## **SOUTHWICK CHRISTIAN COMMUNITY CHURCH**
**ANNUAL REPORT AND FINANCIAL STATEMENTS FOR THE YEAR ENDED**
**31[ST] DECEMBER 2021**
**Registered Charity Number 1134003**
## **SOUTHWICK CHRISTIAN COMMUNITY CHURCH**
## CONTENTS
_Page_ 1 Legal and Administrative Information _Page_ **3** Trustees Annual Report _Page_ **7** Independent Examiner’s Report to the Trustees _Page_ **9** Statement of Financial Activities _Page_ **10** Balance Sheet _Page_ **11** Notes to the Financial Statements
## **SOUTHWICK CHRISTIAN COMMUNITY CHURCH**
LEGAL AND ADMINISTRATIVE INFORMATION
CHARITY NUMBER: 1134003
START OF FINANCIAL YEAR: 1[ST] JANUARY 2021 END OF FINANCIAL YEAR: 31[ST] DECEMBER 2021
REGISTERED CHARITY ADDRESS: 1–5 ROMAN CRESCENT,
SOUTHWICK,
WEST SUSSEX
BN42 4TY
PRIMARY BANKERS: BARCLAYS BANK Plc.,
LEICESTER
LE87 2BB
INDEPENDENT EXAMINER: HAINES and CO.,
28/29 CARLTON TERRACE,
PORTSLADE, BRIGHTON
BN41 1UR
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## **Trustees’ Annual Report**
Year ending 31[st] December 2021
## **Reference & Administrative Details**
Charity Name: Southwick Christian Community Church.
Charity Registration Number: 1134003
Trustees:
- Rev. Lynda Hulcoop _(Minister)_
- Mr. James Benka-Coker _(Elder, Chairperson)_
- Mrs. Janice Dale _(Elder, Safeguarding Officer)_
- Mr. Brian Box _(Secretary)_
- Mr. Granville Steppel _(Treasurer, outgoing)_
- _1 Jan - 2 Nov_
- Mr. Tony Byrne _(Elder) 2 Nov - 31 Dec_
- Mrs. Isobel Edwards _(Elder) 2 Nov - 31 Dec_
- Mrs. Isa George _(Treasurer, incoming) 2 Nov - 31 Dec_
- Mrs. Anne Andrews _2 Nov - 31 Dec_
No other persons served as Charity Trustees during 2021.
## **Structure, Governance and Management**
The approved governing document is a Trust Deed _(approved 2[nd] November 2009)_ based on a Congregational Federation template. A local constitution outlining operation procedures at SCCC was prepared; this was unanimously agreed and accepted at the Annual Church _(General)_ Meeting on 3[rd] May 2011.
The Congregation Federation Ltd is the Property and Holding Trustee.
SCCC appoints local Managing Trustees, including a Treasurer and a Secretary, all of whom hold office for a renewable three-year term.
Election & subsequent re-election is at the recommendation of the membership, Nomination by the Trust & the confirmation of a Church Member’s meeting.
The spiritual governance of the Church is managed by an Eldership (who are also Trustees).
The Minister is the senior and presiding Elder in these meetings.
The Charity also appoints a Safeguarding Officer, Health and Safety Officer and Building Management Officer, who are honorary officers advising the Trust.
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The Trust is also responsible for appointing, managing & remunerating employees where considered necessary to further its activities. Over the course of 2021 there were 6 part-time employees involved in Administration, Caretaking/cleaning, Coffee Shop Supervision & Youth/Family work _(in addition to the Minister, a salaried Office Holder)_ .
The Trust is also extremely grateful to the “army” of unsalaried volunteers both within and outside of the membership of the church, who supported and assisted in the day-to-day execution of tasks that helped us to achieve our objectives over the year – particularly in pastoral care of others in church & group leadership, worship, Coffee shop duties, compassionate & evangelistic outreach to our community & beyond, and Youth/Family programmes.
## **Objectives and Activities**
The Charity’s objectives are those set out in the governing document and local church constitution.
