THE PAROCHIAL CHURCH COUNCIL OF THE ECCLESIASTICAL PARISH OF THE HEAVITREE TEAM MINISTRY (CHARITY COMMISSION REGISTRATION NUMBER 1133800)
ACCOUNTS
YEAR ENDED 31 DECEMBER 2020
THE PAROCHIAL CHURCH COUNCIL OF THE ECCLESIASTICAL PARISH OF HEAVITREE IN THE HEAVITREE TEAM MINISTRY
YEAR ENDED 31 DECEMBER 2020
CONTENTS
| Page | |
|---|---|
| Annual Report | 1 - 4 |
| Independent Examiner's Report | 5 |
| Statement of Financial Activities | 6 |
| Balance Sheet | 7 |
| Notes to the Financial Statements | 8 - 21 |
THE PAROCHIAL CHURCH COUNCIL OF THE ECCLESIASTICAL PARISH OF THE HEAVITREE TEAM MINISTRY
ANNUAL REPORT FOR THE YEAR ENDING 31 DECEMBER 2020
The PCC of the Parish of Heavitree with St Paul's, Exeter (the major part of the Benefice of "Heavitree and St Mary Steps") is registered as a Charity with the charitable object of promoting in the ecclesiastical parish the whole mission of the Church, pastoral, evangelistic, social and ecumenical.
The parish unites three churches: St Michael & All Angels, the ancient Parish Church of Heavitree; St Lawrence's, sited in an area of mainly suburban estates; and St Paul's, which was demolished in 2009. In addition, the Team has some responsibility for St Clare's, the chapel attached to the Livery Dole Almshouses.
Church addresses: St Michael’s Church, Church Street, Heavitree, Exeter EX2 5EH
St Lawrence's Church, Lower Hill Barton Road, Exeter EX1 3EH
Membership of the PCC:
Members of the PCC are ex officio, elected by the Annual Church Meeting or co-opted. During the year 2020 the following served as members of the PCC, those indicated # are also registered as Charitable Trustees:
| Clergy: | # Prebendary Robin Eastoe, Team Rector* - until 31 July 2020 |
|---|---|
| # The Rev Jolyon Seward, Team Vicar, St Lawrence's | |
| # The Rev Alexander Hobbs* | |
| # The Rev Andrew Johnson* | |
| Churchwardens: | # Mrs Julia Forward* |
| # Mr Ed Heeley* | |
| Deanery Synod | # Mrs Alice Ford (St Michael’s)* (to October 2020) |
| Representatives: | # Miss Susan Illing (St Michael’s)* |
| # Mrs Ruth Laird* (to October 2020) | |
| # Mrs Margaret Latham* (to October 2020) | |
| # Mr Richard May (St Lawrence’s) (to October 2020) | |
| # Mr Paul Tapp (from October 2020) | |
| Representative on | |
| General Synod: | # Mrs Emma Gregory |
| Elected members: | # Mrs Anne Byrne (2022) # Mrs Gill Jenkins (2023) |
| # Mrs Sandra Mutton (2021) # Mr Matt Lear (2022) |
|
| # Mr Steve Purchase (2021) # Mr Jon Leach (2023) |
|
| Co Opted member: | Mrs Helen Adam (to October 2020) |
| St Lawrence's | # Mr Philip Niblett |
| Representatives: | # Mr Robert Durman |
| St Paul's Representative: # Mrs Margaret Courtney plus vacancy |
|
| Stewardship Recorders: # Mr Richard May and Mr Jim Pilkington (but not on the PCC) |
Electoral Roll Officer: Vacancy
[1]
THE PAROCHIAL CHURCH COUNCIL OF THE ECCLESIASTICAL PARISH OF THE HEAVITREE TEAM MINISTRY
ANNUAL REPORT FOR THE YEAR ENDING 31 DECEMBER 2020
ORGANISATIONAL STRUCTURE:
A subsidiary Council or Committee serves the interests of each of the three churches:-
St Michael's Committee : Drawn from members of the PCC, as shown above by *.
St Lawrence's District Council : Elected at the St Lawrence’s Church Annual Meeting, as confirmed by the APC Meeting.
St Paul's District Council : Elected at the St Paul’s Church Annual Meeting, as confirmed by the APC Meeting.
All three bodies report regularly to the PCC.
PCC COMMITTEES:
Standing Committee (as legally required): Consists of Team Rector, Churchwardens, District Wardens, Treasurer, Secretary, co-opting as required. Has the power to transact business and make decisions between PCC meetings. During the interregnum, the committee is chaired by Mrs Julia Forward. Frs Jolyon Seward and Alex Hobbs have been appointed members by the PCC.
Finance Committee : Consists of Team Rector, Churchwardens, District Wardens, PCC Treasurer and Treasurers of DCCs and PCC Secretary (ex officio),co-opting as required. Oversees the financial affairs of the PCC, reviewing income and expenditure, drawing up budgets and forming policy for approval by the PCC. During the interregnum, the committee is chaired by Mrs Julia Forward. Frs Jolyon Seward and Alex Hobbs have been appointed members by the PCC.
Friends of Heavitree Parish Church Committee : Concerned with the development and activity of the "Friends of Heavitree Parish Church"; plan their fund-raising and decide on use of their resources as approved by the PCC. The Friends have taken on financial responsibility for maintenance of the churchyard.
Youth : While there is no formal committee structure, youth leaders aim to meet regularly to oversee progress and plan development of this important part of church life.
CHURCH MEMBERSHIP (ELECTORAL ROLL) 2020
The Electoral Roll was revised in 2020 and the number of people on our Electoral Roll at the Annual Meeting held in October was 181 (165 in 2019).
