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2021-12-31-accounts

TRUSTEES ANNUAL REPORT and FINANCIAL REPORT

of

THE PAROCHIAL CHURCH COUNCIL OF THE ECCLESIASTICAL PARISH OF

ST PETER’S CHURCH, ARDINGLY Registered Charity no. 1133803

FOR YEAR ENDED 31[st] DECEMBER 2021

CONTENTS

Page 2 Trustees Annual Report 10 Statement of financial receipts and payments 11 Statement of assets and liabilities 12 Notes to the accounts. 18 Report of the independent examiner

Website: www.ardinglychurch.org.uk Incumbent: The Reverend John H Crutchley The Rectory, Church Lane, Ardingly RH17 6UR Bankers: Lloyds Bank, Walthamstow Branch

Page 1

During the year ended 31 December 2021, the following people served as members of the parochial church council ("PCC"):

Incumbent: The Reverend John Crutchley Chairman Ex officio members: The Reverend Christopher Sutton Associate Priest Mr John Witherington Reader Mr Philip Kelly Reader (resigned October 2021) Church Wardens: Mr Nigel Cheater Vice-Chairman Mr John Witherington Representatives on Mr Philip Kelly (Until October 2021) the Deanery Synod: Mrs Caroline Steer (Until October 2021) Elected members: Mrs Caroline Steer Parish Safeguarding Coordinator (until October 2021) Mrs Carol Grossman Mr Stephen Doerr (Until December 2021) Mrs Sally Crutchley (Until October 2021) Mrs Deb Ruse Mrs Jill Veasey Miss Sue Laker Mrs Gina Paul Mr Mervyn James Secretary to the PCC Mrs Jane Taylor Cheater (Safeguarding Coordinator and Parish Safeguarding from October 2021) Coordinator**

St Peter’s Ardingly - Trustees Annual Report for 2021

Our aims and purposes as a charity

Page 2

What we planned to do to achieve our charitable objectives

When planning our activities for the year, our incumbent and the PCC have considered the Charity Commission’s guidance on public benefit and, in particular, the specific guidance on ‘charities for the advancement of religion’.

The PCC has complied with the duty under section 5 of the Safeguarding and Clergy Discipline Measure 2016, fully recognising its duty to have due regard to House of Bishops' guidance on safeguarding children and vulnerable adults.

For this year we discussed and planned the following objectives and activities to fulfil our aims: • Enabling as many people as possible to worship at our church

There were six meetings of the PCC in 2021. Four of the meetings were held in person (with social distancing as appropriate and as required by the Covid pandemic restrictions and regulations of 2020). There were also two meetings held using Zoom. **The church benefits from all of those who give of their time and bring their various gifts and talents to its service through membership of the PCC. However, special mention must be made of Stephen Doerr who died on 9[th] December 2021. He was an outstanding servant of the church and member of the PCC. He served as a church warden for many years and gave generously of his time, wisdom, and friendship. He will be greatly missed by all.

Page 3

What we achieved and how we affected beneficiaries’ lives

Attendance at worship

The Covid pandemic continued to affect church activities in 2021. With a new national lockdown affecting the country in the early part of the year the church building had to lockdown again in January and services in the church building were suspended. However, very many church members were now familiar with the use of ‘Zoom’ and our weekly services immediately returned to a Zoom format with all the prayers, hymns and songs and liturgy being set out on a PowerPoint presentation that was projected through screen share by the service leader to all of those who joined the service. This enabled each person attending to worship as part of a community, knowing that others were worshipping too and allowing the community to see each other, to chat and to enjoy some (albeit limited) fellowship.

This was a key objective in a time of lockdown. The ‘Zoom’ format also allowed family members and friends from across the country to join our worship and enabled some who are no longer able to attend church because of age or infirmity to access services once again. We made great use of Zoom at this time. It allowed us to

offer a Lent course throughout the season of Lent and for prayer groups and home groups to continue to meet and continue their work of prayer, nurture, support and teaching.

