**REGISTERED COMPANY NUMBER: 06797855 (England and Wales) REGISTERED CHARITY NUMBER: 1133827** ## Report of the Trustees and Unaudited Financial Statements for the Year Ended 31 January 2022 for Alexandra Bastedo (Champions) Animal Sanctuary Limited Maximus Accountancy Services Limited 47 Kensington Road Chichester West Sussex PO19 7XS Alexandra Bastedo (Champions) Animal Sanctuary Limited Contents of the Financial Statements for the Year Ended 31 January 2022 |||Page|| |---|---|---|---| |Reference and Administrative Details||1|| |Report of the Trustees|2|to|3| |Independent Examiner's Report||4|| |Statement of Financial Activities||5|| |Balance Sheet|6|to|7| |Notes to the Financial Statements|8|to|14| Alexandra Bastedo (Champions) Animal Sanctuary Limited Reference and Administrative Details for the Year Ended 31 January 2022 **TRUSTEES** Ms C J Tofield-Cook D Citrone (resigned 28.2.2021) Ms M J Southwell Ms G Page A Atterbury (resigned 29.3.2022) S Smoker Ms V L Campfield (resigned 28.6.2021) S Booth (appointed 16.10.2022) **REGISTERED OFFICE** Farthings Southlands Lane West Chiltington West Sussex RH20 2JU **REGISTERED COMPANY** 06797855 (England and Wales) **NUMBER REGISTERED CHARITY** 1133827 **NUMBER INDEPENDENT EXAMINER** Maximus Accountancy Services Limited 47 Kensington Road Chichester West Sussex PO19 7XS Page 1 Alexandra Bastedo (Champions) Animal Sanctuary Limited (Registered number: 06797855) ## Report of the Trustees ## for the Year Ended 31 January 2022 The trustees who are also directors of the charity for the purposes of the Companies Act 2006, present their report with the financial statements of the charity for the year ended 31 January 2022. The trustees have adopted the provisions of Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019). ## **OBJECTIVES AND ACTIVITIES Objectives and aims** The objects for which the charity was established are:- 1 To promote humane behaviour towards animals by providing appropriate care, protection, treatment and security for animals which are in need of care and attention by reason of sickness, maltreatment, poor circumstances or ill usage, and to educate the public in matters pertaining to animal welfare in general and the prevention of cruelty and suffering among animals. 2 To provide therapeutic experiences for members of the public suffering from stress, bereavement, depression and other mental stress, through contact with and caring for animals. ## **Public benefit** The trustees have paid due regard to the guidance issued by the Charity Commission on public benefit in deciding what activities the charity should undertake. ## **ACHIEVEMENT AND PERFORMANCE** ## **Charitable activities** The sanctuary continues to perform and promote the core values in the way as envisaged by its founder, Alexandra Bastedo. We currently average around 21 equines (one passed away in July 2021) of varying size, approximately 15 cats, four pigs, three goats, two sheep and a variety of birds, all living in a tranquil ten acres of beautiful grounds. During 2021/22, although the intake of cats was somewhat higher than the previous year, rehoming still remains very slow. We are hopeful that this will pick up in the forthcoming year. During 2021/22, although the Covid situation had eased, we did not have any school or after school club visits. We do feel that this will pick up again next year. We are conscious that a significant number of people suffer from depression, anxiety, bereavement and other forms of mental stress - the problems of which can often be alleviated by contact with, or caring for animals. Examples of these are the Brain Rehabilitation Unit (BIRTS) in Horsham and Independent Lifestyles based in Billingshurst. We are pleased to continue to assist the local community by taking students from Brinsbury, Plumpton and other colleges for work experience and Duke of Edinburgh Awards. During this year we have completed a number of projects, namely: a new barn cattery for the resident cats, the erection of a café (Bertie's