REVIEW OF ACTIVITY IN 2020
2020 has been the year which no one expected. In one sense both a lot and not a lot has happened.
2019 ended with Frs Robin, Jolyon and Alex, with representatives from St Lawrence’s attending a ‘Leading your church into growth’ (LYCiG) course led by the Bishop of Burnley in Newton Abbott. There was much enthusiasm generated at this event which taught us, based on evidence, that churches of all traditions can grow. Although the PCC received an enthusiastic report from the delegates, the pandemic prevented any progress in terms of sharing what had been learnt and making plans for the future growth of the parish.
In January Fr Robin announced that he would retire at the end of July. Fr Robin came to Heavitree 2008 and recently he celebrated the fortieth anniversary of his ordination to the priesthood, a ministry which spanned curacies in Great Ilford and Walthamstow, and incumbencies in Barkingside, Leigh-on-Sea and Exeter. He was training incumbent to seven curates, served as rural dean, school governor, Diocesan Synod member, and was installed as a prebendary of Exeter.
[2]
THE PAROCHIAL CHURCH COUNCIL OF THE ECCLESIASTICAL PARISH OF THE HEAVITREE TEAM MINISTRY
ANNUAL REPORT FOR THE YEAR ENDING 31 DECEMBER 2020
26 March 2020 was as significant day when the Government issued the Heath Protection (Coronavirus) Regulations and placed, perhaps, the most significant restrictions on our lives in most people’s memory. The pandemic and associated lockdown has been a time of great loss for many, both in terms of lives lost and socio-economic consequences with its associated health concerns, such as mental health and postponed treatment. As far as our parish life was concerned, places of worship were ordered to close, other than for funerals and providing essential services, such as food banks, and gatherings were forbidden. Despite these restrictions, the work of the parish continued as far as was possible. The Mass continued to be celebrated in the parish church on Sundays, but without a congregation, and by livestream from our clergy’s homes. And Fr Robin took to his personal Facebook account to live-stream morning and evening prayer. While technology does not give us reliable statistics in terms of when and how people participated, but we do know that his ministry was appreciated by many when we were not allowed to leave our homes. We are immensely grateful, too, to Rob Durman who coordinated a twicedaily parish email circulating news and devotional resources. This was no small task and was greatly appreciated.
4 July was another significant day when public worship could recommence. The date, happily, coincided with Fr Robin’s last Sunday before his retirement, so we able to gather again to worship and to say farewell to him. Our parishioners have given generously towards a retirement gift and we plan to hold a social event to mark his retirement when we’re allowed.
The regulations which remained in place throughout the rest of 2020 continued to restrict our activities, mostly in terms of hospitality and social events. Notwithstanding that, the measures we have put in place in our churches have meant that were able to adapt.
Due to the limit on the number of attendees, nearly all planned weddings have been postponed. In October, we were pleased to celebrate the wedding of Emma and Philip, from our own parish at which the Bishop of Ebbsfleet officiated. At the Parish Mass the following day, Bishop Jonathan pronounced the nuptial blessing. Coincidentally, this was the last marriage entered into our parish marriage registers prior to the change in marriage law expected in May 2021. We were also pleased to welcome the bishop to administer the sacrament of confirmation earlier that month.
Understandably, people have been nervous about returning to church. The number attending has been about a third of what we might normally expect. As we came to understand more about the virus and limiting its spread we were able to resume our normal pattern of weekly worship. Harvest Festival was celebrated at St Michael’s with a combined Mass of the 9:30 and 10:30 congregations who were generous in their donations to Exeter Food Bank. For Christmas it was necessary to limit the number of people attending our more popular services and the Christingle and Crib services were ticketed with a limit of 100 tickets each. Due to its popularity, we held two crib services to allow more people to attend.
As part of his training, Fr Alex undertook a placement, beginning in March, at All Saints, Notting Hill, and St Michael and All Angels, Ladbroke Grove, in the Diocese of London. While the pandemic has caused disruption to curates’ formation, and the appointment of clergy generally, the Bishop of Crediton has confirmed that Fr Alex has satisfactorily completed the requirements for incumbent-status ministry, which means that he is now looking for a new appointment to move forward in his ministry.
A major topic this year has been the appointment of Fr Robin’s successor. The appointment process is governed by the Patronage (Benefices) Measure 1986. This sets out time frames and allows for the appointment of parish representatives who will assist the Heavitree Patronage Board in making the appointment. However, the Bishop of Exeter, on the advice of the Archdeacon of Exeter, placed a restriction on the patrons’ right of presentation which means that no appointment of a Team Rector can take place until that restriction is lifted. Despite this, the PCC needed to prepare for advertising the post as and when the restriction was lifted. Fr Alex, in conjunction with the churchwardens, and the churchwardens of St Mary Steps, consulted the parish in July and prepared a draft document for discussion by the PCC at its November meeting.
Sadly, 2020 has also been marked with the deaths of some significant figures in our parish life, former churchwardens and clergy among them: Fr Eric Illing, Joyce Thomas, Margaret Eveleigh and John Cowler.
[3]
THE PAROCHIAL CHURCH COUNCIL OF THE ECCLESIASTICAL PARISH OF THE HEAVITREE TEAM MINISTRY
ANNUAL REPORT FOR THE YEAR ENDING 31 DECEMBER 2020
During the year, the PCC carried out all necessary health and safety work within both churches. The PCC continues to comply with their duties with the Safeguarding and Clergy Discipline Measure 2016 to have due regard to matters relating to the safeguarding of children and vulnerable adults. They have had safeguarding training and also agreed a policy for the safe recruitment of volunteers.
We continue to use the Parish website and Facebook pages to keep our wider community informed of our activities.