The Charity seeks to advance the Christian faith according to general biblical principles as well as to the specific principles of the Baptist Union and the Congregation Federation. The Charity also seeks to advance education, relieve need, and carry out other charitable purposes in the United Kingdom and other parts of the World.
As a community-based church inspired by our Christian Faith, our aim is to offer a wide range of educational, recreational, health and wellbeing, social and spiritual activities for all age groups in the local community to enhance the service provision available to all sectors of the population.
The Charity acknowledges its requirement to demonstrate clearly that it must have charitable purposes and aims that are for the public benefit.
## **Achievements and Performance**
Church membership at the end of 2021 stood at 72.
The main activities conducted by the Church that benefit included:
Weekly Sunday Services of worship, including Bible-based Christian preaching, activities for children & young people, & social interaction post-service.
Weekly outreach activities for children & youth were organised & run by our team of Youth workers on salary as well as a host of willing & able volunteers. These include Friday evening groups, a Football project, a youth discussion group & the Sunday school activities described above. Our weekly Parent & Toddler group (Rainbows) ended, but was replaced by a Soft Play project “Two by Two” with inflatable equipment themed on Noah’s Ark providing relief for busy parents with toddlers.
A Coffee shop (“Lite Bites”) open 3 days a week from 10:30 until 2:30 Tuesday through Thursday that offers cost-effective lighter cooked meals & drinks, offering a safe space for relaxation, conversation & introspection with an option for casual conversation with pastoral volunteers as desired.
Various low-cost subscription class-based exercise programmes (Gentle Exercise, Aerobics & Pilates) aimed at people with different age and health profiles conducted by professional instructors to promote physical fitness and wellbeing amongst the attending public.
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Other Christian Teaching & fellowship events include a Bible Teaching Academy, faith exploration groups run by our Pastor, Life Groups including one with focus on the more elderly (Evergreens), and a Worship Team musical & singing Band. We also host a fortnightly Art Club.
The Charity manages the building structure at 1-5, Roman Crescent, Southwick. This houses the Worship Centre, Community Hall, Coffee Shop and ancillary residential facilities of two flats. The Charity manages no other real estate at this time.
We continue to host a public NHS defibrillator on our premises, as well as providing secure Guest Wifi for those on our premises.
Further afield, we supported various activities abroad in Zimbabwe, India _[Nagaland]_ , in keeping with our objectives stated above.
In designing & executing the above & other activities, the Trustees have given due regard to the guidance issued by the Charity Commission on public benefit.
## **Financial Review & Reserves Policy**
Full independent accounts are presented in a separate report.
The Voluntary Giving and Offerings, together with Gift Aid claimed back during the year amounted to £72,760.
At the end of the year there was over £200 in the reserve account and £69,415 in a contingency charity investment fund that has largely met its pension actuarial deficit hedging objectives, in addition to bank balances standing at £11,220. These funds are adjudged to be sufficient to cover the foreseeable running costs and expenditure of the Trust.
Our lettings, rents and activities produced a beneficial income as well as providing many varied and healthy activities for the local community.
Lite Bites Coffee shop has continued to play a significant part in reaching our community, despite making an overall operational loss of £3,908 over the year (when salaries paid out from the General fund to staff performing coffee shop duties are taken into account).
Overall the available funds carried forward as at 31[st] December 2021 were £91,655.
Readily available funds remained adequate throughout 2021 and all costs were met on time.
The Trustees have considered the level of reserves they wish to retain, appropriate to the Charity’s current needs.
At the end of the financial year 2021, a reserve amount of £69,633 is held split between a deposit account and a managed charity investment accumulation fund. This is based on the charity’s size and the level of future financial commitments, including the need to provide against any future cessation event as stipulated by the Baptist Union Pension Scheme Fund managers _(New entry to this scheme is barred; instead future employees are offered an alternative Defined Contribution Scheme, so this liability will be extirpated in a year or so, if recent macro-economic trends including interest rate movements become more favourable)_ .
The Trustees aim to ensure the charity will be able to continue to fulfil its charitable objectives, even if there is a temporary shortfall in income or an unexpected rise in expenditure.
