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2022-12-31-accounts

Parish of West Cheltenham

Parochial Church Council

(formerly West Cheltenham Team Ministry Parochial Church Council)

Annual Report and Unaudited Financial Statements

for the year ended 31 December 2022

Registered Charity Number: 1133887

Parish of West Cheltenham Parochial Church Council Annual Report For the year ended 31 December 2022

Contents Page
Legal and administrative information 1 to 2
Statement of Council members responsibilities 3 to 7
Independent Examiner’s report to the Council members 8
Statement of financial activities 9
Balance sheet 10
Notes to the financial statements 11 to 23

Parish of West Cheltenham Parochial Church Council Annual Report For the year ended 31 December 2022 (continued)

Legal and administrative information

Rector and PCC Chairman Rev’d Rod Paterson
Parish Vicars Rev’d Sharon Walker
Rev’d Janice Hamilton
Parish Wardens Pauline Carter
Philip Southam (Lay vice chair)
Deanery Synod Wendy Binks
Patricia Bowen
Josh Denley (PCC Secretary)
Alan Ewins
Treasurer Ralph Catto (to May 2022)
Mike Horne (from May 2022)
PCC Members Susan Denley
Mike Horne (from May 2022)
Elizabeth Joyce
Lloyd Kilford
Kathryn Martin
Suzanna Pinless
Mick Potter
Rhys Topping
Thomas Wynn
Judy Sibley (to May 2022)

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Parish of West Cheltenham Parochial Church Council Annual Report For the year ended 31 December 2022 (continued)

Administrative office Parish Office
The Oasis Centre
Cassin Drive
Cheltenham
GL51 7SY
Independent Examiners Randall & Payne LLP
Chartered Accountants
Chargrove House
Shurdington
Cheltenham
GL51 4GA
Bankers Lloyds Bank plc
Lloyds Business Banking
PO Box 1000
BX1 1LT
HSBC Bank plc
2 The Promenade
Cheltenham
GL50 1LS
CCLA Investment Management Ltd
The CBF Church of England Funds
80 Cheapside
London
EC2V 6DZ
Solicitors Veale Wasbrough Vizards
Narrow Quay House
Narrow Quay
Bristol
BS1 4QA

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Parish of West Cheltenham Parochial Church Council

Annual Report For the year ended 31 December 2022 (continued)

Statement of Council members responsibilities

Structure, Governance, and Management

The method of appointment of Parochial Church Council (‘PCC’) members is set out in the Church Representation Rules. All Church attendees are encouraged to register on the Electoral Roll and stand for election to the PCC.

Vision and Priorities

West Cheltenham PCC have the responsibility of co-operating with the incumbent, the Revd Rod Paterson, in promoting in the ecclesiastical parish the whole mission of the Church, pastoral, evangelistic, social and ecumenical. It also has maintenance responsibilities for the St Barnabas and St Mark’s church buildings and associated property.

The parish vision statement is ‘Communities and places buzzing with the extraordinary presence of Jesus’. The four priorities within our regular pattern of worship and ministry that underpin that are:

  1. Prayer : to normalise prayer in all that we do, so it is part of our character and what we are known for.

  2. Operations and Communications : with the approach to be of continuous improvement.

  3. Small groups (Hubs) : recognised as vital for a healthy church and a life of committed discipleship.

  4. Mission and Outreach : a) to encourage every member of our congregations to intentionally see themselves as a witness to the Good News of Jesus wherever they go. b) the church as the body of Christ, intentionally connecting with the various communities we live and work amongst, and in these communities to engage in ‘pioneer ministry’.

Church Attendance

There are 196 parishioners on the Church Electoral Roll. The average weekly attendance at services across the parish, measured in October 2022, was 175 adults and children. There were 189 people at Easter Services (Easter Eve and Easter Day) and 342 at Christmas services (Christmas Eve and Christmas Day).

Review of the Period Since Last Report

It has been another busy year for the PCC, with a wide and far-reaching range of topics discussed, agreed and enacted!

Our parish buildings and spaces have seen a lot of change over the last year, with the plans and costs for the various projects being scrutinised and approved by PCC before implementation.

PCC has overseen the installation of the toilet and servery at St Barnabas, worked through and assessed revised plans and a draft schedule for the reordering of St Mark’s, overseen the rehoming of St Aidan’s altar table and setting up a new working team to explore and discern how best to use the land which previously housed St Aidan’s church.

With various staffing and role changes throughout the year, PCC has also overseen the parish continuing to be a good employer; ensuring steps are in place to ensure legal compliance and a safe working environment for not only our employed team, but also the incredible wealth of volunteers and site users across the parish. This has included the approval of Health and Safety policies, fire risk assessments, employment and

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Parish of West Cheltenham Parochial Church Council

Annual Report For the year ended 31 December 2022 (continued)

HR policies, updating job descriptions, creating a pay review panel, approving a CCTV policy, committing to training courses where required, and championing safeguarding for all.

