1-5 Roman Crescent, Southwick, BN42 4TY | www.southwickchurch.org.uk ## **Trustees’ Annual Report** Year ending 31[st] December 2020 ## **Reference & Administrative Details** Charity Name: Southwick Christian Community Church. Charity Registration Number: 1134003 Trustees: - Rev. Lynda Hulcoop _(Minister)_ - Mr. James Benka-Coker _(Elder, Chairperson)_ - Mrs Janice Dale _(Elder, Safeguarding Officer)_ - Mr. Brian Box _(Secretary)_ - Mr. Granville Steppel _(Treasurer)_ No other persons served as Charity Trustees during 2020. ## **Structure, Governance and Management** The approved governing document is a Trust Deed _(approved 2[nd] November 2009)_ based on a Congregational Federation template. A local constitution outlining operation procedures at SCCC was prepared; this was unanimously agreed and accepted at the Annual Church _(General)_ Meeting on 3[rd] May 2011. The Congregation Federation Ltd is the Property and Holding Trustee. SCCC appoints local Managing Trustees, including a Treasurer and a Secretary, all of whom hold office for a renewable three-year term. Election & subsequent re-election is at the recommendation of the membership, Nomination by the Trust & the confirmation of a Church Member’s meeting. The spiritual governance of the Church is managed by an Eldership (who are also Trustees). The Minister is the senior and presiding Elder in these meetings. The Charity also appoints a Safeguarding Officer, Health and Safety Officer and Building Management Officer, who are honorary officers advising the Trust. The Trust is also responsible for appointing, managing & remunerating employees where considered necessary to further its activities. Over the course of 2020 there were 6 part-time employees **Phone:** 01273 870103 **Charity Number:** 1134003 **Email:** info@southwickchurch.org.uk **Pastor:** Rev Lynda Hulcoop (01903 522279) _Members of the_ Baptist Union of Great Britain _and the_ Congregational Confederation. www.southwickchurch.org.uk 1-5 Roman Crescent, Southwick, BN42 4TY involved in Administration, Caretaking/cleaning, Coffee Shop Supervision & Youth/Family work _(in addition to the Minister, a salaried Office Holder)_ . At various times in the year some of these staff were furloughed as judged appropriate to their reduced workload in keeping with a Government-run staff retention support scheme. The Trust is also extremely grateful to the “army” of unsalaried volunteers both within and outside of the membership of the church, who supported and assisted in the day-to-day execution of tasks that helped us to achieve our objectives over the year – particularly in pastoral care of others in church & group leadership, worship, Coffee shop duties, compassionate & evangelistic outreach to our community & beyond, and Youth/Family programmes. ## **Objectives and Activities** The Charity’s objectives are those set out in the governing document and local church constitution. The Charity seeks to advance the Christian faith according to general biblical principles as well as to the specific principles of the Baptist Union and the Congregation Federation. The Charity also seeks to advance education, relieve need, and carry out other charitable purposes in the United Kingdom and other parts of the World. As a community-based church inspired by our Christian Faith, our aim is to offer a wide range of educational, recreational, health and wellbeing, social and spiritual activities for all age groups in the local community to enhance the service provision available to all sectors of the population. The Charity acknowledges its requirement to demonstrate clearly that it must have charitable purposes and aims that are for the public benefit. ## **Achievements and Performance** Church membership at the end of 2020 stood at 81. Virtually all of our activities were severely disrupted by the CoViD epidemic which forced a national lockdown from March onwards. The comments below pertain to the periods January through March, as well as occasions later in the year when restrictions