Limited services resumed in July, but many parishioners are still isolating so attendance is still lower than usual. The lack of church services, funerals in church, and postponed weddings has led to a fall in income compared to 2019. We are grateful for the generosity and support of our parishioners who have continued to donate during this challenging period. Unfortunately, due to the timing of lockdown the fundraising highlights of the year – notably the Autumn Fair, but also coffee mornings at St Paul's and St Lawrence's - had to be cancelled. We have also lost income from our hall lettings this year. To save money, our youth and community worker was furloughed during the summer via the Government’s Coronavirus Job Retention Scheme. We are in the fortunate position of having sufficient reserves to see us through this period of uncertainty although, if it continues, we may need to make changes. Looking forward to 2021 we are hoping that we will be able to hold our Autumn Fair and are already taking bookings for weddings and of our community facilities. We are also using this opportunity to encourage change from envelope giving and standing order donations to the Parish Giving Scheme which would have limited the financial impact of the church closing.
What must we be thinking about as we move forward?
As the vaccination programme and immunity increases in the United Kingdom, we can look forward to beginning many of our activities again. But we should recognise that some people will be more cautious: for example, some may be reluctant to return to receiving communion in both kinds. Our financial situation must be addressed: we can’t carry on spending what we have without any plans to generate income. We must develop plans for growth and to deepen faith and fellowship in all our congregations. We must continue to reach out to our local community. Finally, we must not be driven by anxiety, but by faith and hope, that the Holy Spirit will guide us and our new rector as we establish God’s kingdom of peace and justice in Heavitree.
On behalf of the PCC.
Susan Illing PCC Secretary 26 May 2021
Julia Forward Churchwarden
Ed Heeley Churchwarden
[4]
INDEPENDENT EXAMINER'S REPORT TO THE MEMBERS OF
THE PAROCHIAL CHURCH COUNCIL OF THE ECCLESIASTICAL PARISH OF HEAVITREE IN THE HEAVITREE TEAM MINISTRY
This report on the financial statements of the Parochial Church Council of the Ecclesiastical Parish of the Heavitree Team Ministry (referred to as the PCC) for the year ended 31 December 2020, which are set out on pages 6 to 21, is in respect of an examination carried out in accordance with the Church Accounting Regulations 2011 (“the Regulations”) and Section 145 of the Charities Act 2011 (“the Act”).
Respective Responsibilities of Trustees and Examiner
As the members of the PCC you are responsible for the preparation of the financial statements. You consider that the audit requirement of the Regulations and section 145 of the Act do not apply and that an independent examination is needed. It is my responsibility to:-
-
examine the accounts under Section 145 of the Act;
-
to follow the procedures laid down in the general Directions given by the Charity Commission (under section 145(5)(b) of the Act; and
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to state whether particular matters have come to my attention.
Basis of Independent Examiner’s Report
My examination was carried out in accordance with the General Directions given by the Charity Commission and found in the Church Guidance 2006 edition, issued by the Finance Division of the Archbishops' Council. That examination includes a review of the accounting records kept by the PCC and a comparison of the accounts with those records. It also includes considering any unusual items or disclosures in the financial statements and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a “true and fair view” and the report is limited to those matters set out in the statement below.
Independent Examiner’s Statement
In connection with my examination, no matter has come to my attention:
-
(1) which gives me reasonable cause to believe that in any material respect the requirements
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to keep accounting records in accordance with section 130 of the Act; and
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to prepare accounts which accord with the accounting records and comply with the requirements of the Act and the Regulations have not been met, or
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(2) to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.
Signed:……………………………………..
M Melksham FCCA Bush & Co Limited Chartered Accountants 2 Barnfield Crescent Exeter Devon EX1 1QT
Dated: 26/05/2021
[5]
THE PAROCHIAL CHURCH COUNCIL OF THE ECCLESIASTICAL PARISH OF HEAVITREE IN THE HEAVITREE TEAM MINISTRY
STATEMENT OF FINANCIAL ACTIVITIES YEAR ENDED 31 DECEMBER 2020
| Expendable | Expendable | ||||||||
|---|---|---|---|---|---|---|---|---|---|
| Unrestricted | Restricted | Endowment | Total Funds | Unrestricted | Restricted | Endowment | Total Funds | ||
| Note | Funds | Funds | Fund | 2020 | Funds | Funds | Fund | 2019 | |
| £ | £ | £ | £ | £ | £ | £ | £ | ||
| INCOME AND ENDOWMENTS FROM | |||||||||
| Donations and legacies | 2a | 71,340 | 21,578 | - | 92,918 | 74,099 | 2,971 | - | 77,070 |
| Other trading activities | 2b | 1,334 | 602 | - | 1,936 | 8,054 | 1,263 | - | 9,317 |
| Investments | 2c | 18,692 | - | - | 18,692 | 19,558 | - | - | 19,558 |
| - | - | ||||||||
| Charitable Activities | 2d | 13,158 | 775 | - | 13,933 | 24,661 | 3,940 | - | 28,601 |
| - | - | ||||||||
| Other Income | 2e | 1,989 | - | - | 1,989 | 586 | - | - | 586 |
| __ | __ | __ | __ | __ | __ | __ | __ | ||