There have been discussions of ‘What now?’ and ‘What next?’, to reflect on what is emerging for the parish as we continue emerge from the effects of the pandemic. This culminated in the ‘Reset, Restart, Renew’ evening in September, and an update of the exciting things that were happening and emerging across the parish.

During the year, the PCC reviewed the financial priorities of the parish, looking at policies, best practice and areas of compliance. We looked at our resources (both financial and physical) and discussed how we can best use these for building the Kingdom of God. As a result, we have a policy that our resources are used either for the ministry of the church, or to raise funds for the ministry of the church.

Linked to the finance conversations, was a conversation around an opportunity to employ a parish youth worker in partnership with The Rock. With the PCC’s backing, and enabled through two successful grant applications, we look forward to welcoming Josh Vallance to the staff team later in 2023!

PCC were regularly updated with the latest parish giving scheme figures. It was also approached by the St Mark’s mission team to assist with a recommendation on how to move the mission giving forward. Following various discussions, the PCC felt that the number of mission partners was too many, and proposed a more limited list based on personal relationships: New Life Band, CMS Tim Curtis, CMS Sharon Wilcox, CMJ and Open Doors.

Over the past 12 months our Community Pioneer Minister, Revd Janice Hamilton, has updated PCC on her work of networking, and becoming a more familiar and trusted face in the community through connecting with voluntary groups and statutory agencies in particular:

The second project is the development and landscaping of the St Aidan’s site to express a holistic sense of church using the model of ‘Seven Sacred Spaces’. A working party has been formed to progress this, consulting with local organisations and the surrounding neighbourhood, visiting similar projects around the county and exploring options for the design process. In the meantime a temporary arrangement has been made with ‘Cheltenham is Growing’, a market garden social enterprise, to grow produce on a corner of the site for the local food pantries and homeless shelter.

The hope is that these projects will serve as a catalyst for future faith exploration and draw people into worshipping communities.

Revd Rod Paterson, Rector

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Parish of West Cheltenham Parochial Church Council

Annual Report For the year ended 31 December 2022 (continued)

Deanery Synod Report

The purpose of Cheltenham Deanery is to:

We seek to uphold the whole mission of the Church of England: pastoral, evangelistic, social and ecumenical.

Overview of the Three Meetings Held During 2022

The main discussions throughout the year have centred on the five-year Deanery Strategic Plan. This has been done by:

  1. Sending out questionnaires asking every church to comment on a range of different areas;

  2. Pulling together a Steering Group to analyse the results;

  3. Drawing this into a hypothesis (or foundation) document about vision and strategy;

  4. Sharing this with Synod for feedback;

  5. Taking this forward into the next stage.

The central narrative of the plan for Cheltenham is focused on Mission. The next stage of the plan will give more detail.

The Deanery Synod also looked at how the Warm Spaces and Feed Cheltenham programmes can have an impact on those most in need around us. We discussed the impact on church finances of the withdrawal (by General Synod) of certain funeral fees; have seen the impact of Pioneer Ministry in our communities (particularly in Whaddon and West Cheltenham); and have kept in touch with church life across the diversity of our Deanery. Discussion around Living in Love and Faith has also taken place at Deanery Synod level as well as at churches and PCCs in the area.

St Mark’s Fabric Report

This year at St Mark’s has seen the usual repairs you would expect from a building of this type, age and heritage: gutter repairs, leak fixes, lightning conductor tests, PAT testing, organ tuning, heating servicing.

There have been a number of additional pieces of work across the site including:

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Parish of West Cheltenham Parochial Church Council Annual Report For the year ended 31 December 2022 (continued)

Looking to the future; the reordering plans have taken a big step forward, so we are excited to see what further progress is made in 2023.

St Barnabas Fabric Report

A busy year!

This year has been one of tremendous change in our church building.

We decided that, with the full use of the church halls by Family Space and other groups, we would like a kitchen/servery and toilet within the church building itself. This has come together in the last 12 months. This has allowed the church to be used for many more groups to the extent that we now have a choir, tea and toast group, Parent and Toddler group, CAP and others using the Church on a regular basis. We can sit around 20 in the servery area. It’s also great for tea and coffee after church and on those Sundays when we have Café Church.

We have also changed the way in which we worship. Following the COVID shut down, we found it necessary, after many years of musician led worship, to move to a projected worship only. This involved new screens being installed in the church, together with a new sound desk and new software.

To protect the buildings when we are not there a CCTV system has been installed. We also have new fire alarms following a Fire Inspection.

Our annual servicing of boilers and electrical equipment have all been completed.

Our profound thanks go to Josh Denley who has supervised and conducted much of this work.

2023 is likely to be as challenging because we have further plans to repair and improve the site.

Financial Review 2022

The year saw several post-COVID movements in the finances of the parish, with major investment in the fabric of our buildings and the start of a pro-active strategy to use all our buildings to either a) deliver or b) proactively generate revenue to fund, our ministry.

Expenditure, in line with the strategy, covered both on-going ministry and investment in parish assets. Both the on-going giving and existing funds designated or restricted for a particular purpose were used. The overall parish income was down 13% at £324,026 and despite a 36% increase in expenditure (to £440,150) the parish ran at a very small trading deficit of £2,650 for the year.

