The Parish Church of ST MARY THE VIRGIN Hayes, Kent
ANNUAL REPORT
of the
PAROCHIAL CHURCH COUNCIL
2021
HAYES (KENT) PAROCHIAL CHURCH COUNCIL Annual Report for 2020
St Mary’s Parochial Church Council has the responsibility of co-operating with the Rector, present the Reverend Napoleon John, in promoting within the ecclesiastical parish, the whole mission of the Church, pastoral, evangelistic, social and ecumenical. It also has maintenance responsibilities for the ancient church building and the Old Church Schools, used as the Church Hall, both of which are located in Hayes Street, Hayes.
Members of the PCC are either ex-officio or elected by the annual Parochial Church Meeting in accordance with the Church Representation Rules. PCC Members who have served from 1* January 2020 until this report was approved are:
- Trustee during 2020
| EX OFFICIO:- | ||||
|---|---|---|---|---|
| Incumbent: | The Revd Napoleon John | * | Chairman (January 2013) | |
| LicensedLay Minister: | Mrs Becky Willoughby | |||
| Churchwardens: | Mrs Sarah Willis | a | Appointed April | 2018 |
| (Resigned October2020) | ||||
| MrMarkWilloughby | * | Appointed April | 2019 | |
| Mrs Yvonne Pickford | * | Appointed October2020 | ||
| Representatives on the DeanerySynod: |
Mrs MaryWhytock MrsYvonne Pickford |
(to April 2023) (to April 2020) |
(PCC Secretary) | |
| Mr Mark Willoughby | ||||
| CO-OPTED: | MrDavidJames Richard Truelove |
* . |
(toApril2023) Honorary Treasurer |
|
| ELECTED: | Mrs Shirley Neal | ' | (Resigned February 2021) | |
| Mrs Carol Crouch | ii | (to April 2022) | ||
| MrTudor Griffiths | i | “ | ||
| Ms Francesca Lauri | : | ‘i | ||
| Mrs Barbara Marsden | 4 | “ | ||
| Mrs Clare Scriven | . | |||
| Mrs Carolyn Tooley | * | “ | ||
| Mr Peter Wickert | % | ‘ | ||
| Mrs Eileen Cohen | F | (Resigned October2020) | ||
| ChurchAdministrator: | MrsBrendaHarper | AppointedOctober2015 |
Committees
The PCC operates through a number of committees, which meet between the full meetings of the PCC. A Standing Committee exists that is required by law to transact business when necessary between PCC meetings, subject to any directions given by the PCC. The OCS Trust has ceased to exist and the PCC have appointed a management group to oversee the day-to-day management issues of the OCS Complex, whose accounting detail will be within the Church’s accounting system.
RECTOR’S REVIEW — ANNUAL PARISH CHURCH MEETING 2021
And Finally
This is my ninth and the last review for St. Mary the Virgin Hayes. What shall | write in my last review? | can’t yet say good bye to you, | am still here for the next few months. Perhaps, it is okay to begin the last review by referring to my first review, (2013) for St. Mary’s Hayes. Not sure if many of us would remember 2013’s review so let me remind it in part. The review started with the words, “What is your vision for Hayes Napo? | have been asked this question repeatedly since my arrival to St. Mary's Hayes in January. | have often responded saying; my hope for Hayes is HAYES”! What did | mean by ‘HAYES’? H, for holy living. “For he chose us in him before the creation of the world to be holy and blameless in his sight” (Ephesians 1:4). | expressed my hope that we may live lives that are worthy of the name of our Saviour.
A, for authority. Jesus said, “All authority in heaven and on earth has been given to me...” (Matthew 28:18-20). The one who has all authority has given us authority to proclaim and live his gospel. | said, | hope through my teaching and preaching you would have confidence in the message we have and be able to speak of your faith confidently.
Y for a Finnish word ‘ystava’ meaning ‘friend’. The hope was expressed that through our attitude people around us would know, ‘Jesus is a friend of sinners’.
E for evangelism. Hope that we will strike a right balance between maintenance (meaning maintaining what we have) and communicating the message we have with those who need to hear it.
S for service. To train men and women to be servants for Christ.
Probably a better way would be for you to reflect on the last eight plus years and see where we are today. But | guess a better chance for that would be your ‘Vision Day’ in May. | pray that you would prayerfully look back on the past years, thank God for what we managed to do together. Boldly recognise the areas of ministry where more work is needed and joyfully commit yourself to work on those areas with a new and fresh leadership. Let me now saya few things about the year that is behind us. | hope you would agree that the year 2020 was exceptional by every measure. The doors of the parish church were locked up for five months between March and December. The first two months of 2021 also saw the public worship in person suspended, that is seven months of closer in one year. | believe never before the doors of this church were locked to the worshippers for so long. But as the situation was exceptional so was exceptional God's grace to us and the resilience of St. Mary’s church family. In fact, so much that during the first lockdown our church slogan became, ‘the doors are shut but the church remains open’. By God’s grace, your prayerful support, your commitment to the Lord and your church the ministry continued one way or the other. In the first lockdown most of the time we ministered on Zoom from the Rectory. In the second and third lockdown we managed to Zoom and live stream services from the church building. My thanks are due to all of you for your unfailing support for your church and the Ministry Team.
During the extraordinary times we as a church, not only managed to keep the church going but our reach-out and ministry expanded too. Our LLM, Mrs Becky Willoughby was instrumental in setting up the Foodbank in Hayes, well done to Becky and her team. Our halls were very well looked after in these hard times. The booking Manager, Mrs Julie Clark did everything possible to open the halls for a group that was able to safely meet and she continued to give information and hope to other groups. Halls’ management is a big project and | thank God for Julie and her team. And who can forget the resilience of our dear Churchwarden Mrs Yvonne Pickford and Mrs Brenda Harper, Administrator during those tough times.
