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2020-12-31-accounts

Registered Charity Number: 1133854

Parish of St Peter’s Birstall

in the Diocese of Leeds (Charity Number 1133854) Annual Report

2020/2021

LAY READERS’ REPORT

One feature of these unusual times is that there is no Vicar’s report for the AGM, and so we offer our reflections on the months since the last AGM.

September 20th was Paul’s last service, and we gave him and Annette a good send off with a book of memories and a gift that coincidentally echoed our 900 years celebration. Since then we have maintained weekly services, always on-line, with an excellent service of carols and readings put together by Chris Taylor, with some services in church. We are grateful for the support we have received from Lesley and Michael and St Saviour's, from Simon Cash, and Archdeacon Anne. What has become clear during this time is that Paul has left behind a good strong team, with people working together to maintain continuity of church life.

We are thankful in particular for Chris’s work in presentation and communication, which has been vital in the work of the PCC in preparing for the appointment of a new Priest at St Peter’s. The questionnaire to which many of the fellowship responded led to a very professional Parish Profile and Brochure for prospective applicants. The post has now been advertised and we await the responses.

It was with great shock and sadness that we heard of the death of Fred Lister, who contracted Covid while in hospital for a different complaint. His cheerful disposition, his mastery of the sound desk and his readiness with solutions and suggestions to technical problems are and will be greatly missed, but his contributions to the workings of the church will be with us for many years to come.

For obvious reasons some of our regular events have had to be cancelled, the bonfire celebration, the Christmas Craft Fayre, with the consequent impact on church finances, and the Bridge project remains suspended. There is some relaxation in the Covid rules now, but while we remain for a time in a sort of suspended animation, and as we wait in hope for a new priest, we need to be thinking and planning what our future offering to the community will be. Ideas that have been suggested in PCC having a stall on, the now thriving, Birstall market, manned by volunteers, who can chat to people about who we are and what we offer; perhaps selling a few cards and maybe some Christian literature. Another was to have Sunday afternoon “playtime” in the church grounds offering tea/Coffee/cakes.

Post Covid, new Priest, new start, new challenges. If you have any other suggestions for outreach into the community to let them know the love of Christ, please speak to either of us or a member of the PCC.

Wendy Harper and Leif Wilks, Lay Readers

TREASURER’S REPORT FOR THE YEAR ENDING 31 DECEMBER 2020

An abridged version of the Accounts follows. A full set of accounts is available for inspection on the Notice Board and in the fellowship area. These accounts have been prepared on a ‘Receipts and Payments’ basis in accordance with the Church Accounting Regulations 2006 and the Charities Act 2011. The accounts have been approved by the

PCC and independently examined by David Gill, to whom I extend my gratitude. A copy of his report follows.

The assets listed on Pages 1 and 2 of this report are split between Endowment Funds, which generally we cannot touch, Restricted Funds which can only be spent on the purpose for which the fund is held and Unrestricted Funds. These Unrestricted Funds are further divided into Designated Funds where money has been set aside for a specific purpose and a General Fund. Page 3 of these accounts lists the various Restricted, Designated and General funds and shows the total of income and expenses allocated to each fund. The General Fund represents income not allocated elsewhere which is available to pay the Parish Share and general church running expenses.

Firstly, I would like to express on behalf of the PCC a very sincere thank you for the tremendous effort by all members of the congregation in keeping donations coming in throughout the year. Without your giving we would not be able to continue to be a Christian presence here in Birstall. Apart from the Murder Mystery evening held in February 2020 all other social and income raising events were cancelled.

Fortunately, at the start of 2020 we had quite substantial reserves in the General Fund and that coupled with the donations received enabled us to once again pay our Parish Share in full and to pay £3,784 in donations to charitable causes at home and abroad as part of our Mission. Nevertheless, the balance on General Fund fell by £8,745 (the combined totals for the General Fund and Designated Funds, known as Unrestricted funds, was down by £8,494).

The Frampton Mural renovation was completed, fully funded by donations from the congregation and wider community. Other additional expenses included replacement of the rain water gullies, a Peal Board, replacement electrical circuit for the Tower bell ringing chamber, a free standing hand sanitiser and additional paving for the garden of remembrance.