Within these numbers, giving was down by 7%, and whilst the increase in revenue earned from our assets more than covered this, the reduced availability of Diocesan and other grants led to an overall fall in income of £50,328 when compared to 2021.

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Parish of West Cheltenham Parochial Church Council

Annual Report For the year ended 31 December 2022 (continued)

The 2022 income was made up of £178,996 unrestricted and £145,030 restricted. The major sources of 2022 income were:

In 2022, costs totalled £440,150 (2021: £323,067). Major contributors to costs were Parish share £167,726 (2021: £162,464), capital projects £57,608 (2021: £0), and church running expenses £40,945 (2021: £15,156).

Reserves at the end of the period were:

Reserves and Policy: It is not the intention of the PCC to build up large reserves in the General Fund but rather to use donated monies to meet the mission of our church. Legacies will be used in line with wishes expressed in the Will, or for the furtherance of the mission of the church. It is our intention to celebrate and name the activities facilitated by legacies.

Legal and administrative information: Legal and administrative information is set out on Pages 1-2.

Statement of Council Members Responsibilities: Charity law requires the Council members to prepare financial statements for each financial year which give a true and fair view of the state of affairs of the Parochial Church Council at the year end and of its incoming resources and resources expended during that year. In preparing those financial statements, the Council members are required to:

The Council members are responsible for keeping proper accounting records which disclose with reasonable accuracy at any time the financial position of the Parochial Church Council and enable them to ensure that the financial statements comply with the Charities Act 2011. They are also responsible for safeguarding the assets of the Parochial Church Council and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.

This report was approved by the Council members on ………25/09/2023……and signed on their behalf by

…………………………………………………………………..Rev Sharon Walker

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PARISH OF WEST CHELTENHAM PCC INDEPENDENT EXAMINER'S REPORT FOR THE YEAR ENDED 31 DECEMBER 2022

I report to the charity Trustees, and council members, on my examination of the financial statements of the Parish of West Cheltenham Parochial Church Council (“the charity”) for the year ended 31 December 2022.

Responsibilities and Basis of Report

As the Trustees of the charity you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 ('the 2011 Act').

I report in respect of my examination of the charity's accounts carried out under section 145 of the 2011 Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the 2011 Act.

An independent examination does not involve gathering all the evidence that would be required in an audit and consequently does not cover all the matters that an auditor considers in giving their opinion on the financial statements. The planning and conduct of an audit goes beyond the limited assurance that an independent examination can provide. Consequently, I express no opinion as to whether the financial statements present a ‘true and fair view’ and my report is limited to those specific matters set out in the independent examiner’s statement.

Independent Examiner's Statement

Since the charity's gross income exceeded £250,000 your examiner must be a member of a body listed in section 145 of the 2011 Act. I confirm that I am qualified to undertake the examination because I am a member of the Institute of Chartered Accounts of Scotland, which is one of the listed bodies.

I have completed my examination. I can confirm that no matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:

  1. accounting records were not kept in respect of the charity as required by section 130 of the 2011 Act; or

  2. the accounts do not accord with those records; or

  3. the accounts do not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a 'true and fair' view which is not a matter considered as part of an independent examination.

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.

Ryan Moore CA (Independent Examiner)

Randall & Payne LLP Chartered Accountants & Independent Examiners Chargrove House Shurdington Road Cheltenham Gloucestershire GL51 4GA

Date 27 September 2023

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Parish of West Cheltenham Parochial Church Council

Statement of financial activities

For the year ended 31 December 2022

**Unrestricted) ** Restricted) 2022 2021)
funds) funds) Total) Total)
Note £) £) £) £)
Income from:
Voluntary income 2 103,602 103,838 207,440 270,134
Church activities 3 8,036) 39,305) 47,341 46,248
Other trading activities 4 (15,234) ((61160) (15,394) 7,127)
Investments 5 52,124) -) **52,124) ** 45,689
Other Income - 1,727 1,727 5,156
______) ______) ______) ______)
Total 178,996) 145,030 324,026) 374,354)
______) ______) ______) ______)
Expenditure on:
Raising funds 6 (-) - -) 7,489)
Church activities 7 185,945 254,205 (440,150) 315,578)
______) ______) ______) ______)
Total 185,945 254,205 (440,150 323,067)
______) ______) ______) ______)
() () )
Net income/(expenditure) (6,949) (109,175) (116,124) 51,287)
Transfers between funds - -- -) -)
______) ______) ______) ______)
Net movement in funds ((((((((6,949) (109,175) (116,124)) 51,287)
Total funds brought forward (266,965) (572,683) (839,648) 788,361)
______) ______) ______) ______)
Total funds carried forward 13,14 260,016) 463,508 (723,524 839,648)
═════) ═════) ═════) ═════)

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Parish of West Cheltenham Parochial Church Council Balance sheet at 31 December 2022