Easter is a time at which we often see large numbers of families attending the Good Friday Messy church and many more attending the services on Easter Sunday itself. Sadly, lockdown prevented our holding a ‘Messy Church’ on Good Friday. However, ‘Zoom’ enabled us to provide services for Maundy Thursday and Good Friday and very happily we were then able to return to church for our services on Easter Sunday morning which were very well attended.

Another key objective was to maintain the ‘Zoom’ link to our main Sunday morning service once we had returned to worship in the church building. To this end the necessary permissions were secured via the Diocesan Advisory Committee allowing the installation of a ‘hard-wired’ internet connection. This has provided an excellent internet facility in a Grade One listed fourteenth century building! We have continued with the format of PowerPoint presentations for our main Sunday services using the previously installed audio/visual equipment to project the service in the church. But the internet connection enables us to simultaneously offer the service to those who join us via Zoom. Some choose to use Zoom each week. Others take advantage when ill-health, perhaps, prevents their attending church, and some use it as an opportunity to visit us. All in all, it is now an important tool in our outreach and mission and in the fulfillment of our objective of enabling as many as possible to attend worship at our church.

We also offer the use of a ‘Zoom’ link when arranging funerals and weddings and we have seen this used by family and friends across the country and indeed across the world enabling many to ‘attend’ a funeral or wedding when they would not otherwise have been able to do so.

Page 4

Following the lockdown of 2020 we determined to rethink how we could organize some of our services and so learn the lessons that the lockdown had taught us. Most especially we had learned how well it had worked to hold ‘outdoor’ services in the heart of the village.

In September 2021 we readily accepted an invitation to lead a service on the Recreation Ground in Ardingly and as part of the village’s week-long series of events marking ‘Great Big Green Week’ – very much putting faith into practice as we reflected upon creation and the environment, and the dangers posed to us all by climate change.

We were very pleased once again to be invited by the South of England Showground to hold our Harvest Thanksgiving Service on the Ardingly Showground and as part of their Autumn Fayre and Game Show. And we decided that our main Service of Remembrance and Act of Remembrance should be held once again on the Recreation Ground. This year we were joined once again by the various uniform groups in the village. The numbers who attended the service certainly confirm that the decision to hold the service as we did was welcomed by many in the village.

Alongside of this, the season of remembrance also saw us move our annual ‘All Souls’ service to an outdoor format in the church graveyard. Much time and effort has been expended upon the maintenance of the graveyard and this important space provided a very special location for a service that was well attended. The opportunity to pray, reflect and give thanks whilst surrounded by the graves of those loved, lost, and remembered was commented upon by very many who attended and involved some who would not otherwise attend a church service.

As the season of Advent began and Christmas approached the country was struck by a new variant of the Covid virus which was even more easily transmissible. We had already arranged to hold an open-air Carol and Christingle service around the oak tree in the village which was very well attended and blessed with fine weather on a December evening! Most happily our traditional Carols by Candlelight service was able to go ahead with a

wonderful choir drawn from across the village and our services for Christmas Eve and Christmas Day were held in church.

In a series of sermons in the Autumn we considered again the generosity of God. These are times of rising costs and expenses, and our income has been affected by the pandemic. However, through the financial generosity of many we have been able to increase the sum we pledged to the Diocese of Chichester for the parish share and make gifts to the missionary organizations we support. We are currently awaiting the specification from our architect for the repairs to the west window and stonework, but generous gifts have already been received towards this expenditure and the PCC have designated a legacy received towards this work as well. It is hoped that the work will be able to commence in 2022.

Page 5

There is a regular evening service on the first Sunday of each month entitled ‘Open to God’ which adopts a variety of styles and formats as well as further occasional evening services throughout the year and especially during the seasons of Advent and Lent.

Most of the social activities that we enjoy such as the Harvest Supper and Maundy Thursday meal were curtailed by the Covid restrictions of 2021. At the back of the church, we have a large display board where St. Peter’s CEP School display art in keeping with the church season. This connects families with the church and further enhances the strong links with the school. Again, the continuing pandemic affected the services held in church for and with the school. The school service for Easter was a ‘Zoom’ service and the Summer leavers service was held in the school playground when each leaver was presented with a bible as a gift from the church as has been our practice in each year since 2007. Happily, the school were in church again for Harvest and also for Christmas. Whilst restrictions were in place the weekly whole school assemblies led by the Rector were replaced by an assembly each week with a different class in the school. This worked very well indeed.

