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EBC Charity Commission Report Jan 2021-Jan 2022
Emmanuel Baptist Church Swanage Jan 2021-Dec 2021
Our Purposes and Aims
The Church operates under its Articles of Faith and Church Constitution and is a member church of the Old Baptist Union and is affiliated to the Southern Counties Baptist Association which sits within The Baptist Union of Great Britain.
The principal purpose of the Church is the advancement of the Christian faith according to the principles of the Baptist denomination.
To achieve this purpose, we aim to provide the following services:
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Christian activities to all age groups, to include people with disabilities and to other charities and voluntary bodies.
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We endeavour to make grants to individuals and other organisations, provide buildings, facilities, and open space and to provide services, advocacy, advice, and information.
Ensuring our Activities Deliver our Aims
We have complied with the duty in section 4 of the Charities Act 2011 to have due regard to public benefit guidance published by the Commission when reviewing our aims and objectives and in planning our future activities.
Emmanuel Baptist Church was founded in 1905 and moved to 1 Howard Road, Swanage in 1921. In 2013 it relocated to its new church building in Victoria Avenue. It is the policy of the church to co-operate wherever possible with other Christians in Swanage and across the Isle of Purbeck in advancing Christ's Kingdom in the town and area. Every church member is encouraged to carefully read the churches doctrinal basis and constitution which are set out in detail in the Articles of Faith and Constitution. These were originally drawn up and agreed in 1935, revised by the Church Membership and agreed by the Old Baptist Union in August 2014. Copies are available on request from either the Minister or the Church Administrator. Included with this statement are the guidelines for the administration of the local church.
Restrictions on Activities
In January 2021 under Government advice due to the Coronavirus pandemic the church’s normal and regular activities, including corporate worship gatherings and other organised events and groups continued to be curtailed. However, the church has continued to function and adapted to this situation and ‘stream’ our Sunday and a mid-week worship services on the internet, having updated our equipment. This will now become a regular feature of the church’s on-going ministry ‘online’ to reach a wider community. We have also stayed connected with our congregation and members with telephone calls, zoom meetings and through social media outlets. The small group network within the church, Life Groups, have provided essential care and aspects of community otherwise impossible to meet. With the
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EBC Charity Commission Report Jan 2021-Jan 2022
easing of restrictions, we have gradually re-established in person gatherings both on Sundays and week day activities. Also, the building is again being used by community groups.
Our Objectives
The main objectives for the year were:
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a) To create and/or establish a wide range of events and activities that will serve the needs of the church and wider community.
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b) To release appropriately gifted people into full-time and part-time roles, to help develop and implement the trust's plans.
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c) To ensure full use of the building facilities and complete key works for the benefit of both the Church and the wider community.
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d) Provide ongoing development and training as appropriate for staff and volunteers
Strategies for Achieving our Objectives
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a) To steer the church through the retirement of our Minister and plan for the process of appointing his successor.
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b) To engage with the wider Baptist Family
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c) To work with the wider Church community through "Swanage Churches Together", to meet the needs of the wider community of Swanage and Purbeck avoiding duplication.
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d) To provide a range of attractive age-specific programmes, to run alongside the Sunday morning service d) To fully support and engage with the joint churches’ initiative in Swanage ‘The Wave Youth and Children’s Ministry’ via "Wave Youth" and "Wave Kids".
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e) To continue resourcing the "Wave Youth " initiative in particular with our full-time Youth Minister, taking ownership for developing and delivering a Swanage-wide programme for young people aged 11-18 years along with other ‘Wave’ team members and Trustees.
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f) To provide office and administrative support to ‘Wave Kids’ and the Children’s Ministry Leader.
Significant Activities Contributing to the Achievements of these Objectives
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a) For the church to become a full member of the Baptist Union of Great Britain.
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b) Play a leading role within ‘Swanage Churches Together’, helping set the vision and plans and organising and hosting events.
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c) Training and support for volunteers, equipping them to take their part in the life of the church.