2022) 2021
Note £) £) £) £)
Fixed assets
Tangible assets 10 262,194) 266,150)
Current assets
Debtors 11 (278,516) 281,079)
Cash at bank and in hand 185,464 310,072)
______) ______)
463,980 591,151)
Creditors: amounts falling due within one year 12 (2,650) (17,653)
______) ______)
Net current assets 461,330 573,498)
______) ______)
Total assets less current liabilities 13 723,524) 839,648)
═════ ═════
Funds
Unrestricted funds 14 260,016 266,965)
Restricted funds 15 463,508 572,683)
______) ______)
(723,524) 839,648)
═════) ═════)

The financial statements were approved by the Parochial Church Council of the Parish of West Cheltenham on 25/09/2023 and signed on its behalf by

MIKE HORNE Treasurer

PAULINE CARTER Churchwarden

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Parish of West Cheltenham Parochial Church Council Notes to the financial statements for the year ended 31 December 2022

1. Accounting policies

1.1. Accounting convention

The PCC is a public benefit entity within the meaning of FRS102. The financial statements have been prepared under the Charities Act 2011 and in accordance with the Church Accounting Regulations 2006 governing the individual accounts of PCCs and with the Regulations “true and fair” provisions. They have been prepared under FRS102 (2016) as the applicable accounting standards and the 2016 version of the Statement of Recommended Practice, Accounting and Reporting by Charities (SORP(FRS102)).

The financial statements have been prepared under the Charities Act 2011 and in accordance with the Church Accounting Regulations 2006 governing the individual accounts of PCCs and with the Regulations “true and fair” provisions. The financial statements have been prepared to give a “true and fair” view and have departed from the Charities (Accounts and Reports) Regulations 2008 only to the extent required to provide a “true and fair” view. This departure has involved following the Charities SORP (FRS 102) published on 16 July 2014 rather than the Accounting and Reporting by Charities: Statement of Recommended Practice effective from 1 April 2005 which has now been withdrawn.

The financial statements have been prepared under the historical cost convention with items recognised at cost or transaction value unless otherwise stated within the relevant notes to these accounts. The financial statements have been prepared in accordance with the Statement of Recommended Practice: Accounting and Reporting by Charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) issued on 16 July 2014 and Financial Reporting Standard applicable in the United Kingdom and Republic of Ireland (FRS 102) and Charities Act 2011

The Parish of West Cheltenham PCC meets the definition of a Public Benefit entity under FRS102.

The principal accounting policies adopted in the preparation of the financial statements are as follows:

1.2. Funds

Unrestricted funds represent the funds of the PCC that are not subject to any restrictions regarding their use and are available for application on the general purposes of the PCC. Funds designated for a particular purpose by the PCC are also unrestricted.

Restricted funds are funds which are to be used in accordance with specific restrictions imposed by donors or which have been raised by the church for particular purposes. The cost of raising and administering such funds are charged against the specific fund.

The financial statements include all transactions, assets and liabilities for which the PCC is responsible in law. They do not include the financial statements of church groups that owe their main affiliation to another body nor those that are informal gatherings of church members.

1.3. Incoming resources

All income is recognised once the charity has entitlement to that income, there is sufficient certainty of receipt and so it is probable that the income will be received, and the amount can be measured reliably.

Voluntary income is recognised by way of donations and gifts and is included in full in the Statement of Financial Activities when receivable. Gifts donated for resale are included as income when they are sold. Donated assets are included at the value to the PCC where this can be quantified and a third party is bearing the cost. The value of services provided by volunteers has not been included. Collections are recognised when received by or on behalf of the PCC.

Planned giving receivable under Gift Aid is recognised only when received.

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Parish of West Cheltenham Parochial Church Council Notes to the financial statements (continued) for the year ended 31 December 2022

Income Tax recoverable on Gift Aid conditions is recognised when the income is recognised. Grants and legacies to the PCC are accounted for as soon as the PCC is notified of its legal entitlement, the amount due is quantifiable and its ultimate receipt by the PCC is reasonably certain. Interest is accounted for when receivable. Any tax recoverable on such income is recognised in the same accounting year.

The PCC is not registered for VAT.

Rental income from the letting of church premises is recognised when the rental is due.

1.4. Resources expended

All expenditure is included on an accruals basis and is recognised when there is a legal or constructive obligation to pay for expenditure. All costs have been directly attributed to one of the financial categories of resources used in the statement of financial activities with the exception of governance costs which have been split with 20% attributable to fund raising activities and 80% to church activities.

Fundraising costs are those incurred in seeking voluntary contributions and do not include the costs of disseminating information in support of the charitable activities.

Grants and donations, including the diocesan parish share, are accounted for when paid over, or when awarded, if that award creates a binding obligation on the PCC.

1.5. Fixed assets

Consecrated and beneficed property of any kind is excluded from the financial statements by s10(2) of the Charities Act 2011.

Moveable church furnishings held by the Vicar and Churchwardens on special trust for the PCC, and which require a faculty for disposal, are accounted as inalienable property unless consecrated. They are listed in the church's inventory which can be inspected at any reasonable time. For inalienable property acquired prior to 1999 there is insufficient cost information available and therefore such assets are not included in the financial statements. There were no acquisitions of inalienable property in this financial year.

