The Parochial Church Council of the Ecclesiastical Parish of Ottery St Mary
Annual Report and Financial Statements of the Parochial Church Council for the Year ended 31[st] December 2020
INCUMBENT
Vacant
TREASURER
Mr Philip Whitlock M.A.
BANKERS Santander PO Box 1109 Bradford BD1 5ZJ
INDEPENDENT EXAMINER Mr Nik Cross CGMA
ST MARY THE VIRGIN, ST. EDWARD THE CONFESSOR AND ALL SAINTS OTTERY ST MARY
ANNUAL REPORT OF THE PAROCHIAL CHURCH COUNCIL (“PCC”) FOR THE YEAR ENDED 31st DECEMBER 2020
AIM AND PURPOSES
- The PCC has the responsibility of co operating with the incumbent (from August 2020 the position became vacant upon the retirement of Rev. Stephen Weston) in promoting in the ecclesiastical parish the whole mission of the church, pastoral, evangelistic, social and ecumenical.
As well as St Mary’s Church, it also has responsibility for the Church of St Edward the Confessor, Wiggaton (“Wiggaton”) which is licensed as a District Church, with its own elected District Council and Deputy Churchwarden.
OBJECTIVES AND ACTIVITIES
It is the PCC’s policy to offer a range of services during the week and over the course of the year as we seek to meet the spiritual needs of our community. Our services and worship put faith into practice through prayer and scripture, music and sacrament.
In planning their activities, the incumbent and PCC give proper consideration to the Charity Commission’s guidance on public benefit; and especially the guidance on the Advancement of Religion for the Public Benefit.
In particular, we try to enable ordinary people to live out their faith as part of our parish community through:
-
Worship and prayer; learning about the Gospel; and developing their knowledge and trust in Jesus.
-
Provision of pastoral care for people living in the parish.
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Missionary and outreach work.
-
Giving to other charities
Achievements and Performance
Worship and Prayer
Notwithstanding the PCC’s policy as outlined under Objectives and Activities above, in March we temporarily closed the St Mary’s church buildings due to the Coronavirus pandemic, resulting in no church services or other meetings, gatherings or activities taking place. However, the PCC did decide to open the building for individual private prayer only, on Wednesday and Friday mornings, kindly stewarded by a few stalwart volunteers who ensured that COVID safety measures were adhered to, and that any occupied pews were disinfected afterwards.
Up till the point of closure, the average weekly attendance at St Mary’s was 70; for Wiggaton 10. As at October 2020 the electoral roll numbers were: Ottery St Mary 138 members; Wiggaton 31 members. Total membership 169.
When restrictions were lifted somewhat in June, limited short Sunday morning ‘services’ (consisting of a reading, thought and prayer) were started, led by retired clergy or others within the Mission Community and beyond. Attendance at such services was capped at 70 people, to facilitate safe social distancing.
However, once the COVID lockdown was reinstated at the beginning of November, and in spite of the fact that church buildings were legally allowed to remain open for worship, the PCC took the difficult decision to close the building again for anything other than private prayer. Dispensation from the Bishop of Exeter was applied for and granted for this purpose.
Wiggaton, with its considerably smaller building, frequency of services and attendance numbers, remained open for services in accordance with the permissions and guidelines in force at the time.
Pastoral Care
The COVID-related legal restrictions on people’s movements and gatherings meant that normal pastoral care practices such as personal home visits, home communion for the sick/infirm, and face-to-face fellowship e.g. in house groups had to cease. Measures were taken to mitigate any resulting loneliness and isolation, especially given that the average age of our congregation is in the 70’s. Our weekly “Contact Sheet”, normally physically distributed at church services, was delivered, and later posted, to regular worshipers who are unable to receive it via email or our website where it is posted. A team of people was also formed to make regular telephone contact (“Call & Chat”) with those in our worshipping community considered to be isolated or vulnerable, which was well appreciated. Before his retirement in August, our vicar continued to record short thoughts which were made available via our website.
The two remaining St Mary’s house groups (one had closed due to dwindling attendance) switched to meeting via Zoom; and one of them produced a regular newsletter for attendees.
The Bereavement Group, introduced in 2019 with the aim of providing support and counselling for people who have lost loved ones, was only able to meet up until the first ‘lockdown’ in March.
Reaching the community
Pandemic restrictions on gatherings also considerably affected the celebration of “Life Events” Birth, (Baptism), Marriage, and Death (Funerals) in church. In 2020, due to government prohibition of, or restrictions on attendance at, gatherings including life events, there were a considerably reduced number of baptisms (9) and weddings (4) taking place Funeral services were allowed to proceed with a cap on the number of attenders; 20 funerals were held - including Thanksgiving/Memorial services, and funerals held at the local Crematorium.
Our investment in a church WiFi service in St Mary’s provided an unexpected benefit for some couples’ baptism and wedding services, as they were able to invite additional ‘virtual’ attendees to enjoy the celebrations by video call.
The severely reduced number of Marriage Preparation courses, provided by the clergy and laity of our Mission Community, also reflected the restrictions.
As already stated, St Mary’s church building, normally open daily for the community to use for private prayer and reflection, was closed for long periods to normal activity, with private prayer reduced to two mornings per week, attended by a handful of people.