Provision of the church building for people to enjoy.

It has always been important to us that the church is available for private prayer not just to the church family but to the wider visiting community. To this end and in normal times the church building is usually open and the many entries in the Visitors’ Book testify to this. Many remark not only how refreshing it is to find an open

church but, also the sense of peacefulness and spirituality the church pervades. Other remarks include the sense of history within; that people of much earlier generations found life and presence there. There are also many comments on and appreciation of the architectural beauty of the building and biblical archaeology. As restrictions have eased the church has been open for at least one day in each week.

The Church Centre has remained largely closed throughout the year, although it has continued to provide a home for the St. Peter’s Pre-School that use it each day and for the dance school that use it each week.

Page 6

Teaching, baptising, and nurturing new and existing believers.

Our church continues to be appreciated by our parishioners and many others, as a space where life events are celebrated with joy and thanksgiving. With the lifting of restrictions we have again been able to celebrate baptism and weddings. There have been four funeral services conducted in the church, two at the crematorium and three burial of ashes.

Most teaching is offered through our weekly sermons which seek to explore God’s word, to apply it, to bridge the context and explain its contemporary significance. This is built upon in home groups. And a large number of the church family have been involved in leading various aspects of worship, lending great encouragement to those involved, as well as the whole congregation.

Evangelism and Outreach.

Outside of the restrictions imposed early in 2021 the pattern of services is now settled around a traditional celebration of Holy Communion using the liturgy of the Book of Common Prayer at 9.00am each Sunday. The 10.30am service follows a monthly pattern of a Morning Praise [Service of the Word] service on the first

Sunday of each month; a service of Holy Communion using the liturgy of Common Worship Order One on the second Sunday; a service of Morning Praise [Service of the Word] on a Third Sunday; and a further service of Holy Communion [Common Worship Order One] on the fourth Sunday which includes each month an opportunity for prayer for healing and wholeness. Where the month includes a fifth Sunday, the main service is now usually a service of Morning Praise [Service of the Word] service. Prior to the lockdown we held some services in the Church Centre so as to utilise its more ‘family-friendly’ facilities. In 2021 and with the continuing pandemic, services were confined to the church building only.

Page 7

Provision of pastoral care for people living in the parish.

The Rector is assisted in the pastoral care for people living in the village by two pastoral care assistants, who have completed a diocesan organized training course and who have been approved in their work by the bishop. In addition, we have a team of church members who give their time and energies caring, listening, and helping people in the church family and wider village community. Throughout the pandemic our ‘At your Service’ scheme that offers practical help and assistance to any in the village who are in need has continued as a part of the wider outreach and care co-ordinated by the Parish Council and other volunteer groups. The church has been pleased to work with and alongside these groups as a further public demonstration of the benefit of our activities.

financial review

Unrestricted incoming and outgoing resources.

The PCC is grateful to be able to record that planned giving via direct debits remained at almost the same level as the previous year 2020. Planned giving via the Parish Giving Scheme saw an increase as more members of the congregation change their method of giving and begin to use the Parish Giving Scheme. This is extremely helpful in managing cash flow and highly efficient in claiming the gift aid income on these gifts.

We have now been able to claim all gift aid owing to date. This amounted to total receipts of £11,945 for the year. It is worth noting that this amount of gift aid received in the year is artificially high as approximately £5,000 of this relates to gifts received in 2020.

The PCC is pleased to be able to report that the legacy of £11,500 from the late David Harris was received this year. After prayerful consideration the PCC unanimously decided to use these funds towards the repair of the west window, seeing this as a fitting tribute to a longstanding and faithful member of St. Peter’s congregation. The funds have been designated accordingly.

