## **Trustees’ annual report (including Directors’ report) for the period** ## **From: 1 April 2020** ## **To: 31 March 2021** **Charity name: OSCARs** **Charity registration number:** 1133716 ## **Company number:** ## **Objectives and activities** ||SORP
reference|| |---|---|---| |Summary of the purposes of
the charity as set out in its
governing document|Para 1.17|The Charity's objects are
3.1 To provide the necessary facilities for the
daily care, recreation and education of
children of primary school age outside
school hours and during school holidays.
3.2 To advance the education and training of
persons in the provision of such care,
education and recreational facilities.| |Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or services
identified in the accounts.|Para 1.17
and 1.19|Provision of childcare for children of primary
school age.| |Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit|Para 1.18|OSCARs trustees, in making decisions
about our activities have had due regard to
the commission's public benefit guidance
when exercising any powers or duties to
which the guidance is relevant.| ## **Additional information (optional)** You may choose to include further statements where relevant about: ||SORP
reference|| |---|---|---| |Policy on grant making|Para 1.38|| |Policy on social investment
including program related
investment|Para 1.38|| |||| |Contribution made by
volunteers|Para 1.38|| |---|---|---| |Other||| ## **Achievements and performance** ||Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.|Para 1.20||**ACHIEVEMENTS FOR 2020-21**
The year 2020-21 and into 2021-22 has
been greatly affected by COVID-19 and the
closures of schools during March to June
2020 and Jan to March 2021.
Under a new manager, who started in Sept
2020, OSCARS has nevertheless continued
to deliver before and after school care and
Holiday club to our families and gained new
families from the local area to use our
services in Summer 2021.
As the country recovers further from COVID-
19, term-time places from the waiting list
have largely been filled and OSCARS is now
back at near capacity for term-time spaces,
providing a more reliable source of revenue
for OSCARS.
In 2021, we invested in a new website and
on-line booking system to make it easier for
parents to use OSCARS and for the
manager and Committee to improve the
system of financial planning and budgeting.
We have established a new “hang-outs” club
for Years 4-6 which gives them an
alternative space at OSCARS and dedicated
staff and resources aimed at this older age-
group.
We have installed a new sensory tent in the
main OSCARS building to help care for
children with additional needs. Our summer
programme this year was found to be our
best and most exciting yet with very high
take-up on some days with activities such as
Inflatables day and trips to local attractions.
OSCARS has made a £5k contribution to the
Bark Area renovation on the school site
which we aim to cover through Committee
fundraising efforts over the next 5 years.| |---|---|---|---|---| We have received financial support from Frampton Cotterell Parish Council for a major roof repair to the OSCARS building in early 2021, and support with buying equipment to establish the new Hangouts club for Years 4-6. Ongoing repairs and maintenance to the building and kitchen equipment has also been required during 2020-21 and into 202122 such as the replacement of hot water heaters in the kitchen and childrens’ washrooms and the installation of a new fridge. OSCARS is now also registered as a CIO with Charities Commission and the Committee is in the process of registering this entity with OFSTED. Once these registrations are complete, OSCARS will transition over to these CIO governance structures. **Priorities for 2022** We are currently drafting a 5 year business plan for OSCARS which will set out its strategic objectives and will incorporate plans to make improvements to the Building and eventually for a replacement new building. A revised Diocese agreement between OSCARS and FCCE Governors is due to be signed during 2022 maintaining access for OSCARS to use its current grounds and building in co-operation with the School. We are aiming to complete the move to the CIO which was agreed at the 2019 AGM, - which will offer the Trustees of OSCARS some protection from financial liability. OSCARS committee will hold fundraising events during the year to help cover our contribution to the renovation of the Bark Area play equipment. **Additional information (optional)** You may choose to include further statements where relevant about: |Achievements against
objectives set|Para 1.41|| |---|---|---| |Performance of fundraising
activities against objectives
set|Para 1.41|OSCARS committee will be fundraising over
the coming years to cover the costs of a £5k
contribution to a larger installation of play
equipment at FCCE school in summer 2021.| |||An initial £175 has been raised during 2021
from a car boot sale and fruit sales with
further events planned as COVID restrictions
are eased.| |---|---|---| |Investment performance
against objectives|Para 1.41|| |Other||| ## **Financial review** |Review of the charity’s
financial position at the end
of the period|Para 1.21||**Income**– Income for 2020-21 has fallen to
£83,741 which is a fall of 30%. This includes
receipt of around £25k from Government
and other grants to support our financial
viability while in lock-down and suffering
from a lack of demand for out of school club
places.
**Expenditure**. Expenditure fell to £109,456,
a 6% fall. Payroll costs – our biggest item of
expenditure – were broadly the same as the
previous year due to extra staff hours being
required to manage separate “bubbles” of
children across multiple rooms at School and
applying appropriate playscheme staff/child
ratios.
A loss of £25,865 was recorded for FY 2020-
21, reducing our cash reserves by this
amount.