Our popular “Coffee & Chat” events held in church on Tuesday mornings were unable to continue beyond March.
Whilst the short summer reprieve from COVID lockdowns in theory would have enabled our highly popular annual fair and newer ‘Buskers’ attraction (held at Cadhay House) to take place, the earlier restrictions made it impossible to plan and implement such a complex event. This, along with the risk of considerably lower attendance, led to the event being cancelled, with the £400 deposit for entertainment forfeited.
Church closures also meant that St Mary’s was unable to welcome its usual number of sight-seeing visitors into the building.
The church shop operating in St Mary’s South Aisle also closed after the first quarter, and for COVID safety reasons, all the stock had to be packed away. Unfortunately the church volunteer who had successfully run the operation for many years felt unwilling to continue with it going forward – the PCC has appealed for any willing replacement volunteer(s).
For many years, St Mary’s has been a collecting point for the Ottery Food Bank which provides a significant community service. The economic side-effects of the pandemic led to greater demand on the service, and our members’ donations of food boxes were much appreciated.
Ecumenical relationships
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St Mary’s is a member of Churches Together in Ottery (CTIO). In the autumn, the Chairmanship of this initiative passed to another representative from our church, and CTIO adopted a ‘rebranding’ as “Love Ottery”
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The “Lyfe” bible study group, organised by a member St Mary’s and open to people from any denomination, met on Mondays at the Feoffee Room in Ottery St Mary between January and March.
Mission
Hospitality and the provision of food and refreshment is recognised as a key strength of St Mary’s, not only for church members and attenders, but also as an effective way of drawing members of the community into the friendship and Christian fellowship provided by the church. We were unable to run any catered events or gatherings in 2020; and there were no external hire bookings of the church or the Loft meeting room.
In respect of the plans to install a kitchen in St Mary’s North Porch, architect’s work on the plans continued at a reduced level of activity, and the damp/condensation survey referred to in last year’s report was completed in August. This work was paid by the PCC, funded by grants from the Vicar’s and Churchwardens’ Fund (Heale Trust).
The Church continued to maintain a Facebook and WordPress blog presence, and the use of such social media gained in importance as a means of keeping in touch with our community whilst face-to-face gatherings and meetings were not possible.
At the end of the year, with no likelihood of the second lockdown being lifted for many months, a small group was formed to plan St Mary’s first online recorded service, to be published at Christmas. Following a basic storyline, filming/recordings took place by various members of the group outside and inside the church building, and at several locations within or nearby Ottery St Mary. Members of the community who do not normally attend church were invited to participate, including a local restauranteur and a resident of a local care home. Seasonal carols and songs were recorded using members of the choir and other musicians, along with a 2016 St Mary’s carol service recording made in church. Reception of the resulting video was overwhelmingly positive, and it was decided to continue to produce a weekly “thought” via this medium in 2021.
Safeguarding remains a critical responsibility of our PCC. During the pandemic, the PCC took its responsibilities in respect of the specific health-related safeguarding of its worshipping community and visitors very seriously, in line with government legislation, as well as official guidance from the Church of England, local guidance from the Archdeacon of Exeter, and published advice from other bodies such as the Royal School of Church Music and the Central Council of Church Bell-Ringers. All this informed the Churchwardens’ and PCC’s decisions in respect of the extent of opening of the St Mary’s church building; whether services could/should take place; and to what extent the services of the choir and bell-ringers were permitted/advisable. Detailed Risk Assessments were developed and submitted to the PCC for approval; and their manner of implementation carefully considered in Standing Committee. Where the church was open for limited activity, basic contact details of attendees were captured, seating in pews was limited to ensure social distancing, masks had to be worn (unless medically exempt); and the volunteer stewards cleaned and disinfected occupied areas afterwards.
We carried out basic DBS checks (at PCC expense) on 2 volunteers/workers who are not eligible for an Enhanced Check.
As reported last year, the Mission Community’s support of the resettled Syrian refugee family which arrived in the UK in September 2017 formally ended in September 2019. Our charity’s reserved fund (standing at £3,782 at closure) - held as a contingency to help the family with any emergency expenses which might arise thereafter - called upon £180 in 2020.
Recruitment of a new incumbent
Following the retirement of our Team Rector (Rev’d Stephen Weston) in August, our Mission Community entered a period of ‘interregnum’. During such a period of vacancy, the responsibility for leading the parish falls to the churchwardens and the Rural Dean (in our case Rev’d Mark Ward); meaning that legal responsibility for worship, occasional offices, pastoral care, mission etc. falls to the churchwardens and Rural Dean. Moreover, together they become Sequestrators, i.e. trustees of the income and property of the benefice.
In July, the process to be followed for the replacement of the incumbent was the main topic of the PCC’s bi-monthly meeting, which was attended by the Archdeacon, Finance Director and Head of HR of Exeter Diocese. One key outcome of the meeting was the formation of a sub-committee tasked with the production of a “Parish Profile” for the Mission Community (of which St Mary’s is the biggest church) setting out in detail the needs, desires and expectations of the Community for such a key post-holder. The team consulted widely both within St Mary’s and with the churchwardens of the other Mission Community churches, in order to reach a consensus on the content of the Profile and the person specification for a new Rector. By the end of the year, the completed document had been submitted into the Diocesan approval process i.e. to the Archdeacon and suffragan Bishop of Exeter.
