as to the specific principles of the Baptist Union and the Congregation Federation. The Charity also seeks to advance education, relieve need, and carry out other charitable purposes in the United Kingdom and other parts of the World.
As a community-based church inspired by our Christian Faith, our aim is to offer a wide range of educational, recreational, health and wellbeing, social and spiritual activities for all age groups in the local community to enhance the service provision available to all sectors of the population.
The Charity acknowledges its requirement to demonstrate clearly that it must have charitable purposes and aims that are for the public benefit.
Achievements and Performance
Church membership at the end of 2022 stood at 58.
The main activities conducted by the Church that benefit included:
Weekly Sunday Services of worship, including Bible-based Christian preaching, activities for children & young people, & social interaction post-service.
Weekly outreach activities for children & youth were organised & run by our team of Youth workers on salary as well as a host of willing & able volunteers. These include Friday evening groups, a Football project, a youth discussion group & the Sunday school activities described above. Our weekly Parent & Toddler group (Rainbows) ended, but was replaced by a Soft Play project “Two by Two” with inflatable equipment themed on Noah’s Ark providing relief for busy parents with toddlers.
A Coffee shop (“Lite Bites”) open 3 days a week from 10:30 until 2:30 Tuesday through Thursday that offers cost-effective lighter cooked meals & drinks, offering a safe space for relaxation, conversation & introspection with an option for casual conversation with pastoral volunteers as desired.
Various low-cost subscription class-based exercise programmes (Gentle Exercise, Aerobics & Pilates) aimed at people with different age and health profiles conducted by professional instructors to promote physical fitness and wellbeing amongst the attending public.
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Other Christian Teaching & fellowship events include faith exploration groups run by our Pastor, Life Groups including one with focus on the more elderly (Evergreens), and a Worship Team musical & singing Band. We also host a fortnightly Art Club.
The Charity manages the building structure at 1-5, Roman Crescent, Southwick. This houses the Worship Centre, Community Hall, Coffee Shop and ancillary residential facilities of two flats. The Charity manages no other real estate at this time.
We continue to host a public NHS defibrillator on our premises, as well as providing secure Guest Wifi for those on our premises.
Further afield, we supported various activities abroad in Zimbabwe, & India [Nagaland] , in keeping with our objectives stated above.
In designing & executing the above & other activities, the Trustees have given due regard to the guidance issued by the Charity Commission on public benefit.
Financial Review & Reserves Policy
Full independent accounts are presented in a separate report.
The Voluntary Giving and Offerings, together with Gift Aid claimed back during the year amounted to £75,004.
At the end of the year there was £ 220 in a reserve account, as well as £58,341 in a charity investment fund (including a contingency investment that has now met its pension actuarial deficit hedging objectives, and is henceforth redesignated as a reserve) , in addition to bank balances standing at £23,139. These funds are adjudged to be sufficient to cover the foreseeable running costs and expenditure of the Trust.
Our lettings, rents and activities produced a beneficial income as well as providing many varied and healthy activities for the local community.
Lite Bites Coffee shop has continued to play a significant part in reaching our community, despite making an overall operational loss of £3,763 over the year (when salaries paid out to staff performing coffee shop duties are taken into account).
Overall the available funds carried forward as at 31[st] December 2022 were £90,867.
Readily available funds remained adequate throughout 2022 and all costs were met on time.
The Trustees have considered the level of reserves they wish to retain, appropriate to the Charity’s current needs.
At the end of the financial year 2022, a reserve amount of £58,561 is held split between a deposit account and a managed charity investment accumulation fund. This is based on the charity’s size and the level of future financial commitments, including the desirability of procuring a manse for a future minister - the feasibility of which is under active consideration.
The Trustees aim to ensure the charity will be able to continue to fulfil its charitable objectives, even if there is a temporary shortfall in income or an unexpected rise in expenditure.
The Trustees will endeavour to not set aside funds unnecessarily.