| TOTAL INCOME AND ENDOWMENTS | 106,513 | 22,955 | - | 129,468 | 126,958 | 8,174 | - | 135,132 | |
| __ | __ | __ | __ | __ | __ | __ | __ | ||
| EXPENDITURE ON | |||||||||
| Raising Funds | 3a | - | 66 | - | 66 | 101 | 40 | - | 141 |
| Charitable Activities | 3b | 149,993 | 6,089 | - | 156,082 | 156,868 | 56,476 | - | 213,344 |
| __ | __ | __ | __ | __ | __ | __ | __ | ||
| TOTAL EXPENDITURE | 149,993 | 6,155 | - | 156,148 | 156,969 | 56,516 | - | 213,485 | |
| __ | __ | __ | __ | __ | __ | __ | __ | ||
| NET GAINS/(LOSSES) ON INVESTMENTS | (412) | - | - | (412) | 469 | - | - | 469 | |
| NET INCOME/(EXPENDITURE) | (43,892) | 16,800 | - | (27,092) | (29,542) | (48,342) | - | (77,884) | |
| TRANSFERS BETWEEN FUNDS | 13 | (695) | 695 | - | - | (5,059) | 5,059 | - | - |
| __ | __ | __ | __ | __ | __ | __ | __ | ||
| NET MOVEMENT IN FUNDS | (44,587) | 17,495 | - | (27,092) | (34,601) | (43,283) | - | (77,884) | |
| TOTAL FUNDS BROUGHT FORWARD | 250,732 | (17,279) | 87,936 | 321,389 | 285,333 | 26,004 | 87,936 | 399,273 | |
| __ | __ | __ | __ | __ | __ | __ | __ | ||
| TOTAL FUNDS CARRIED FORWARD | 206,145 | 216 | 87,936 | 294,297 | 250,732 | (17,279) | 87,936 | 321,389 | |
| __ | __ | __ | __ | __ | __ | __ | __ |
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THE PAROCHIAL CHURCH COUNCIL OF THE ECCLESIASTICAL PARISH OF HEAVITREE IN THE HEAVITREE TEAM MINISTRY
BALANCE SHEET AS AT 31 DECEMBER 2020
| Note £ FIXED ASSETS Tangible Fixed Assets 4 Investments 5 CURRENT ASSETS Debtors 6 5,189 Bank Current Account 69,158 Bank Deposit Account 196,235 _ 270,582 _ LIABILITIES Creditors: Amounts falling due within one year 7 4,089 _ NET CURRENT ASSETS TOTAL ASSETS LESS CURRENT LIABILITIES Creditors: Amounts falling due after more than one year 8 TOTAL NET ASSETS FUNDS 13 Unrestricted Income Funds – General Unrestricted Income Funds - Designated Total Unrestricted Income Funds Restricted Income Funds Expendable Endowment Fund ................................. ........................ ... Mrs Julia Forward Churchwarden Vice chairman On behalf of Church Council |
2020 £ £ 2,402 25,402 _ 27,804 7,693 78,152 238,973 _ 324,818 _ (33,392) _ 266,493 _ 294,297 _ - _ 294,297 _ 49,590 156,555 _ 206,145 216 87,936 _ 294,297 _ |
2019 £ 5,075 25,814 _ 30,889 291,426 _ 322,315 _ (926) _ 321,389 _ 70,754 179,978 _ 250,732 (17,279) 87,936 _ 321,389 _ |
|---|---|---|
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Date:
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THE PAROCHIAL CHURCH COUNCIL OF THE ECCLESIASTICAL PARISH OF HEAVITREE IN THE HEAVITREE TEAM MINISTRY
NOTES TO THE FINANCIAL STATEMENTS YEAR ENDED 31 DECEMBER 2020
1. ACCOUNTING POLICIES
General
The financial statements have been prepared in accordance with the Accounting and Reporting by Charities: Statement of Recommended Practice (Charities SORP FRS 102), Financial Reporting Standard 102 (FRS 102) and the Charities Act 2011. Assets and liabilities are initially recognised at historical cost or transaction value unless otherwise stated in the relevant accounting policy note(s).
The PCC meets the definition of a public benefit entity under FRS 102.
The financial statements have been prepared on a going concern basis as there are no material uncertainties about the charity's ability to continue operating.
Funds
General funds represent the funds of the PCC that are not subject to any restrictions regarding their use and are available for application on the general purposes of the PCC. Funds designated for a particular purpose by the PCC are also unrestricted.
Restricted funds represent the funds of the PCC that are restricted for a particular purpose.
The accounts include all transactions, assets and liabilities for which the PCC is responsible in law. They do not include the accounts of church groups that owe their main affiliation to another body nor those that are informal gatherings of Church members.
Incoming Resources
Voluntary Income
Collections are recognised when received by or on behalf of the PCC.
Planned giving receivable under gift aid is recognised only when received.
Income tax recoverable on gift aided donations is recognised when the income is recognised.
Grants, including grants for the purchase of fixed assets, are recognised in full in the statement of financial activities in the year in which they are receivable. Legacies to the PCC are accounted for as income once the representatives of the estate have advised the amount receivable whether received as a pecuniary or residuary bequest or subject to a life tenancy. Assets received by way of legacies are included as legacy income at market value on the date of transfer.
Activities for generating funds
Funds raised by the fete, garden party and similar events and the sale of books and magazines are accounted for gross.
Incoming resources from charitable activities
Rental income from the letting of church premises is recognised when the rent is due.
Fees from weddings and funerals are recognised when received.
Income from schools in relation to youth worker sessions is recognised when the sessions are run.
Income from Investments
Dividends and interest are accounted for when receivable.
Gains and Losses on Investments
Realised gains or losses are recognised when investments are sold.
Unrealised gains or losses are accounted for on revaluation of investments at 31 December.
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THE PAROCHIAL CHURCH COUNCIL OF THE ECCLESIASTICAL PARISH OF HEAVITREE IN THE HEAVITREE TEAM MINISTRY
NOTES TO THE FINANCIAL STATEMENTS YEAR ENDED 31 DECEMBER 2020
1. ACCOUNTING POLICIES (continued)
Resources Used
Expenditure is included on an accruals basis.
Grants
Grants and donations are accounted for when paid over, or when awarded, if that award creates a binding obligation on the PCC.