Annual Parochial Church Meeting (APCM) and Annual Meeting of Parishioners
The Church Representation Rules part 9 set out that the Annual Parochial Church Meeting and Annual Meeting of Parishioners (to elect churchwardens) must be held in the period which begins with 1 January and ends with 31 May. However, due to pandemic restrictions in 2020, the Bishop of Exeter joined other bishops in extending (via Bishop’s Instrument) the deadline to 31 October. Such meetings for St Mary’s took place on 07/10/2020, attended either in person or via Zoom.
FINANCIAL REVIEW
Our general funds for St Mary’s show a small deficit of £64 on receipts of £106,348. Wiggaton contributed an additional deficit of £895 on receipts of £5,108. Our Diocesan Common Fund contribution was set at £89,844 of which we were only able to pay £74,255, explained below. The significant shortfall of receipts compared with 2019 (over £46K lower, the majority attributable to St Mary’s) was due to the effect of the pandemic on loose giving, planned giving via regular envelopes, ad-hoc donations, trading (church shop, building hire), weddings, and fundraising. There was also some attrition in planned giving, due to deaths of some donors, and others choosing to cease giving.
In July, the PCC agreed to a proposal to implement a contactless card reader in the St Mary’s church building, to facilitate giving, donations (both to our own charities and the nominated external ones); and payments for shop items. Our facilities at St Mary’s for giving digitally now comprise of its website donation page; text-giving (SMS); the said card-reader; and when our supporters make purchases via smile.amazon.co.uk in favour of our charity.
Planned giving for St Mary’s fell to £61,131, plus £3,310 from Wiggaton. The cancellation of the Summer Fair at Cadhay House, and all subsequent regular events organised by St Mary’s (Tar Barrels, Christmas Market) meant that the surplus (receipts less outgoings) vs 2019 was over £12,500 lower.
Net returns from the Church Shop, hire of church buildings and some printing/copying services were over £2,000 lower than in 2019. Parochial fees for weddings and funerals were £2000 lower, with many weddings being cancelled or postponed until 2021.
In line with the considerably reduced level of activity, outgoings also reduced considerably (£36K lower). However, overall, the year was very challenging financially, and tough decisions were required in order to balance St Mary’s books.
For Charitable grants, whilst the PCC’s policy to donate 5% of giving, plus some special collections, to external charities, the severe pressure on St Mary’s finances set out above, and in particular the situation with the chronic underpayment (vs the requested amount) of our Common Fund dues led to a PCC decision to prioritise the latter over the former. Whist in 2019, giving to external charities amounted to over £7300 in total, in 2020 only £290 was given. Wiggaton was able to donate £900. (see table in “PCC ACCOUNTS 2020 NOTES” below).
The value of St Mary’s invested funds (largely restricted) rose to a market valuation of £46,742 (2019: £43,759); but interest income on ‘cash’ accounts remained negligible as rates still continue at very low levels.
It is the church's policy to pay at least the national minimum wage to its staff. Pay levels are reviewed annually and adjusted by 2% or to align with any change in the national living wage. However, in 2020 the decision was made to furlough the Administrator and Cleaners, meaning that the PCC paid 80% of the equivalent period’s pay in 2019, whilst reclaiming up to 80% thereof from HMRC – meaning that no pay increase was given.
The PCC has a written policy outlining who may authorise what level of expenditure, and the level at which alternative estimates/quotes need to be obtained.
The PCC is satisfied that the manner in which receipts are handled is secure and achieves an acceptable level of accountability. However, in 2020, given the increasing complexity of effectively managing the accounts via “home-grown” spreadsheets, the Treasurer made the decision to migrate St Mary’s accounts to a third-party accounting software package specifically catering for nonprofits/charities, and in particular, Church of England churches.
The Treasurer reports bi-monthly to the PCC on the progress of St Mary’s finances against budget and against the previous year, and bi-monthly to the Standing Committee.
Significant regular items of expenditure are periodically benchmarked against what is currently available in the marketplace. We also continued to seek opportunities to reduce costs even in the smaller areas of expenditure.
At year-end, the accounts of Wiggaton District Church are consolidated into the attached accounts, along with the St Mary’s Flower and Bell-ringers’ funds. The figures for the latter two bodies are shown as a constituent of the Reserved Funds. From 2020, following advice from Exeter Diocese, Wiggaton’s Unrestricted funds are shown as such in the consolidated accounts set out below (a departure from previous years when they were shown as Restricted). Wiggaton manages its own accounts which are separately examined. Wiggaton holds cash assets of £32,019. The PCC is satisfied that Wiggaton's finances are being properly managed. Flowers and Bell-ringers are also separately managed and checked over by the Treasurer at year-end.
Exeter Diocese also advised that the Vicar’s and Churchwardens’ fund (including Heale Trust) should be considered as a ‘connected trust’ (it is not a registered charity in its own right), given that its three trustees are, by definition, also trustees of our charity. This means that, from 2022, following the necessary task of re-aligning its financial year with ours (Jan-Dec), its funds will be consolidated with ours and shown as an element of the Restricted funds.