Depreciation is provided using the straight-line basis using the following rates:

All assets costing more than £2,000 are capitalised.

Property held for the purpose of social housing

The Trustees reviewed the criteria for Investment Property in light of the amendments to FRS 102 from the 2019 Triennial Review. Having re-reviewed the criteria and confirmed the underlying use of the properties in question, the Trustees have reclassified the investment property to Property, Plant and Equipment. This has been performed on the basis that the Dulverton property is considered to be operated for the sole purpose of social housing. Under FRS 102, where the property meets this criteria, it should be classified as Property Plant and Equipment and is stated at cost less accumulated depreciation.

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Parish of West Cheltenham Parochial Church Council Notes to the financial statements (continued) for the year ended 31 December 2022

1.6 Leasing

Rentals payable under operating leases are charged against income on a straight-line basis over the lease term. The title of the lease remains with the lessor and the equipment is replaced every 3 years whilst the economic life of such equipment is normally 10 years.

1.7 Financial instruments

The PCC only has financial assets and financial liabilities of a kind that qualify as basic financial instruments. Basic financial instruments are initially recognized at transaction value and subsequently measured at their settlement value.

1.8 Going concern

The council members have reviewed the ongoing future of the PCC and consider that there are plans in place to continue the PCC’s operation. There are no material uncertainties that may cast significant doubt on the PCC’s ability to continue as a going concern.

1.9 Pensions

The PCC made contributions for the benefit of employees to the auto-enrolment pension scheme.

1.10 Liabilities and provisions

Liabilities are recognised when there is an obligation at the Balance Sheet date as a result of a past event, it is probable that a transfer of economic benefit will be required in settlement, and the amount of settlement can be estimated reliably. Liabilities are recognised at the amount the Charity anticipates it will pay to settle the debt or the amount it has received as advanced payments for goods and services it must provide.

Provisions are set up only where it is probable that a present obligation exists as a result of an event prior to the balance sheet date and that a payment will be required in settlement that can be estimated reliably. Where material, provisions are calculated on a discounted basis.

1.11 Debtors

Debtors are recognised at the settlement amount after any discount offered.

1.12 Cash at bank and in hand

Cash at bank and in hand includes cash and short term highly liquid investments with a short maturity of three months or less from the date of acquisition or opening of the deposit or similar account.

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Parish of West Cheltenham Parochial Church Council Notes to the financial statements (continued) for the year ended 31 December 2022

2. Voluntary income

Voluntary income
Unrestricted) Restricted) 2022) 2021)
funds) funds) Total) Total)
£) £) £) £)
Planned income
Gift Aid donations 76,968 14,906) 91,874 92,755)
Other 1,320 4,462) 5,782 7,157)
Tax recoverable 16,290 5,941) 22,231 24,656)
Collections and other giving 6,993 39,366) 46,359 54,368)
Gift Days and appeals -) 5,520) 5,520 5,812)
Legacies -) 11,513) 11,513 13,486)
Grants receivable – Note 8 2,031 22,130) (24,161 (71,900)
______) ______ ______) ______)
103,602) 103,838 207,440 270,134)
═════) ═════ ═════) ═════)

In 2022, of the voluntary income, £103,602 (2021: £127,754) was in relation to unrestricted funds and £103,838 (2021: £50,582) to restricted funds.

3. Church activities

Unrestricted Restricted 2022) 2021)
funds funds Total) Total)
£ £ £) £)
Gloucester Diocese Fundings - 37,000 37,000 41,390
Other trading activities 7,973 - 7,973 4,281
Mums and Toddlers 63 2,305 2,368 577
______ ______ ______) ______)
8,036 39,305 47,341) 46,248)
═════ ═════ ═════) ═════)
Other trading activities
Unrestricted Restricted 2022) 2021)
funds funds Total) Total)
£ £ £) £)
Church hall lettings 15,068 - 15,068) 6,469)
Other trading activities 166 160 326) 658)
______ ______ ______) ______)
15,234 160 15,394) 7,127)
═════ ═════ ═════) ═════)

4. Other trading activities

In 2021 £6,634 of other trading activities was in relation to unrestricted funds.

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Parish of West Cheltenham Parochial Church Council Notes to the financial statements (continued) for the year ended 31 December 2022

5. Investments
Unrestricted funds 2022) 2021)
Total) Total)
£) £)
Rental income 49,605) 45,575)
Interest received 2,519) 114)
______) ______)
52,124) 45,689)
═════) ═════)
6. Raising funds
Unrestricted Restricted 2022) 2021)
funds funds Total) Total)
£ £ £) £)
Costs of stewardship -) - - 7,010)
St Barnabas’ Playgroup - - -) -
Governance costs:
Accountancy and
Independent Examination -) - -) 479)
______ ______ ______) ______)
- - -) 7,489)
═════ ═════) ═════) ═════)

In 2021 £479 of raising funds was in relation to unrestricted funds.