In preparation for the roof repairs, we received several donations throughout the year for which we are very grateful. In addition we received grants and also promises of two further grants to be made available when the work commences. The Diocese agreed to sell the shares in the Endowment Fund known as The Fabric Fund – Mrs Fell Bequest. These shares raised £11,737 and in addition we closed a deposit account, again held by the Diocese, raising a further £3,035. A temporary loan is being made available by the Diocese to cover the VAT payable on the project. This loan will be repaid when the VAT can be recovered. As a result, funding is in place to cover the revised quoted costs of £77,812. If, when work commences, additional problems come to light, we may have difficulty if costs rise.

2021 is again likely to be a difficult year. Up to 28 February the balance on the General Fund had fallen by a further £6,027. However, as a result of a monthly one year commitment by a very benevolent donor, it is hoped that we will again have sufficient funds be able to pay the Parish Share in full, although much depends on what financial problems come to light as the year progresses. The Parish Share has been held at the 2020 level, namely £ 46,545.

F. Alan Graves, Treasurer

BIRSTALL PARISH CHURCH IN THE DIOCESE OF LEEDS

FINANCIAL STATEMENTS FOR THE YEAR ENDED 31[st] DECEMBER 2020

RECEIPTS AND PAYMENTS ACCOUNT


RECEIPTS
voluntary Receipts:
Tax Efficient planned giving
Other planned giving
Misc. Collections at Services
All other giving
Gift Aid Recovered
Grants Received
Fundraising Activities:
Investment Income
Statutory Fees
Income from lettings:
Sundries
TOTAL RECEIPTS
PAYMENTS
Costs of Fund raising Activities:
Church Activities:
Mission Giving/Donations
Diocesan parish Share
Clergy & Staffing costs
Church Expenses:
Mission & evangelism costs
Church Running Expenses
Church utility bills
Major Capital Expenses:
TOTAL PAYMENTS
Excess of Receipts over Payments
Transfers between funds
Cash at Bank as at 1 January 2020
Cash at Bank as at 31 December 2020
STATEMENT OF ASSETS
Assets
Cash Funds
Bank current account
Bank deposit account
National Savings & Invest. A/c
Investment Assets
CBF – C. of E. Deposit Fund
Diocese – Chancel Fund Deposit
C of E Investment Fund shares
TOTAL ASSETS – see Fund Analysis
Cash Funds as above
Investment Assets as above		 Unrestricted
Funds
32,414
5,132
1,304
1,808
10,688
0
51,346
1,617
1,082
7,149
2,414
671
64,279
342
3,784
46,545
556
709
15,490
6,050
563
74,039
(9,760)
1,266
(8,494)
32,940
24,446
Unrestricted
Funds
10,224
10,140
4,082
24,446
36,611
36,611
24,446
36,611
61,057		 Restricted
Funds
1,904
1,073
7,455
10,432
109
14,772
25,313
343
18,949
19,292
6,021
(31)
5,990
52,800
58,790
Restricted
Funds
58,790
58,790
9,546
9,546
58,790
9,546
68,336		 Endowment
Funds
0
1,235
1,235
0
1,235
(1,235)
0
0
Endowment
Funds
0
93
34,908
35,001
0
35,001
35,001		 TOTAL
2020
32,414
5,132
1,304
3,712
11,761
7,455
61,778
1,617
2,426
7,149
2,414
15,443
90,827
342
0
3,784
46,545
556
0
709
15,833
6,050
19,512
93,331
(2,504)
0
(2,504)
85,740
83,236
TOTAL
2020
69,014
10,140
4,082
83,236
0
93
81,065
81,158
83,236
81,158
164,394		 TOTAL
2019
36,435
4,729
2,598
20,793
12,965
11,696
89,216
12,176
2,459
8,551
10,031
16,212
138,645
5,023
4,628
45,177
914
763
16,437
6,836
16,010
95,788
42,857
0
42,857
42,883
85,740
TOTAL
2019
71,559
10,132
4,049
85,740
3,035
93
87,392
90,520
85,740
90,520
176,260

