St Cuthbert North Meols
A member of the North Meols Team since 1st December 2003.
Registered Charity No. 1133850
A Parish situated in Churchtown, Southport, Merseyside and a member of the Diocese of Liverpool.
Annual Report of the proceedings of the Parochial Church Council Balance Sheet and Statement of Financial Activities for the year ended 31st December 2021
Team Rector
Reverend Rebecca Clarke, The Rectory, 20 Moss Lane, Southport PR9 7QR
Accountants
Mayfair Associates, 21a Hoghton Street, Southport PR9 ONS
Independent Examiner
Mr Robert Corbett, 40 New Lane, Southport PR9 8LH
Gift Aid Secretary
Mrs Susan Greer
Bankers
Natwest, 130 Lord Street, Southport PR9 OAE
Quinquennial Architect
Mr David Chapman, NJSR Chartered Architects LLP, 59 Hoghton Street, Southport PR9 OPG
Contents
PCC Report .............................................................................................. 1 - 4 Independent Examiner’s Report.................................................................. 5 Balance Sheet .............................................................................................. 6 Statement of Financial Activities ................................................................ 7 Notes to the Financial Statements ....................................................... 8 - 12
Parochial Church Council of St Cuthbert North Meols Annual Report for the year ended 31st December 2021 Administrative information
St Cuthbert’s Church is situated in Botanic Road, Churchtown, Southport. It is part of the Diocese of Liverpool within the Church of England. Since 2003, St Cuthbert’s has been part of the North Meols Team Ministry comprising the three parishes of St Cuthbert in North Meols, St Stephen in Banks, and St John in Crossens. The correspondence address is:
Parish Hall Office, Botanic Road, Churchtown, Southport PR9 7NA
The Parochial Church Council (PCC) is a charity. The registration is listed as ‘The Parochial Church Council of the Ecclesiastical Parish of St Cuthbert, North Meols.’and the registered number 1133850.
The following members have served during the year :
Chairman, Rector Reverend Rebecca Clarke Vice-Chairman Mr R Abrams Team Rector Reverend Rebecca Clarke Reader (ex-officio) Mrs B Jagger Mr R Abrams Wardens Mr M Clarke Mrs A Evans ** Mr P Bate Secretary (appointed, not elected) Mrs D Judge Parish Clerk (appointed, not elected) Mrs D Judge Treasurer – link with Diocese Link with Accountant Gift Aid Secretary Mrs S Greer Deanery Synod Representatives Mrs B Jagger Mr R Abrams
and
Mr Paul Jones Mrs Angela Hadfield Mrs Dorothy Cotterall Mrs Janet Christian Mrs Carol Hardman Mr Stephen Hopwood Mrs Eileen Kilner Mrs Dorothy Lee-Ogden Mrs Sue Dixon
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denotes Standing Committee member.
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** Also a trustee of St Cuthbert’s Pre-school
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Structure, governance and management
The members of the PCC are either ex-officio or, in accordance with the Church Representation Rules, elected at the Annual Parochial Church Meeting. In 2021 it was held on 23rd May.
For the purposes of all financial, accounting, legal and administrative purposes and transactions, the PCC is legally deemed to be, and acts as, a corporate body.
‘The Parochial Church Council (PCC) operates under the Parochial Church Councils (Powers) Measure 1956 and the Church Representation Rules and The PCC is a body corporate (PCC Powers Measure 1956, Church Representation Rules 2006) and a charity currently excepted from registration with the Charity Commission’. ‘The general functions of the PCC are stated within section 2 of the Parochial Church Councils (Powers) Measure 1956. When planning our objectives for the year, the PCC gave consideration to the Charity Commission’s guidance on public benefit and, in particular, the specific guidance to charities concerned with the advancement of religion’.
The PCC is the main governing body of the Church and operates with the assistance of a Standing Committee. There are no other official sub-committees of the PCC. Working parties are established to plan for a specific project such as Worship Committee. Other groups/committees work on a more continuous basis, for example, Protection for All, Rose Queen and Summer Fair and the Hall (maintenance and management) Committees. These may include members of the Church who are not on the PCC. The PCC sets the policies under which these groups and committees work. The recommendations of the Standing Committee and the working committees and groups are put before the PCC for approval and ratification. The PCC requires reports from each of the groups which are included in the Report on Activities, Groups and Organisations presented at the Annual Parochial Church Meeting.