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Exemptions from Disclosure
No Trustees have required exemption from disclosure by law; The Board is as stated within this document.
Funds held as Custodian Trustee on behalf of others
No Funds were held during 2022 as a Custodian Trustee on behalf of others.
Declarations
The Trustees declare that they have approved the Trustees’ report above.
| Signed on behalf of the Charity’s Trustees Compiler Signature(s) Full name(s) Position_(eg Secretary, Chair, etc)_ Date James Benka-Coker Elder & Trustee Chair |
Signed on behalf of the Charity’s Trustees Compiler Signature(s) Full name(s) Position_(eg Secretary, Chair, etc)_ Date James Benka-Coker Elder & Trustee Chair |
Compiler | Attestor | |
|---|---|---|---|---|
| James Benka-Coker | Brian Box | |||
| Elder & Trustee Chair | Trustee Secretary | |||
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IndedeAl 41cT.5 report lo the Trumees olSouihwlcA Chri$114n Conununlty Churc I rewrt lo the Irusiees on my examination of the aecounts of Southwick chrI18n Community Cburch (the Trn) for th¢ year ¢ed 31 Dnber 2022. which are sei out on pg¢s 3 to 15. Re5ponfibiliiies aMlbasts ofreprt As the charit). lnle¢S of the Trusi. vou Drr reswn5iblc foT the preparntion of the Unts in coth the requirem of the Chatitics Aci 2011("the Acl'l I reN)ll in r¢sF¢¢t of my examinwion of the Tr.5 cOUnts Carried out un(kr se10n 145 of the ?01 l Aci and in ca'ing oul my examination I have follom'ed all the applicalAe Directions 8i%'en b) th¢ Charit) ComtThiSSiOD unikn seciion 14515Xb) of the Aa. Jndepeth*ni examiner s SIen1 I have compldcd m). examination. I wnfirni that no rnalerial mallers hai'e comc to my attention in conncclion Mith the exarnination 'hICh givcs me cause io beliei'e that in ao), mal¢rial respeci: I l ) accouniiD8 records wrre ke0 in sp¢th of the Tn required by sli0n 130 of the Art: or (2) Ihe acwmts do e0rd with those record& l knve no con¢¢n)s and have come acn)55 other mallers in connection with the examinaiion lo wthich attcntioD 5houtd be drawn in this in oThkr io enable a proper UnddIng of the accounts io reached. Sim ames ACA 28Q9 CaTlioo TeTTac¢ Ponslade 20th May 2024 Page 7 of 15
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SOUTHWICK CHRISTIAN COMMUNITY CHURCH
STATEMENT OF FINANCIAL ACTIVITIES
FOR THE YEAR ENDING 31[ST] DECEMBER 2022
| Notes Unrestricted Restricted TOTALTotal | Notes Unrestricted Restricted TOTALTotal | |
|---|---|---|
| Funds Funds 20222021 | ||
| £ £ ££ | ||
| INCOME | ||
| Voluntary Income | 2a |
72,972 2,032 75,004 72,760 |
Activities for Generating Funds2b |
31,021 312 31,333 26,305 |
|
| Other Income | 2c |
(1,033) 38 (995) 18,793 |
_ |
||
| TOTAL INCOME | £ 102,960 2,382 105,342 117,858 |
|
| EXPENDITURE | ||
| Charitable Activities | 3a |
101,298 4,749 106,048 121,325 |
| Governance Costs | 3b |
82 - 82 636 |
_ |
||
| TOTAL EXPENDITURE | £ 101,380 4,749 106,130 121,961 |
|
| Net Incoming/ | ||
| (Outgoing) Resources |
£ 1,579(2,367) (788)(4,103) |
|
| Total Funds Brought Forward | 77,681 13,974 91,655 95,758 |
|
| Funds Transferred | 11 |
10,120 (10,120) 0 N/A |
_ |
||
| TOTAL FUNDS | 89,380 1,488 90,867 91,655 |
|
| CARRIED FORWARD | £ 89,380 1,488 90,867 91,655 |