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d) Engaging with church members and regular attendees to develop a long-term vision for the work of the church.
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e) An ongoing training and support programme is in place for Life Group Leaders.
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f) Formal appraisal for staff members on a regular 1-2-1 meeting with their line manager.
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EBC Charity Commission Report Jan 2021-Jan 2022
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g) The Church Centre hosts a range of regular non-church, public events including Pilates classes, Memory Cafe run by Age UK, two Community Choirs and other musical groups, Knitting Group and Art and Crafts groups.
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h) The Church Centre hosts regular events for children and young people across Swanage, in association with ‘The Wave’, as well as our own Sunday groups. There is "Remix", where young people can learn to play musical instruments and perform, sing in a band and operate PA equipment and "Rooted" which is a young person's Bible based discussion group. Wave Kids run a ‘Notelets’ session for preschool children.
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i) Continuing to develop two gardens, a safe garden for younger children and parents and a quiet garden for everyone to enjoy.
Measures used to Assess the Achievement of Objectives
The Church reviews its aims, objectives, and activities on a regular basis, through the following ways:
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Twice a Month Leadership/Trustee meetings
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Quarterly congregational meetings.
The way the Church normally operates is clearly set out in our Articles of Faith and Church Constitution.
Achievements and Performance
During the year the Church has made significant progress including:
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a) The placement of a student for 2019-21 from Moorlands Bible College as part of their Applied Theology degree training course, to lead and facilitate a variety of activities and pioneer new areas of church ministry. This year’s student graduated with a first-class Honours degree.
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b) A full programme for youth is in place, attendance levels are good and growing in line with expectation. When unable to meet in person this continued online.
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c) Unable to hold our Christmas Tree Festival this year we erected a ‘Tree of Remembrance’ outside the building, with the involvement of the local Funeral Directors, and members of the church, the community and all the Swanage Care Homes were invited to tie a ribbon onto the tree in memory of a loved one. A Lights of Love Remembrance service was also held to which everyone was invited. An outside Carol Service was held in the Car Park of the church as we aimed to reach out into the community where unmasked singing was permissible.
Plans for Future Periods
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General
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Continue the search for a new Minister, to maintain and support the Church’s ongoing vision and ministry.
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Continue to provide a focus on the communities living in the immediate geographical area of the church.
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EBC Charity Commission Report Jan 2021-Jan 2022
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To continue to provide a ministry and place of renewal and encouragement for those who visit the town whilst on holiday.
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To continually train, develop and equip volunteers and staff members.
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To continue to develop the use of the café area for the community needs such as the Monday Pop-In for people who live alone or those who care for a family member living with dementia.
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To continue creating and establishing a wide range of events and activities that will serve the needs of the Church and wider community.
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To maintain and develop the Church Centre building and facilities to maximise its appropriate use and enable the trust's plans to be delivered.
Long Term Goals
To serve and meet the needs of the church and the wider community to effect significant change across Swanage and Purbeck.
To secure and release necessary resources to achieve the Trust's plans
To increase awareness, educate and encourage relevant action to be taken, to care for our world and help combat climate change and sustainability of our planet. We have links to Sustainable Swanage Community Group.
Sustainability
The Church has maintained its income from offerings.
Reserves Policy
By nature, the Church relies totally on the generosity of its members to keep the charity financially sound. As such, we therefore have no specific reserves policy. The trustees do however strive to maintain a month end bank balance equal to at least three month's cost of salaries.
Structure Governance and Management
The charity is run on the dependency of its Articles of Faith and Church Constitution.
Guidelines for the Administration of the Local Church
Organisational Structure
The charity is run by the minister and a Leadership Team (Trustees) made up of volunteers. The full Leadership Team meet twice a month to discuss and determine ongoing matters and policy.
There is a quarterly meeting whereby all members of the Church are invited to attend to discuss and approve matters and policies and an Annual General Meeting.