The cash position at OSCARS has improved
during 2021-22 as child numbers have
recovered slowly during the year and fee
income has improved and become more
stable. However, given the additional 1-off
contribution made to new school play
equipment and a large credit owed to a
family which has been settled, it is likely that
a small loss will also be made in 2021-22,
with small surpluses projected for
subsequent years, under current operating
conditions.| |---|---|---|---| |Statement explaining the
policy for holding reserves
stating why they are held|Para 1.22||| |Amount of reservesheld|Para1.22||| |Reasons for holding zero|Para 1.22||| |reserves||| |---|---|---| |Details of fund materially in
deficit|Para 1.24|| |Explanation of any
uncertainties about the
charity continuing as a going
concern|Para 1.23|| |**Additional information (optional)**
You may choose to include further statements|**Additional information (optional)**
You may choose to include further statements|where relevant about:| |---|---|---| |The charity’s principal
sources of funds (including
any fundraising)|Para 1.47|Sources of revenue in the form of parents’
fees are reviewed every year and increases
of 2-5% were made in session prices from
September 2021. The sibling discount was
also reduced from 15% to 12%.| |Investment policy and
objectives including any
social investment policy
adopted|Para 1.46|| |A description of the principal
risks facing the charity|Para 1.46|| |Other||| ## **Structure, governance and management** |Description of charity’s
trusts:||| |---|---|---| |Type of governing document:
for example,trust deed,
memorandum and articles of
association etc|Para 1.25|Constitution| |How is the charity
constituted?
for example limited company,
unincorporated association,
CIO|Para 1.25|Unincorporated Association| |Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees|Para 1.25|The Charity in general meeting shall elect
the Management Committee Officers and
the other Trustees.| |||| **Additional information (optional)** You may choose to include further statements where relevant about: **----- Start of picture text -----**
Policies and procedures
adopted for the induction and Para 1.51
training of trustees
The charity’s organisational Para 1.51
structure and any wider
network with which the
charity works
Relationship with any related Para 1.51
parties
Other
**----- End of picture text -----**
## **Reference and administrative details** |Charity name|**OSCARS**| |---|---| |Other name the charity uses|| |Registered charity number|1133716| |Charity’s principal address|The Terrapin
Frampton Cotterell C of E School
Rectory Road
Bristol
South Gloucestershire| ## **Names of the charity trustees who manage the charity** |1
2
3
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5
6
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8|**Trustee name**|**Office (if any)**|**Dates acted if not for**
**whole year**|**Name of person (or body)**
**entitled to appoint trustee**
**(if any)**| |---|---|---|---|---| ||Rebecca Russell|Chair|Appointed 2021 AGM|| ||Lindsay Vine-
Smyth|Vice Chair|Appointed 2021 AGM|| ||Vacant|Treasurer||| ||Elisa Allen|Vice-Treasurer|Appointed 2021 AGM|| ||Rachael De’Ath|Buildings Manager|Appointed 2017 AGM|| ||Vicky Houselander|Safeguarding officer|Appointed 2020 AGM|| ||Hannah Hornig|FCCE Head Teacher
representative|Appointed 2021 AGM|| ||Nicola Kumi|Secretary|Appointed 2020 AGM|| |9
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20|Sharon Fifield||Appointed 2021 AGM|| |---|---|---|---|---| ||Alison Sullivan||Appointed 2021 AGM|| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| – Corporate trustees names of the directors at the date the report was approved **Director name** Name of trustees holding title to property belonging to the charity **Trustee name Dates acted if not for whole year** ## **Funds held as custodian trustees on behalf of others** Description of the assets held in this capacity Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for safe custody and segregation of such assets from the charity’s own assets ## **Additional information (optional)** ## **Names and addresses of advisers (optional information)** ## **Type of Name Address adviser** **Name of chief executive or names of senior staff members (optional information)** ## **Exemptions from disclosure** Reason for non-disclosure of key personnel details ## **Other optional information** ## **Declarations** **The company has taken advantage of the small companies’ exemption in preparing the report above.** **The trustees declare that they have approved the trustees’ report (including directors’ report) above.** **Signed on behalf of the charity’s trustees/directors** **Signature(s)** Rebecca Russell **Full name(s)** Rebecca Marie Russell **Position (for example** Chair **Secretary, Chair, etc) Date** 26th January 2022 OUT OF SCHCX)L AND RECREATION SCHEME FINANCIAL ACCOUKts 1 April 2020 to 31 Marth 2021 I have examined the accounting records of the dub and confirni that the proper accountinE records have been kepL l ￿rt1fythat the financial 5tstements set out on pages 2 to 4 have been properly prepared from the accounting records and that rbothing has cometo my attention which Elves cause for concern. Robert West Date: -i.£0* OSCARS Statement of Financial Activitses for the year ending 31 March 2021 2021 2020 Income Fees Fund Rai￿ng Govemment and Other Grants Charity DLYoti Bank Interest Other 58,(H3 118,n6 67 594 83.741 119,319 Expenditure Payroll cc6ts Eiectrtcity and Water Insurance Telephone, TV and Intwnet PiJ5tage, Printing, Staa, AdvertisiTr4 aThJ PR and Refreshments Transwrt. Entrance Fees and Entertainmwt Craft arKI Play Equipm•it Building & Garden Repairs & Renvwals, Fumi Pr0fe55irrf￿I Fee5 {Ofsted) AccountaThy Honorarium Subscriptions, Training arKI Fees Bank Fees and Charges Donation to FCCE Cleaning. Clothing and SuThlries 94.935 1.621 96.515 1.917 1,032 1.394 418 2,654 1,594 3,T79 1,155 1.551 4,232 624 11x1 1(M) 112 159 350 1.385 (109.456) (116.550) NEf INCOMING RESOURCES 25.714 2.769 Depreciation (151) {151) NEf PROFITJ(LOSS) (25.865) 2.618 Balan￿ Sheet as at 31 Mar(h 2021 2021 2020 155 45263 67.319 55.2rJ 82.253 Petty cash 112.582 138.296 Current Liabilities Crediiof5 NET CLIRRENT ASSET5 111737 138.602 11L737 138.602 Notes to the AccO￿ts for the year endirq 31 Marth 2021 10 2021 2020 25.572 424J 1.514 1.257 31.olf 31.011 30,7os 151 7&24) 30A56 Asat 31 2030 Asat 31 laarth 2021 306 155 155 4 Unre#rftted F￿d$ 2020 Balwea5at 1 A￿1 2020 138.602 125,n41 135,983 BalarKe a5 at 31 lA￿th 2021 11L737 138.60Z