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Parish of West Cheltenham Parochial Church Council Notes to the financial statements (continued) for the year ended 31 December 2022

7. Church activities
Unrestricted) Restricted) 2022) 2021)
funds) funds) Total) Total)
£) £) £) £)
Missionary and charitable giving
Donations to Charities &
Missions - 29,754 29,754 28,697
______) ______) ______) ______)
- 29,754 29,754 28,697)
______) ______) ______) ______)
Ministry
Parish share (130,726 (37,000 (167,726 (162,464
Clergy expenses -) 2,066 2,066 1,150
Church running expenses 1,146 39,799 40,945 15,156
Oasis Centre running expenses 1,208 603 1,811 2,921
Church maintenance 5,464 23,005 28,469 14,097
Upkeep of services 1,613 17,506 19,119 8,344
Upkeep of churchyard -) 15,429 15,429 924
Office administration (33,608 7,953 (41,561 (34,055
Audio/visual expenses 1,418 2,482 3,900 6,585
Training, pastoral and outreach 220 5,801 (6,022) (12,212
Costs of church activities -) 3,022 3,022) 2,061
Major repairs – structure 3,189 (10,176 13,365) 18,631
Contribution to St Mark’s Church
of England (VA) Junior School - 2,000 2,000 2,000
Capital Projects - 57,609 57,609 -))
Governance costs: Accountancy
and Independent Examination 3,397 -) 3,397 2,327
Depreciation (3,956 (-) (3,956 (3,954
______) ______) ______) ______)
185,945 224,451 410,396 286,881
______) ______) ______) ______)
185,945 254,205 (440,150 315,578
═════ ═════ ═════ ═════

The PCC received parochial fees totalling £7,973 (£8,650 – 2021 in the year. Of this, £4,297 (£4,369 – 2021) was made up of statutory fees due to the PCC as prepared by the Archbishops’ Council under the Ecclesiastical Fees Measure 1966. The statutory fees have been passed on in full to the Gloucester Diocesan Board of Finance and do not appear in the above financial statements.

In 2022, of the expenditure on church activities, £185,945 (£249,641 – 2021) was in relation to unrestricted funds and £254,205 (£47,934 – 2021) to restricted funds.

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Parish of West Cheltenham Parochial Church Council

Notes to the financial statements (continued) for the year ended 31 December 2022

8 . Grants receivable

Grants receivable
Unrestricted Restricted) 2022) 2021)
funds) funds) Total) Total)
£) £) £) £)
National Heritage Grant - - - 71,900
Listed Places of Worship Grant Scheme 2,031 - 2,031 -
Benefact Trust 3,000 - 3,000 -
Skene Trust 19,130 - 19,130 -
______) ______) ______) ______)
24,161) -) 24,161 71,900)
════) ════) ════) ════)
Staff costs
Number of employees
The average number of staff, excluding PCC members, in the period was
2022 2021)
Number Number
Administration 2) 2)
Maintenance (2 3)
______) ______)
4) 5)
═════ ═════
No employee earned more than £60,000 in the year (2021 – NIL). ) )
2022) 2021)
Employment costs £) £)
Gross wages and salaries 37,108 32,558)
Social security costs - -)
Pension costs 1,569) 563)
______) ______)
38,677 35,121)
═════ ═════

9. Staff costs Number of employees The average number of staff, excluding PCC members, in the period was

Remuneration was paid during the year to one of the PCC members who comprise the key management personnel. The PCC Secretary is employed as an office administrator and was paid £22,402 (net) as office administrator (2021 – £19,455).

Travel, phone, training, software, and stationery expenses were paid to 2 clergy members amounting to £2,066 (2021 - £3,938 (2 members)).

17

Parish of West Cheltenham Parochial Church Council Notes to the financial statements (continued) for the year ended 31 December 2022

10. Tangible fixed assets

Tangible fixed assets
)
Freehold land Fixtures, fittings) Total
and property) and equipment) (restted)
£) £) £)
Cost
At 1 January 2022 () )
And 31 December 2022 333,381 (84,554) (417,935)
______) ______ ______
Depreciation
At 1 January 2022 67,231 84,554 151,785
Charge for the year (3,956) - 3,956
______) ______ ______
At 31 December 2022 71,187 84,554) (155,741
______) ______ ______
Net book value
At 31 December 2022 (262,194 (36,-) (262,194
═════ ═════ ═════
At 31 December 2021 266,150 -) 266,150
═════ ═════ ═════

Included within freehold land and property is land with a cost value of £30,662. This is not depreciated.