On the financial front under the capable leadership of Mr Richard Truelove we managed to pay all the bills and our parish share. We also contributed generously to Diocesan's Covid 19 support fund so that some other church within our Diocese may be blessed. We are all aware Richard has resigned his position after many faithful years of service and | want to take this opportunity to record thank you for his work. | also thank God who has raised Mr Edward (Ed) Roberts to look after the church finances and | have every faith that like Richard, Ed is going to be a great asset for St. Mary's Hayes. And finally knowing God’s grace extended to this church | have every reason to believe that my going too will be beneficial for you. In the Lord’s time a right person will come to lead you in your ministry to your community and beyond. In closing | would like to say to you what St. Paul said to the Philippians church, “Rejoice in the Lord always; again| will say, Rejoice” (Philippians 4:4). May my God provide for all your needs!
Yours in Christ's services Napo John
St Mary the Virgin Hayes - Safeguarding Report for APCM 2021
St Mary’s Church promotes and maintains a safer culture that protects and promotes the welfare of children, young people and vulnerable adults.
All PCC members, along with the incumbent, have a duty of care to ensure the protection of the vulnerable in their Church Community. Safeguarding is an item on the monthly PCC agenda and any items of concern or updates can be discussed. The PCC are encouraged to complete the Foundation Level of Safeguarding Training, on top of the mandatory Basic Level, and members are in the process of completing this. In line with good practice contact details of the Safeguarding Officer and links to further support and information can now be found on the front page of the website.
Articles on Domestic Violence and Mental Health, have appeared in the Hayes Herald to help to raise awareness and to provide contact details for relevant organisations.
An online forum for Parish Safeguarding Officers in the Dioceses was held in January to share good practice, to provide further details about the latest advice and to discuss recent changes to the Dioceses Safeguarding Team. One of the outcomes of this meeting was for local Parish Safeguarding Officers to provide their contact details with each other to enable networking and further meetings to be set up.
In October a report by into Child Sexual Abuse was published, which found that the Church of England failed to protect children and young people from within its ranks and it made a number of significant recommendations. In line with this the Church will be reviewing its practices and forwarding revised guidelines which will be shared with Parishes in due course.
If you, or anyone you are in contact with has been affected by the publication of the report and wants to talk to someone independently about any concerns or experiences a new Safe Spaces helpline has been set up. This was launched at the end of September before the publication of the report and is a free, national support service independently run by Victim Support. You can contact the Safe Spaces team via telephone on: 0300 303 1056, via email: safespaces@victimsupport.org.uk or via their website: www.SafeSpacesEnglandandWales.org.uk
There have not been any Safeguarding issues in this year that have been referred to the Diocese Safeguarding Team.
The care and protection of children, young people and vulnerable adults involved in Church activities is the responsibility of the whole Church. Everyone who participates in the Church hasa role to play in promoting a safer Church for all.
Should you have any concerns regarding the welfare of a child, young person or vulnerable adult, or wish to find out further information regarding Safeguarding you should contact the Church Safeguarding Officer in the first instance. If you are aware of any immediate danger then you should call 999,
Clare Scriven - Parish Safeguarding Officer
Telephone: 07512 053 362
Email: clare@stmaryshayeskent.co.uk
THE PARISH CHURCH OF ST MARY THE VIRGIN
HAYES, KENT
ANNUAL REPORT
and
FINANCIAL STATEMENTS
of the
PARISH CHURCH COUNCIL
for the year ended 31st December 2020
Rector:
The Reverend Napoleon John
Churchwardens: Mrs Yvonne Pickford Mr Mark Willoughby
Secretary:
Mrs Mary Whytock
Treasurer:
Mr Richard Truelove
Independent Examiner: David Wheeler, Bourner Bullock
HAYES (KENT) PAROCHIAL CHURCH COUNCIL
Honorary Treasurer’s Report for the year ended 31 December 2020
Understandably with the pandemic the Church’s finances in 2020 are very different to normal and thus any comparison to either previous years and/or the budget set at the beginning or the year is somewhat academic. As such my report this year is a little different to usual, with direct comparisons kept to a minimum.
Although it is not possible to compute an exact sum, the view of the Finance Committee is that the pandemic has cost the Church around £20k, with nearly half of this figure being attributable to lost hiring income at the Old Church Schools. Asa result, a one-off transfer of this amount has been made from our legacy funds. In addition some rationalisation of our other Funds has taken place, with the result that the General Fund has actually increased by just under £4k. The table below seeks to highlight the main numbers:
----- Start of picture text -----
||||||
|---|---|---|---|---|
|2020T2079|
|||COVID-19|Transfer fromLegacies|||£20,000]|
||Designated/RestrictedTransfers|from|Funds|||£10,847||
----- End of picture text -----
Income: The fall in total income was mainly due to three factors: (1) a fall of c£4,000 in loose plate; (2) a reduction in Fee income of nearly £7,000; and (3) a reduction in Pledged Giving of just over £5,000 (including Gift Aid).
Expenditure: Total expenditure decreased by just over £3,600 (circa 3.6%) as it was possible to save some costs during the Church’s closure. However, the majority of expense items still remained including, aside from our payment to the Diocese, such things as insurance, fire safety and the costs of the Church Administrator.
Old Church Schools: In financial terms the biggest impact of the pandemic was the loss of hiring income at the OCS- this fell from £59,238 in 2019 to £27,731 in 2020, although this was partially mitigated by receipt of a £10k COVID grant from the Government. Asa result of this income fall the usual grant from the OCS substantially reduced from £14k to £6.3k.
Other Notable Points: Firstly, the pandemic is also going to impact the current year as well and our best estimate is that, assuming some sort of return to normality from April onwards, there will be a further £10,000 negative impact. Secondly, research into the origins of the OCS Trust has shown that this trust should have been disbanded in 1974. As such the OCS finances have now been brought back under the Church’s remit, albeit in a separate Designated Fund.
HAYES (KENT) PAROCHIAL CHURCH COUNCIL
Statement of Trustees’ Responsibilities
The Trustees are responsible for preparing the Trustees’ Report and the financial statements in accordance with applicable law and United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practice).