Café) with outside seating area for visitors and open weekends, and a hardstanding area in the goat enclosure. A small area of new fencing and gates have also been installed to make it easier for the volunteers to get to the manure pile with heavy wheelbarrows. All of these projects have improved and enhanced the sanctuary. Fundraising, as ever remains a major challenge. During 2021/22 we were able to open our gates again and invite visitors in for monthly Sunday afternoon visits and also our annual open weekend, all of which were a great success. In addition, we were able to visit various fayres and fetes to promote the sanctuary and raise much needed funds. Sponsorships continue to slowly build as we steadfastly look at ways in which to enhance this income. The Trustees' thanks go to the 75 plus unpaid volunteers who give their time covering every day of the year and without whom the sanctuary would not be able to operate. Page 2 Alexandra Bastedo (Champions) Animal Sanctuary Limited (Registered number: 06797855) ## Report of the Trustees ## for the Year Ended 31 January 2022 ## **FINANCIAL REVIEW** ## **Financial position** Overall the charity made a deficit of £24,212 compared with a deficit of £23,673 in the prior year.. At the end of the financial year the retained reserves of the charity were £1,003,815 (2021: £1,028,027), of which £761,215 (2021: £769,573) was represented by the freehold property and other tangible fixed assets, and none were restricted. Given the level of free reserves the trustees recognise that our efforts to contain costs and boost fundraising must continue in order to ensure the long term future of the sanctuary. We shall continue to take in as many animals as we possibly can but we remain aware of both the financial constraints and land availability. ## **Reserves policy** The trustees are aiming to maintain a position where reserves equivalent to three years of expenditure will be held. This is considered necessary due to the longevity of the animals in the care of the charity and the difficulty in finding homes for some of them. In order to achieve this in the longer term it is the intention of the trustees to ensure that fundraising activities are maintained at a level where the income received more than covers the day to day running costs. ## **STRUCTURE, GOVERNANCE AND MANAGEMENT Governing document** Alexandra Bastedo (Champions) Animal Sanctuary Limited is a charitable company limited by guarantee, incorporated on 21 January 2009 and registered as a charity on 27 January 2010. The company was established under a Memorandum of Association which established the objects and powers of the charitable company and is governed under its Articles of Association. None of the trustees has any beneficial interest in the charity. In the event of the charity being wound up the members are required to contribute an amount not exceeding £1. The day to day management of the affairs of the charity is undertaken by the trustees. ## **Recruitment and appointment of new trustees** Trustees are recruited on the basis of their commitment to the objectives of the charity and the skills that they are able to contribute. Given the nature of the charity's activities no formal induction or training is considered to be required. The trustees are aware of their responsibilities and take advice from the Charity Commission and professional advisers as the need arises. This report has been prepared in accordance with the special provisions of Part 15 of the Companies Act 2006 relating to small companies. Approved by order of the board of trustees on 31 October 2022 and signed on its behalf by: S Smoker - Trustee Page 3 ## Independent Examiner's Report to the Trustees of Alexandra Bastedo (Champions) Animal Sanctuary Limited ## **Independent examiner's report to the trustees of Alexandra Bastedo (Champions) Animal Sanctuary Limited ('the Company')** I report to the charity trustees on my examination of the accounts of the Company for the year ended 31 January 