were temporarily eased. The main activities conducted by the Church that imparted a benefit included: Weekly Sunday Services of worship, including Bible-based Christian preaching, activities for children & young people, & social interaction post-service; during lockdown, the church used remote networking technology (podcasting & Zoom) to sustain a sense of fellowship with as many as were able to get to grips with the tech. We also experimented with & designed a 2-way Audio-Visual broadcast system to allow remote Zoom viewing & participation in our worship services _(invoiced in 2021 accounts)_ . Weekly outreach activities for children & youth were organised & run by our team of Youth workers on salary as well as a host of willing & able volunteers. These include Friday evening groups, a Football project, a youth discussion group & the Sunday school activities described above; online Zoom gatherings were arranged when this proved impossible. We also ran a weekly Parent & Toddler group (Rainbows) providing relief for busy parents with toddlers, as well as hosting a musical entertainment slot for babies (“Kimbalu”). A Coffee shop (“Lite Bites”) open 4 days a week (3 days paid supervision, Fridays Volunteer staffed) from 10:30 until 14:00 Tuesday through Friday that offers cost-effective lighter cooked meals & **Phone:** 01273 870103 **Charity Number:** 1134003 **Email:** info@southwickchurch.org.uk **Pastor:** Rev Lynda Hulcoop (01903 522279) _Members of the_ Baptist Union of Great Britain _and the_ Congregational Confederation. _Page_ **2** _of_ 4 www.southwickchurch.org.uk 1-5 Roman Crescent, Southwick, BN42 4TY drinks, offering a safe space for relaxation, conversation & introspection with an option for casual conversation with pastoral volunteers as desired. This had to be outdoors only when restricted. Various low-cost subscription class-based exercise programmes (Pilates, Gentle Exercise, Aerobics, Zumba) aimed at people with different age & health profiles conducted by professional instructors to promote physical fitness & wellbeing amongst the attending public. Other Christian Teaching & fellowship events include Bible Teaching Academy (mostly on Zoom), a faith exploration group run by our Pastor (Zoom), Life Groups including one with focus on the more elderly (Evergreens), & a Worship Team musical & singing Band. We also host a fortnightly Art Club. The Charity manages the building structure at 1-5, Roman Crescent, Southwick. This houses the Worship Centre, Community Hall, Coffee Shop and ancillary residential facilities of two flats. The Charity manages no other real estate at this time. We continue to host a public NHS defibrillator on our premises, as well as providing secure Guest Wifi for those on our premises, underpinned by a high-speed broadband that was integral to our hosting of Zoom meetings. Further afield, we supported various activities abroad in Belgium, Zimbabwe, Venezuela, Kenya and Lebanon, in keeping with our objectives stated above. In designing & executing the above & other activities, the Trustees have given due regard to the guidance issued by the Charity Commission on public benefit. ## **Financial Review & Reserves Policy** Full independent accounts are presented in a separate report. The Voluntary Giving and Offerings, together with Gift Aid claimed back during the year amounted to £79,811. At the end of the year there was over £6,217 in the reserve account and the bank balances stood at £20,233. These funds are sufficient to cover the foreseeable running costs and expenditure of the Trust. Our lettings, rents and activities produced a beneficial income as well as providing many varied and healthy activities for the local community. Lite Bites Coffee shop has continued to play a significant part in reaching our community, despite making an operational loss of £1,074 over the year. Overall the available funds carried forward as at 31[st] December 2020 were £95,758. Readily available funds remained adequate throughout 2020 and all costs were met on