Objectives and activities
It is the principal objective of the PCC to co-operate with the clergy of the North Meols Team Ministry in promoting, in the Parish of North Meols, the whole pastoral, evangelical, social and ecumenical mission of the Church. There are 3 clergy members in the North Meols Team: the Team Rector, Rev’d Rebecca Clarke, Rev’d Chris Gregory and Rev’d Stewart McTaggart.
Achievements and performance
On the 31st December 2021, there were 101 persons on the electoral roll.
The average attendances (16+) at the Church services on a Sunday over the last nine years are:
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2021 2020 2019 2018 2017 2016 2015 2014 2013
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| 2021* | 2020* | 2019 | 2018 | 2017 | 2016 | 2015 | 2014 | 2013 | |
|---|---|---|---|---|---|---|---|---|---|
| 8.30am | 0 | 16 | 16 | 16 | 16 | 15 | 16 | 18 | 18 |
| 10.30am | 57 | 52 | 72 | 69 | 59 | 61 | 69 | 75 | 70 |
| 6.30pm | 0 | 15 | 25 | 29 | 22 | 26 | 25 | 24 | 24 |
| Total | 57 | 83 | 113 | 136 | 122 | 127 | 129 | 137 | 112 |
*2020 & 2021 were the years of the covid pandemic and Church was closed due to lockdowns
There is also a service of Holy Communion at 10.30am every Wednesday morning.
Baptisms
The figures given above do not include the families and friends who were welcomed at the monthly Services of Baptism, during which 10 baptisms took place in 2021 (3 in 2020). All the families demonstrated a connection with St Cuthbert’s and baptism was, therefore, agreed for pastoral reasons.
Confirmations
There were 0 confirmations in 2021 (0 in 2020).
Weddings
9 weddings took place during 2021 (2 in 2020). All the couples demonstrated a qualifying connection with St Cuthbert’s.
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Funerals
15(9) funerals or memorial services were held in Church. There were 6(3) burials in the Churchyard and 31(16) interments of cremated remains. (The equivalent figures for 2020 are in brackets.) In addition, 10(14) funeral services were held in their entirety at the Crematorium.
Review of the year
The PCC met on 3 occasions in 2021 and also met via zoom on 2 occasions. The Standing Committee met between PCC meetings.
This report deals with the projects carried forward from 2020
Due to the coronavirus pandemic St Cuthbert’s Church was closed during the national lockdown and at other times during 2021 as advised. No ‘new’ services/projects were implemented during 2021.
The Churchyard
George Wilson was appointed Gardener in May 2014. He has looked after the graveyard during 2021 with the grass being cut on a regular basis.
Policies
Policies, such as Health and Safety, and particularly Protection for All, are kept under regular review.
Reports
Reports were received from the Deanery Synod, and the Deanery Pastoral Committee.
2022
During 2022, it is the intention of the Rector, PCC, with other members of the congregation, to:
n Re-establish St Cuthbert’s as a place of Christian witness and outreach, post the coronavirus pandemic
More information can be found in the report on Church Activities and Groups, published separately.
3
Financial review
In 2021 a large proportion of our income was received through tax efficient giving schemes; thus, collections of £39,227, an increase of £123 on 2020 were enhanced by £9,374 Gift Aid from HM Revenue & Customs. We also raised £7,255 from fundraising events and £9,325 from hall letting fees, in total £5,859 higher than 2020 but still lower than 2019 by £4,991 due to the ongoing coronavirus pandemic.
Overall in 2021 our total funds reduced by £50,301 being mainly due to the coronavirus pandemic and the fact that our running costs exceed our income. Therefore, we have to be mindful that we are relying heavily on our reserves and endeavour to make cost savings wherever possible.