Page **5** _of_ 15
The Trustees will endeavour to not set aside funds unnecessarily.
Exemptions from Disck)sure
No Trustees have required exemption from disclosure by law,. The Board is as stated within this
document.
Funds hekl as Custodian Trustee on behalf of others
No Funds were held during 2021 as a Custodian Trustee on behalf of others.
Dec]arations
The Trustees declare that they have approved the Trustee5' report above.
Signed on behalf of the Charity s Trustees
Atte5tor
SiEnaturelsl
Full namelsl
James Benka-coker
Brian Box
Position (eg Secretory, ChuNr, etc)
Elder & Trustee Chair
Trustee Secretary
Date
10.Q¥. 23
Page 6 of 15
Independent ataminer's report lo the Trustees ofsouthwick Chrislian Community Chureh
I report to the Iruslees on my examination of thc accounts of Southwick Christian Community
Church (the Trust) for the year ended 31 December 2021. which are set oul on pages 9 to 15.
Responsibililies and ba515 olreport
As the charity trustees of the Trust, you are responsible for the preparation of the account5 in
accordance with the requirements of the Charities Act 2011 ('the Act,).
I r¢port in respe¢t of my examinalion of the Trust's accounts carried out under section 145 of
th¢ 2011 A¢t and in ¢arrying out my examination I have followed all the applicable
Directions given by th¢ Charity Commission under s¢¢tion 145(5)(b) of the Act.
Independenl examiner s slalemenl
I h8ve ¢ompl¢ted my examination. I confirn) that no malerial matters have come to my
attention in connection with the examination which gives me cause to believe that in any
material respecl:
( l ) accounting records were not kept in respect of the Trust as required by section 130 of the
Act; or
(2) the accounts do not accord with those records.
I have no concems and have come across no other matters in connection with the
examination to which attention should be drawn in this r¢port in order to enable a proper
underslanding of the accounts to be reached.
Simon James ACA
28129 Carlton Terrace
Portslade
East Sussex
I O, Au8USt 2023
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## **SOUTHWICK CHRISTIAN COMMUNITY CHURCH**
## STATEMENT OF FINANCIAL ACTIVITIES
## FOR THE YEAR ENDING 31[ST] DECEMBER 2021
||**Notes Unrestricted Restricted TOTAL****_Total_**|**Notes Unrestricted Restricted TOTAL****_Total_**|
|---|---|---|
|||**Funds Funds 2021****_2020_**|
|||£ £ £_£_|
|**INCOME**|||
|Voluntary Income|`2a`|`69,569 3,191 72,760 79,811`|
|Activities for Generating Funds`2b`||`24,462 1,843 26,305 26,125`|
|Other Income|`2c`|`18,755 38 18,793 4,936`|
|||`_`|
|TOTAL INCOME||`£ 112,787 5,071 117,858 110,872`|
|**EXPENDITURE**|||
|Charitable Activities|`3a`|`116,534 4,791 121,325 118,740`|
|Governance Costs|`3b`|`636 - 636 612`|
|||`_`|
|TOTAL EXPENDITURE||`£ 117,170 4,791 121,961 119,352`|
|**Net Incoming/**|||
|**(Outgoing) Resources**
||`£ (4,383)281 (4,103)(8,480)`|
|**Total Funds Brought Forward**||`44,971 50,787 95,758 104,238`|
|**Funds Transferred**|`11`|`37,094 (37,094) 0 N/A`|
|||`_`|
|**TOTAL FUNDS**||`77,681 13,974 91,655 95,758`|
|**CARRIED FORWARD**||`£ 77,681 13,974 91,655 95,758`|
Page **9** _of_ 15
## **SOUTHWICK CHRISTIAN COMMUNITY CHURCH**
## BALANCE SHEET
## FOR THE YEAR ENDING 31[ST] DECEMBER 2021
||**Notes Unrestricted Restricted TOTAL****_Total_**|
|---|---|
||**Funds Funds 2021****_2020_**|
||£ £ £_£_|
|**FIXED ASSETS**||
|Tangible Assets|`4 8,569 - 8,569 6,968`|
|**CURRENT ASSETS**||
|Debtors|`5 3,125 167 3,292 2,674`|
|Bank Accounts|`6 8,313 2,907 11,220 20,233`|
|CCLA-CoIF Deposit Fund|`7 218 - 218 6,217`|
|M&G Investment Fund|`8 58,515 10,900 69,415 60,683`|
||`_`|
|TOTAL CURRENT ASSETS|`70,171 13,974 84,145 89,807`|
|Due within one year|`9 1,059 - 1,059 1,017`|
||`_`|
|NET CURRENT ASSETS|`69,112 13,974 83,086 88,790`|
|**NET ASSETS**|`£ 77,681 13,974 91,655 95,758`|
|THE FUNDS OF THE CHARITY|
`77,681 13,974 91,655 95,758`|
|**TOTAL FUNDS**|`£ 77,681 13,974 91,655 95,758`|
The notes on pages **11** to **15** form part of these financial statements.