The law applicable to charities in England and Wales requires the Trustees to prepare financial statements for each financial year which give a true and fair view of the state of affairs of the charity and of the incoming resources and application of resources for the charity for that year. In preparing these financial statements, the Trustees are required to:
-
e Select suitable accounting policies and apply them consistently;
-
e Observe the methods and principles in the Church Accounting Regulations 2006, the current Statement of Recommended Practice for Accounting and Reporting (FRS102) and the Charities Act 2011;
-
e Make judgements and estimates that are reasonable and prudent;
-
e State whether (or not) applicable accounting standards have been followed, subject to any material departures disclosed and explained in the financial statements; and
-
e Prepare the financial statements on a going concern basis unless it is inappropriate to presume that the charity will continue in operation.
The Trustees are responsible for keeping efficient accounting records that disclose with reasonable accuracy at any time the financial position of the charity and enable them to ensure that the financial statements comply with the various accounting regulations as set out above. They are also responsible for the safeguarding of the assets of the charity and hence taking reasonable steps for the prevention and detection of fraud and other irregularities.
Approved by the Board of Trustees and signed on its behalf by:
Napo John, Chairman of the Parochial Church Council
Date: GP Marveh dod |.
HAYES (KENT) PAROCHIAL CHURCH COUNCIL
STATEMENT OF FINANCIAL ACTIVITIES
All figures in £'s
for the year ended 31st December 2020
----- Start of picture text -----
||||||||||||
|---|---|---|---|---|---|---|---|---|---|---|
|Unrestricted|Funds|Restricted|Total|Total|
|Note|General|Designated|Funds|2020|2019|
|INCOMING|RESOURCES|
|Incoming|resources|from|donors|2(a)|60,280|0|0|60,280|69,085|
|Other voluntary income|2(b)|0|2,223|11,924|14,147|23,258|
|Income|from|events|&|activities|2(c)|4,684|130|2,476|7,290|18,6117|
|Other ordinary income|2(d)|13,329|0|0|13,329|21,624|
|Income|from investments|2(e)|1,734|92|0|1,825|2,768|
|TOTAL INCOMING RESOURCES|80,027.|—-—=s-2444.=2s—i1H4AOO——C(‘(i;‘é CBT|«185,345|
|RESOURCES|USED|
|Missionary and charity giving|3(a)|2,511|0|2,415|4,926|7,748|
|Activities|directly relating|to|the|work of the|church|
|3(b)|99,908|14,831|13,042|127,782|137,586|
|Fund-raising|and publicity|3(c)|0|0|0|0|0|
|Church|management and administration|3(d)|1,572|0|0|1,572|1,930|
|TOTAL RESOURCES USED|103,991.|«14831 «ss15,457. 2|s134,279|=|«147,263|
|NET INCOMING/(OUTGOING)|RESOURCES|(23,964)|(12,387)|(1,058)|(37,408)|(11,918)|
|NET MOVEMENT|IN|FIXED|ASSETS|-|-|-|0|-|
|CLOSING GRANT FROM OCS TRUST|11|-|88,740|-|88,740|-|
|GAINS AND|LOSSES|ON|INVESTMENTS|
|-|realised|-|-|-|0|0|
|-|unrealised|-|-|66|66|151|
|TRANSFERS|BETWEEN|FUNDS|27,847|(27,358)|(489)|0|0|
|NET MOVEMENT IN FUNDS|~9883|48,995|(1,481)|51,397.|~+~*(11,767)|
|BALANCES BROUGHT FORWARD|68,626|309,810|32,060|410,496|422,263|
|BALANCES CARRIED FORWARD|72,509|358,805|—30,580|«= -~—«461,804|«410,496|
----- End of picture text -----
HAYES (KENT) PAROCHIAL CHURCH COUNCIL
STATEMENT OF FINANCIAL ACTIVITIES
All figures in £'s
for the year ended 31st December 2019
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|||||||||||
|---|---|---|---|---|---|---|---|---|---|
|Unrestricted Funds|Restricted|Total|Total|
|Note|General|Designated|Funds|2019|2018|
|INCOMING RESOURCES|
|Incoming resources|from|donors|2(a)|69,085|0|0|69,085|71,015|
|Other voluntary income|2(b)|0|10,000|13,258|23,258|14,348|
|Income|from|events &|activities|2(c)|12,015|470|6,126|18,611|23,621|
|Other ordinary income|2(d)|21,674|0|(50)|21,624|33,339|
|Income|from investments|2(e)|2,686|82|0|2,768|2,283|
|TOTAL INCOMING RESOURCES|105,459.|«10,552,|-s—=«d19,334.——|«135,345|«144,605|
|RESOURCES|USED|
|Missionary and|charity giving|3(a)|2,107|0|5,641|7,748|7,862|
|Activities|directly relating|to|the|work of the|church|
|3(b)|103,607|19,595|14,383|137,585|208,080|
|Fund-raising|and publicity|3(c)|0|0|)|0|(0)|
|Church managementand|administration|3(d)|1,930|-|-|1,930|336|
|TOTAL RESOURCES USED|~107,644|—«19,595_|=—==—«20,024. SS—«147,263=|216,277|
|NETINCOMING{OUTGOING)|RESOURCES|(2,185)|(9,043)|(690)|(11,918)|(71,672)|
|NET|MOVEMENTIN|FIXED ASSETS|-|-|-|0|(700)|
|GAINS AND LOSSES ON INVESTMENTS|
|-|realised|-|-|-|0|0|
|-|unrealised|-|-|157|151|179|
|TRANSFERS BETWEEN FUNDS|(3,000)|3,000|-|0|0|
|NET|MOVEMENTIN FUNDS|~~(5,185)|+~-(6,043)|~~» (539)'~Ss—~«<“‘«:«‘2z7S;«CTG”)—~C~C«~«2«I)|
|BALANCES BROUGHT|FORWARD|73,811|315,853|32,599|422,263|494,456|
|BALANCES CARRIED FORWARD|68,626|309,810|32,060||410496|—|[422,263_]|
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HAYES (KENT) PAROCHIAL CHURCH COUNCIL
BALANCE SHEET AS AT 31ST DECEMBER 2020
All figures in £'s
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|||||||
|---|---|---|---|---|---|
|Note|2020|2019|
|FIXED|ASSETS|
|Tangible|fixed|assets|5(a)|0|0|
|Investment assets|5(b)|1,024|958|
|1,024|958|
|CURRENT ASSETS|
|Debtors|7|11,493|13,285|
|Short term|deposits:|
|Diocese|of Rochester|201,678|173,007|
|CCLA|deposit fund|234,165|273,015|
|Cash|at bank and|in|hand|17,805|39,329|
|464,761|498,635|
|LIABILITIES:|AMOUNTS|FALLING|
|DUE WITHIN ONE YEAR|8|(3,892)|(89,098)|
|NET CURRENT ASSETS|460,869|409,538|
|NET ASSETS|461,894|410,496|
|FUNDS|
|Unrestricted|- General|Q(a)|72,509|68,626|
|Unrestricted|-|Designated|9(b)|358,805|309,810|
|Total|unrestricted|funds|431,314|378,436|
|Restricted|9(c)|30,580|32,060|
|TOTAL FUNDS FUNDS|461,894|410,496|
----- End of picture text -----
TOTAL FUNDS FUNDS
Approved by the Parochial Church Council on 9th March 2021 and signed on its behalf by:
The Reverend Napoleon John (Chairman) \eRichard Truelove (Honorary Treasurer) . hu
The notes numbered one to eleven on the following pages form part of these accounts.