Reserves Policy
The PCC aims to maintain general reserves at such a level that working capital is maintained at a level equivalent to approximately at least two months general fund expenditure.
4
St Cuthbert North Meols Independent Examiner’s Report to the PCC
I have conducted an independent examination of the financial statements of the Parochial Church Council of St Cuthbert, North Meols for the year ended 31st December 2021.
Respective responsibilities of Trustees and Examiner
As members of the PCC, you are responsible for the preparation of the financial statements. The PCC members consider that an audit is not required for this year under section 144(2) of the Charities Act 2011 (the 2011 Act) and that an independent examination is needed. It is my responsibility to issue this report on those financial statements in accordance with the terms of the Regulations.
It is my responsibility to:
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n examine the accounts under section 145 of the 2011 Act;
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n to follow the procedures laid down in the general Directions given by the Charity Commission under section 145(5)(b) of the 2011 Act; and
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n to state whether particular matters have come to my attention.
Basis of the Independent Examiner’s Report
My examination was carried out in accordance with general Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the PCC and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from the PCC concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a ‘true and fair’ view and the report is limited to those matters set out in the statement below.
Independent Examiner’s Statement
In connection with my examination, no material matters have come to my attention which give me cause to believe that in, any material respect:
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n the accounting records have not been kept in accordance with section 130 of the Charities Act 2011;
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n the accounts do not accord with such records:
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n the accounts did not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a ‘true and fair’ view which is not a matter considered as part of an independent examination or are not consistent with the Charities SORP (FRS102)
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n any matter which the examiner believes should be drawn to the attention of the reader to gain a proper understanding of the accounts.
Mr R Corbett 40 New Lane Southport PR9 8LH
Signed: Dated:
5
St Cuthbert North Meols Balance Sheet as at 31st December 2021
| 2021 | 2020 | ||
|---|---|---|---|
| Fixed assets | |||
| 200: Church Hall | 200,000 | 200,000 | |
| 205: Depreciation | (199,999) | (199,999) | |
| Total Fixed assets | 1 | 1 | |
| Current assets | |||
| 300: Stock of resaleable items | 194 | 194 | |
| 501: Skipton Community Saver | - | 500 | |
| 505: CBF fxed interest securities | 23,686 | 19,664 | |
| 507: Churchyard bank account | 491 | 1,694 | |
| 508: Unilever plc shares | 68,336 | 76,069 | |
| 600: Bank current account | 12,765 | 16,189 | |
| 601: Bank capital reserve account | 12,372 | 49,872 | |
| 603: Cash in hand | 104 | 132 | |
| 604: Associated groups | 1,265 | 398 | |
| 606: CAF current account | - | 1,868 | |
| 607: CAF Gold | - | 11 | |
| Z05: Accounts Receivable | 6,119 | 3,536 | |
| Total Current assets | 125,333 | 170,127 | |
| Liabilities | |||
| Accounts Payable | 12,415 | 6,907 | |
| Total Liabilities | 12,415 | 6,907 | |
| Net Asset surplus (defcit) | 112,919 | 163,221 | |
| Reserves | |||
| Excess / (defcit) to date | (41,013) | (41,872) | |
| Z01: Starting balances | 163,221 | 203,944 | |
| Z02: Other gains/(losses) | (9,288) | 1,149 | |
| Total Reserves | 112,919 | 163,221 | |
| Represented by Funds | |||
| Unrestricted | 89,758 | 141,217 | |
| Designated | 23,161 | 22,004 | |
| Total | 112,919 | 163,221 | |
Approved by the PCC at its meeting on 24 March 2022
There may be minor discrepancies in the totals if the pence are not being shown.