Diocesan Parish Share
The diocesan quota or parish share is accounted for when payable.
Costs of Generating Funds
Includes those costs incurred by the PCC in relation to the generation of income.
Charitable Expenditure
Comprises those costs incurred by the PCC in the delivery of its activities and services for its beneficiaries.
Governance Costs
Includes those costs associated with meeting the constitutional and statutory requirements of the PCC.
Fixed Assets
Consecrated Land and Buildings and Movable Church Furnishings
Consecrated and beneficed property is excluded from the accounts by s10(2) of the Charities Act 2011.
No value is placed on movable church furnishings held by the churchwardens on special trust for the PCC and which require a faculty for disposal since the PCC considers this to be inalienable property. All expenditure incurred during the year on consecrated or benefice buildings and movable church furnishings, whether maintenance or improvements, is written off as expenditure in the SOFA and separately disclosed.
Depreciation
Equipment that exceeds £500 is capitalised and depreciated. Depreciation is calculated to write off the cost of fixed assets on a straight line basis over their effective useful lives as follows:
Equipment 20% on cost
Investments
Investments are valued at market value at 31 December. All investments are within the UK.
Debtors
Debtors are included at the settlement amount due. Prepayments are valued at the amount prepaid.
Cash at bank and in hand
Cash at bank and in hand includes cash and short term highly liquid investments with a short maturity of three months or less from the date of opening of the deposit.
Creditors
Creditors are recognised where the charity has a present obligation arising from a past event that will probably result in the transfer of funds to a third party and the amount due to settle the obligation can be measured or estimated reliably. Creditors are recognised at their settlement amount.
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THE PAROCHIAL CHURCH COUNCIL OF THE ECCLESIASTICAL PARISH OF HEAVITREE IN THE HEAVITREE TEAM MINISTRY
NOTES TO THE FINANCIAL STATEMENTS YEAR ENDED 31 DECEMBER 2020
1. ACCOUNTING POLICIES (continued)
Financial Instruments
The charity only has financial assets and liabilities of a kind that qualify as basic financial instruments. Basic financial instruments are initially recognised at transaction value and subsequently measured at their settlement value.
Consolidation of Accounts
These financial statements include the activity of St Lawrence's and St Paul's and have been prepared on a consolidated basis.
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THE PAROCHIAL CHURCH COUNCIL OF THE ECCLESIASTICAL PARISH OF HEAVITREE IN THE HEAVITREE TEAM MINISTRY
DETAILED STATEMENT OF FINANCIAL ACTIVITIES INCOME YEAR ENDED 31 DECEMBER 2020
| Expendable | |||||||
|---|---|---|---|---|---|---|---|
| Restricted | Restricted | Endowment | Total | Total | |||
| Unrestricted | Funds | Funds | Fund | Funds | Funds | ||
| Funds | St Michael's | St Lawrence | St Michael's | 2020 | 2019 | ||
| £ | £ | £ | £ | £ | £ | ||
| INCOME AND ENDOWMENTS FROM | |||||||
| 2a | Donations and Legacies | ||||||
| Planned Giving | 49,266 | 413 | - | - | 49,679 | 48,768 | |
| Gift Aid Tax Refunds | 6,925 | - | - | - | 6,925 | 11,960 | |
| Loose Plate Collections | 3,336 | - | - | - | 3,336 | 6,949 | |
| Donations | 3,749 | 1,165 | - | - | 4,914 | 8,523 | |
| Grants | 5,064 | 20,000 | - | - | 25,064 | 870 | |
| Legacies | 3,000 | - | - | - | 3,000 | - | |
| __ | __ | __ | __ | __ | __ | ||
| 71,340 | 21,578 | - | - | 92,918 | 77,070 | ||
| __ | __ | __ | __ | __ | __ | ||
| 2b | Other Trading Activities | ||||||
| Fund Raising | 1,334 | 602 | - | - | 1,936 | 9,317 | |
| __ | __ | __ | __ | __ | __ | ||
| 2c | Investments | ||||||
| Dividends | 1,417 | - | - | - | 1,417 | 1,458 | |
| Bank and Building Society Interest | 1,150 | - | - | - | 1,150 | 1,975 | |
| Rent from Land and Buildings | 16,125 | - | - | - | 16,125 | 16,125 | |
| __ | __ | __ | __ | __ | __ | ||
| 18,692 | - | - | - | 18,692 | 19,558 | ||
| __ | __ | __ | __ | __ | __ |
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THE PAROCHIAL CHURCH COUNCIL OF THE ECCLESIASTICAL PARISH OF HEAVITREE IN THE HEAVITREE TEAM MINISTRY
DETAILED STATEMENT OF FINANCIAL ACTIVITIES INCOME YEAR ENDED 31 DECEMBER 2020
| Restricted Restricted Expendable Unrestricted Funds Funds Endowment Funds St Michael's St Lawrence Fund £ £ £ £ 2d Charitable Activities Church Hall Lettings 3,169 - - - Parish Magazine Sales 522 - - - Fees for Weddings and Funerals 8,467 - - - Chaplaincy fees 1,000 - - - Fees for Youth Worker - 775 - - Concert services - - - - _ _ _ _ 13,158 775 - - _ _ _ _ 2e Other Income Sundry Income/Refunds 1,989 - - - _ _ _ _ TOTAL INCOME 106,513 22,955 - - |
Total Funds 2020 £ 3,169 522 8,467 1,000 775 - _ 13,933 _ 1,989 __ 129,468 |
Total Funds 2019 £ 10,639 2,229 10,284 1,000 3,940 509 _ 28,601 _ 586 __ 135,132 |