HAYESPAROCHIAL(KENT) CHURCH COUNCIL NOTES TO THE FINANCIAL STATEMENTS for the year ended 31st December 2020
CHARITY REGISTRATION
In accordance with the requirements of the Charities Act the PCC was registered as a separate charity with effect from 28" January 2010 (registration number: 1133878). The charity name is “The Parochial Church Council of the Ecclesiastical Parish of St Mary’s, Hayes, Kent”: however the working name remains “Hayes (Kent) Parochial Church Council”. The trustees are both the ex-officio and the elected members of the PCC.
1. ACCOUNTING POLICIES
The financial statements have been prepared in accordance with the Church Accounting Regulations 2006, the current Statement of Recommended Practice for Accounting and Reporting (FRS102 - applied from 1“ January 2016) and the Charities Act 2011. The financial statements have been prepared under the historical cost convention except for the valuation of investment assets, which are shown at market value.
The accounts include all transactions, assets and liabilities for which the trustees are responsible in law. They do not include the accounts of church groups that owe their main affiliation to another body, nor those that are informal gatherings of Church members.
Funds
The General Reserve represents the funds of the PCC that are not subject to any restrictions regarding their use and are available for the general purposes of the PCC. The current policy of the PCC is for the General Reserve to be at a minimum level of £50,000, which is approximately six months’ ordinary expenditure. On this basis the trustees continue to adopt the going concern basis in preparing these financial statements.
Designated Funds and Reserves represent monies that have been set aside by the PCC for specific needs or projects but which remain under the control of the PCC. As such they may be subject in the future to either re-designation or transfer back to the General Reserve.
Restricted Funds and Reserves represent monies that have been either donated or received in connection with a specific use, need or project and thus they may only be used in this connection. As such they are not normally available for the general use of the PCC.
Incoming Resources
Planning giving, collections and similar donations are recognised when received. Tax refunds (usually through Gift Aid) are accrued for in the same accounting period as the incoming resource to which they relate is received. Grants and legacies are accounted for as soon as the PCC is notified of legal entitlement, the amount due is quantifiable and its ultimate receipt by the PCC is reasonably certain. Dividends are accounted for when payable, interest as and when accrued by the payer. All incoming resources are accounted for on a gross basis.
HAYES (KENT) PAROCHIAL CHURCH COUNCIL
NOTES TO THE FINANCIAL STATEMENTS (continued) for the year ended 31st December 2020
i. ACCOUNTING POLICIES (continued)
Resources Used
Grants and donations are accounted for when paid over, or when awarded if that award creates a binding obligation on the PCC. The diocesan “offer payment” is accounted for when payable, with any amount unpaid at 31st December provided for in the accounts as an operational (though not a legal) liability and thus shown as a creditor in the Balance Sheet.
All other expenditure is generally recognised when it is occurred and is accounted for gross. In addition accruals are raised at the end of each accounting period for expenditure which has been incurred in that period but which has not been paid out by the period end.
Fixed Assets
Consecrated property and movable church furnishings
Consecrated and beneficed property is excluded from the accounts in accordance with the Charities Act 2011. Movable church furnishings held by the Rector and Churchwardens on special trust for the PCC, and which require a faculty for disposal, are accounted as inalienable property unless consecrated. All expenditure incurred during the year on consecrated or benefice buildings and movable church furnishings, whether maintenance or improvement, is separately disclosed and usually written-off as expenditure in the accounts.
Other fixtures, fittings and office equipment
Equipment used within the church premises is usually written-off when the asset is acquired. Any exceptions to this policy are fully disclosed, together with a note regarding depreciation policy.
Gains and losses on investments
Realised gains or losses are recognised when investments are sold. Unrealised gains or losses are accounted for on the revaluation of investments at 31st December.
Current Assets
Debtors
Amounts owing to the PCC at 31st December in respect of fees, rents or other income are shown as debtors less any provision for amounts that may prove uncollectable.
Short-term deposits
Short-term deposits include cash held on deposit with either Barclays Bank, the Diocese of Rochester or in the CBF Church of England Deposit Fund.