time. The Trustees have considered the level of reserves they wish to retain, appropriate to the Charity’s current needs. At the end of the financial year 2020, a reserve amount of £60,683 is held in an investment deposit account. This is based on the charity’s size and the level of future financial commitments. Due to the under-performance of the erstwhile Baptist Union DB Pension scheme, £20,000 of this has been ring-fenced to provide indemnity should a cessation event occur, as specified by the Pension Fund Managers (our actuarial “indebtedness” has recently dropped to around £17k). This Investment forms part of our Contingency Fund as detailed in the financial accounts _(New entry to this scheme is barred; instead future employees are offered an alternative Defined Contribution Scheme, so this liability will be extirpated in about a decade or so)_ . **Phone:** 01273 870103 **Charity Number:** 1134003 **Email:** info@southwickchurch.org.uk **Pastor:** Rev Lynda Hulcoop (01903 522279) _Members of the_ Baptist Union of Great Britain _and the_ Congregational Confederation. _Page_ **3** _of_ 4 www.southwickchurch.org.uk 1-5 Roman Crescent, Southwick, BN42 4TY The Trustees aim to ensure the charity will be able to continue to fulfil its charitable objectives, even if there is a temporary shortfall in income or an unexpected rise in expenditure. The Trustees will endeavour to not set aside funds unnecessarily. ## **Exemptions from Disclosure** No Trustees have required exemption from disclosure by law; The Board is as stated within this document. ## **Funds held as Custodian Trustee on behalf of others** No Funds were held during 2020 as a Custodian Trustee on behalf of others. ## **Declarations** **The Trustees declare that they have approved the Trustees’ report above.** Compiled _James Benka-Coker_ Chair, SCCC Trustees **Phone:** 01273 870103 **Charity Number:** 1134003 **Email:** info@southwickchurch.org.uk **Pastor:** Rev Lynda Hulcoop (01903 522279) _Members of the_ Baptist Union of Great Britain _and the_ Congregational Confederation. _Page_ **4** _of_ 4 OUTHWICK CHRI TIAN COMMUNITY HURC ANNUAL REPORT AND FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 DECEMBER 2020. 1st red Chari Number.1134003. SOUTHWICK CHRISTIAN COMMUNTIY CHURCH. CONTENTS Page l. Legal and Administrative Information. Page 2. Report of the Trustees Page8. Independent Examinerfs Report to the Trustees. Page9. Statement of Financial Activities. Page 10. Balance Sheet. Page 11-15. Notes to the Financial Statements. SOUTHWICK CHRISTIAN COMMUNTIY CHURCH LEGAL AND ADMINISTRATIVE INFORMATION. CHARITY NUMBER. 1134003 START OF FINANCIAL YEAR JANUARY 2020 END OF FINANCIAL YEAR 31" DECEMBER 2020 REGISTERED CHARITY ADDRESS 1-5, ROMAN CRESCENT, SOUTHWICK, WEST SUSSEX. BN42 4TY PRIMARY BANKERS BARCLAYS BANK plc., LEICESTER. LE 87 2 BB. INDEPENDENT EXAMINER HAINES and CO., 28/29, CARLTON TERRACE, PORTSLADE, BRIGHTON. BN411UR. Page l. SOUTHWICK CHRISTIAN COMMUNTIY CHURCH STATEMENT OF FINANCIAL AcnviTIES FOR THE YEAR ENDED 31 DECEMBER 2020. Notes Unre5tr¥cted Restrirted Funds Funds TOTAL Total 2019 2020 INCOMING RESOURCES: Incoming Resour￿5 from General Fund. Voluntary Income 2a. 77.298 2.513 79,811 82,090 Artivities for Generating Funds 2b. 25,926 199 26,12S 43,639 Other Income TOTAL INCOME RESOURCES £ 108,157 . 2,715 110,872 137.286 RESOURCES EXPENDED. Costs of Generating Funds Charitable Artivities 3a 114.961 3,779 118.440 124051 Governance Costs 3b 612 612 612 TOTAL RESOURCE5 EXPENDED £ 115.573 3,779 119.352 124,663 Net Incoming/ (Outgoing) Resources 17A16) 11,064} {8,480) 12.623 Total Funds Brought Forward 51851 104 238 91870 TOTAL FUNDS CARRIED FORWARD 44,971 50.787 95.758 104,493 95 758 104 493 Page 9. SOUTHWICK CHRISTIAN COMMUNITY CHURCH BALANCE SHEET FOR THE YEAR ENDING 31 DECEMBER 2020. Notes Unrestrirted Restrirted TOTAL Funds £ Funds £ 2020 Totsl 2019 FIXED ASSETS Tangible Assets 96 Contingency Fund 5 12 744 CURRENT ASSETS Debtors Short Term Investments Bank Accounts TOTAL CURRENT AS5Ers 6 2.637 7 6.217 8 17227 £ 26,081 37 2,674 6.455 6,217 11,192 20 233 13 079 29,124 30.726 3,043 Due within one year NET CURRENT ASSETS 930 25,064 3,043 28,107 29.796 NET ASSETS £ 44,971 50,787 95.758 104,493 THE FUNDS OF THE CHARITY 44,971 50,787 95.758 104,493 TOTAL FUNDS. The note5 oft pages 4 to 8 fomi part of these financial statements. Signed...... Iname}......................