2022. ## **Responsibilities and basis of report** As the charity's trustees of the Company (and also its directors for the purposes of company law) you are responsible for the preparation of the accounts in accordance with the requirements of the Companies Act 2006 ('the 2006 Act'). Having satisfied myself that the accounts of the Company are not required to be audited under Part 16 of the 2006 Act and are eligible for independent examination, I report in respect of my examination of your charity's accounts as carried out under section 145 of the Charities Act 2011 ('the 2011 Act'). In carrying out my examination I have followed the Directions given by the Charity Commission under section 145(5) (b) of the 2011 Act. ## **Independent examiner's statement** I have completed my examination. I confirm that no matters have come to my attention in connection with the examination giving me cause to believe: 1. accounting records were not kept in respect of the Company as required by section 386 of the 2006 Act; or 2. the accounts do not accord with those records; or 3. the accounts do not comply with the accounting requirements of section 396 of the 2006 Act other than any requirement that the accounts give a true and fair view which is not a matter considered as part of an independent examination; or 4. the accounts have not been prepared in accordance with the methods and principles of the Statement of Recommended Practice for accounting and reporting by charities (applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102)). I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. Hilary Julian FCA DChA Maximus Accountancy Services Limited 47 Kensington Road Chichester West Sussex PO19 7XS 31 October 2022 Page 4 Alexandra Bastedo (Champions) Animal Sanctuary Limited ## Statement of Financial Activities (Incorporating an Income and Expenditure Account) for the Year Ended 31 January 2022 |Notes
**INCOME AND ENDOWMENTS FROM**
Donations and legacies
2
Other trading activities
3
Investment income
4
**Total**
**EXPENDITURE ON**
Raising funds
**Charitable activities**
5
Animal sanctuary
**Total**
**NET INCOME/(EXPENDITURE)**
**RECONCILIATION OF FUNDS**
**Total funds brought forward**
**TOTAL FUNDS CARRIED FORWARD**|Unrestricted
fund
£
49,611
12,164
17,302
79,077
1,441
101,848
103,289
(24,212)
1,028,027
1,003,815|Restricted
funds
£
2,150
-
-
2,150
-
2,150
2,150
-
-
-|2022
Total
funds
£
51,761
12,164
17,302
81,227
1,441
103,998
105,439
(24,212)
1,028,027
1,003,815|2021
Total
funds
£
55,492
-
15,551
71,043
320
94,396
94,716
(23,673)
1,051,700
1,028,027| |---|---|---|---|---| The notes form part of these financial statements Page 5 ## Alexandra Bastedo (Champions) Animal Sanctuary Limited (Registered number: 06797855) ## Balance Sheet ## 31 January 2022 |Notes
**FIXED ASSETS**
Tangible assets
11
**CURRENT ASSETS**
Stocks
12
Debtors
13
Cash at bank
**CREDITORS**
Amounts falling due within one year
14
**NET CURRENT ASSETS**
**TOTAL ASSETS LESS CURRENT**
**LIABILITIES**
**NET ASSETS**
**FUNDS**
15
Unrestricted funds
**TOTAL FUNDS**|Unrestricted
fund
£
761,215
500
1,215
247,683
249,398
(6,798)
242,600
1,003,815
1,003,815|Restricted
funds
£
-
-
-
-
-
-
-
-
-|2022
Total
funds
£
761,215
500
1,215
247,683
249,398
(6,798)
242,600
1,003,815
1,003,815
1,003,815
1,003,815|2021
Total
funds
£
769,573
500
349
258,707
259,556
(1,102)
258,454
1,028,027
1,028,027
1,028,027
1,028,027| |---|---|---|---|---| The charitable company is entitled to exemption from audit under Section 477 of the Companies Act 2006 for the year ended 31 January 2022. The members have not required the company to obtain an audit of its financial statements for the year ended 31 January 2022 in accordance with Section 476 of the Companies Act 2006. The trustees acknowledge their responsibilities for - (a) ensuring that the charitable company keeps accounting records that comply with Sections 386 and 387 of the Companies Act 2006 and - (b) preparing financial statements which give a true and fair view of the state of affairs