All figures in £'s
HAYES (KENT) PAROCHIAL CHURCH COUNCIL
NOTES TO THE FINANCIAL STATEMENTS (continued) for the year ended 31st December 2020
2. INCOMING RESOURCES- 2020
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||||||||||
|---|---|---|---|---|---|---|---|---|
|Unrestricted|Funds|Restricted|Total|Total|
|General|Designated|Funds|2020|2019|
|2(a)|Incoming|resources|from|donors|
|Planned|Giving:|
|Covenants/Gift Aid|43,762|-|-|43,762|47,956|
|Income|tax|recoverable|9,802|-|-|9,802|10,707|
|Collections|and|boxes|3,192|-|-|3,192|7,458|
|Sundry|donations|3,524|-|-|3,524|2,965|
|60,280|0|0|60,280|69,085|
|2(b)|Other voluntary income|
|Churchyard|donations|-|-|11,624|11,624|12,598|
|Youth|and|families’ worker|-|360|300|660|660|
|Memorials and|legacies|-|1,863|-|1,863|10,000|
|0|2,223|11,924|14,147|23,258|
|2(c)|Income|from|events|&|activities|
|Fees|3,448|-|-|3,448|10,390|
|Magazine|and|bookstall|1,236|-|-|1,236|1,625|
|Fabric|and|bells|fund|-|30|-|30|30|
|Organ|fund|-|100|-|100|440|
|Flower fund|-|-|61|61|465|
|Parents|and|toddler group|-|~|-|0|0|
|Ringers'|Guild|-|-|-|0|20|
|Fund-raising|activities|-|-|2,415|2,415|5,641|
|4,684|130|2,476|7,290|18,611|
|2(d)|Other ordinary income|
|Churchyard|Income|-|-|-|0|(6)|
|Income|from|OCS|flat|6,080|.|-|6,080|5,880|
|Grant from|OCS|Trust|6,300|-|-|6,300|14,000|
|Net movement|in|wedding|deposits|-|-|-|0|(50)|
|Sundry|Income|949|-|-|949|1,794|
|13,329|0|0|13,329|21,624|
|2(e)|Income|from|investments|
|Dividends and|interest|1,734|92|-|1,825|2,768|
|1,734|92|0|1,825|2,768|
|TOTAL INCOMING RESOURCES|80,027|2,444|14,400|96,871|135,345|
----- End of picture text -----
All figures in £'s
HAYES (KENT) PAROCHIAL CHURCH COUNCIL
NOTES TO THE FINANCIAL STATEMENTS (continued)
for the year ended 31st December 2020
2. INCOMING RESOURCES- 2019
----- Start of picture text -----
||||||||||
|---|---|---|---|---|---|---|---|---|
|Unrestricted Funds|Restricted|Total|Total|
|General|Designated|Funds|2019|2018|
|2(a)|Incoming|resources|from|donors|
|Planned|Giving:|
|Covenants/Gift Aid|47,956|-|-|47,956|46,568|
|Income|tax recoverable|10,707|-|-|10,707|10,416|
|Collections and boxes|7,458|-|-|7,458|7,403|
|Sundry donations|2,965|-|-|2,965|6,628|
|69,085|0|(@)|69,085|71,015|
|2(b)|Other voluntary income|
|Churchyard|donations|-|-|12,598|12,598|1,603|
|Youth|and|families’ worker|-|-|660|660|7,726|
|Memorials and legacies|-|10,000|-|10,000|5,018|
|0|10,000|13,258|23,258|14,348|
|2(c)|Income|from events &|activities|
|Fees|10,390|-|-|10,390|12,908|
|Magazine and bookstall|1,625|-|-|1,625|1,872|
|Fabric and|bells|fund|-|30|.|30|60|
|Organ|fund|-|440|-|440|380|
|Flower fund|-|-|465|465|679|
|Parents and|toddler group|-|-|-|0|0|
|Ringers' Guild|-|-|20|20|1,841|
|Fund-raising|activities|-|-|5,641|5,641|5,881|
|12,015|470|6,126|18,611|23,621|
|2(d)|Other ordinary income|
|Churchyard|Income|-|-|-|(6)|12,460|
|Income|from OCS|flat|5,880|.|-|5,880|5,880|
|Grant|from|OCS|Trust|14,000|-|-|14,000|14,000|
|Net movementin wedding deposits|=|2|(50)|(50)|(300)|
|Sundry Income|1,794|-|-|1,794|1,300|
|21,674|0|(50)|21,624|33,339|
|2(e)|Income|from|investments|
|Dividends and|interest|e|2,686|82|-|2,768|2,283|
|2,686|82|0|2,768|2,283|
|TOTAL INCOMING RESOURCES|105,459|10,552|19,334|135,345|144,605|
----- End of picture text -----
All figures in £'s
HAYES (KENT) PAROCHIAL CHURCH COUNCIL
NOTES TO THE FINANCIAL STATEMENTS (continued)
for the year ended 31st December 2020
3. RESOURCES USED - 2020
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||||||||||
|---|---|---|---|---|---|---|---|---|
|Unrestricted|Funds|Restricted|Total|Total|
|General|Designated|Funds|2020|2019|
|3(a)|||Missionary and charity giving|
|Local|Charities|1,071|-|4,620|2,690|3,060|
|National|Charities|-|-|113|113|1,600|
|Overseas|Charities|1,440|-|682|2,122|3,088|
|2.514|0|2,415|4,926|7,748|
|3(b)|Activities|directly relating|to|the|work of|the|church|
|Ministry:|
|"Offer"|payment to|Diocese|67,800|-|-|67,800|67,800|
|Administration|costs|8,440|-|-|8,440|8,517|
|Rectory|upkeep|costs|3,083|-|-|3,083|3,192|
|Church|service|expenses|721|-|-|721|833|
|Youth|and|families'|worker|-|-|-|0|16,498|
|General|running|expenses|4,068|-|~|4,068|4,175|
|General|repairs|1,683|-|-|1,683|1,773|
|Insurance|costs|3,314|-|-|3,314|3,270|
|Light,|heat and|water|4,749|-|-|4,749|4,583|
|Expenditure|on|magazine|1,295|-|-|1,295|2,220|
|Organist,|choir and|music|3,869|-|-|3,869|5,538|
|Churchyard|expenditure|-|-|12,942|12,942|13,020|
|Flower fund|-|-|100|100|655|
|Parents and|Toddler Group|-|-|-|0|47|
|OCS|Flat Costs|114|-|-|114|829|
|Use|of legacies|-|14,831|-|14,831|3,096|
|Sundry expenses|772|-|~|772|1,538|
|99,908|14,831|13,042|127,782|137,586|
|3(c)|Fund-raising and publicity|
|Appeal|expenses|-|-|-|0|0|
|0|0|0|0|0|
|3(d)|Church|management and administration|