|---|---|---|
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THE PAROCHIAL CHURCH COUNCIL OF THE ECCLESIASTICAL PARISH OF HEAVITREE IN THE HEAVITREE TEAM MINISTRY
DETAILED STATEMENT OF FINANCIAL ACTIVITIES EXPENDITURE YEAR ENDED 31 DECEMBER 2020
| Expendable | |||||||
|---|---|---|---|---|---|---|---|
| Restricted | Restricted | Endowment | Total | Total | |||
| Unrestricted | Funds | Funds | Fund | Funds | Funds | ||
| Funds | St Michael's | St Lawrence | St Michael's | 2020 | 2019 | ||
| £ | £ | £ | £ | £ | £ | ||
| EXPENDITURE ON | |||||||
| 3a | Raising Funds | ||||||
| Costs of Fund Raising | - | 66 | - | - | 66 | 141 | |
| _ | _ | _ | _ | _ | _ | ||
| 3b | Charitable Activities | ||||||
| Giving to Missions & Charities | |||||||
| (Note 12) | 1,282 | - | - | - | 1,282 | 530 | |
| Parish Share | 80,102 | - | - | - | 80,102 | 80,415 | |
| Clergy Expenses | 991 | - | - | - | 991 | 1,440 | |
| Telephone | 1,681 | - | - | - | 1,681 | 1,607 | |
| Church Running Expenses | |||||||
| Gas and Electricity | 4,106 | - | - | - | 4,106 | 5,930 | |
| Water | 1,626 | - | - | - | 1,626 | (981) | |
| Insurance | 7,498 | - | - | - | 7,498 | 6,980 | |
| Church Maintenance & Equipment | 8,581 | - | - | - | 8,581 | 58,249 | |
| Cleaning | 80 | - | - | - | 80 | 182 | |
| Organ/Piano Tuning | 326 | - | - | - | 326 | 639 | |
| Music & Choir | 2,159 | - | - | - | 2,159 | 5,721 | |
| Upkeep of Services | 672 | - | - | - | 672 | 1,370 | |
| Upkeep of Churchyard | - | 4,560 | - | - | 4,560 | 3,060 |
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THE PAROCHIAL CHURCH COUNCIL OF THE ECCLESIASTICAL PARISH OF HEAVITREE IN THE HEAVITREE TEAM MINISTRY
DETAILED STATEMENT OF FINANCIAL ACTIVITIES EXPENDITURE YEAR ENDED 31 DECEMBER 2020
| Expendable Restricted Restricted Endowment Unrestricted Funds Funds Fund Funds St Michael's St Lawrence St Michael's £ £ £ £ 3b Charitable Activities (continued) Hall Running Expenses Gas & Electric 858 - - - Insurance 860 - - - Water 585 - - - Hall maintenance 114 - - - Other Expenses Messy Church - - - - Library expenses 684 - - - Salary – Youth worker (Note 9) 24,534 - - Youth centre insurance - 115 - - Youth centre telephone - 538 - - Youth centre electricity - 551 - - Youth expenses - 266 - - Administration 1,760 - - Fees paid to Diocese 4,778 - - Bank Charges 261 - - Home Mission 147 - - Computer costs - - - Depreciation 3,207 59 - - Miscellaneous Expenses 598 - - - Finance lease interest 103 - - - Independent Examination 2,400 - - - _ _ _ _ 149,993 6,089 - - _ _ _ _ TOTAL EXPENDITURE 149,993 6,155 - - |
Total Funds 2020 £ 858 860 585 114 - 684 24,534 115 538 551 266 1,760 4,778 261 147 - 3,266 598 103 2,400 _ 156,082 _ 156,148 |
Total Funds 2019 £ 999 849 565 2,073 40 771 24,519 693 659 527 1,092 2,907 4,373 423 297 700 3,208 913 194 2,400 _ 213,344 _ 213,485 |
|---|---|---|
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THE PAROCHIAL CHURCH COUNCIL OF THE ECCLESIASTICAL PARISH OF HEAVITREE IN THE HEAVITREE TEAM MINISTRY
NOTES TO THE FINANCIAL STATEMENTS YEAR ENDED 31 DECEMBER 2020
4. FIXED ASSETS
| 4. | FIXED ASSETS | |||
|---|---|---|---|---|
| Equipment | Equipment | |||
| St Michael's | St Lawrence | Total | ||
| £ | £ | £ | ||
| COST | ||||
| At 01.01.2020 | 7,641 | 17,555 | 25,196 | |
| Additions | 594 | - | 594 | |
| _ | _ | _ | ||
| At 31.12.2020 | 8,235 | 17,555 | 25,790 | |
| _ | _ | _ | ||
| DEPRECIATION | ||||
| At 01.01.2020 | 5,289 | 14,832 | 20,121 | |
| Charge for the Year | 1,588 | 1,679 | 3,267 | |
| _ | _ | _ | ||
| At 31.12.2020 | 6,877 | 16,511 | 23,388 | |
| _ | _ | _ | ||
| NET BOOK VALUE | ||||
| As at 31 December 2020 | 1,358 | 1,044 | 2,402 | |
| _ | _ | _ | ||
| As at 31 December 2019 | 2,352 | 2,723 | 5,075 | |
| _ | _ | _ | ||
| 5. | INVESTMENTS | |||
| Market Value | Gain/(Loss) on | Market Value | ||
| At 31.12.19 | on Revaluation | At 31.12.20 | ||
| £ | £ | £ | ||
| 8.00% Treasury Stock 2021 | 16,431 | (1,060) | 15,371 | |
| COIF Income Shares | 127 | 8 | 135 | |
| CBF C of E Investment Fund | 9,256 | 640 | 9,896 | |
| _ | _ | _ | ||
| TOTALS | 25,814 | (412) | 25,402 | |
| _ | _ | _ |
6. DEBTORS
| Gift Aid Other debtors Prepayments |
2020 £ 3,653 - 1,536 _ 5,189 _ |
2019 £ 3,904 2,107 1,682 _ 7,693 _ |
|---|---|---|
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THE PAROCHIAL CHURCH COUNCIL OF THE ECCLESIASTICAL PARISH OF HEAVITREE IN THE HEAVITREE TEAM MINISTRY
NOTES TO THE FINANCIAL STATEMENTS YEAR ENDED 31 DECEMBER 2020
7. CREDITORS: AMOUNTS FALLING DUE WITHIN ONE YEAR
| Other Creditors Accruals Parish Share Finance Lease |
2020 £ 503 2,660 - 926 _ 4,089 _ |
2019 £ 7,936 3,834 20,106 1,516 _ 33,392 _ |
|---|---|---|
8. CREDITORS: AMOUNTS FALLING DUE AFTER MORE THAN ONE YEAR
| Finance Lease more than 1 year but less than 5 years 9. STAFF COSTS Gross wages Employer’s pension Average number of employees |
2020 £ - _ 2020 £ 24,000 534 _ 24,534 _ 1 __ |
2019 £ 926 _ 2019 £ 24,000 519 _ 24,519 _ 1 __ |
|---|---|---|
There were no employees with salaries above £60,000.