Income received via the envelope scheme remained at the same level as in 2019. Ad hoc donations increased, after taking into account changes in a member’s method of giving. We are also beginning to see a greater use of the “tap” machine located by the baptism font as you enter the Church.

With the easing of Covid restrictions the pre-school was able to stay open throughout the year which saw an increase to Centre Letting income compared to 2020.

The total receipts on unrestricted funds received was £ 86,324 which was £32,274 more than 2020. It is important to note, however, that this figure includes both the increased gift aid receipt and legacy as already mentioned.

The PCC remains most grateful for the continued generosity of those who faithfully give to the Church and their resilience in continuing to do so as we continue to emerge from the pandemic.

Sharing the ministry costs of the Diocese of Chichester

The largest expenditure of the PCC was the sum of £48,009 paid to the diocese for our share of all churches’ Parish Ministry Costs. Due to the reduction in income received in 2020 we pledged to 60% of the amount asked by the Diocese. Due to the increased income received during the year we were able to increase this contribution to 65%. The Diocese have expressed their extreme gratitude to Parishes who have been able to contribute an amount greater than their original pledge especially in what remain financially challenging times. Overall unrestricted spend was £67,931 for the year.

Page 8

Restricted Income and Expenditure

Note 10 shows a breakdown of income and expenditure by fund.

The largest expenditure over the year was for the maintenance of the graveyard. A total of £3,172 was spent of which £1,501 was met from general unrestricted funds. The PCC was grateful to receive grants restricted to the upkeep of the graveyard from the Parish Council amounting to £1,000. The remaining costs are met by the church family itself.

A total of £14,000 to date has been contributed for the repairs to the west window thus reflecting the huge generosity of the congregation.

The total value of restricted funds at the end of 2021 was £36,654 (this includes The Burgess Trust Fund of £6,258) an increase of £16,600.

Reserves Policy

It is the policy of St Peter’s to aim to return a surplus in the year and transfer to reserves an amount equal to or less than this surplus. The objective is to provide for future years where a deficit has been returned. Current reserves are £15,000 and the have been maintained for 2021. It is the policy of St Peter’s to invest these funds on a short-term basis with CBF Church of England deposit fund.

Page 9

PAROCHIAL CHURCH COUNCIL OF ST. PETER’S ARDINGLY—1133803

Notes to the Financial Statements

For the year ended 31 December 2021

Statement of Financial Activities

Page 10

PAROCHIAL CHURCH COUNCIL OF ST. PETER’S ARDINGLY—1133803

Balance Sheet

As at 31 December 2021

Approved by the PCC on 26 March 2022 and ratified at the APCM on 10 May 2022.

Page 11

PAROCHIAL CHURCH COUNCIL OF ST. PETER’S ARDINGLY—1133803

Notes to the Financial Statements

For the year ended 31 December 2021

1. Accounting Policies

a) Accounting convention

The financial statements have been prepared, as far as applicable, in accordance with the Church Accounting Regulations 2006, Charity Law, Financial Reporting Standards and the current SORP, Accounting and Reporting by Charities SORP (FRSSE), effective 1[st] January 2015.

The financial statements have been prepared under the historical cost convention as modified by the inclusion of investments at market value and the revaluation of fixed assets. The financial statements include all transactions, assets and liabilities for which the PCC is responsible in law. They do not include the accounts of church groups that owe their affiliation to another body, nor those which are informal gatherings of church members.

b) Funds accounting

Funds held by the PCC are:

Unrestricted funds – general funds which can be used for PCC ordinary purposes.

Restricted funds - i) income from trusts or endowments which may be expended only on those restricted objects provided in the terms of the trust or bequest;

ii) donations or grants received for a specific object or invited by the PCC for a specific object. The funds may only be expended on the specific object for which they were given. Any balance remaining unspent at the end of the year is carried forward as a balance on that fund.

c) Incoming resources

All incoming resources are accounted for on a receipts and payments basis and accounted for gross.

Voluntary Income

Collections are recognised when received.

Planned giving receivable is recognised only when received.

Income tax recoverable on Gift Aid donations is recognised when the tax is recovered. Grants and legacies are recognised when the PCC is legally entitled to the amount due.