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SOUTHWICK CHRISTIAN COMMUNITY CHURCH
BALANCE SHEET
FOR THE YEAR ENDING 31[ST] DECEMBER 2022
| Notes Unrestricted Restricted TOTALTotal | |
|---|---|
| Funds Funds 20222021 | |
| £ £ ££ | |
| FIXED ASSETS | |
| Tangible Assets | 4 7,075 - 7,075 8,569 |
| CURRENT ASSETS | |
| Debtors | 5 3,405 53 3,458 3,292 |
| Bank Accounts | 6 21,704 1,435 23,139 11,220 |
| CCLA-CoIF Deposit Fund | 7 220 - 220 218 |
| M&G Investment Fund | 8 58,341 - 58, 341 69,415 |
_ |
|
| TOTAL CURRENT ASSETS | 83,671 1,488 85,158 84,145 |
| Due within one year | 9 1,366 - 1,366 1,059 |
_ |
|
| NET CURRENT ASSETS | 82,305 1,488 83,793 83,086 |
| NET ASSETS | £ 89,380 1,488 90,867 91,655 |
| THE FUNDS OF THE CHARITY | 89,380 1,488 90,867 91,655 |
| TOTAL FUNDS | £ 89,380 1,488 90,867 91,655 |
The notes on pages 11 to 15 form part of these financial statements.
Signed……………………………… (name)………..………………………………..(Trustee) Dated……/……./…….. Signed……………………………… (name)……………..…………………………..(Trustee) Dated……/……./…….. Signed……………………………… (name)……………..…………………………..(Trustee) Dated……/……./……..
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SOUTHWICK CHRISTIAN COMMUNITY CHURCH
NOTES TO THE FINANCIAL STATEMENTS
FOR THE YEAR ENDING 31[ST] DECEMBER 2022
1. ACCOUNTING POLICIES
1a. Convention
These accounts (financial statements) have been prepared under the historical cost convention with items recognised at cost or transaction value unless otherwise stated in the relevant note(s) to these accounts. The financial statements have been prepared in accordance with the Statement of Recommended Practice: Accounting and reporting by Charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) issued on 16[th] July 2014 and the Financial Reporting Standard applicable in the United Kingdom and Republic of Ireland (FRS 102) and the Charities Act 2011.
1b. Funds
Unrestricted Funds
These comprise those funds which the Trustees are free to use in accordance with the charitable activities.
Restricted Funds
These are the funds which can only be used for specific purposes within the objects of the Charity. These restrictions arise, when either specified by the donor or when funds are raised for restricted purposes. The Contingency Fund is restricted to cover any financial commitment the Charity may have in settling the financial deficit to the Baptist Union Pension scheme, should such a deficit become due. Should this deficit not arise the fund can be used in accordance with the principles and aims of the Charity.
1c. Income
Voluntary Income and Capital Sources
- Income Tax recoverable on Covenants or Gift Aid donations is recognized when the gifts are received.
Other ordinary income
-
Rental Income from the letting of premises is recognized when the rental is due.
-
Bank interest
-
Bank interest is accounted for when received.
1d. Expenditure
Grants and Donations are accounted for when paid over, or when awarded, if that award creates a binding obligation on the Trust.
1e. Fixed Assets
Depreciation is provided at the rate of 25% on a reducing balance basis on all Fixed Assets.
1f. Fixed Asset Investment
Fixed Asset Investments are recorded at market value at the Balance Sheet date. Any gains or losses on revaluation are taken to the Statement of Financial Activities.