Page **10** _of_ 15
**SOUTHWICK CHRISTIAN COMMUNITY CHURCH**
## NOTES TO THE FINANCIAL STATEMENTS
FOR THE YEAR ENDING 31[ST] DECEMBER 2021
## **1. ACCOUNTING POLICIES**
## **1a. Convention**
These accounts (financial statements) have been prepared under the historical cost convention with items recognised at cost or transaction value unless otherwise stated in the relevant note(s) to these accounts. The financial statements have been prepared in accordance with the Statement of Recommended Practice: Accounting and reporting by Charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) issued on 16[th] July 2014 and the Financial Reporting Standard applicable in the United Kingdom and Republic of Ireland (FRS 102) and the Charities Act 2011.
## **1b. Funds**
## **Unrestricted Funds**
These comprise those funds which the Trustees are free to use in accordance with the charitable activities.
## **Restricted Funds**
These are the funds which can only be used for specific purposes within the objects of the Charity. These restrictions arise, when either specified by the donor or when funds are raised for restricted purposes. The Contingency Fund is restricted to cover any financial commitment the Charity may have in settling the financial deficit to the Baptist Union Pension scheme, should such a deficit become due. Should this deficit not arise the fund can be used in accordance with the principles and aims of the Charity.
## **1c. Incoming Resources**
Voluntary Income and Capital Sources
- Income Tax recoverable on Covenants or Gift Aid donations is recognized when the gifts are received.
Other ordinary income
- Rental Income from the letting of premises is recognized when the rental is due.
- Bank interest
- Bank interest is accounted for when received.
## **1d. Resources Used**
Grants and Donations are accounted for when paid over, or when awarded, if that award creates a binding obligation on the Trust.
## **1e. Fixed Assets**
Depreciation is provided at the rate of 25% on a reducing balance basis on all Fixed Assets.
## **1f. Fixed Asset Investment**
Fixed Asset Investments are recorded at market value at the Balance Sheet date. Any gains or losses on revaluation are taken to the Statement of Financial Affairs.