BIRSTALL PARISH CHURCH IN THE DIOCESE OF LEEDS

ALLOCATION OF FUNDS

Reference
No. of
Shares
Endowment Funds held by the Diocese:
Chancel Fabric Fund
140002048S
834
Choir Fund
140002051S
134
Curate Fund
140002047S
328
Fabric – Mrs Fell Bequest
140002049S
602
Longbottom Bequest
640002001S
298
Sunday School Prizes
140002222S
110
Chancel Fabric – Deposit
140002207D
Total Endowment Funds
Restricted Funds held by the Diocese:
Altar Lien Fund
640002004S
62
Curacy Fund
640002003S
128
Birstall Schools Building Fund
640002002S
276
Restricted Funds held by the PCC:
Cash Assets:
Frampton Mural Fund
Kitchen Renovation Fund
Re-ordering/Maintenance Fund
Sunday School Prize Fund
Tower Room/Bells Fund
Total Restricted Funds
Unrestricted Designated Funds held by the Diocese
Church Cottages Fund – Deposit
140002628D
Church Cottages – Investments
140002236S
1787
Unrestricted Designated Funds held by the PCC
Altar, Linen, carafe & organ
refurbishment Fund
Flower Festival Fund
Graveyard Fund
Parish Training Fund
St Peter’s Playtime Fund
Tithe Fund
General Fund held by the PCC
Total Unrestricted Funds
Total Assets*
Endowment Funds
Restricted Funds
Designated/unrestricted Funds		 2020
Valuations
17,086
2,745
6,719
Sold 01/09
6,105
2,253
34,908
93
35,001
1,270
2,622
5,654
9,546
1,795
2,057
53,140
816
982
68,336
Closed 15/09
36,611
36,611
(2,052)
190
7,792
2,798
498
(45)
15,266
61,058
35,001
68,336
61,058
164,395		 2020
Dividends/
Interest
478
77
188
257
171
63
1,234
1
1,235
36
73
109
109
16
1,026
1,042
1,042
1,235
109
1,042
2,386		 2019
Valuations
15,987
2,569
6,287
11,540
5,712
2,109
44,204
93
44,297
1,188
2,454
5,291
8,933
18,911
2,057
29,354
753
1,725
61,733
3,035
34,255
37,290
(2,087)
190
7,405
2,416
898
107
24,011
70,230
44,297
61,733
70,230
176,261

Notes:

1 * Dividends on the Birstall School’s Building Fund are paid directly to the School

2 Based on the mid market price of the shares held in the CBF Church of England Investment Fund income units the price per share as at 1 January 2020 was 1916.91p and at 31 December 2020 was 2048.73p

BIRSTALL PARISH CHURCH IN THE DIOCESE OF LEEDS

MOVEMENT OF RESTRICTED FUNDS HELD BY THE PCC
Balance Income/ Expenses Balance
01/01/20 Donations 31/12/20
Frampton Mural
Movement 18,911 1,432 18,549 1,794
Kitchen Renovation Fund
Movement 2,057 0 0 2,057
Re-Ordering and Maintenance Fund
Movement 29,354 23,786 0 53,140
Sunday School Prize Fund
Movement 753 63 0 816
Tower Room and Bells Fund
Movement 1,725 0 743 982
52,800 25,281 19,292 58,789
MOVEMENT OF DESIGNATED FUNDS HELD BY THE PCC
Altar Linen, Carafes & Organ Refurbishment Fund
Movement (2,087) 35 0 (2,052)
Flower Festival Fund
Movement 190 0 0 190
Graveyard Fund
Movement 7,405 3,847 3,460 7,792
Parish Training Fund
Movement 2,416 382 0 2,798
St Peter’s Playtime Fund
Movement 898 100 500 498
Tithe Fund
Movement 107 3,425 3,577 (45)
8,929 7,789 7,537 9,181
MOVEMENT OF GENERAL FUND – GENERAL CHURCH INCOME AND EXPENSES
Movement 24,011 57,973 66,718 15,266

Report to the trustees/ members of PCC of Birstall Parish Church in the Diocese of Leeds

On accounts for the year

ended 31 December 2020 1to6

Set out on pages

Charfty no(ifany) 1133854

'cr:8r?trtyt(9tthhee#S},9)ef%r°tnhg'¥eeaxraemnjdngtj°3nT/°Tf2t/h2eo£6.Countsoftheabove

Responsibilities and As the charity trustees of the Trust, you are responsible for the preparation basis of report of the accounts in accordance with the requirements of the Charities Act 2011 ("the Act").