RESERVES POLICY
St Mary’s unrestricted reserves policy is to retain sufficient cash funds to cover three month’s normal expenditure (equivalent in 2020 to about £30,000). It has not been possible to fulfil this policy. However, the budget process for 2021 suggested that some £8000 in cash would need to be carried over the from the 2020 year-end in order to survive the following three months. Wiggaton has nearly £6,100 in its unrestricted General Fund which represents 10 months’ coverage; and will be formulating a reserves policy.
Restricted cash reserves for both churches are largely invested in the CBF Church of England Deposit Fund. The largest elements for St Mary’s are funds held for choir music and robes (£4,461); [ex]-Abide (£3602); Vicar’s charities (£2,600); Kitchen (£1,590). For Wiggaton, the largest elements are Building Fund (£20,069); Ayre bequest (£4,220); Cook bequest (£1,470).
STRUCTURE GOVERNANCE AND MANAGEMENT
The method and appointment of PCC members is set out in the Church Representation Rules. All eligible church attendees are encouraged to register on the Electoral Roll and stand for election to the PCC. The PCC consists of the Incumbent, Churchwardens, members of the Deanery and Diocesan Synods and members elected by those members of the congregation who are on the electoral roll of the church. The full PCC met 6 times during the year, and there was one emergency PCC meeting. All meetings took place via Zoom.
At the APCM in 2010, a resolution was passed to set up a District Church Council scheme for Wiggaton (referred to as the Wiggaton Church Council), including the election at each APCM of a Deputy Church Warden. The scheme provides for the delegation of general functions to the DCC.
Mrs. Sue Jeacock oversees the administration of the church as Church Coordinator, and also was formally appointed as PCC Secretary in October when she became a trustee.
The Church Management System supports administration of member records, the church diary and managing volunteers at St Mary’s services and events. It also is invaluable in keeping up-to-date records in respect of Safeguarding (DBS, training and awareness), and supporting our GDPR compliance. In respect of the latter, MailChimp is employed to ensure GDPR compliance in respect of the management of consent to receive our weekly “Contact Sheet” by email. The iKnow Church “Life Events Diary” system for managing baptisms, weddings and funerals.
To facilitate its work, the PCC operates through a number of committees, which meet between full meetings of the PCC.
Standing Committee . This is the only committee required by law. It has the power to transact business of the PCC between meetings, subject to any directions given by the Council. It also has liaison meetings with the Church Corporation (The Governors) to discuss matter of common interest.
Link Sub-Committee attends to pastoral matters, supporting existing and new members.
Charitable Giving Group recommends to the PCC those charities which the church might support and supplies ongoing information to the church community at large.
In 2020, due to the fact that most activities ceased due to COVID, apart from the PCC and Standing Committee, none of the other aforementioned sub-committees met.
Policies
The PCC maintains a full set of Policies and operates comprehensive procedures for the protection of children and vulnerable adults (“Safeguarding”). This area is overseen by Ms Jill Rose.
Towards the end of 2020, work was started on reviewing and updating a large number of our policies, and formal risk assessments (particularly COVID-related) were put in place. A web page was also set up where the latest policies and risk assessments can be easily accessed.
Building maintenance
St Mary’s church building is vested in Ottery St Mary Church Corporation by Royal Charter. As such the PCC has no responsibility for the upkeep of the fabric. The PCC has an excellent working relationship with the Church Corporation, for which they are very grateful. Wiggaton building maintenance is self-funded, with the year-end restricted fund for that purpose standing at just over £20,000.
ADMINISTRATIVE INFORMATION
The Parish Church is situated at The College, Ottery St Mary. It is part of the Diocese of Exeter within the Church of England. The correspondence address is The Parish Office, The College, Ottery St. Mary EX11 1DQ. Wiggaton’s church is located at Sidmouth Rd, Wiggaton, Ottery Saint Mary EX11 1PX.
It is a member of the Otter Vale Team Ministry of which our incumbent was (until his retirement) the Team Rector and is part of the Otter Vale Mission Community.
The PCC is a body corporate (PCC Powers Measure 1956, Church Representation Rules 2006); and registered with the Charity Commission under reference number 1133945.