6
St Cuthbert North Meols Statement of Financial Activities for the period from 1st January 2021 to 31st December 2021
| Income and endowments from: Donations and legacies Income from charitable activities Other trading activities Investments Other income Total income Expenditure on: Raising funds Expenditure on charitable activities Other expenditure Total expenditure Excess / (Defcit) Gains / losses on investment assets Net income/(expenditure) resources before transfer Transfers Gross transfers between funds - in Gross transfers between funds - out Net movement in funds Reconciliation of funds Total funds brought forward Total funds carried forward |
Unrestricted Designated Restricted Endowment Total Prior year funds funds funds funds funds total funds 55,019 - - - 55,019 52,643 16,764 31,307 160 - 48,231 36,805 16,580 - - - 16,580 10,721 3,117 - - - 3,117 3,487 648 - - - 648 2,254 |
|---|---|
| 92,128 31,307 160 - 123,595 105,909 16,320 29,819 - - 46,138 38,196 83,535 1,789 160 - 85,483 81,093 22,043 10,943 - - 32,987 28,493 |
|
| 121,898 42,550 160 - 164,608 147,782 |
|
| (29,770) (11,243) – - (41,013) (41,873) (9,288) - - - (9,288) 1,149 |
|
| (39,058) (11,244) - - (50,301) (40,723) |
|
| - 12,401 - - 12,401 16,951 (12,401) - - - (12,401) (16,951) |
|
| (51,459) (1,157) - - (50,301) (40,723) |
|
| 141,217 22,004 - - 163,221 203,944 |
|
| 89,758 23,161 - - 112,919 163,221 |
There may be minor discrepancies in the totals if the pence are not being shown.
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St Cuthbert North Meols Notes to the Financial Statements Year ended 31st December 2021
n Accounting Policies
The financial statements have been prepared in accordance with Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) effective 1 January 2015, SORP(FRS102), as amended by Update Bulletin 1, effective 1 January 2016, and the Financial Reporting Standard applicable in the UK and Republic of Ireland, FRS 102, published September 2015.
The financial statements have been prepared under the Charities Act 2011 and the 2008 accounting and reporting regulations made thereunder, based on the current version of the Charities SORP (SORP(FRS102), as disclosed above.
The financial statements have been prepared under the historical cost convention except for the valuation of investment assets, which are shown at market value.
n Volunteers Policy
Donated professional services and donated facilities are recognised as income when the charity has control over the item, any conditions associated with the donated item have been met, the receipt of economic benefit from the use by the charity of the item is probable and that economic benefit can be measured reliably. In accordance with the Charities SORP (FRS 102), general volunteer time is not recognised.
On receipt, donated professional services and donated facilities are recognised on the basis of the value of the gift to the charity which is the amount the charity would have been willing to pay to obtain services or facilities of equivalent economic benefit on the open market; a corresponding amount is then recognised in expenditure in the period of receipt.
n Incoming Resources
Voluntary income and capital sources
Collections are recognised when received by or on behalf of the PCC. Planned giving receivable under gift aid is recognised only when received. Income tax recoverable on gift aid donations is recognised when the income is recognised. Grants and legacies to the PCC are accounted for as soon as the PCC is notified of its legal entitlement and the amount due is quantifiable and its ultimate receipt by the PCC is probable. Funds raised by the Christmas fair, Rose Queen and similar events are accounted for gross. Sales of books and magazines from the church bookstall are accounted for gross.
Other income
Rental income from the letting of church premises is recognised when the rental is due.
Income from investments
Dividends are accounted for when due and payable and interest entitlements are accounted for as they accrue. Tax recoverable on such income is recognised in the same accounting year.
Gains and losses on investments
Realised gains or losses are recognised when investments are sold. Unrealised gains or losses are accounted for on revaluation of investments at 31 December.
8
n Resources Expended
Grants
Grants and donations are accounted for when paid over, or when awarded, if that award creates a binding obligation on the PCC.
Activities directly relating to the work of the Church
The diocesan parish share is accounted for when paid. Any parish share unpaid at 31 December is provided for in these accounts as an operational (though not a legal) liability and is shown as a creditor in the Balance Sheet.
n Fixed assets
Consecrated property and movable church furnishings
Consecrated and beneficed property of any kind is excluded from the accounts by s.10(2)(a) of the Charities Act 2011.