|Accountancy and|bank|charges|1572|-|-|1,572|1,930|
|1:572|0|0|1,572|1,930|
|TOTAL RESOURCES|USED|103,991|14,831|15,457|134,279|147,263|
----- End of picture text -----
All figures in £'s
HAYES (KENT) PAROCHIAL CHURCH COUNCIL
NOTES TO THE FINANCIAL STATEMENTS (continued)
for the year ended 31st December 2020
3. RESOURCES USED - 2019
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|||||||||
|---|---|---|---|---|---|---|---|
|Unrestricted Funds|Restricted|Total|Total|
|General|Designated|Funds|2019|2018|
|3(a)|Missionary and charity giving|
|Local|Charities|667|-|2,393|3,060|3,011|
|National|Charities|-|-|1,600|1,600|2,197|
|Overseas|Charities|1,440|-|1,648|3,088|2,654|
|2407|0|5,641|7,748|7,862|
|3(b)|Activities|directly relating|to|the|work of the|church|
|Ministry:|
|"Offer"|payment to Diocese|67,800|-|-|67,800|67,800|
|Administration|costs|8,517|-|-|Ob17|8,040|
|Rectory upkeep|costs|3,192|-|-|3,192|BATT|
|Church|service|expenses|833|-|-|833|860|
|Youth and|families' worker|-|15,838|660|16,498|28,392|
|General running expenses|4,175|-|-|4,175|4,401|
|General repairs|1,273|-|-|1,773|496|
|Insurance|costs|3,270|-|-|3,270|3,189|
|Light,|heat and water|4,583|-|.|4,583|3,895|
|Expenditure on magazine|2,220|-|-|2,220|2,460|
|Organist,|choir and music|§,538|-|.|5,538|3,715|
|Churchyard expenditure|-|-|13,020|13,020|14,186|
|Flower fund|-|-|655|655|852|
|Parents and|Toddler Group|-|-|47|47|0|
|Refurbishments|- OCS|Flat|168|661|-|829|52,608|
|Use|oflegacies|-|3,096|-|3,096|10,027|
|Sundry expenses|1,538|-|-|1,538|1,982|
|103,607|19,595|14,383|137,585|208,080|
|3(c)|Fund-raising and publicity|
|Appeal expenses|-|-|-|0|(6)|
|0|0|0|0|0|
|3(d)|Church|management and administration|
|Accountancy and bank charges|1,930|-|-|1,930|336|
|1,930|0|0|1,930|336|
|TOTAL RESOURCES USED|107,644|19,595|20,024|147,263|216,277|
----- End of picture text -----
HAYES (KENT) PAROCHIAL CHURCH COUNCIL
NOTES TO THE FINANCIAL STATEMENTS STATEMENTS (continued) for the year ended 31st December 2020 December 2020 2020
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||||||||
|---|---|---|---|---|---|---|
|TO THE THE|FINANCIAL STATEMENTS STATEMENTS|(continued)|All|figures|in|£'s|
|year ended ended|31st December 2020 December 2020 2020|
|COSTS|2020|2019|
|Wages|and|salaries|7,363|24,598|
|Pension|costs|221|652|
|Social|security costs|-|(1,931)|
|7,584|23,319|
----- End of picture text -----
4. STAFF COSTS
The PCC employed Brenda Harper as the Church Administrator throughout both years and Charlotte Abernethy as the Youth and Families' Worker until 19th August 2019. The negative figure against Social Security costs in 2019 is due to a credit on account of Employment Allowance for both 2018 and 2019.
5. FIXED ASSETS FOR USE BY THE PCC
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||||||||
|---|---|---|---|---|---|---|
|5(a)|Tangible|fixed assets|2020|2019|
|Gross|and|Net Book Value|At|1st January|-|-|
|Additions|-|-|
|Depreciation|-|-|
|Disposals|-|-|
|At|31st|December|0|0|
----- End of picture text -----
The Trustees have taken a fresh view of the OCS land and buildings and decided not to ascribe a value from hereon (and restate the previous year) due to the historic nature of the building, its inalienable nature and the lack of any supportable evidence for a valuation. By way of information the building ceased to be a school with ownership "transferring" to the Church in 1938: however no note of any consideration is available. The current insured value of the buildings is c£2.7mn.
5(b) Investments
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|||||||
|---|---|---|---|---|---|
|Investments|2020|2019|
|Income|Shares|At|1st January|958|807|
|Additions|-|-|
|Disposals|-|-|
|Revaluation|Gain/(Loss)|66|151|
|At 31st December|1,024|958|
----- End of picture text -----
The investment represents bequeathed shares held by the Diocesan Board of Finance, the income of which is paid to the PCC. The current value is as notified by the Diocese.
6. RELATED PARTY TRANSACTIONS
The total amounted received (excluding any associated Gift Aid) during the year, either by way of Planned Giving or donations, from any person (or their spouse/partner) who was a Trustee at any point in 2020 amounted to £5,850 (£7,864) in respect of Unrestricted Funds and £240 (£240) in respect of Restricted Funds.
The total amount paid by way of expenses, as opposed to reimbursementin the normal course for materials and/or services purchased on behalf of the PCC, to Trustees during the year amounted to £453 (£1,169).
The Church has utilised Bourner Bullock, Chartered Accountants for the 2020 Independent Examination. Olivia Truelove-Dodd, who is the daughter of Richard Truelove (Honorary Treasurer), is employed by Bourner Bullock but is not involved in the Independent Examination.