The PCC members who have served from 1st January 2020 until the date this report was approved are (“APCM” is the Annual Parochial Church Meeting. In 2020 this took place on 07/10/2020):
| Incumbent & chairman |
Rev Stephen Weston | (retired August 2020, position now vacant) |
|---|---|---|
| **Church Wardens | Ms Jules Corkhill | To APCM 2020 |
| Mr Michael Farley | To APCM 2020 | |
| Grenville Gilbert | From APCM 2020 to APCM 2021 |
|
| Margaret Whitlock | From APCM 2020 to APCM 2021 |
|
| **Deanery Synod | Mr Colin Tindal | To APCM 2020 |
| Mrs Shirley-Ann Williams | To APCM 2020 | |
| Mrs Diane Passey | To July 2021 | |
| Mr Philip Whitlock | From APCM 2020-2023 | |
| Mr John Maybery | From APCM 2020-2023 | |
| Mrs Rosie Hall | From APCM 2020-2023 | |
| **Diocesan Synod | Mrs Shirley-Ann Williams | To APCM 2020 |
| Mrs Diane Passey | PCC Vice-chair from APCM 2020 |
|
| Elected members of the PCC |
Brian Cammack | From APCM 2020 - 2023 |
| David Rose Electoral Roll Officer |
To APCM 2022 | |
| Helen Atkinson + Standing Committee from December 2019 |
To APCM 2022 | |
| Philip Whitlock Treasurer + Standing Committee |
To APCM 2020 | |
| Miles Corkhill +Standing Committee |
Resigned Oct 2020 | |
| Rosie Hall | To APCM 2023 | |
| Mark Rix | To APCM 2021 | |
| Tony Mitchell | To APCM 2020 | |
| Margaret Whitlock | To APCM 2020 | |
| Diana Gee | From APCM 2020-2023 | |
| Gillian Coley | From APCM 2020-2023 | |
| Sue Jeacock PCC Secretary + Standing Committee |
From APCM 2020 - 2023 | |
| Non-voting | Mrs Sue Jeacock | Hon. Secretary to APCM 2020 |
| Mr Arthur Passey | Governors’Representative | |
** Churchwardens, Members of the Deanery and Diocesan Synods automatically become non-elected members of the Parochial Church Council for the period of their tenure of such positions
Approved by the PCC on 24th March 2021 and signed on its behalf by
Mrs Diana Passey (PCC Vice-Chair) ……………………………………………………………………
Mr Philip Whitlock (PCC Treasurer) ……………………………………………………………………
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CONSOLIDATED FINANCIAL ACCOUNTS
| Financial Statement for the Year Ended 31 December 2020 | Financial Statement for the Year Ended 31 December 2020 | Financial Statement for the Year Ended 31 December 2020 | Financial Statement for the Year Ended 31 December 2020 | Financial Statement for the Year Ended 31 December 2020 | Financial Statement for the Year Ended 31 December 2020 | Financial Statement for the Year Ended 31 December 2020 | Financial Statement for the Year Ended 31 December 2020 | Financial Statement for the Year Ended 31 December 2020 | Financial Statement for the Year Ended 31 December 2020 | Financial Statement for the Year Ended 31 December 2020 | Financial Statement for the Year Ended 31 December 2020 | Financial Statement for the Year Ended 31 December 2020 | Financial Statement for the Year Ended 31 December 2020 | Financial Statement for the Year Ended 31 December 2020 | ||||||||||||||
|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|
| Receipts and Payments Accounts, Ottery St Mary Parish Church (Consolidated**) | U | R | E | U | R | E | U | R | E | U | R | E | ||||||||||||||||
| OtterySt Mary | Wiggaton | Ringers | Flowers | |||||||||||||||||||||||||
| Receipts | Note | Unrestricted | Restricted | Endowment | 2019 | Chk | Unrestricted | Restricted | Endowment | Unrestricted | Restricted | Endowment | Unrestricted | Restricted | Endowment | Unrestricted | Restricted | Endowment | ||||||||||
| Income and Endowments | ||||||||||||||||||||||||||||
| Income from Charitable Activities | 3891 | 9614 | OK | 3831 | 60 | |||||||||||||||||||||||
| I.202 | Diocesan fees | 2924 | 7484 | OK | 2864 | 60 | ||||||||||||||||||||||
| I.204 | Hire ofchurchbuildings | 8 | 1236 | OK | 8 | |||||||||||||||||||||||
| I.204a | Winter heating supplement | 618 | OK | 618 | ||||||||||||||||||||||||
| I.203 | Printing & stationeryincome | 341 | 893 | OK | 341 | |||||||||||||||||||||||
| OK | ||||||||||||||||||||||||||||
| Income from Donations and Legacies | 91815 | 9681 | 115118 | OK | 87328 | 9391 | 4487 | 270 | 19 | |||||||||||||||||||
| I.400 | Giving | 3621 | OK | |||||||||||||||||||||||||
| I.413 | Tax-efficient planned giving | 52164 | 53750 | OK | 50054 | 2110 | ||||||||||||||||||||||
| I.410 | Otherplanned giving | 8967 | 9501 | OK | 7767 | 1200 | ||||||||||||||||||||||