I report in respect of my examination of the Trust's accounts carried out under section 145 Of the 2011 Act and in carrying out my examination, I have followed the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.

Independent I have completed my examination. I confirm that no material matters have examiners statement come to my attention in connection with the examination which gives me cause to believe that in, any material respect:

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a

Signed: IIIIIIE

Name: David Gill

Relevant professional qualification(s) or body

Long term Church goer at St Peter's and past treasurer (if any):

Address: 253 Woodlands Road

Upper Batley

West Yorkshire WF17 0QW

lER

October 2018

ELECTORAL ROLL

On Sunday the 8th March 2020 there were 90 names on the roll. Sadly, two people have died and their names have been removed.

On the 11th. April 2021 the roll now stands at 88 names.

Dorothy E. Gallagher, Electoral Roll Officer

REPORT OF THE PROCEEDINGS OF THE PCC

There has been eight zoom PCC meetings with one Standing Committee meeting. The attendance has been 87%.

Raymond Gallagher was co-opted onto the PCC as Lay Chair and Janice Mitchell was coopted on to the PCC as Safeguarding Officer.

Denise Gosling, PCC Secretary

CHURCH WARDEN’S REPORT

Fabric

  1. The combi boiler in the kitchen, the twin boilers and the fire extinguishers have been serviced.

  2. Electrical repair work has been carried out as highlighted by Quinquennial Inspection.

  3. Dead leaves have been removed from paths, down pipes and soak ways. Broken drain bowls have been replaced.

  4. A new light has been fitted in the Tower Room and lights have been fitted to highlight the Frampton Mural.

  5. We had a water leak from a radiator in the north aisle which was repaired and caused no damage.

On going works

  1. The roof repairs are to start on April 12th if there are no more delays due to the Covid pandemic.

  2. Work on the collapsed boundary wall in the graveyard has been delayed due to lack of finances. Our architect is visiting church in April to look at the roof and the place where the stone carving will be secured to the wall. The carving was created by Susan Clarke Gibbs. 3. Whilst the architect is here she will look at another part of the boundary wall which is in danger of collapse. The fishermen want to work with the church to create a safe boundary between the graveyard and the angling dam.

Plate

The church plate is correct. Thank you to the Sanctuary Guild for their constant care in cleaning the silver and brasses.

Furniture and Fittings

These are in good state but have rarely been used during the closure of the church.

General

A big thank you to Andy Rhodes for his maintenance work in church and also his work in

the graveyard. A thank you also to Colin Hartley for cutting the grass in the graveyard. We are grateful for the help given to us by the duty wardens and sidepersons.

Denise Gosling and Miles Lawson, Wardens

REPORT ON THE MANAGEMENT OF HEALTH AND SAFETY

This Report covers the period from Monday 9 March 2020 to Monday 8 March 2021

Coronavirus Pandemic

In Early March 2020, the number of people contracting Coronavirus in the UK was increasing at an alarming rate, particularly amongst the elderly. Since the advice from the UK Chief Medical Officer was to “avoid physical contact” as much as possible; a decision was made that we should (a) receive “bread only” at Communion to avoid repetitive handling of the Chalice (b) avoid handshakes and hugs when greeting one another and (c) remain in our pews to “Share the Peace” and to wave or use sign language.

Coronavirus infections, hospitalisations and deaths continued to increase rapidly, so on 14 March 2020, further precautions were introduced:

(a) Disinfectant to be used frequently on all rails, door handles and push-plates.

(b) The Toilet door handle, flush, taps and light switch to be disinfected likewise.

(c) People arriving at Church would be asked to use the hand sanitiser provided at the door.

(d) No hymn books or service sheets would be given out.

(e) No refreshments would be served.

(f) The Bridge Lunches were suspended.

On 23 March 2020 the UK Government imposed a National Lockdown; and the Church had to close. Actions taken to leave it in a safe condition included (a) Switching off and unplugging all electrical appliances where possible, (b) Leaving the heating “on” to maintain a temperature of 12 0C to protect the fabric of the building, and the water in pipes and (c) Carrying out regular “walk abouts” to check for problems, weather damage or vandalism.