of the charitable company as at the end of each financial year and of its surplus or deficit for each financial year in accordance with the requirements of Sections 394 and 395 and which otherwise comply with the requirements of the Companies Act 2006 relating to financial statements, so far as applicable to the charitable company. The notes form part of these financial statements Page 6 continued... Alexandra Bastedo (Champions) Animal ## Sanctuary Limited (Registered number: 06797855) ## Balance Sheet - continued ## 31 January 2022 These financial statements have been prepared in accordance with the provisions applicable to charitable companies subject to the small companies regime. The financial statements were approved by the Board of Trustees and authorised for issue on 31 October 2022 and were signed on its behalf by: S Smoker - Trustee The notes form part of these financial statements Page 7 Alexandra Bastedo (Champions) Animal Sanctuary Limited Notes to the Financial Statements for the Year Ended 31 January 2022 ## **1. ACCOUNTING POLICIES** ## **Basis of preparing the financial statements** The financial statements of the charitable company, which is a public benefit entity under FRS 102, have been prepared in accordance with the Charities SORP (FRS 102) 'Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019)', Financial Reporting Standard 102 'The Financial Reporting Standard applicable in the UK and Republic of Ireland' and the Companies Act 2006. The financial statements have been prepared under the historical cost convention. ## **Income** All income is recognised in the Statement of Financial Activities once the charity has entitlement to the funds, it is probable that the income will be received and the amount can be measured reliably. Fundraising income and donations are included in the year in which they are received. Donations in the form of gifts in kind are recognised as incoming resources when distributed with an equivalent amount being included as resources expended. Gifts in kind are valued at an estimate of the market value the charity would have to pay for an equivalent item. Grants are only included in the SOFA when the charity has unconditional entitlement to the resources. Legacies receivable are included in the accounts when it is probable that they will be received and the amount that will be received can be estimated with reasonable accuracy. Receipt is considered to be probable if probate has been granted and the executors are satisfied that there are sufficient assets in the estate, after settling any liabilities, to pay the legacy. ## **Expenditure** Liabilities are recognised as expenditure as soon as there is a legal or constructive obligation committing the charity to that expenditure, it is probable that a transfer of economic benefits will be required in settlement and the amount of the obligation can be measured reliably. Expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all cost related to the category. Where costs cannot be directly attributed to particular headings they have been allocated to activities on a basis consistent with the use of resources. ## **Tangible fixed assets** Depreciation is provided at the following annual rates in order to write off each asset over its estimated useful life. Freehold property - 2% on cost Improvements to property - 10% on cost Plant and machinery - 10% on cost Motor vehicles - 10% on cost Tangible fixed assets are measured at cost. ## **Stocks** Stocks are valued at the lower of cost and net realisable value, after making due allowance for obsolete and slow moving items. ## **Taxation** The charity is exempt from corporation tax on its charitable activities. ## **Fund accounting** Unrestricted funds can be used in accordance with the charitable objectives at the discretion of the trustees. continued... Page 8 Alexandra Bastedo (Champions) Animal Sanctuary Limited Notes to the Financial Statements - continued for the Year Ended 31 January 2022 ## **1. ACCOUNTING POLICIES - continued** ## **Fund accounting** Restricted funds can only be used for particular restricted purposes within the objects of the charity. Restrictions arise when specified by the donor or when funds are raised for particular restricted purposes. Further explanation of the nature and purpose of each fund is included in the notes to the financial statements. ## **Financial instruments** The charity has only basic financial instruments which are accounted for at their settlement value. ## **2. DONATIONS AND LEGACIES** |**DONATIONS AND LEGACIES**||| |---|---|---| |Donations