| I.401 | Cashcollections at churchservices | 1726 | 66 | 7993 | OK | 1076 | 66 | 650 | ||||||||||||||||||||
| I.402 | Donations | 5551 | 439 | 10183 | OK | 5551 | 150 | 270 | 19 | |||||||||||||||||||
| I.403 | GiftAidfrom HMRC | 16961 | 22019 | OK | 16434 | 527 | ||||||||||||||||||||||
| I.407 | Grants | 4246 | 9175 | 8052 | OK | 4246 | 9175 | |||||||||||||||||||||
| I.408 | Legacies | 2200 | OK | 2200 | ||||||||||||||||||||||||
| OK | ||||||||||||||||||||||||||||
| Income from other trading activities | 1997 | 193 | 32392 | OK | 1616 | 381 | 133 | 60 | ||||||||||||||||||||
| I.201 | Churchshopreceipts | 1481 | 5058 | OK | 1481 | |||||||||||||||||||||||
| I.602 | Fetes, bazaars, other fund-raising events | 516 | 193 | 27335 | OK | 135 | 381 | 133 | 60 | |||||||||||||||||||
| OK | ||||||||||||||||||||||||||||
| Investment income | 1495 | 42 | 1544 | OK | 1320 | 42 | 175 | 0 | ||||||||||||||||||||
| I.803 | Interestreceived | 1495 | 42 | 1544 | OK | 1320 | 42 | 175 | 0 | |||||||||||||||||||
| OK | ||||||||||||||||||||||||||||
| Other incoming resources | 12258 | 60 | 6606 | OK | 12253 | 5 | 60 | |||||||||||||||||||||
| I.806 | Other receipts | 5833 | 60 | 94 | OK | 5828 | 5 | 60 | ||||||||||||||||||||
| I.806a | Reimbursement ofcostsfromotherchurches | 6425 | 6512 | OK | 6425 | |||||||||||||||||||||||
| OK | ||||||||||||||||||||||||||||
| TOTAL RECEIPTS | 111456 | 9976 | 121431 | 165274 | OK | 106348 | 9433 | 5108 | 403 | 140 | ||||||||||||||||||
| chk | OK | OK | OK | OK | OK | OK | OK | |||||||||||||||||||||
| Payments | Note | Unrestricted | Restricted | Endowment | Total 80 33 47 353 79 274 13127 7148 368 547 1855 1511 810 232 655 5194 736 500 236 119 278 74255 14052 13520 533 1445 255 1190 90 1084 7509 4560 |
2019 | OtterySt Mary | Wiggaton | Ringers | Flowers | |||||||||||||||||
| OK | Unrestricted | Restricted | Endowment | Unrestricted | Restricted | Endowment | Unrestricted | Restricted | Endowment | Unrestricted | Restricted | Endowment | |||||||||||||||
| Charitable activities | OK | ||||||||||||||||||||||||||
| OK | |||||||||||||||||||||||||||
| Charity management & administration | 78 | 2 | 196 | OK | 78 | 2 | |||||||||||||||||||||
| E.203 | Bankand transaction fees | 31 | 2 | 196 | OK | 31 | 2 | ||||||||||||||||||||
| E.207 | Independent examinationofaccounts | 47 | OK | 47 | |||||||||||||||||||||||
| OK | |||||||||||||||||||||||||||
| Charity running costs | 353 | 374 | OK | 353 | |||||||||||||||||||||||
| ER.301 | Cleaningmaterials | 79 | 93 | OK | 79 | ||||||||||||||||||||||
| ER.308 | Printing & stationery costs | 274 | 281 | OK | 274 | ||||||||||||||||||||||
| OK | |||||||||||||||||||||||||||
| Church running costs | 12385 | 742 | 15499 | OK | 11408 | 199 | 977 | 465 | 78 | ||||||||||||||||||
| EC.312 | Churchelectricity and gas | 7148 | 9544 | OK | 6957 | 191 | |||||||||||||||||||||
| EC.304 | IT licences & support | 368 | 657 | OK | 368 | ||||||||||||||||||||||
| EC.304a | Legal& associated subscriptions etc | 469 | 78 | 579 | OK | 469 | 78 | ||||||||||||||||||||
| EC.304b | Printer lease & printing charges | 1855 | 1750 | OK | 1855 | ||||||||||||||||||||||
| EC.313 | Church routinerepairs | 847 | 664 | 1169 | OK | 716 | 199 | 131 | 465 | ||||||||||||||||||
| EC.309 | Churchtelecoms | 810 | 899 | OK | 810 | ||||||||||||||||||||||
| EC.311 | Church water/sewage | 232 | 247 | OK | 232 | ||||||||||||||||||||||
| ER.305 | Insurance | 655 | 655 | OK | 655 | ||||||||||||||||||||||
| OK | |||||||||||||||||||||||||||
| EG.313 | Clergy Expenses | 5194 | 6394 | OK | 5194 | ||||||||||||||||||||||
| OK | |||||||||||||||||||||||||||
| Cost of services | 114 | 622 | 475 | OK | 114 | 622 | |||||||||||||||||||||
| ES.315 | Organ/PianoTuning &Repair | 500 | OK | 500 | |||||||||||||||||||||||
| ES.317 | Wine /Wafers / Candles / Choir music | 114 | 122 | 475 | OK | 114 | 122 | ||||||||||||||||||||
| OK | |||||||||||||||||||||||||||
| E.321 | Cost of catering | 119 | 982 | OK | 119 | ||||||||||||||||||||||
| OK | |||||||||||||||||||||||||||
| E.320 | Costs of church shop | 278 | 2447 | OK | 278 | ||||||||||||||||||||||
| OK | |||||||||||||||||||||||||||
| E.318 | Diocesan Quota (Common Fund) | 74255 | 84000 | OK | 74255 | ||||||||||||||||||||||
| OK | |||||||||||||||||||||||||||
| Employee costs | 14052 | 16691 | OK | 14052 | |||||||||||||||||||||||