Moveable church furnishings held by the Vicar and Churchwardens on special trust for the PCC and which require a faculty for disposal are accounted for as inalienable property unless consecrated. They are listed in the Church’s inventory which can be inspected (at any reasonable time). For inalienable property acquired prior to 2002) there is insufficient cost information available and therefore such assets are not valued in the accounts. Items acquired since 1 January 2003 have been capitalised and depreciated in the accounts over their currently anticipated useful economic life (initially over 4 years) on a straight-line basis.
All expenditure incurred in the year on consecrated or beneficed buildings, individual items under £1,000 or on the repair of moveable church furnishings acquired before 1 January 2003 is written off.
Other fixtures, fittings and office equipment
Equipment used within the church premises is depreciated on a straight line basis over 4 years. Individual items of equipment with a purchase price of £1,000 or less are written off when the asset is acquired.
n Investments
Investments are valued at market value at 31 December.
n Current assets
Stocks
Stock of resalable items is valued at sale price less 33.33%.
Debtors
Amounts owing to the PCC at 31 December in respect of fees, rents or other income are shown as debtors less provision for amounts that may prove irrecoverable.
n Funds
General funds represent the funds of the PCC that are not subject to any restrictions regarding their use and are available for application on the general purposes of the PCC. Funds designated for a particular purpose by the PCC are also unrestricted.
The accounts include all transactions, assets and liabilities for which the PCC is responsible in law. They do not include the accounts of church groups that owe their main affiliation to another body nor those that are informal gatherings of Church members.
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St Cuthbert North Meols Notes to the Financial Statements (continued) Year ended 31st December 2021
| Income and endowments Donations and legacies 001 - Collections 002 - Income tax refund Gif Aid 003 - Donations 019 - Legacies Donations and legacies Totals Income from charitable activities 007 - Church fees 008 - Sundry income 011 - Kitchen income 012 - Parish ofice income 013 - Churchyard income - fees 014 - Charitable collections & gifs 015 - Souvenir sales 017 - Flower income 020 - Associated groups - income 022 - Garden income Income from charitable activities Totals Other trading activities 004 - Fundraising events 006 - Hall income - letting fees Other trading activities Totals Investments 005 - Income on investments Investments Totals Other income 016 - Grant income Other income Totals Income and endowments Grand Totals |
Total Total Unrestricted Designated Restricted Endowment This year Last year 39,227 - - - 39,227 39,104 9,374 - - - 9,374 11,415 5,418 - - - 5,418 2,124 1,000 - - - 1,000 - |
|---|---|
| 55,019 - - - 55,019 52,643 10,738 - - - 10,738 9,720 49 - - - 49 10 - 279 - - 279 166 5,971 - - - 5,971 7,905 - 28,361 - - 28,361 17,571 - - 160 - 160 313 6 - - - 6 24 - 1,121 - - 1,121 560 - 1,256 - - 1,256 538 - 290 - - 290 - |
|
| 16,764 31,307 160 - 48,231 36,805 7,255 - - - 7,255 3,121 9,325 - - - 9,325 7,600 |
|
| 16,580 - - - 16,580 10,721 3,117 - - - 3,117 3,487 |
|
| 3,117 - - - 3,117 3,487 648 - - - 648 2,254 |
|
| 648 - - - 648 2,254 |
|
| 92,128 31,307 160 - 123,595 105,909 |
|
There may be minor discrepancies in the totals if the pence are not being shown.