10. FUNDS HELD ON BEHALF OF OTHER CHARITIES
The PCC collected the sum of £1,191 (2019: £858) on behalf of other charities during the period. At the year end a total of £50 (2019: £140) was due to be paid over.
11. RELATED PARTY TRANSACTIONS
No remuneration directly or indirectly out of the funds of the church was paid or payable for the year to any members of the Parochial Church Council or to any person or persons known to be connected with any of them.
No trustee has received reimbursement for services provided to the PCC during the year. The clergy are paid by the Diocese from the Diocesan Common Fund paid by each parish. During the year, none of the trustees were reimbursed expenses for carrying out trustee duties.
There were no other related party transactions during the year.
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THE PAROCHIAL CHURCH COUNCIL OF THE ECCLESIASTICAL PARISH OF HEAVITREE IN THE HEAVITREE TEAM MINISTRY
NOTES TO THE FINANCIAL STATEMENTS YEAR ENDED 31 DECEMBER 2020
12. GIVING TO MISSIONS AND CHARITIES
These payments were made to other charities by the PCC in line with its charitable objectives.
| Devon Air Ambulance Exeter Foodbank Christian Aid Age UK Toilet Twinning Children’s Society Yemen Appeal Rainbow Living FORCE Cancer Charity Aroha House Exeter Leukaemia Fund Headway Exeter Mencap Royal British Legion Dene Court Nursing Home ICE St Petrock’s |
2020 £ 22 87 362 172 104 335 200 - - - - - - - - - - __ 1,282 ____ |
2019 £ 25 113 - - - - - 29 20 22 15 16 32 53 160 18 27 __ 530 ____ |
|---|---|---|
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THE PAROCHIAL CHURCH COUNCIL OF THE ECCLESIASTICAL PARISH OF HEAVITREE IN THE HEAVITREE TEAM MINISTRY
NOTES TO THE FINANCIAL STATEMENTS YEAR ENDED 31 DECEMBER 2020
13. MOVEMENT IN FUNDS
| Current year | Balance at | Incoming | Outgoing | Gains and | Transfers | Balance at |
|---|---|---|---|---|---|---|
| 1 Jan 2020 | Resources | Resources | (Losses) | Between funds | 31 Dec 2020 | |
| £ | £ | £ | £ | £ | £ | |
| UNRESTRICTED | ||||||
| General | 70,754 | 101,136 | (122,088) | (412) | 200 | 49,590 |
| Designated | ||||||
| Hall renovation | 75,000 | - | - | - | - | 75,000 |
| Youth | 55,585 | 4,764 | (24,534) | - | (695) | 35,120 |
| Building and repairs | 39,177 | - | (2,687) | - | - | 36,490 |
| St Michael’s | ||||||
| Library | 728 | 513 | (684) | - | (200) | 357 |
| Needy | 4,092 | - | - | - | - | 4,092 |
| St Lawrence | ||||||
| Audio | 4,390 | 100 | - | - | - | 4,490 |
| Flowers | 15 | - | - | - | - | 15 |
| Altar | 991 | - | - | - | - | 991 |
| __ | __ | __ | __ | __ | __ | |
| Total unrestricted | 250,732 | 106,513 | (149,993) | (412) | (695) | 206,145 |
| RESTRICTED | ||||||
| Friends of Heavitree Parish Church | 2,721 | 2,180 | (4,685) | - | - | 216 |
| Toilet/South porch | (20,000) | 20,000 | - | - | - | - |
| WASP Project | - | 775 | (1,470) | - | 695 | - |
| __ | __ | __ | __ | __ | __ | |
| (17,279) | 22,955 | (6,155) | - | 695 | 216 | |
| ENDOWMENT | ||||||
| St Michael’s expendible endowment | 87,936 | - | - | - | - | 87,936 |
| __ | __ | __ | __ | __ | __ | |
| TOTAL FUNDS | 321,389 | 129,468 | (156,148) | (412) | - | 294,297 |
| __ | __ | __ | __ | __ | __ |
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THE PAROCHIAL CHURCH COUNCIL OF THE ECCLESIASTICAL PARISH OF HEAVITREE IN THE HEAVITREE TEAM MINISTRY
NOTES TO THE FINANCIAL STATEMENTS YEAR ENDED 31 DECEMBER 2020
13. MOVEMENT IN FUNDS (Continued)
| MOVEMENT IN FUNDS (Continued) | ||||||
|---|---|---|---|---|---|---|
| Prior year | Balance at | Incoming | Outgoing | Gains and | Transfers | Balance at |
| 1 Jan 2019 | Resources | Resources | (Losses) | Between funds | 31 Dec 2019 | |
| £ | £ | £ | £ | £ | £ | |
| UNRESTRICTED | ||||||
| General | 74,917 | 124,472 | (130,729) | 469 | 1,625 | 70,754 |
| Designated | ||||||
| Hall renovation | 75,000 | - | - | - | - | 75,000 |
| Youth | 78,715 | - | (24,519) | - | 1,389 | 55,585 |
| Building and repairs | 47,000 | - | - | - | (7,823) | 39,177 |
| St Michael’s | ||||||
| Library | 321 | 1,428 | (771) | - | (250) | 728 |
| Needy | 4,092 | - | - | - | - | 4,092 |
| St Lawrence | ||||||
| Audio | 4,032 | 1,058 | (700) | - | - | 4,390 |
| Flowers | 56 | - | (41) | - | - | 15 |
| Altar | 1,200 | - | (209) | - | - | 991 |
| __ | __ | __ | __ | __ | __ | |