On 13 June 2020, the UK Government allowed churches to reopen for private prayer; (but not for communal worship), provided mitigation measures were put in place. Paul Knight (Vicar), Denise Gosling (Church Warden) and I discussed this, then Paul called a Zoom Meeting of the Standing Committee, allowing PCC Members to attend, in order to discuss the proposal. The Standing Committee made the decision NOT to reopen for private prayer, due to the known fact that elderly people (over 70 years) were at greatest risk of contracting the virus.

Paul urged that we take immediate action to prepare for the eventual reopening of the Church, so he created a “Working Group” of eight people. A Risk Assessment was carried out; and work began on the actions needed to reduce the risk of infection to as low a level as possible. The Government allowed Churches to reopen for communal worship from Saturday 4[th] July 2020, but we were still working through our list of actions; and it was not until mid-August, that we were ready to receive our Congregation back into Church. Paul invited a handful of people to attend a “dress rehearsal” on 30 August

  1. Lessons learned were incorporated into the Risk Assessment and the Church finally reopened its doors for worship on Sunday 6 September 2020. A set of “instructions” was made available to each person, beforehand, by distributing leaflets, on social media, or handing out at the church door. (A Copy of the Final Risk Assessment; and a copy of the Instructions for Members of the Congregation; can be found in the Health and Safety Folder in the Church Vestry.)

As Autumn approached, infections, hospitalisations and deaths began to rise sharply again and on 31 October 2020, the Government announced a Second National Lockdown. From 5 November 2020, Churches were required to close their doors for all but essential specified use. St Peter’s remains closed to date, with the exception of funerals conducted under our Coronavirus compliant conditions.

Electrical Work

Whilst the Church was closed during the first National Lockdown, remedial work was carried out on the electrical installations. A previous inspection by an Electrical Contractor; had provided us with a Report dated 11/1/2019, but action had not been taken on the findings. This was an opportunity to address the matters raised.

The most pressing matter was inadequate earthing of the Sound Desk; and this was corrected by a Member of the Congregation, professionally qualified to carry out such work. The other matters involved (a) providing suitable RCD Protection for a number of circuits around the Church, (b) replacing an old Distribution Board and (c) remedial work to two damaged sockets. This work was dealt with by an Electrical Contractor under the direction of Miles Lawson, Churchwarden.

Written Procedures

My Report for the previous AGM, said that work was underway to write “Procedures”, to be kept in the “Health and Safety Folder” in the Church Vestry. I had intended to write three more this year, on Food Preparation, Managing Trees and Safety of Gravestones. I began to look at the health and safety arrangements in the Kitchen; and on 11 March 2020 I accompanied a Kirklees Environmental Health Inspector, who was assessing kitchen hygiene arrangements. Annette Knight, (Vicar’s Wife), was the person who took responsibility for the Kitchen; and I had hoped to complete my work before Paul retired and he and Annette left the area. Their departure was scheduled for early Summer. In the event, they delayed until late Summer, but due to the Lockdown; and the closure of the kitchen, I was unable to complete my work. It remains to be seen what the plans will be when our replacement Priest-in-Charge takes up office in the Autumn. It may be that the Kitchen will not be used to prepare hot meals, in the way that it had been used by Annette and Paul.

Likewise, due to the Government “Stay at Home” Instruction which has been in force in Kirklees for most of the past year, work has not been undertaken with respect to the Procedures for the management of the trees or the Gravestones.

Brief Inspection of the Churchyard and Burial Ground

On 17 February 2021, Denise Gosling (Church Warden) and I took a walk around the

Churchyard and the Burial Ground in order to check for any health or safety matters requiring immediate attention. Two matters were identified: (a) A tree in the Churchyard, near the Lower Steps, requires trimming because branches protrude over the pavement at head height. Denise agreed to submit a Work Order to Kirklees Council and (b) A Gravestone (light grey granite, in the form of a cross, at the right-hand side of the lower end of the narrow path leading up to the “active” section of the Burial Ground) had been taken from its upright position and laid to rest against its own plinth, but from this position, it could be dislodged, with the potential for injury as it dropped, so it needed to be laid flat on the top of the grave. Denise said she knew who to ask to deal with this matter.

Pat Caunt, Health & Safety Officer

SAFEGUARDING - CHILDREN AND VULNERABLE ADULTS

I took on the role of Parish Safeguarding Officer in the summer of 2020. I would like to thank Sue Lawson who has been acting Safeguarding Officer following the sad loss of Liz Mason, the previous Safeguarding Officer. Sue has been, and continues to be, a great support to me in the process of learning and understanding this role.