10
St Cuthbert North Meols Notes to the Financial Statements (continued) Year ended 31st December 2021
| Expenditure Raising funds 107 - Upkeep of services 108 - Organist & choir 116 - Hall expenses 119 - Churchyard payments 127 - Fundraising costs Raising funds Totals Expenditure on charitable activities 101 - Parish Share 117 - Kitchen expenses 118 - Parish ofice expenses 121 - Gifs paid to charities 122 - Associated groups - expenses 128 - Flower expenses 129 - Garden expenses Expenditure on charitable activities Total Other expenditure 102 - Rector’s expenses 103 - Rectory costs 109 - Organ & piano 110 - Church repairs & maintenance 111 - Insurance 112 - Gas, electricity & water 113 - Bank charges 120 - Repairs in churchyard 124 - Sundries 125 - Legal & professional Other expenditure Totals Expenditure Grand Totals |
Total Total Unrestricted Designated Restricted Endowment This year Last year 1,076 - - - 1,076 925 3,276 - - - 3,276 3,968 10,304 - - - 10,304 10,110 - 29,819 - - 29,819 21,773 1,664 - - - 1,664 1,419 |
|---|---|
| 16,320 29,819 - - 46,138 38,196 72,988 - - - 72,988 69,286 - 138 - - 138 42 10,547 - - - 10,547 10,099 - - 160 - 160 313 - 389 - - 389 891 - 1,022 - - 1,022 462 - 240 - - 240 - |
|
| 83,535 1,789 160 - 85,483 81,093 507 - - - 507 444 2,121 - - - 2,121 2,061 800 - - - 800 797 7,946 - - - 7,946 1,022 5,148 - - - 5,148 5,565 3,586 - - - 3,586 4,171 59 - - - 59 60 - 10,943 - - 10,943 10,994 231 - - - 231 278 1,647 - - - 1,647 3,100 |
|
| 22,043 10,943 - - 32,987 28,493 |
|
| 121,898 42,550 160 - 164,608 147,782 |
There may be minor discrepancies in the totals if the pence are not being shown.
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St Cuthbert North Meols Notes to the Financial Statements (continued) Year ended 31st December 2021
| Collections Planned Giving: Standing Orders Parish Giving Scheme Envelope Scheme Loose Collections (incl Weddings, Baptisms etc) Staf costs Wages and salaries Social security costs Pension costs |
2021 2020 £ £ 11,649 11,248 18,524 16,811 6,342 8,055 2,712 2,990 |
|---|---|
| 39,227 39,104 |
|
| 21,808 20,838 0.00 0.00 0.00 0.00 |
|
| 21,808 20,838 |
The average number of employees during the year was 3 (2020 - 3) with all employee time involved in providing either support to the governance of the charity or support services to the charitable activities.
Trustee payment disclosures
No trustees received any payment, other than clergy. All reimbursements to trustees were for out-of-pocket expenses.
Short term investments
| Short term investments | ||||||
|---|---|---|---|---|---|---|
| 15,206 shares CBF fxed interest securities | (2020 - 11,625 shares) | |||||
| Historical cost | 19,664 | 10,656 | ||||
| Additions | 5,577 | 8,730 | ||||
| Total cost | 25,241 | 19,386 | ||||
| Market value | 23,686 | 19,664 | ||||
| Analysis of net assets by fund | Unrestricted | Restricted | Total | |||
| funds | funds | |||||
| £ | £ | £ | ||||
| Fixed assets | 1 | - | 1 | |||
| Current assets | 125,333 | - | 125,333 | |||
| Current liabilities | (12,415) | - | (12,415) | |||
| Fund balance | 112,919 | - | 112,919 | |||
| Summary statement of funds | B/fwd | Incoming | Outgoing | Transfers | Gains & | Fund Bal |
| Resources | Resources | Losses | C/fwd | |||
| Unrestricted - General fund | 141,217 | 92,128 | 121,898 | (12,401) | (9,288) | 89,758 |
| Designated - Kitchen general fund | 8,000 | 279 | 9 | - | - | 8,270 |
| Designated - Kitchen maintenance fund | 13,171 | - | 129 | - | - | 13,042 |
| Designated - Churchyard fund* | - | 28,361 | 40,762 | 12,401 | - | - |
| Designated - Funds of Associated Groups | 398 | 1,256 | 389 | - | - | 1,265 |
| Designated - Flower fund | 435 | 1,121 | 1,022 | - | - | 534 |
| Designated - Garden fund | - | 290 | 240 | - | - | 50 |
| Restricted - Charities fund | - | 160 | 160 | - | - | - |
| Totals | 163,221 | 123,595 | 164,608 | - | (9,288) | 112,919 |
*Note: ‘Designated - Churchyard fund’ includes a transfer from ‘Unrestricted - General fund’ of £12,401 to bring the fund out of deficit.
There may be minor discrepancies in the totals if the pence are not being shown.
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