-........ . ..ITrusteel Dated....../. &t/.. Signed....... . {namel...6%..Ai Signed...- Page 10. SOUTHWICK CHRISTIAN COMMUNITY CHURCH NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31" DECEMBER 2020. ACCOUNTING POUCIES. Convention. lal These accounts Ifinana31 statements) have been prepared under the historical cost convention with Items recognised at Cost or tran5artionvalue unless otherwise stated in the relevant note(sl to these accounts. The financial statements have been prepared in accordance with the Statement of Recommended Prartice= Accounting and reporting by Charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland IFRS 1021 issued on 16 July 2014 and the Financial Reporting Standard applicable in the United Kingdom and Republic of Ireland IFRS 1021 and the Charities Act 2011. {b} Unrestricted Funds. These comprise those funds which the Trustees are free to use in accordance with the charitable activitie5. Restricted Funds. These are the funds which can only be used for specific purposes within the objects of the Charity. These restrirtions arise. when either specified by the donor or when funds are raised for restricted purposes. The Contingency Fund is restricted to cover any financial commitment the Charity may have in settling the financial deficit to the Baptist Union Pension scheme, should such a deficit become due. Should this deficit not arise the fund can be used in accordance with the principles and aims of the Charity- (c)Incoming Resources. Voluntary Income and Capital Sources. l. Income Tax recoverable on Covenants or Gfft Aid donations is recognized when the gift5 are received. 2. Rental Income from the letting of premises is recognized when the rental 15 due. 3. Bank interest is accounted for when received. (d)Resources Used. Grants and Donations are accounted for when paid over. or when awarded. If that award create5 a binding obligation on the Trust (e)Fixed Assets. Depreciation is provided at the rate of 25% on a reducing balance basis on all Fixed Assets. (f) Fixed Asset Investment Fixed Asset Investments are recorded at market value at the Balance Sheet dateAny gains or losses on revaluation are taken to the Statement of Financial Affairs. Page 11. SOUTHWICK CHRISTIAN COMMUNITY CHURCH NOTES TO THE FINANCIAL STATEMENT ST FOR THE YEAR ENDED 31 DECEMBER 2020 2. Incomin Resources. Unrestricted Funds £ Re5trirted TOTAL Total Funds £ 2020 2019 VOLUNTARY INCOME. 12a) Gifts and Offering5 received 65.805 2,307 68,112 69,340 Gift Aid received 206 TOTAL VOLUNTARY INCOME ACTIVITIES FOR GENERATING FUNDS 12b.I Rents and Lettings Activities Receipts Event Receipts Sale of Masks Coffee Shop Receipts 16,050 4,243 375 624 16,050 4,243 574 16.730 15,864 414 199 624 TOTAL Acrivrty RECEIPTS 12 OJHER INCOME 12c.I CJRS Grants 10.842 106 336 10.842 106 Council Tax Refund Heat and Light Refund Equipment Refund Interest ICCLAI Bank Loyalty Contingency Fund (Deficit) 336 838 50 26 36 26 57 39 ioi TOTAL OTHER INCOME TOTAL INCOME RESOURCES 110 872 Page 12. SOUTHWICK CHRISTIAN COMMUNITY CHURCH. NOTES TO THE FINANCIAL STATEMENT FOR THE YEAR ENDED 31" DECEMBER 2020. 3. Resources Expended. Unrestricted Restrirted Funds £ Funds £ 3,019 318 4,010 TOTAL Total 2020. 2019 Administration Costs Bank Charges Building Equipt.