| E.319 | Employees | 13520 | 16691 | OK | 13520 | ||||||||||||||||||||||
| E.319a | Self-employed,honoraria | 533 | OK | 533 | |||||||||||||||||||||||
| OK | |||||||||||||||||||||||||||
| Grants | 728 | 718 | 12841 | OK | 98 | 448 | 630 | 270 | |||||||||||||||||||
| E.800a | Mission& evangelism | 255 | 4940 | OK | 255 | ||||||||||||||||||||||
| E.800 | Donations to othercharities | 728 | 463 | 7901 | OK | 98 | 193 | 630 | 270 | ||||||||||||||||||
| OK | |||||||||||||||||||||||||||
| E.324 | Training | 90 | OK | 90 | |||||||||||||||||||||||
| OK | |||||||||||||||||||||||||||
| EF.510 | Fundraising expenses | 702 | 382 | 10623 | OK | 702 | 382 | ||||||||||||||||||||
| OK | |||||||||||||||||||||||||||
| E.350 | New building workto the church | 925 | 6584 | 4280 | OK | 925 | 6584 | ||||||||||||||||||||
| OK | |||||||||||||||||||||||||||
| EO.700 | Other outgoings | 4453 | 107 | 5115 | OK | 57 | 107 | 4396 | |||||||||||||||||||
| OK | |||||||||||||||||||||||||||
| TOTAL EXPENSES | 113727 | 9157 | 122884 | 159917 | OK | 107724 | 7961 | 6003 | 735 | 78 | 382 | ||||||||||||||||
| chk | OK | OK | OK | 378 121431 123262 -1624 111786 110162 |
OK | OK | OK | ||||||||||||||||||||
| Other receipts & payments | |||||||||||||||||||||||||||
| Purchase of fixed assets &investments | 378 | 378 | |||||||||||||||||||||||||
| All receipts | 111456 | 9976 | 106348 | 9433 | 5108 | 403 | 140 | ||||||||||||||||||||
| Allpayments | 114105 | 9157 | 108102 | 7961 | 6003 | 735 | 78 | 382 | |||||||||||||||||||
| Restricted | Endowment | ||||||||||||||||||||||||||
| Transfers between funds | 1691 | -1691 | 1691 | -1691 | |||||||||||||||||||||||
| Net movement in funds | -959 | -872 | 207 | -64 | -220 | 207 | -895 | -332 | 62 | -382 | |||||||||||||||||
| Total funds Brought Forward | 21529 | 86707 | 3551 | 14526 | 55252 | 3551 | 7,003 | 26243 | 4327 | 885 | |||||||||||||||||
| Total funds Carried Forward | 20570 | 85835 | 3757 | 14462 | 55032 | 3757 | 6108 | 25911 | 4388 | 503 |
| 2020 | Parochial Church Councilof Ottery St Mary | Parochial Church Councilof Ottery St Mary | Parochial Church Councilof Ottery St Mary | Parochial Church Councilof Ottery St Mary | Parochial Church Councilof Ottery St Mary | Parochial Church Councilof Ottery St Mary | Parochial Church Councilof Ottery St Mary | Parochial Church Councilof Ottery St Mary | |||||||||
|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|
| Consolidated Statement of Assets & Liabilities | Independently examined and approved dd/mm/yyyy |
||||||||||||||||
| Acc no | Unrestricted | N o t e |
Restricted | N o t e |
Endowment | N o t e |
Total 2020 | N o t e |
N o t e |
Explanation | |||||||
| Cash Funds | |||||||||||||||||
| BankCurrentAccounts | 10351 | 1 | 3481 | 1 | 13832 | 1 | Wiggaton now shows Unrestricted funds correctly | ||||||||||
| Bank DepositAccounts | 396 | 4828 | 2 | 5224 | 2 | Of which £ 3782 = Abide funds retained after formalproject closure Sep2019 | |||||||||||
| PayPalaccount | 1128 | 3 | 1128 | 3 | OSM only | ||||||||||||
| CBF DepositAccounts | OSM: 615278001 | D 10335 |
4 | 36584 | 4 | 46919 | 4 | OSM & Wiggaton only; Wiggaton now shows Unrestricted funds correctly | |||||||||
| Cash in Hand+Petty cash | 107 | 5 | 107 | 5 | OSM & Flowers only | ||||||||||||
| Sub-tot | 22317 | 44893 | 67210 | 66940 | |||||||||||||
| Other Monetary Assets | 3216 6 |
||||||||||||||||
| IncomeTax Recoverable | 3216 | 6 | HMRCgift aid for 2019 received in 2020 | ||||||||||||||
| Sub-tot | 3216 | ||||||||||||||||
| Investment Assets | 42637 1122 43759 6907 6907 1689 7773 13 66 9528 130350 |
||||||||||||||||
| CBF InvestmentFund | 42985 | 7 | 2597 | 8 | 45582 | 7 | Includes £18,886,part of OSM Toilets fund | ||||||||||
| CBF FixedInterestFund | 1161 | 9 | 1161 | 8 | Miss M J Digbylegacy: Choir M £920; CI Main £1676 | ||||||||||||
| Sub-tot | 42985 | 3757 | 46742 | 9 | Mrs G B M Drake & others Gift(Wiggaton) | ||||||||||||
| Assets retained for Church use | |||||||||||||||||
| Total | 7922 | 10 | 7922 | 10 | Depreciation is not shown in R&P accounts | ||||||||||||
| Sub-tot | 7922 | 7922 | |||||||||||||||
| Stock | |||||||||||||||||
| Shop stock | 1722 | 11 | 1722 | 11 | OSM Stock count & valuation includingVAT. | ||||||||||||
| Guide books | 2587 | 12 | 2587 | 7773 | 12 | 2020: OSM churchguides valued atpurchaseprice | |||||||||||