11. Debtors

Debtors
2022) 2021)
£) £)
Income Tax recoverable -) 2,563)
Other debtors - 1)
Sale of property proceeds
held under a Declaration of
Trust 278,516 278,515
Accrued income (- -
______) ______)
278,516 281,079)
═════ ═════)

18

Parish of West Cheltenham Parochial Church Council

Notes to the financial statements (continued) for the year ended 31 December 2022

12. Creditors: amounts falling due within one year
2022) 2021)
)£) £)
Accruals 2,650 17,653
Deferred Income -) -
______) ______)
2,650 17,653
════) ════)
13. Analysis of net assets between funds
Year ended 31 December 2022
Unrestricted) Restricted) Total)
funds) funds) funds)
£) £) £)
Tangible fixed assets 262,194 (- (262,194
Current assets - 463,508 463,508
Current liabilities (2,178) - (2,178)
______ ______ ______
(260,016 463,508 723,524
═════ ═════ ═════
Analysis of net assets between funds
Year ended 31 December 2021
Unrestricted) Restricted) Total)
funds) funds) funds)
£) £) £)
Tangible fixed assets 266,150 (-) (266,150)
Current assets (7,433 583,718 591,151
Current liabilities ((22,(6,618) ( (11,035) ((17,653)
______ ______) ______)
266,965 572,683 839,648)
═════ ═════ ═════)

19

Parish of West Cheltenham Parochial Church Council

Notes to the financial statements (continued) for the year ended 31 December 2022

Unrestricted funds 01 January) Incoming) Resources) 31 December)
14. Year ended 31 December 2022 2022) resources) expended) Transfers) 2022)
£) £) £) £) £)
General 815) 178,996 ((181,989) - (2,178)
Designated fixed asset fund 266,150 -) (3,956) - 262,194
______ ______ ______ ______ ______
266,965) 178,996 ((185,945) - 260,016
═════ ═════ ═════ ═════ ═════

General fund

Balance of funds that is not restricted or designated for any purposes.

Designated fixed asset fund

Balance comprises Investment Property £105,000, Freehold Buildings £126,532 and Freehold Land £30,662 (cost values).

Oasis

Costs associated with running the Oasis centre since 01 July 2016. The PCC has agreed to underwrite £20,000 of the operating losses incurred by the Gloucester Diocesan Board of Finance who have managed the activities of the Oasis Centre since 01 July 2016. The £20,000 limit was reached in 2018 and paid to Gloucester Diocese in 2021.

Minor Designated funds – District Church Councils

Money collected by St Barnabas Women’s Fellowship which now no longer operates. This balance has now been transferred to General reserves.

Unrestricted funds 01 January) Incoming) Resources) 31 December)
Year ended 31 December 2021 2021) resources) expended) Transfers) 2021)
£) £) £) £) £)
General 6,107) 249,571 ((236,329) ( (18,534) (((815
Designated fixed asset fund 270,104) -) (3,954) -) 266,150))
Oasis (20,000) -) -) 20,000) -
Minor designated funds - District
Church Councils 1,426) -) -) ((1,426)) (-))
______) ______) ______) ______) ______)
257,637) 249,571) ((240,283) 40 266,965
═════) ═════) ═════) ═════) ═════)

20

Parish of West Cheltenham Parochial Church Council Notes to the financial statements (continued) for the year ended 31 December 2022

15. Restricted funds 01 January Incoming) Resources) 31 December
Year ended 31 December 2022 2022) resources) expended) Transfers 2022)
£) £) £) £ £)
Parish
Friends International 660 - - - 660
New Life Band - 31,150 (30,297) - 853
Gloucester Diocese Funding - 37,000 (37,000) - -
Parish Outreach 4,474 -) (4,420) - 54
St. Barnabas Care Fund - 250 - - 250
St Barnabas Community Outreach (1,305 (-) (- - (1,305
St Barnabas Gift Day (- 5,520 (5,520) - -
St Mark's Counselling fund 2,396 -) (- - 2,396
Food Programme - 791 (791) - -
St Aidan and St Silas Development 14,134 (-) (2,898) - 11,236
St Mark’s Reordering 39,318 (850 (18,768) - 21,400
St Mark’s Extension Fund 278,515 -) -- - 278,515
St Mark’s Heritage Fund 2,304 193 (2,497) - -)
St Mark's Care fund 1,948 - - - 1,948
St Mark’s Open the Book Club 820 -) (615) - 205
Toilet and Servery Fund - 54,516 (54,516) - -
Minor restricted funds - District
Church Councils 1,176 - (973) - 203
Restricted to St Barnabas &
designated to the purpose
St Barnabas Reordering 25,000 - (21,584) - 3,416
Legacy received 4,527 1,000 (3,898) - 1,629
Restricted to St Mark’s &
designated to purpose
St Mark’s Development 70,136 - (11,125) - 59,011
St Mark’s Reordering 42,191 - (15,371) - 26,820
St Mark’s General Reserves 59,700 2,033 (34,731) - 27,003
St Mark’s Parents & Toddlers 252 - - - 252
Legacy received - 11,726 (9,201) - 2,525
Restricted to St Aidan &
designated to purpose
Legacy received 23,827 - - - 23,827
______) ______ ______ ______ ______
572,683 106,303 (217,205) - 463,508
═════ ═════ ═════ ═════ ═════

21

Parish of West Cheltenham Parochial Church Council

Friends International and New Life Band

Balance of donations received but not yet paid out to Friends International and New Life Band.

St Aidan and St Silas Development fund

Fund for development of St Aidan and St Silas property.