HAYES (KENT) PAROCHIAL CHURCH COUNCIL NOTES TO THE FINANCIAL STATEMENTS (continued) for the year ended 31st December 2020
| HAYES | (KENT) PAROCHIAL CHURCH COUNCIL | ||
|---|---|---|---|
| NOTES | TO THETHE FINANCIAL STATEMENTSSTATEMENTS (continued) | All figures in £'s | |
| for thethe year endedended 31st DecemberDecember 2020 | |||
| 7. DEBTORS | 2020 | 2019 | |
| Gift aid recoverable | 41,113 | 13,285 | |
| Other debtors | 0 | 0 | |
| 115113 | 13,285 | ||
| 8. LIABILITIES: AMOUNTS FALLING DUEWITHIN ONEYEAR | 2020 | 2019 | |
| Amountowed to OCS Trust | - | 87,621 | |
| OCS receipts subject to refund | 1,765 | 0 | |
| Hayes Herald advance income | - | 480 | |
| Year-end accruals | 1,488 | 960 | |
| Sundryother creditors | 639 | 37 | |
| 3,892 | 89,098 | ||
| 9. ANALYSIS OF DESIGNATED AND RESTRICTED FUNDS | |||
| 9(a) | GeneralFunds | 2020 | 2019 |
| The movements on the Unrestricted General Fund are summarised in the | |||
| Statementof Financial Activities, with detail contained in Notes 2 and 3. | |||
| Income during the year | 80,027 | 105,459 | |
| Outgoings during the year | (103,991) | (107,644) | |
| Fund Transfers (net) | 27 847 | (3,000) | |
| NetMovement | 3,883 | (5,185) | |
| At 1stJanuary | 68,626 | 73,811 | |
| At31stDecember | 72,509 | 68,626 | |
| Represented by:- | |||
| Fixed Assets | - | - | |
| CurrentAssets | 76,401 | 157,724 | |
| Current Liabilities | (3,892) | (89,098) | |
| 72,509 | 68,626 |
----- Start of picture text -----
7. DEBTORS
----- End of picture text -----
10. LONG SERVING TRUSTEES
Charity Governance Code (the "Code") recommends that trustees are appointed for an agreed length of[time] and the current policy of Hayes (Kent) PCC is that trustees who are not ex-officio are required to "step down" for at least one year at the end of their usual three-year appointment. The code also stipulates that if a trustee has served for more than nine years, then their reappointment should be subject to both a specific review and explained in the annual report.
Mary Whytock and Richard Truelove have both served for more than nine years in their specific roles of Honorary Secretary and Honorary Treasurer respectively. They have both been in situ in these roles since 2008. Itis the intention that Mary Whytock continues in her role for another year and this was discussed and passed as a motion ata meeting of the PCC on 10th March 2021. The rationale for this is her specific expertise and the lack of any alternative nominations. Richard Truelove is retiring at the Annual Meeting in April 2021.
11. OLD CHURCH SCHOOLS TRUST
An investigation involving lawyers has concluded that the separate OCS Trust, under which the day-to-day activities of the Old Church Schools have been conducted, should have "Iapsed' following the purchase ofthe Schools by the Church in January 1974. This has now been corrected following the approval and execution of varous resolutions, with the net assets of the Trust being transferred to the Church by way ofa special grant.
All figures in £'s
HAYES (KENT) PAROCHIAL CHURCH COUNCIL
NOTES TO THE FINANCIAL STATEMENTS (continued)
for the year ended 31st December 2020
9. ANALYSIS OF DESIGNATED AND RESTRICTED FUNDS (continued)
9(b) Designated Funds
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|||||||||||
|---|---|---|---|---|---|---|---|---|---|
|Sundry|Wedding|Fabric|Organ|Youth|and|Ocs|Fabric|
|Memorials|Deposit|and|Bells|Repair|Eamilies'|Complex|Reserve|
|Legacies|Fund|Fund|Fund|Worker|
|Income|in|2020|1,863|-|30|100|360|-|3,092|
|Outgoings|in|2020|(14,831)|-|-|-|-|-|-|
|Transfers/Depreciation|(24,599)|-|(3,025)|(2,735)|-|88,740|-|
|Net Movement|(37,567)|0|(2,995)|(2,635)|360|88,740|3,092|
|At|1st January|236,988|0|2,995|2,635|32,548|5,797|28,847|
|At 31st December|199,421|0|0|0|32,908|94,537|31,938|
|Represented|by:-|
|Fixed|Assets|-|-|-|-|-|-|-|
|Current Assets|199,421|0|0|0|32,908|94,537|31,938|
|Current|Liabilities|-|-|-|-|-|-|-|
|199,421|0|0|0|32,908|94,537|31,938|
|Income|in|2019|10,000|50|30|440|-|-|3,082|
|Outgoings in|2019|(3,096)|(100)|-|-|(15,838)|(661)|-|
|Transfers/Depreciation|-|-|-|.|-|-|
|Net|Movement|6,904|(50)|30|440|(15,838)|(661)|3,082|
|At|1st January|230,084|50|2,965|2,195|48,387|6,458|25,765|
|At 31st December|236,988|(a)|2,995|2,635|32,548|5,797|28,847|
|9(c)|Restricted Funds|
|Churchyard|Elower|Parents and|Youth and|OCS|Flat|Investment|Ringers'|
|Fund|Eund|Toddlers|Eamilies'|Deposit|Fund|Guild|
|Group|Worker|Eund|Fund|
|Income|in|2020|11,624|61|-|300|-|-|E|
|Quigoings|in|2020|(12,942)|(100)|-|-|-|-|-|
|Transfers/Revaluations|-|-|(89)|-|(400)|66|-|
|Net Movement|(1,318)|(40)|(89)|300|(400)|66|0|
|At|1st January|26,583|1,869|89|0|700|958|1,861|
|At 31st December|25,265|1,830|0|300|300|1,024|1,861|
|Represented|by:-|
|Fixed|Assets|-|-|-|-|-|1,024|-|
|Current Assets|25,265|1,830|0|300|300|.|1,861|
|Current|Liabilities|-|-|-|-|-|-|-|
|25,265|1,830|0|300|300|1,024|1,861|
|Income|in|2019|12,598|465|-|660|-|-|20|
|Outgoings|in 2019|(13,020)|(655)|(47)|(660)|-|-|-|
|Transfers/Revaluations|-|-|-|-|-|151|-|
|Net Movement|(422)|(190)|(47)|0|0|151|20|
|At|1st January|27,006|2,059|136|0|700|807|1,841|
|At|31st December|26,583|1,869|89|0|700|958|1,861|
----- End of picture text -----
| «CRANE. OLD. CHURCH OF INGLANR SCHOOL | Independent Examiner’s Report to the Trustees
This report on the accounts of the Hayes Old Church of England School (the “OCS Trust”) for the year ended 31st December 2020, which are set out in the previous pages, is in respect of an examination carried out under the Church Accounting Regulations 2006 (the “Regulations”) and s.145 of the Charities Act 2011 (the “Act”).