| Printingmaterials (OSMChurchOffice) | 55 | 55 | 13 | 2019: OSM churchguides erroneouslyvalued at selling price | |||||||||||||
| Sub-tot | 4309 | 4309 | |||||||||||||||
| Liabilities | |||||||||||||||||
| Creditors | |||||||||||||||||
| Supplieraccounts payable | -15 | -1050 | -1065 | ||||||||||||||
| Payroll liabilities | -61 | -61 | |||||||||||||||
| Sub-tot | -76 | -1050 | -1126 | ||||||||||||||
| Total | 34500 | 86827 | 3757 | 125085 | 130350 |
PCC ACCOUNTS 2020 NOTES
1. Net surpluses on fundraising:
| Receipts | Payments | Net | Receipts | Payments | Net | 2020 vs 2019 | ||
|---|---|---|---|---|---|---|---|---|
| 2019 | 2020 | |||||||
| Annual Fete | 14348 | 7335 | 7013 | 0 | -7013 | |||
| Battle oftheBuskers | 1406 | 792 | 614 | 0 | -614 | |||
| Flower Festival | 0 | 0 | 0 | |||||
| Tar Barrels | 1124 | 627 | 497 | 0 | -497 | |||
| ChristmasMarket | 3210 | 867 | 2343 | 0 | -2343 | |||
| Other income-generating events | 2358 | 159 | 2199 | 135 | 135 | -2064 | ||
| Total fundraising 22446 9780 12666 135 0 135 -12531 |
- Net surpluses on other trading
| Shop* | 5058 | 2447 | 2610 | 1481 | 278 | 1202 | -1408 | |
|---|---|---|---|---|---|---|---|---|
| Buildinghire | 1236 | 1236 | 8 | 8 | -1229 | |||
| Printing/copying | 341 | 341 | 893 | 893 | 552 | |||
| Totalothertrading 6635 2447 4188 2382 278 2103 -2085 |
||||||||
| * £480 of shopreceipts in 2020 relates to 2019 |
-
'Other income' includes payment from Otter Vale Mission Community (OVMC) for office costs incurred on its behalf
-
“Charitable grants” – herewith the breakdown of specific grants made to other charities in 2020.
charities in 2020. |
||||||
|---|---|---|---|---|---|---|
| St Mary's | ||||||
| GoBeyond (CHICKS) | 193 | |||||
| Mercy Ships | 68 | |||||
| Mens Shed | 30 | |||||
| Wiggaton | ||||||
| Shelterbox | 300 | |||||
| Sight Savers | 300 | |||||
| Hospicecare | 300 | |||||
| Totaldonated | 1190 |
-
The Diocese asked for £89,844. Wiggaton contributed £4,080 of the £74,255 paid.
-
Cost of administrator, organist, cleaners (25% grant made by the Governors).
-
This sum is pro rata our Parish Common Fund assessment relative to the other OVMC parishes.
-
Relates to the new Kitchen project. These outgoings were covered by grants. Note (as reported last year) that historically an additional £11550 of mainly architects’ fees related to the project have been paid directly by the Friends of Ottery St Mary, and which did not appear in those accounts.
-
Under Receipts & Payments (R&P) accounting, depreciation does not get counted in the R&P reporting. Asset residual values are shown in the Assets and Liabilities report.
Examiner's report Exarniner's L*nquolifJedreport fforurton-tompunychcritypreporing receipts undpoyments uccountsj wirh o gr055 income 01É250.LXXlor less in the relevontfirtonciolyeur ndent exèrninerf5 re rttoth trustees of The Parochial Churth Coundl of the Ecclesw5th¢41 Parish of Otte S Ma . Re stered Cha ' .' 1133945 Inde I rewrt to the trustee5 on myexamination of the atcounts ofThe Parochial Church Council of the Eccle5ia5ti¢al Parish of Ottery St. Mary Ithe Charity) forthe year ended 31. December 2020. l.Responsibillties and basis of report As the charity trustees of the Charityyou are responsible forthe preparation of the account5 in accordarstr with the QUIrementS of the charIt Act 20111'the Act'l. I rert in respett of my exarnination of the Chority'5 accounts carrted out under section 145 of the 2011 Ad and in t3rryin8 out my examination I have followed all the applicable Diredtons given bythe Charity Commission under section 14515llbl of the Act. 2. Independentexaminerfs smement I have completed my examination. I confirm that no material matters have come to rny attention In connection with the examination giving me cause to belleve that in aay mateTial respect: accounting fecordswere t kept in respectof the Charityas required by settion 130of the Act., or the accounts do not accord with Ihose records. I bave no concern5 and have come across no other matters in connettion with the examination to which attention should bÈ drawn In this report in order to enable a proper underttandlng of the accounts to be reached. Signed.. Name.. Relevant profe55ional qualification or membershlp of professional Ix)dles lrfanyl.. Address: SY Date: £z