St Mark Reordering

Money received for the specific purpose of St Mark Reordering.

21

Parish of West Cheltenham Parochial Church Council Notes to the financial statements (continued) for the year ended 31 December 2022

St Mark’s Development Fund

St Mark’s Development Fund was created from the sale of 21 Brooklyn Road, Cheltenham, a property purchased and held under Declaration of Trust by the Martyrs’ Memorial Church of England Trust for the Assistant Curate of St Mark’s Parochial Church Council. The terms state that if there is no requirement for the fund, the sales proceeds may be applied to St Mark’s Extension Fund. The sale proceeds are immediately available following an assurance to the Trust that the money will be spent in accordance with the covenant. They recommend commendation from an Archdeacon to that effect.

Restricted funds 01 January Incoming) Resources) 31 December
Year ended 31 December 2021 2021) resources) expended) Transfers 2021)
£) £) £) £ £)
Parish
Friends International 2,654 660 (2,654) - 660
New Life Band 1,698 10,697 (12,395) - -
Parish Outreach - 20,000 (15,526) - 4,474
St Barnabas Community Outreach 1,305 (- (- - (1,305
St Barnabas Interior fund 110 (- ((110) - -
St Barnabas Gift Day (- 6,599 (6,599) - -
St Mark's Counselling fund 2,396 - (- - 2,396
District Church Councils
St Aidan and St Silas Development 14,134 (- - - 14,134
St Mark’s Reordering 43,292 (- (3,974) - 39,318
St Mark’s Extension Fund 278,515 - -- - 278,515
St Mark’s Heritage Fund - 12,200 (9,896) - 2,304
-
St Mark's Care fund 2,348 - (((((((((((((400) - 1,948
St Mark’s Open the Book Club 1,126 - (306) - 820
Minor restricted funds - District
Church Councils 1,759 1,148 (1,691) (40) 1,176
Restricted to St Barnabas &
designated to the purpose
St Barnabas Reordering 25,000 - - - 25,000
Legacy received 10,469 4,730 (10,672) - 4,527
Restricted to St Mark’s &
designated to purpose -
St Mark’s Development 70,136 - - 70,136
St Mark’s Reordering 41,941 493 (243) - 42,191
St Mark’s General Reserves - 59,700 - - 59,700
St Mark’s Parents & Toddlers 451 - (199) - 252
Legacy received 13,390 4,729 (18,119) - -
Restricted to St Aidan & designated
to purpose
Legacy received 20,000 3,827 - - 23,827
______ ______ ______ ______ ______
530,724 (124,783) ((82,784) (40) 572,683
═════ ═════ ═════ ═════ ═════

22

Parish of West Cheltenham Parochial Church Council Notes to the financial statements (continued) for the year ended 31 December 2022

16. Operating leases

The total lease payments recognised within expenses for the year ended 31 December 2022 were £1,092.

At 31 December 2022 the group had annual commitments under non-cancellable operating leases as follows:

Amounts payable 2022 2021
£ £
Within one year 1,080 1,080
Between 2 and 5 years 2,506 3,586
═════ ═════

17. Capital commitments

There were no capital commitments at 31 December 2022 (2021 – NIL).

18. Financial commitments

The PCC has a commitment to support St Mark’s Church of England (VA) Junior School by contributing to capital project they undertake. For the year ended 31 December 2022 the amount was £2,000 (2021 - £2,000), and going forward a commitment has been made of £2,000 per annum to 2024.

19. Related Party Transactions

Identifiable donations were made by PCC members in the year ended 31 December 2022 of £18,770 (2021 – £66,705). The amount of anonymous donations which would include further amounts have not been assessed for 2022 (nor 2021).

Mike Horne, a PCC member, was reimbursed £166 for various church expenses during the year (2021 – £203). There were no amounts owing to him at the year end.

Pauline Carter, a Parish Warden, was reimbursed £1,046 for various church expenses during the year (2021 – £230). There were no amounts owing to her at the year end.

Kathryn Martin, a PCC member, was reimbursed £NIL during the year (2021 – £380). There were no amounts owing to her at the year end.

Suzanna Pinless, a PCC, member, was reimbursed £32 for craft materials during the year (2021– £65). There were no amount owing to her at the year end.

Rod Paterson, a PCC, member, was reimbursed £1,794 for expenses during the year (2021– nil). There were no amount owing to him at the year end.

Sharon Walker, a PCC, member, was reimbursed £40 for expenses during the year (2021– nil). There were no amount owing to her at the year end.

Janice Hamilton, a PCC, member, was reimbursed £1,312 for expenses during the year (2021–nil). There were no amount owing to her at the year end.

23

Parish of West Cheltenham Parochial Church Council

Josh Denley, a PCC, member, was reimbursed £10,306 for expenses during the year (2021– £65). There were no amount owing to him at the year end.

20. Independent Examiner’s Remuneration

The Independent Examiner’s remuneration amounts to an Independent Examination (including accounts preparation) fee of £2,650 (2021 – £2,395).

23