Legacies|2022
£
41,672
10,089
51,761|2021
£
52,279
3,213| |||55,492| Donations for the current year include £750 which is the trustees' best estimate of the value of donated materials used in the maintenance of the sanctuary. An equivalent sum is included in the cost of charitable activities. In accordance with the SORP, no provision is made for the value of the contribution made by the volunteers, without whom the sanctuary could not operate. ## **3. OTHER TRADING ACTIVITIES** |Fundraising events
Sales income
**4.**
**INVESTMENT INCOME**
Rents received
Royalties income
Deposit account interest|2022
£
10,970
1,194
12,164
2022
£
16,320
973
9
17,302|2021
£
-
-| |---|---|---| |||-| |||2021
£
15,270
185
96| |||15,551| continued... Page 9 Alexandra Bastedo (Champions) Animal Sanctuary Limited ## Notes to the Financial Statements - continued for the Year Ended 31 January 2022 ## **5. CHARITABLE ACTIVITIES COSTS** |Direct
Support
Costs (see
costs (see
note 6)
note 7)
£
£
Animal sanctuary
94,329
9,669
**6.**
**DIRECT COSTS OF CHARITABLE ACTIVITIES**
2022
£
Bedding and litter
1,943
Feed
23,431
Veterinary expenses
22,608
Farrier
2,833
Equine livery and training
7,675
Other animal expenses
4,371
Sanctuary maintenance
9,808
Utilities
8,403
Depreciation
13,257
94,329
**7.**
**SUPPORT COSTS**
Governance
Management
costs
£
£
Animal sanctuary
9,169
500|Totals
£
103,998|Totals
£
103,998| |---|---|---| |||2021
£
2,118
21,186
22,333
1,560
7,500
5,108
9,596
4,882
13,042| |||87,325| |||Totals
£
9,669| Support costs include £200 payable to the independent examiner (2021: £200) for the independent examination, and £300 for other services (2021: £300). ## **8. NET INCOME/(EXPENDITURE)** Net income/(expenditure) is stated after charging/(crediting): ||2022|2021| |---|---|---| ||£|£| |Depreciation - owned assets|13,257|13,042| ## **9. TRUSTEES' REMUNERATION AND BENEFITS** There were no trustees' remuneration or other benefits for the year ended 31 January 2022 nor for the year ended 31 January 2021. ## **Trustees' expenses** There were no trustees' expenses paid for the year ended 31 January 2022 nor for the year ended 31 January 2021. continued... Page 10 Alexandra Bastedo (Champions) Animal Sanctuary Limited ## Notes to the Financial Statements - continued for the Year Ended 31 January 2022 ## **10. COMPARATIVES FOR THE STATEMENT OF FINANCIAL ACTIVITIES** |**INCOME AND ENDOWMENTS FROM**
Donations and legacies
Investment income
**Total**
**EXPENDITURE ON**
Raising funds
**Charitable activities**
Animal sanctuary
**Total**
**NET INCOME/(EXPENDITURE)**
**Transfers between funds**
**Net movement in funds**
**RECONCILIATION OF FUNDS**
**Total funds brought forward**
**TOTAL FUNDS CARRIED FORWARD**
**11.**
**TANGIBLE FIXED ASSETS**
Improvements
Freehold
to
property
property
£
£
**COST**
At 1 February 2021
750,000
75,105
Additions
-
4,899
At 31 January 2022
750,000
80,004
**DEPRECIATION**
At 1 February 2021
24,000
36,916
Charge for year
4,000
7,725
At 31 January 2022
28,000
44,641
**NET BOOK VALUE**
At 31 January 2022
722,000
35,363
At 31 January 2021
726,000
38,189||Unrestricted
fund
£
52,992
15,551
68,543
320
94,396
94,716
(26,173)
2,500
(23,673)
1,051,700
1,028,027
Plant and
machinery
£
5,838
-
5,838
3,772
584
4,356
1,482
2,066||Restricted
funds
£
2,500
-
2,500
-
-
-
2,500
(2,500)
-
-
-
Motor
vehicles
£
9,480
-
9,480
6,162
948
7,110
2,370
3,318||Total
funds
£
55,492
15,551
71,043
320
94,396
94,716
(23,673)
-
(23,673)
1,051,700