& Maintenan Children and Youth Cleaning and Waste Council Tax & Water Rates Covid 19 Expenditure Consumables (Coffee Shopl Depreciation Events Expenditure Equipment Gardens Gifts and Donations Instructors (Choir & G/Exer} Insurance International Cafe Expenses Licences Lighting and Heating Motor and TravellinE Building plansl Architect Refreshments Resources 3,019 399 2779 81 654 4.010 3222 901 i.oio 3,502 472 2.101 2.322 407 I,oio 3,502 472 1534 4920 2,101 2,322 407 4432 2517 347 249 347 249 4,580 2.150 1.969 1185 4975 9100 1896 882 2,150 1,969 3.698 35 1,230 6,187 955 1,230 6,187 955 1130 6123 592 1500 1020 1046 662 662 964 964 Salarie5. Pensions etc. Subscriptions Sundry rithes Training Volunteer Costs TOTAL EXPENDED 76,078 1,377 76.078 1,377 66486 1098 213 4,450 4,450 300 5,950 293 450 114,961 3.779 118.740 124051 Governance Costs 612 612 612 TOTALUNG 779 119 Page 13. SOUTHWICK CHRISTIAN COMMUNITY CHURCH NOTES TO THE FINANCIALSTATEMENTS FOR THE YEAR ENDED 31" DECEMBER 2020. 4. TANGIBLE FIXED AS5Ers Net Book Value as at 01.01.18 Capital Items Purchased P.A. Desk Mixer Total Valije Depreciation Charge 125 %) NET BOOK VALUE as at 31.12.18 2020 £ 2019 £ 7,551 9.290 I￿68 2517 968 5. CONTINGENCY FUND M & G Investment Balance 01.01.18 Transfers from General Fund Total FLtnds 31.12.18 Projected Interest Loss / Profit 67.146 56585 67,146 56.585 Charibond 321.127 Units Charifund 192.471 Units TOTAL FUNDS 13,791 13,312 Unrestrirted Funds £ Restricted Funds £ TOTAL 2020 £ Total 2019 6. DEBTORS Gift aid Claim I qtr 7. INVESTMENTS COIF Charities Deposit Fund 37 8. CASH AT BANL General Fund Lite Bites Account Mission Fund Cash in Hand TOTAL 15.722 1,424 15,722 1,424 3,006 81 8,092 1,059 3,847 81 81 17 Page 14. SOUTHWICK CHRISTIAN COMMUNITY CHURCH NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31" DECEMBER 2020 Unrestricted Funds £ RestTirted Funds £ TOTAL Totsl 2019 2020 9. CREDITORS Heating and Lighting Independent Examiner 417 417 330 600 600 10. STAFFING COSTS & NUMBERS. 2020 2019 Gross Wages and Salaries Employerfs National Ins. Costs Pension Costs 66.489 1.963 49.070 1,555 Total Number of employees engaged in the Trust during 2020 was 7. 12019- 71 Only one trustee is employed by this Charity, namely the Minister. Reverend Lynda Hulcoop. inisterf5 Stipend for 2020 was a gross figure of £22.154 in accordance with the Baptist Union of Great Britain recommendation. Only the Minister, during 2020, received any expenses and these totalled £ 998. The expenses paid comprised of Travelling expenses, mobile phone costs and part payment towards house insurance on the ministerfs own accommodation. All travelling expenses are paid in accordance with the Baptist Union and HMRC current guidelines. No employee received emoluments greater than £60.1I)O per annum. Page 15. 1ndwnde￿UaM{Tr¢f'5 rq￿l ts Ihe fr¥nees ofSo*ihMd CtWRMnty Chwch I report to the t￿￿e¢S on my examination of the accounts of Southwick Christian Community Church (the Trust) for the year ended 31 DeCem￿r 2020, which are set out on pages 2 to 15. Responsibililies othlbasis ofrepyl As the charity tr￿SE¢S of the Tr￿81 you aTe restM)Thsible for the prepardtion of the ￿Unts in accor￿ with the requirements of the ch￿ltieS Act 2011('the Act.). I rewrt in reSp￿t of my exarnination of the Trus￿.$ ￿coUnts catTied out under section 145 of the 2011 Act and in canying out my ¢xamination I have followed all the applithle Directtons given by the Charity Commission under srflion 145(5Xb) of the Act. Independent ￿QmIner'S slatemenl I have completed my eLwnI￿ti0n. I confirn) that ￿ 0￿c[la1 mattets have com¢ to my attention in conn¢ctioD with the examinalTron giving me ca￿e to believe that in any material (l) accounting records were kept in rw of the Trt￿ as Tcquired by section 130 of the Act: or (2) the accounts do not accord with those re¢ords' or {3) the acwunts do not comply with the applicable requiremeDts concerning the form and content of accounls set out in the ChaTities (Accounts and Rep)rts) Regulations 2008 other than any Tequiremeni the accounts give 2 'true 8nd fair VFew' which is not a matter considered &8 part of an inderthdcni examination. I havc no wncerns and hav¢ come across no other matters in connection with the examination to which artenlion sbould be drawn in this rep)rt in order to enable a proper understanding of the ￿￿Unts to be reached. Simon James ACA 28129 Carlton Terrac¢ Portslade E&8t Sussex 11 May2021