Respective responsibilities of trustees and examiner
As Trustees of the OCS Trust you are responsible for the preparation of the accounts; you consider that the audit requirements of the Regulations and section 144(2) of the Act do not apply. It is my responsibility to issue this report on the accounts in accordance with the terms of the Regulations.
Basis of this report
My examination was carried out in accordance with the General Directions given by the Charity Commission under section 145(5)(b) of the Act and to be found in the Church guidance, 2006 edition, issued by the Finance Division of the Archbishop’s Council. The examination includes a review of the accounting records kept by the OCS Trust and a comparison of the accounts with those records. It also includes considering any unusual items or disclosures in the accounts and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently I do not express an audit opinion on the view given by the accounts.
Independent examiner’s statement
In connection with my examination no material matters have come to my attention which gives me cause to believe that in any material respect:
- ® accounting records were not kept in accordance with section 130 of the Act; or e the accounts do not accord with those records; or e the accounts do not comply with the applicable accounting requirements concerning form and content of accounts set out in the Act or the Regulations other than any requirement that the accounts give a “true and fair” view which is not a matter considered as part of an independent examination.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
Signed by:
David Wheeler, FCCA ACA
HAYES (KENT) PAROCHIAL CHURCH COUNCIL
Additional Information Sheet (1) not forming part of the formal Financial Statements
SUMMARY OF CHARITY GIVING IN 2020
| SUMMARY OF CHARITY GIVING IN 2020 | All figures in £'s | |||
|---|---|---|---|---|
| General Funds |
Restricted Funds |
Total 2020 |
Total 2019 |
|
| Local Chantties: | ||||
| Bromley Food Bank | 241 | 241 | 0 | |
| CASPA | 715 | 715 | 1,081 | |
| Demelza House | 73 | 73 | 166 | |
| FriendsofRochesterCathedral | 20 | 20 | 20 | |
| HayesFood Bank | 241 | 241 | (6) | |
| St Christopher's Hospice | 0 | 393 | ||
| Welcare | 1,051 | 350 | 1,400 | 1,400 |
| 1,071 | 1,620 | 2,690 | 3,060 | |
| National Chanties: | ||||
| Children'sSociety | rts | 113 | 639 | |
| Mission to Seafarers | 0 | 139 | ||
| Mothers' Union Charity | 0 | 133 | ||
| Royal British Legion | 0 | 560 | ||
| SaveTheChildren Fund | 0 | 130 | ||
| 0 | 113 | 113 | 1,600 | |
| Overseas Charities: | ||||
| Christian Aid -General | 160 | 160 | 2,528 | |
| Christian Aid CoronavirusAppeal | 170 | 170 | 0 | |
| Church MissionarySociety | 99 | 99 | 611 | |
| CMS reSpecific Missionary Partners | 1,440 | 1,440 | 1,440 | |
| Cyclone Idai Appeal | 0 | 195 | ||
| Mpwapwa Tanzania Project | 0 | 383 | ||
| Povertyand HopeAppeal | 254 | 254 | 214 | |
| Rochester Links reConfirmation | 0 | 0 | ||
| Traidcraft | 0 | 120 | ||
| 1,440 | 682 | 2,122 | 5,491 | |
| TotalCharityGiving | 2,514 | 2,415 | 4,926 | 10,151 |
There was understandably a significant reduction in the Church's ability to hold the usual fund-raising events due to the Coronavirus pandemic. As such any comparison to the previous year is not meaningful.
It should be noted that due to a change in charity accounting rules as to what is allowed to be included in the formal accounts, as opposed to charity money that merely passes through the Church's accounts, the full amount above does not appear in the accounts.
HAYES (KENT) PAROCHIAL CHURCH COUNCIL
Additional Information Sheet (2) not forming part of the formal Financial Statements
| SUMMARY INCOME AND EXPENDITURE FOROCS TRUST | All figures in £'s | |
|---|---|---|
| FORYEAR ENDED 31ST DECEMBER 2020 | ||
| 2020 | 2019 | |
| Income | ||
| Lettingto Pre-School | 10,593 | 12,256 |
| Other Lettings | 17,138 | 46,982 |
| Sundry Income | 10,000 | (6) |
| 37,731 | 59,238 | |
| Expenditure | ||
| Cleaning-DirectCosts | 9,261 | 12,235 |
| CleaningMaterialsandSundrySupplies | 762 | 1,290 |
| FireEquipment | 834 | 838 |
| Insurance | 2,625 | 2,590 |
| Light, Heatand Water | 3,568 | 4,908 |
| Ratesand RefuseCollections | 1,207 | 1,464 |
| Repairsand Refurbishments | 7,627 | 7,689 |
| Telephone | 413 | 404 |
| SundryExpenses | 1,955 | £130 |
| 28,252 | 32,549 | |
| SurplusforYear | 9,479 | 26,690 |
| Grantto HayesParish Church | -6,300 | -14,000 |
| Special Grantto HayesParish Church | -88,740 | |
| Overall Surplus/(Deficit) | -85,561 | 12,690 |
| General Reserve | ||
| Opening Balance | 85,561 | 72,871 |
| Surplus/(Deficit) asabove | -85,561 | 12,690 |
| ClosingBalance | 0 | 85,561 |
Please note that the above figures are subject to final audit