Income from investments

Dividends are accounted for when due and payable. Interest entitlements are accounted for as they accrue.

All other income

All other income is recognised when it is received.

Gains and losses on investments

Realised gains are recognised when the investment is sold. Unrealised gains and losses are accounted for on revaluation on 31 December.

d) Resources used

Resources expended are accounted for on a receipts and payments basis and are accounted for gross.

Grants

Grants and donations are accounted for when paid over, or when awarded where the award creates a binding obligation to the PCC.

Church Activities

The diocesan parish contribution is accounted for when paid. Any parish contribution unpaid at 31 December is provided for in these accounts as an operational (though not legal) liability and is shown as a creditor in the balance sheet.

Page 12

PAROCHIAL CHURCH COUNCIL OF ST. PETER’S ARDINGLY—1133803

Notes to the Financial Statements

For the year ended 31 December 2021

e) Fixed Assets

Tangible Fixed Assets

Consecrated and beneficed property of any kind is excluded from the accounts by s.10(2)(a) of the Charities Act 2011.

Movable church furnishing held by the Vicar and Churchwardens on special trust for the PCC and which require a faculty for disposal, are accounted as inalienable property unless consecrated. They are listed in the church’s inventory which can be inspected but are not included in the accounts. For other property acquired prior to 2000 there is insufficient cost information available and therefore such assets are not valued in the accounts. Individual items acquired since 2000 have been capitalised in the accounts and depreciated over their useful economic life (see note (d)).

All expenditure on consecrated or beneficed buildings and individual items costing under £5,000 are written off on the year they were incurred.

Depreciation

Depreciation is calculated to write down the cost of tangible fixed assets, excluding freehold properties, over their expected useful life. The rates generally applicable are:

Fixture and fittings 25% straight line Computer equipment 30% straight line

No depreciation is provided on freehold property as it is the PCC’s policy to maintain these assets in a continual state of sound repair. The useful economic life of these assets is so long and residual values as high that any depreciation would not be material. These assets will be subject to annual impairment reviews. Provision will be made if there has been any permanent diminution in value.

Investments

Investments are stated at market value at the balance sheet date.

f) Current Assets

Amounts owing to the PCC at 31 December in respect of fees, rents or other income are shown as debtors less provision for amounts that may prove uncollectable. Short-term deposits include cash held on deposit either with the CBF Church of England Funds, or at the bank.

Page 13

PAROCHIAL CHURCH COUNCIL OF ST. PETER’S ARDINGLY—1133803

Notes to the Financial Statements

Analysis of Income

For the year ended 31 December 2021

Page 14

PAROCHIAL CHURCH COUNCIL OF ST. PETER’S ARDINGLY—1133803

Notes to the Financial Statements

Analysis of Expenditure

For the year ended 31 December 2021

Page 15

PAROCHIAL CHURCH COUNCIL OF ST. PETER’S ARDINGLY—1133803

Notes to the Financial Statements

For the year ended 31 December 2021

4 Staff Costs

No-one was employed by the PCC during the year and there were no transactions in respect of PCC members, or persons closely connected to them or other related persons.

5 Analysis of transfer between funds

See Note 10.

6 Fixed Assets

a) Tangible Fixed Assets




Cost or Valuation

At 1 January 2021

Additions/disposals/revaluations

At 31 December 2021


Depreciation

At 1 January 2021

Provided in year

At 31 December 2021


Net Book Value


At 31 December 2021


At 31 December 2020
 Freehold Land and
Buildings


Church Equipment

Total
2019
£

£

£
150,913.83

1.00

150,914.83
-

-

-
150,913.83

1.00

150,914.83





-

-

-
-

-

-
-

-

-






150,913.83


1.00


150,914.83

150,913.83


1.00


150,914.83

As a freehold building, according to the PCC accounting policies, the value of the church centre is not subject to depreciation.