1,028,027
Totals
£
840,423
4,899
845,322
70,850
13,257
84,107
761,215
769,573| |---|---|---|---|---|---|---| |||||||| |||||||| |||||||| |||||||| |||||||| |||||||| |||||||| continued... Page 11 Alexandra Bastedo (Champions) Animal Sanctuary Limited Notes to the Financial Statements - continued for the Year Ended 31 January 2022 ## **11. TANGIBLE FIXED ASSETS - continued** Freehold property consists of the land and buildings on which the sanctuary is situated and which was left to the charity by Mrs A Garland. The freehold property has been brought into the accounts at its probate valuation, and includes both land and a house which is let to a third party. The value attributed to the house is the estimated rebuild cost of a similar sized property as at its initial recognition, and this is being depreciated over 50 years. The land element, estimated at £550,000, is not being depreciated. ## **12. STOCKS** |Stocks
**13.**
**DEBTORS: AMOUNTS FALLING DUE WITHIN ONE YEAR**
Other debtors
**14.**
**CREDITORS: AMOUNTS FALLING DUE WITHIN ONE YEAR**
Other creditors
**15.**
**MOVEMENT IN FUNDS**
At 1.2.21
£
**Unrestricted funds**
General fund
1,028,027
**TOTAL FUNDS**
1,028,027
Net movement in funds, included in the above are as follows:
Incoming
resources
£
**Unrestricted funds**
General fund
79,077
**Restricted funds**
Goat Enclosure
2,150
**TOTAL FUNDS**
81,227||2022
£
500
2022
£
1,215
2022
£
6,798
Net
movement
in funds
£
(24,212)
(24,212)
Resources
expended
£
(103,289)
(2,150)
(105,439)|2021
£
500
2021
£
349
2021
£
1,102
At
31.1.22
£
1,003,815
1,003,815
Movement
in funds
£
(24,212)
-
(24,212)| |---|---|---|---| ||||| ||||| continued... Page 12 Alexandra Bastedo (Champions) Animal Sanctuary Limited Notes to the Financial Statements - continued for the Year Ended 31 January 2022 ## **15. MOVEMENT IN FUNDS - continued** ## **Comparatives for movement in funds** |**Unrestricted funds**
General fund
**Restricted funds**
Orchard Barn Cattery
**TOTAL FUNDS**|At 1.2.20
£
1,051,700
-
1,051,700|Net
movement
in funds
£
(26,173)
2,500
(23,673)|Transfers
between
funds
£
2,500
(2,500)
-|At
31.1.21
£
1,028,027
-| |---|---|---|---|---| |||||1,028,027| Comparative net movement in funds, included in the above are as follows: ||Incoming|Resources|Movement| |---|---|---|---| ||resources|expended|in funds| ||£|£|£| |**Unrestricted funds**|||| |General fund|68,543|(94,716)|(26,173)| |**Restricted funds**|||| |Orchard Barn Cattery|2,500|-|2,500| |**TOTAL FUNDS**|71,043|(94,716)|(23,673)| The Orchard Barn Cattery fund consisted of donations specifically for the new cattery which was under construction during the year ended 31 January 2020. The total cost was in excess of the restricted donations received and the balance of the cost was met from unrestricted funds. The donation received during the year ended 31 January 2021 was therefore transferred to unrestricted reserves. The Goat Enclosure fund consisted of a donation towards improvements in the goat enclosure, which was spent in the year. ## **16. CONTINGENT ASSET** As at the year end the trustees had been informed of a residuary legacy in the region of £10,000. This amount has not been included in these accounts as, at the year end, the likelihood and timing of receipt was uncertain due to issues raised by another beneficiary under the will. The legacy was finally received in August 2022. continued... Page 13 Alexandra Bastedo (Champions) Animal Sanctuary Limited Notes to the Financial Statements - continued for the Year Ended 31 January 2022 ## **17. RELATED PARTY DISCLOSURES** During the year the charity incurred a total of £7,675 ( 2021 £7,500) on external livery for two of the equines at a business connected to Ms G Page, a trustee. This arrangement has been in place for a number of years and is on an arm's length basis. During the year a trustee made a donation of £2,150 towards improvements in the existing goat enclosure. There were no other related party transactions requiring disclosure during the year or during the prior year.. Page 14