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SOUTHWICK CHRISTIAN COMMUNITY CHURCH
NOTES TO THE FINANCIAL STATEMENTS
FOR THE YEAR ENDING 31[ST] DECEMBER 2022
| Unrestricted Restricted TOTALTotal | ||
|---|---|---|
| Funds Funds 20222021 | ||
| £ £ ££ | ||
| **2. ** | INCOMING RESOURCES | |
| 2a. | VOLUNTARY INCOME | |
| Gifts and Offerings received | 60,708 1,804 62,512 61,168 |
|
| Gift Aid received |
12,264 228 12,491 11,592 |
|
_ |
||
| TOTAL VOLUNTARY INCOME | 72,972 2,032 75,004 72,760 |
|
| 2b. | ACTIVITIES FOR GENERATING | FUNDS |
| Rents and Lettings |
18,706 - 18,706 18,210 |
|
| Activities Receipts |
2,831 - 2,831 554 |
|
| Coffee Shop Receipts |
9,484 - 9,484 7,087 |
|
| Event Receipts |
- 312 312 439 |
|
| Sale of Masks |
- - - 16 |
|
_ |
||
| TOTAL ACTIVITY RECEIPTS |
31,021 312 31,333 26,305 |
|
| 2c. | OTHER INCOME | |
| Grants |
- - - 7,397 |
|
| Council Tax Refund |
- - - - |
|
| Heat and Light Refund |
- - - - |
|
| Equipment Refund |
- - - 182 |
|
| Bank Loyalty and Sundry |
39 38 77 72 |
|
| CCLA-COIF Deposit Interest | 2 - 2 1 |
|
| M&G Fund Yield (Deficit) |
(1,074) - (1,074) 8,732 |
|
| Insurance claim |
- - - 2,409 |
|
_ |
||
| TOTAL OTHER INCOME |
(1,033) 38 (995) 18,793 |
|
| TOTALLING |
£ 102,960 2,382 105,342 117,858 |
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SOUTHWICK CHRISTIAN COMMUNITY CHURCH
NOTES TO THE FINANCIAL STATEMENTS
FOR THE YEAR ENDING 31[ST] DECEMBER 2022
3. EXPENDITURE 3a. Charitable Activities Administration Costs Advance of Cash Floats Bank Charges Building Equip. & Maint’n’nce Building Flat Repairs Children and Youth Cleaning and Waste Council Tax Consumables (Coffee Shop) Depreciation Events Expenditure Equipment Gardens Gifts and Donations Instructors Insurance Licences Lighting and Heating Motor and Travelling Refreshments Resources Salaries, Pension etc. Subscriptions Sundry Tithes/Mission Training Volunteer Costs Water Rates TOTAL EXPENDED £3b. Governance CostsTOTALLING £ |
Unrestricted Restricted TOTAL Total Funds Funds 2022 2021 £ £ ££ 8,536 - 8,536 2,888- - - 20343 134 477 3464,059 - 4,059 4,803- - - 2,574- - - -1,019 681 1,700 1,415795 - 795 1,5474,349 - 4,349 3,0002,358 - 2,358 2,857- - - 109506 - 506 182712 - 712 1,948192 3,933 4,125 4,159300 - 300 -2,301 - 2,301 2,0241,146 - 1,146 1,2716,181 - 6,181 4,756100 - 100 861- - - 9431 - 431 1,24258,244 - 58,244 77,2281,493 - 1,493 944161 - 161 -4,360 - 4,360 4,200- - - -- - - -3,713 - 3,713 2,942_ |
|---|---|
101,298 4,749 106,048 121,32582 - 82 636_ |
|
101,380 4,749 106,130 121,961 |
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SOUTHWICK CHRISTIAN COMMUNITY CHURCH
NOTES TO THE FINANCIAL STATEMENTS
FOR THE YEAR ENDING 31[ST] DECEMBER 2022
| Unrestricted Restricted TOTAL Total | ||
|---|---|---|
| Funds Funds 2022 2021 | ||
| £ £ ££ | ||
| **4. ** | TANGIBLE FIXED ASSETS | |
| Net Book Value as at 01.01.22 |
8,569 6,958 |
|
Capital Items Purchased (Kitchen Oven)864 4,458 |
||
| Total Value |
9,433 11,426 |
|
| Depreciation Charge (25 %) |
2,358 2,857 |
|
| NET BOOK VALUE as at 31.12.22 | £ 7,075 8,569 |
|
| **5. ** | DEBTORS | |