The church centre was valued for insurance purposes at £834,482 at 31[st] December 2021 although the building is carried on the balance sheet at its cost. The contents are insured for £48,143. Note that the estimated rebuilding costs exclude VAT because the building qualifies under VAT Notice 708 as a listed building used for a "relevant charitable purpose.

b) Investments

Investments






Market value at 1 January 2021

Increase in market value


Market value at 31 December 2021
 Total
2021
£
4,593.66
657.15

5,250.81

An investment is held by the Diocesan Board of Finance (G L Burgess Trust) as CBF Investment Fund (Income) Shares the income from which is restricted to be used for the maintenance of church notice boards or similar communication-related items.

Page 16

PAROCHIAL CHURCH COUNCIL OF ST. PETER’S ARDINGLY—1133803

Notes to the Financial Statements

For the year ended 31 December 2021

For the period 01 January 2021 to 31 December 2021

7 Analysis of Net Assets by Fund






Fixed assets for church use

Investment fixed assets

Current assets

Current liabilities

Long term liabilities


At 31 December 2021

Unrestricted
Funds
Designated
Funds

Restricted Funds
Endowment
Funds
Total
Funds
2021

£

£

£

150,914.83
-
-
-
150,914.83

-
-
6,258.74
-
6,258.74

30,182.26
15,000.00
28,388.71
-
73,570.97

-
-
-
-
-

-
-
-
-
-


181,097.09

15,000.00

34,647.45

-

230,744.54

8 Debtors There were no debtors 9 Creditors There were no creditors

10 Fund movement summary

Fund

Village discretionary fund
General fund
Youth Worker fund
Church centre upgrade fund
Mission Fund
Other restricted funds
Burgess Trust fund
General reserves
Church Centre Capital

At 31 December 2021

Breakdown of other restricted
funds
Graveyard maintenance
Flowers
Church building/maintenance

Total Other Restricted

Breakdown of Burgess Trust
Fund
Investment – To remain in place
Interest available for restricted use

Total Burgess Trust Fund		 Fund balances
brought forward
Incoming
Resources

Outgoing
resources
Transfers
Gains and
losses
Fund balances
carried forward
£
£
£
£
£
£
500.00
-
100.00
-
-
400.00
11,789.13
86,324.76
69,938.35
-
-
28,175.54
7,411.12
-
-


7,411.12
3,346.82
-
-
-
-
3,346.82
344.49
-
-
-
-
344.49
2,974.71
17,588.75
1,770.46
-
-
18,893.00
5,467.85
133.74
-
-
657.15
6,258.74
15,000.00
-
-
-
-
15,000.00
150,914.83
-
-
-
-
150,914.83

197,748.95

104,047.25

71,708.81

-

657.15

230,744.54












181.71
1,488.75
1,670.46
-
-
0.00
383.00
-
-
-
-
383.00
2,410.00
16,100.00
-
-
-
18,510.00

2,974.71

17,588.75

1,670.46

-

-

18,893.00












4,593.66
-
-
-
657.15
5,250.81
874.19
133.74
-
-
-
1,007.93

5,467.85

133.74

-

-

657.15

6,258.74

Page 17

Examiner’s report 2021

The Independent Examiner’s Report

The Independent examiner’s report to the PCC of St Peters’ Ardingly

I report on the accounts of the PCC for the year ended 31 December 2021, which are set out above.

Respective responsibilities of the PCC and the examiner

As members of the PCC you are responsible for the preparation of the accounts; you consider that the audit requirement of the Church Accounting Regulations and section 144(2) of the Charities Act 2011 (‘the 2011 Act’) do not apply.

It is my responsibility to:

Basis of this report

My examination was carried out in accordance with the General Directions given by the Charity Commission and to be found in the Church guidance, 2013 edition. That examination includes a review of the accounting records kept by the PCC and a comparison of the accounts with those records. It also includes considering any unusual items or disclosures in the accounts and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a “true and fair view” and the report is limited to those matters set out in the statement below.

Independent examiner’s statement

In connection with my examination, no matter has come to my attention:

Date – 22 March 2022 Matthew Hunt MPH & Associates Delta House Bridge Road Haywards Heath West Sussex RH16 1UA

Page 18

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