There continues to be a very strong focus on good safeguarding practice in the Church of England. At St Peter’s we want to ensure a safe, caring environment for everyone who attends. We have adopted the Diocesan Safeguarding Policy which is reviewed annually by the PCC and is displayed on the Safeguarding Notice board. It is up to each and every one of us to play our part in keeping our church a safe place for all, by adhering to the guidance and reporting any concerns that we might have.

DBS checks and Confidential Self Disclosures are up to date with the exception of one, this is caused by problems of access due to the Covid restriction and will be completed shortly. Face to face training has also been cancelled due to the restriction, but is due to recommence, virtually, shortly.

Safeguarding training is offered online by the Diocese, it is really interesting and informative and if anyone would like information please contact me. The Safeguarding Notice board in the fellowship will be updated with all the new contact information as soon as the church reopens for services.

Jan Mitchell, Safeguarding Officer

BELL RINGERS

No ringing activity has taken place since the last AGM. However we have received enquiries on the Church Facebook Page by four members of the community who would like to give bell ringing a try. Also one member of the church has asked to be trained too.

We are continually looking for new people to join us to learn ringing. If anyone knows of someone who would be interested, they would be very welcome to join us on a Thursday evening practice at 7:30 pm after lockdown is lifted and the tower is open for ringing.

Miles Lawson, Tower Captain

ST PETERS SCHOOL. – FINANCIAL AFFAIRS OF THE GOVERNORS

We are all aware of how hard a year this last 12 months has been, the impact being felt in one of the biggest ways by our children and school.

For children having so many months at home, struggling to keep up with schoolwork, has had for many a huge knock-on effect on their education and personal development. They have missed out on the academic side, as well as sports, and art, music, and play. Social lives, birthday parties, trips, holidays and just playing out with friends, all these have affected health, physical and mental as well as social development.

I was so glad that the younger children, reception, and year 1, managed to have their school trip, just before lockdown started in March 2021. All the children had the most exciting day out to The Deep in Hull, and I was able to go with them as an adult helper. It was a very noisy day!!

Of course, the impact has also been felt on finances, and I am sure you are aware that the governors have a responsibility to fund works in school with a 10% contribution. We are grateful to school for helping us with this in recent years by funding from the main school budget, but we are trying to pay this back. Last October and with a lot of help from school staff, the governors supported a sponsored event, the whole school took part, running laps around the playground, which everyone really enjoyed. The money raised has helped me be able to pay back £2,000 to the school.

We still have around £5,000 to pay back and this will take time, as well as finding 10% towards future works.

As I have said many times, I believe St Peter’s school is the responsibility of each of us, even if we never attended, or had children there. Your representatives on the governing body, work hard behind the scenes, and are committed to continuing this work for years to come, but we cannot do this on our own. So, I am appealing to you to consider donating to the governors so that we can continue to provide a modern, safe, pleasant environment for our children and the staff to work in, this is after all an extension of our church and where children throughout all their learning, are taught with a Christian ethos and an underpinning of Christian values.

While I thank those, who have supported school for many years by saving 5ps, these donations have reduced over time.

Please if church members could give even £1 a month each, this would help make a huge difference over the year. I of course welcome your suggestions.

Alison Sowden, School Governor

DEANERY SYNOD

No report available.

CHILDREN’S GROUPS, ST PETER’S PLAYTIME AND BRIDGE PROJECT

There are no reports due to Covid 19 and Church closure since the last AGM.

The preceding reports were accepted and received at the Annual General Meeting held at 11.05 pm on Sunday 25[th] April 2021 in St Peters Church, Birstall

PAROCHIAL CHURCH COUNCIL MEMBERS FOR 2021-2022

Raymond Gallagher (Lay Chair); Denise Gosling and Miles Lawson (Wardens); Wendy Harper and Leif Wilks (lay Readers); David Barker and Ted Land (Deanery Synod Representatives); Margaret Bell; Pat Caunt; Sue Charlton; Alan Graves; Jonathan Keer; Andy Rhodes; Alison Sowden and Chris Taylor. Co-opted member – Jan Mitchell