| Gift Aid claim 1 qtr |
3,405 53 3,458 3,292 |
|
| **6. ** | CASH AT BANK | |
| General Fund a/c |
21,558 - 21,558 6,465 |
|
| Lite Bites a/c |
131 - 131 1,834 |
|
| Mission Fund a/c |
- 1,435 1,435 2,907 |
|
| Cash in Hand |
15 - 15 14 |
|
| TOTAL |
21,704 1,435 23,139 11,220 |
|
| **7. ** | CCLA-COIF DEPOSIT FUND | |
| Deposit Balance as at 01.01.22 |
218 - 218 6,217 |
|
| Transfer from (to) General Fund |
- - - (6,000) |
|
| Remainder |
218 - 218 217 |
|
| Interest received |
2 - 2 1 |
|
| TOTAL FUNDS as at 31.12.22 |
220 - 220 218 |
|
| **8. ** | M&G INVESTMENT FUND | |
| Investment Balance as at 01.01.22 | 58,515 10,900 69,415 60,683 |
|
| Transfer to (from) fund category |
10,900 (10,900) - - |
|
| Transfer from (to) General Fund |
(10,000) - (10,000) - |
|
| Investment remaining at 31.12.22 | 59,415 - 59,415 60,683 |
|
| Projected Interest Profit (Loss) |
(1,074) - (1,074) 8,732 |
|
| - as at 31.12.22 |
58,341 - 58,341 69,415 |
|
| Charibond 321.127 Units |
12,383 - 12,383 13,590 |
|
| Charifund 158.772 Units |
45,958 - 45,958 55,825 |
|
| TOTAL FUNDS as at 31.12.22 |
58,341 - 58,341 69,415 |
The transfer between restricted and unrestricted funds is explained in note 11.
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SOUTHWICK CHRISTIAN COMMUNITY CHURCH
NOTES TO THE FINANCIAL STATEMENTS
FOR THE YEAR ENDING 31[ST] DECEMBER 2022
9. CREDITORS Heating and Lighting Independent Examiner 10. STAFFING COSTS & NUMBERS Gross Wages and Salaries Employer’s National Ins. Costs Pension Costs |
Unrestricted Restricted TOTAL Total Funds Funds 2022 2021 £ £ ££ 666 - 666 441700 - 700 618_£ 1,366 - 1,366 1,05952,586 68,608- -5,659 8,620_£ 58,244 77,228 |
|---|---|
11. FUNDS TRANSFER
In prior years an amount was held as restricted funds as a provision for an actuarial deficit on a Defined Benefits pension scheme.
As of June 2022 a declaration was received that said deficit no longer exists, and thus an amount of £10,900 was transferred to unrestricted funds.
12. TRUSTEES RENUMERATION AND BENEFITS
The Total Number of employees engaged in the Trust during 2022 was 7, dropping to 6 (2021 - 7).
Only one trustee was employed by this Charity for 6 months between Jan 1 & Jun 30, namely the Minister, Reverend Lynda Hulcoop.
Minister’s stipend for 2022 was a gross figure of £25,000 pa paid for 6 months in excess of the Baptist Union of Great Britain recommendation ( = 102% of £24,500 pa as earned pro tem ) .
An amount of £6,000 (2021 - £11,550) was paid to Rev. Lynda Hulcoop for Lease of Manse accommodation under the terms of section 99(2) of the Income Tax (Earnings & Pensions) Act 2003 (ITEPA 2003).
Only the Minister, during 2022, received any expenses and these totalled £716.97.
The expenses paid comprised of Travelling expenses, mobile phone costs, part payment towards house insurance on the minister’s own accommodation and special event expenses.
All travelling expenses are paid in accordance with the Baptist Union and HMRC current guidelines.
No employee received emoluments greater than £60,000 per annum.
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