Page **11** _of_ 15
**SOUTHWICK CHRISTIAN COMMUNITY CHURCH**
## NOTES TO THE FINANCIAL STATEMENTS
## FOR THE YEAR ENDING 31[ST] DECEMBER 2021
|||**Unrestricted Restricted TOTAL****_Total_**|
|---|---|---|
|||**Funds Funds 2021****_2020_**|
|||£ £ £_£_|
|**2. **|**INCOMING RESOURCES**||
|2a.|VOLUNTARY INCOME||
||Gifts and Offerings received|`58,124 3,044 61,168 68,112`|
||Gift Aid received
|`11,446 147 11,592 11,699`|
|||`_`|
||TOTAL VOLUNTARY INCOME|`71,740 3,192 74,932 79,811`|
|2b.|ACTIVITIES FOR GENERATING|FUNDS|
||Rents and Lettings
|`18,210 - 18,210 16,050`|
||Activities Receipts
|`554 - 554 4,243`|
||Event Receipts
|`- 439 439 574`|
||Sale of Masks
|`16 - 16 624`|
||Coffee Shop Receipts
|`5,683 1,404 7,087 4,634`|
|||`_`|
||TOTAL ACTIVITY RECEIPTS
|`24,462 1,843 26,305 26,125`|
|2c.|OTHER INCOME||
||Grants
|`7,397 - 7,397 10,842`|
||Council Tax Refund
|`- - - 106`|
||Heat and Light Refund
|`- - - 336`|
||Equipment Refund
|`182 - 182 50`|
||Bank Loyalty and Sundry
|`34 38 72 39`|
||CCLA-COIF Deposit Interest|`1 - 1 26`|
||M&G Fund Yield (Deficit)
|`8,732 - 8,732 (6,463)`|
||Insurance claim
|`2,409 - 2,409 -`|
|||`_`|
||TOTAL OTHER INCOME
|`18,755 38 18,793 4,936`|
||**TOTALLING**
|`£ 112,787 5,071 117,858 110,872`|
Page **12** _of_ 15
## **SOUTHWICK CHRISTIAN COMMUNITY CHURCH**
## NOTES TO THE FINANCIAL STATEMENTS
## FOR THE YEAR ENDING 31[ST] DECEMBER 2021
|
**3. **
**EXPENDITURE**
3a.
Charitable Activities
Administration Costs
Advance of Cash Floats
Bank Charges
Building Equip. & Maintenance
Building Flat Repairs
Building Plans/Architect
Children and Youth
Cleaning and Waste
Council Tax & Water Rates
CoViD19 Expenditure
Consumables (Coffee Shop)
Depreciation
Events Expenditure
Equipment
Gardens
Gifts and Donations
Instructors (Choir & G/Exer)
Insurance
International Café Expenses
Licences
Lighting and Heating
Motor and Travelling
Refreshments
Resources
Salaries, Pensions etc.
Subscriptions
Sundry
Tithes
Training
Volunteer Costs
**TOTAL EXPENDED**
`£`
`3b.` Governance Costs
**TOTALLING**
`£`|**Unrestricted Restricted TOTAL****_Total_**
**Funds Funds 2021****_2020_**
£ £ £_£_
`2,888 - 2,888 3,019`
`20 - 20 -`
`219 127 346 399`
`4,803 - 4,803 4,010`
`2,574 - 2,574 -`
`- - - 1,500`
`- - - -`
`690 725 1,415 1,010`
`4,489 - 4,489 3,502`
`- - - 472`
`3,000 - 3,000 2,101`
`2,857 - 2,857 2,322`
`- 109 109 407`
`- 182 182 347`
`1,948 - 1,948 249`
`511 3,648 4,159 4,580`
`- - - 2,150`
`2,024 - 2,024 1,969`
`- - - 35`
`1,271 - 1,271 1,230`
`4,756 - 4,756 6,187`
`861 - 861 955`
`9 - 9 662`
`1,242 - 1,242 964`
`77,228 - 77,228 76,078`
`944 - 944 1,377`
`- - - -`
`4,200 - 4,200 4,450`
`- - - 300`
`----`
`116,534 4,791 121,325118,740`
`636- 636 612`
`117,170 4,791 121,961119,352`|
|---|---|
Page **13** _of_ 15
## **SOUTHWICK CHRISTIAN COMMUNITY CHURCH**
## NOTES TO THE FINANCIAL STATEMENTS
## FOR THE YEAR ENDING 31[ST] DECEMBER 2021
|||**Unrestricted Restricted TOTAL****_Total_**|
|---|---|---|
|||**Funds Funds 2021****_2020_**|
|||£ £ £_£_|
|**4. **|**TANGIBLE FIXED ASSETS**||
||Net Book Value as at 01.01.21
|`6,968 7,551`|
||Capital Items Purchased (PA Vision & Soft Play Equipment) `4,458 1,739`||
||Total Value
|`11,426 9,290`|