There are eight trustees on the Leadership team as from September 2021. There are currently four Land and Property trustees who are appointed and agreed by the Church who are the official custodians of the land and property held for the purposes of the church, whose decisions are subject to the approval and agreement of the Leadership
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EBC Charity Commission Report Jan 2021-Jan 2022
Team and subsequently the church. The day-to-day administration of the Church is overseen by the Minister, Treasurer, Church Administrator and Leadership Team. Finally, there are teams of volunteer helpers who contribute to the pastoral and administrative work of the Church.
Recruitment and Appointment of Trustees
The trustees and officers named on the legal and administrative information page have served throughout the year except where otherwise stated.
Appointment of Minister(s)
A minister shall be appointed by an 80% majority vote at a Church Meeting but only after having agreed the Articles of Faith and Constitution of the Church and having gained the unanimous approval of the Leadership Team. The quorum for such a Church Meeting shall be 60% of the membership, not including those hospitalized, housebound and living or working away at the time. During the appointment process a Moderator (a Baptist minister who knows the Church and has its confidence) may be invited to take the chair at interviews and Church meetings.
Appointment of Officers
Leadership members are elected by the church members in church meetings. Nominations for the leadership should be submitted to the minister/leadership team for approval and then placed before the church meeting. A 60% majority of the voting members shall ensure their election. The quorum needed to make such appointments to the leadership shall be 30% of the membership, which will not include members who are living or working away at the time of the meeting. All members, before casting their votes are asked to seek earnestly the mind of Christ in prayer. The number of officers may vary according to need but should not normally exceed 10% of the membership. Leaders will serve for a term of three years, after which they may stand for re-election. At the end of a second three-year term of office they cannot be re-elected until a period of one year has elapsed.
Other Appointments
All other appointments shall be determined annually by the decision of the Church Meeting.
Risk Management
The trustees have a risk management strategy which comprises:
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An annual review of the risks the charity may face.
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The establishment of systems and procedures and policies to mitigate those risks identified in the plan.
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The implementation of procedures designed to minimise any potential impact on the charity should those risks materialise.
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The financial performance of the charity is regularly reviewed by a financial team and the trustees at its monthly meetings.
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EBC Charity Commission Report Jan 2021-Jan 2022
Responsibilities of the Trustees
The trustees are responsible for preparing the Trustees' Report and the financial statements in accordance with applicable laws and regulations.
The trustees are required under the Charities Act 2011 to prepare financial statements for each financial year which give a true and fair view of the charity's financial activities during the year and of its position at the end of the year. In preparing financial statements giving a true and fair view, the trustees should follow best practice and:
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select suitable accounting policies and apply them consistently.
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make judgements and estimates that are reasonable and prudent.
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state whether applicable accounting standards and statements of recommended practice have been followed, subject to any material departures disclosed and explained in the financial statements.
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prepare the financial statements on the going concern basis unless it is inappropriate to presume that the charity will continue.
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put in place safeguarding policies, procedure, and training.
The trustees have complied with the duty in Section 4 of the Charities Act 2011 to have due regard to public benefit guidance published by the Charity Commission when reviewing our aims and objectives and in planning our future activities.
The trustees are responsible for maintaining proper accounting records which disclose with reasonable accuracy at any time the financial position of the charity and to enable them to ensure that the financial statements comply with applicable laws and regulations. The trustees are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.
Legal and Administrative information
The trustees who served during the year were as follows:
Land and Property Trustees
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Stuart White
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Margaret Dalton
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Janet Norley
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Caroline Powell
Church Trustees
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Rev. Mark Hatto (Minister) – until July 2021
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Alison Snell (Worship)
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David Norley (Property)
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Janet Norley (Administration)
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Jo White (World Mission and Discipleship)
Page 6 / 7
EBC Charity Commission Report Jan 2021-Jan 2022
-
Richard Docherty (Youth Minister)
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Adam Garnish (Finance/Treasurer)
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Ian Snell (Information Technology)
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Helen Rochelle (Safeguarding and Discipleship)
Church Administrator - Janet Norley
Treasurer - Adam Garnish
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