| Total unrestricted | 285,333 | 126,958 | (156,969) | 469 | (5,059) | 250,732 |
| RESTRICTED | ||||||
| Friends of Heavitree Parish Church | 3,629 | 2,129 | (3,037) | - | - | 2,721 |
| Toilet/South porch | 22,369 | 220 | (50,412) | - | 7,823 | (20,000) |
| Flowers | 6 | 20 | (26) | - | - | - |
| Music | - | 70 | (70) | - | - | - |
| Cross | - | 1,375 | - | - | (1,375) | - |
| WASP Project | - | 4,360 | (2,971) | - | (1,389) | - |
| __ | __ | __ | __ | __ | __ | |
| 26,004 | 8,174 | (56,516) | - | 5,059 | (17,279) | |
| ENDOWMENT | ||||||
| St Michael’s expendible endowment | 87,936 | - | - | - | - | 87,936 |
| __ | __ | __ | __ | __ | __ | |
| TOTAL FUNDS | 399,273 | 135,132 | (213,485) | 469 | - | 321,389 |
| __ | __ | __ | __ | __ | __ |
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THE PAROCHIAL CHURCH COUNCIL OF THE ECCLESIASTICAL PARISH OF HEAVITREE IN THE HEAVITREE TEAM MINISTRY
NOTES TO THE FINANCIAL STATEMENTS YEAR ENDED 31 DECEMBER 2020
13. MOVEMENT IN FUNDS (Continued)
Designated Funds
A Hall Renovation Fund of £75,000 has been designated to restore and refurbish the church hall which, is in need of urgent repair, in order to bring it back into use by the congregation and community. Necessary works include repairs to the interior and exterior in addition to the creation of disabled access.
A Youth Fund of £75,000 was designated in 2017 to cover the cost of the youth worker’s salary for 3 years. The carried forward balance on this fund is £35,120 as a transfer was made from the St Paul’s Pounds in 2018 after donors agreed to lift the restriction on this fund. The transfer totalled £27,603.
A Building and Repairs Fund of £47,000 was designated to pay for future capital expenditure and repairs to the church building, including the shortfall from the restricted fund in the development of the South Porch to provide a toilet with disabled access. This work was completed in 2019, and a £20,000 grant was received this year towards the work. £7,823 was transferred last year to cover the deficit after allowing for the £20,000 grant. The carried forward balance is now £36,490.
There are two designated funds for St Michael’s included in the unrestricted funds. The Library fund is to support the Heavitree Friendly Library project. The Needy fund has been established to give money to the needy. The balance on these two funds at the year-end is £4,449.
There are three small designated funds for St Lawrence church for flowers, altar and audio which have a balance of £5,496 carried forward.
The total in designated funds carried forward is £156,555.
Restricted Funds
The funds are established for the following purposes:
Friends of Heavitree Parish Church
To raise funds for the upkeep of the churchyard at St Michael's.
Toilet/South Porch
To raise funds for the purpose of converting the south porch into a toilet at St Michael’s. The work was carried out last year. There was a grant received this year £20,000 towards the work, and the balance was covered last year by the Building and Repairs designated fund.
WASP Project
To raise funds for and support the youth work carried out by the Wonford & St Paul’s Youth & Community Project.
Endowment Fund
The Sherwood Endowment Fund was established in 2006 from the PCC's interest in the revaluation of 10 Sherwood Close that was held by the Diocese. The income arising is expendable at the discretion of the PCC and it is proposed to be used for future capital projects. The balance carried forward is £87,936.
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THE PAROCHIAL CHURCH COUNCIL OF THE ECCLESIASTICAL PARISH OF HEAVITREE IN THE HEAVITREE TEAM MINISTRY
NOTES TO THE FINANCIAL STATEMENTS YEAR ENDED 31 DECEMBER 2020
13. ANALYSIS OF NET ASSETS BETWEEN FUNDS
| Current year Unrestricted Restricted Endowment £ £ £ Fixed assets Tangible fixed assets 2,402 - - Investments 25,402 - - Net current assets 178,341 216 87,936 _ _ _ 206,145 216 87,936 _ _ _ Prior year Unrestricted Restricted Endowment £ £ £ Fixed assets Tangible fixed assets 5,075 - - Investments 25,814 - - Net current assets 220,769 (17,279) 87,936 Creditors falling due in more than one year (926) - - _ _ _ 250,732 (17,279) 87,936 |
Total £ 2,402 25,402 266,493 _ 294,297 _ Total £ 5,075 25,814 291,426 (926) _ 321,389 |
|---|---|
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