||Depreciation Charge (25 %)
|`2,857 2,322`|
||**NET BOOK VALUE as at 31.12.21**|`£ 8,569 6,968`|
|**5. **|**DEBTORS**||
||Gift Aid claim 1 qtr
|`3,125 167 3,292 2,674`|
|**6. **|**CASH AT BANK**||
||General Fund a/c
|`6,465 - 6,465 15,722`|
||Lite Bites a/c
|`1,834 - 1,834 1,424`|
||Mission Fund a/c
|`- 2,907 2,907 3,006`|
||Cash in Hand
|`14 - 14 81`|
||**TOTAL**
|`8,313 2,907 11,220 20,233`|
|**7. **|**CCLA-COIF DEPOSIT FUND**||
||Deposit Balance as at 01.01.21
|`6,217 - 6,217 11,192`|
||Transfer from (to) General Fund
|`(6,000) - (6,000) (5,000)`|
||Remainder
|`217 - 217 6,192`|
||Interest received
|`1 - 1 25`|
||**TOTAL FUNDS as at 31.12.21**
|`218 - 218 6,217`|
|**8. **|**M&G INVESTMENT FUND**||
||Investment Balance as at 01.01.21|`12,939 47,744 60,683 67,146`|
||Transfer to (from) fund category
|`36,844 (36,844) - -`|
||Investment remaining at 31.12.21|`49,783 10,900 60,683 67,146`|
||Projected Interest Profit (Loss)
|`8,732 - 8,732 (6,463)`|
||**as at 31.12.21**
|`58,515 10,900 69,415 60,683`|
||Charibond 321.127 Units
|`2,690 10,900 13,590 13,791`|
||Charifund 192.471 Units
|`55,825 - 55,825 46,892`|
||**TOTAL FUNDS as at 31.12.21**
|`58,515 10,900 69,415 60,683`|
The transfer between restricted and unrestricted funds is explained in note 11.
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## **SOUTHWICK CHRISTIAN COMMUNITY CHURCH**
## NOTES TO THE FINANCIAL STATEMENTS
## FOR THE YEAR ENDING 31[ST] DECEMBER 2021
|
**9. **
**CREDITORS**
Heating and Lighting
Independent Examiner
**10.**
**STAFFING COSTS & NUMBERS**
Gross Wages and Salaries
Employer’s National Ins. Costs
Pension Costs
|**Unrestricted Restricted TOTAL****_Total_**
**Funds Funds 2021****_2020_**
£ £ £_£_
`441 - 441 417`
`618 - 618 600`
`_`
`£ 1,059 - 1,059 1,017`
`68,608 66,489`
`- 1,963`
`8,620 7,626`
`_`
`£ 77,228 76,078`|
|---|---|
## **11. FUNDS TRANSFER**
In prior years an amount was held as restricted funds as a provision for an actuarial deficit on a Defined Benefits pension scheme.
As of 20 December 2021 that deficit was reduced to £10,900 and therefore, an amount of £37,094 was transferred to unrestricted funds.
## **12. TRUSTEES RENUMERATION AND BENEFITS**
The Total Number of employees engaged in the Trust during 2021 was 7 _(2020 - 7)._
Only one trustee is employed by this Charity, namely the Minister, Reverend Lynda Hulcoop.
Minister’s stipend for 2021 was a gross figure of £22,615 in accordance with the Baptist Union of Great Britain recommendation _(48/52 of £24,500 as earned pro rata)_ .
An amount of £11,550 _(2020 - £11,550)_ was paid to Rev. Lynda Hulcoop for Lease of Manse accommodation under the terms of section 99(2) of the Income Tax (Earnings & Pensions) Act 2003 (ITEPA 2003).
Only the Minister, during 2021, received any expenses and these totalled £2,275.98.
The expenses paid comprised of Travelling expenses, mobile phone costs, part payment towards house insurance on the minister’s own accommodation and special event expenses.
All travelling expenses are paid in accordance with the Baptist Union and HMRC current guidelines.
No employee received emoluments greater than £60,000 per annum.
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